RFP 693JJ926R000004.pdf

693JJ926R000004

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 91

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

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M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

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SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 3304 (a) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

6. REQUISITION/PURCHASE NUMBER

693JJ926RQ000184

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693JJ9

National Highway Traffic Safety Adm Office of Acquisition Management 1200 New Jersey Avenue, S.E.

Washington DC 20590

1200 ES 08/24/2026

DEBASHIS NAG

debashis.nag.ctr@dot.gov

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PAGE(S)

Sherese Gray

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV. 6/2014)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

1-2 3-7

8-18 19-20 22-32 33-37 38-44

45-52

54-69

70-82 83-91

12. In compliance with the above, the undersigned agrees, if this offer is accepted within _____0_________ calendar days (60 calendar days unless a different period is inserted

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 91

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

693JJ926R000004

(A) (B) (C) (D) (E) (F)

TITLE: Standards Enforcement Program for FMVSS

No. 116, "Brake Fluids"

The National Highway Traffic Safety

Administration (NHTSA) seeks to issue a Contract for the project entitled "Standards Enforcement

Program for FMVSS No. 116, "Brake Fluids"". It is requested that you review the requirements of this Contract and submit your technical and cost proposal in accordance with the instructions contained herein and specified in Sections L and

M of this RFP.

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

REQUEST FOR PROPOSAL (RFP)

Standards Enforcement Program for FMVSS No. 116 "Brake Fluids"

SOLICITATION # 693JJ926R000004

PART I - THE SCHEDULE

B.1 SUPPLIES/SERVICES

B.1.1 Supplies/Services – The Contractor shall provide the necessary qualified personnel, facilities, materials, supplies, equipment, and services, except as identified in Section H.3, Government Furnished Property, to perform the inspection, compliance testing and reporting services to assist NHTSA in assessing conformance with the performance requirements of Compliance Testing of Motor Vehicle Brake Fluid for FMVSS No. 116.

B.1.2 Contract Type – This is a single award Indefinite Delivery, Indefinite Quantity (IDIQ), Firm Fixed-Price (FFP) Contract with Cost Reimbursement elements for the following items: (1) CPTI Service charges.

Under this Contract, the Government shall issue Task or Delivery Orders in accordance with Federal Acquisition Regulation (FAR) 16.5 Indefinite-Delivery Contracts.

B.1.3 Contract Term – All work and services required hereunder shall not exceed sixty-six (66) months from the effective date of the Contract, inclusive of one (1) 12-month base period (Contract Year 1), four (4) 12-month option periods (Contract Years 2 to 5), and one (1) six (6) month option to extend services that may be exercised at the Government’s discretion, subject to the provisions in Section I (Contract Year 5.5).

B.2 MINIMUM/MAXIMUM OBLIGATIONS

B.2.1 Minimum obligation – Upon execution of the IDIQ Contract, the Government hereby orders the supplies and services of the Known Requirements identified in Price Schedule B.3.1 in the amount of $TBD at award. This amount represents the “minimum obligation of the Government.”

B.2.2 Maximum obligation – The Contractor shall be obligated to provide services and support up to the total not-to-exceed amounts specified in Price Schedules B.3.2 through B.3.8.

The overall IDIQ contract ceiling amount is $TBD at award. The ceiling amount may be increased upon execution of a bilateral modification.

B.3 CONTRACT PRICES

Testing services are priced by Contract Year. The price in effect at the time a test is ordered shall apply to that test regardless of when the test is conducted and finished. Test prices shall apply for payment purposes and shall include all charges, including, if applicable, charges for storage.

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION # 693JJ926R000004

Upon delivery and acceptance of supplies and services described in Section C, Statement of Work (SOW) and each awarded Delivery Order, the Government will pay to the Contractor the applicable fixed prices set forth in Price Schedules B.3.1 through B.3.8.

Except for the Known Requirements (i.e., guaranteed minimum order quantity), identified in Section B.3.1, the Government is not under any obligation to order any additional tests under this Contract. The Government reserves the right, at its option, to increase the quantities of testing services provided under this Contract up to the “Total Not-To-Exceed” amount specified for each contract period.

Optional quantities, if required by the Government, will be acquired by separate Delivery Orders.

B.3.1 PRICE SCHEDULE – BASE PERIOD (CONTRACT YEAR 1) – KNOWN

REQUIREMENTS

Period of Performance: Twelve (12) months after the effective date of the Contract.

Total Not-To-Exceed Amount: $TBD at award.

CLIN Description Fixed Unit Price

Order Qty

0001 Kickoff Meeting

B.3.2 PRICE SCHEDULE – BASE PERIOD (CONTRACT YEAR 1) – OPTIONAL

REQUIREMENTS

Period of Performance: Twelve (12) months after the effective date of the Contract.

Order Qty 1 - 25

Order Qty 26 - 50

1001 FMVSS No. 116 – Motor Vehicle Brake Fluid Compliance Test 1002 CPTI Service Charge 1003 Purchase of Test Items

B.3.3 PRICE SCHEDULE – BASE PERIOD (CONTRACT YEAR 2) – OPTIONAL

REQUIREMENTS

Period of Performance: End of Contract Year 1 through Twelve (12) months.

Order Qty 1 - 25

Order Qty 26 - 50

2001 FMVSS No. 116 – Motor Vehicle Brake Fluid Compliance Test 2002 CPTI Service Charge 2003 Purchase of Test Items

B.3.4 PRICE SCHEDULE – OPTION PERIOD 1 (CONTRACT YEAR 3) – OPTIONAL

Period of Performance: End of Contract Year 2 through Twelve (12) months.

Order Qty 1 - 25

Order Qty 26 - 50

3001 FMVSS No. 116 – Motor Vehicle Brake Fluid Compliance Test 3002 CPTI Service Charge 3003 Purchase of Test Items

B.3.5 PRICE SCHEDULE – OPTION PERIOD 1 (CONTRACT YEAR 4) – OPTIONAL

Period of Performance: End of Contract Year 3 through Twelve (12) months.

Order Qty 1 - 25

Order Qty 26 - 50

4001 FMVSS No. 116 – Motor Vehicle Brake Fluid Compliance Test 4002 CPTI Service Charge 4003 Purchase of Test Items

B.3.7 PRICE SCHEDULE – OPTION PERIOD 1 (CONTRACT YEAR 5) – OPTIONAL

Period of Performance: End of Contract Year 4 through Twelve (12) months.

CLIN Description Fixed Unit Price

Order Qty 1 - 25

Order Qty 26 - 50

5001 FMVSS No. 116 – Motor Vehicle Brake Fluid Compliance Test 5002 CPTI Service Charge 5003 Purchase of Test Items

B.3.8 PRICE SCHEDULE – OPTION TO EXTEND SERVICES (6-Month Extension) –

OPTIONAL REQUIREMENTS

Period of Performance: End of Contract Year 5 through Six (6) months.

Order Qty 1 - 25

Order Qty 26 - 50

6001 FMVSS No. 116 – Motor Vehicle Brake Fluid Compliance Test 6002 CPTI Service Charge 6003 Purchase of Test Items

B.4 CONTRACT LINE ITEM DESCRIPTIONS

The following descriptions apply to the terms used in Section B.4.

1. FMVSS No. 116 – Motor Vehicle Brake Fluid Compliance Test – This is a test of brake fluids to ensure they maintain appropriate viscosity across various temperatures, remain compatible with different rubber materials used in brake systems, and do not damage metal components.

Key enforcement tests include kinematic viscosity measurement, compatibility checks, and assessments of fluid stability under chemical and temperature stressors.

2. Reimbursement for CPTI - Contract Line-Item Numbers (CLIN) (1002, 2002, 3002, 4002, 5002, and 6002) are cost reimbursement CLINs for this Contract and any subsequent Delivery Orders. The Contractor’s invoice for the cost reimbursement CLINs shall include copies of the actual vendor invoices with any associated tax, shipping, and handling costs (if applicable).

The cost reimbursement CLINs may be subject to change provided that (1) the new items do not exceed the funds available for procuring the items and that (2) the Contractor has not begun fulfilling the order. Under these circumstances, the Contracting Officer may direct the Contractor to stop any acquisition of cost reimbursement items until the changed specifications are provided.

If the Contractor estimates their potentially incurred costs shall exceed the obligated Delivery Order amount, the Contractor shall notify the Contracting Officer or the COR prior to incurring said costs. The Contractor shall not proceed with the purchase until given approval by the Contracting Officer or COR. Please note that the Government will reimburse the Contractor at actual costs for the cost reimbursement CLIN in accordance with FAR Part 31.

3. Purchase of Test Items – Refers to the purchase of test items (brake fluids) by the Contractor from the marketplace for use in the performance of the contract. Title to CPTI vests with the Government.

(End of Section B)

C.1 ACRONYMS

ACA After Contract Award ACOR Alternate Contracting Officer’s Representative ANSI American National Standards Institute CAP Contractor Acquired Property CO Contracting Officer COR Contracting Officer’s Representative CPTI Contractor Purchased Test Items COR Contracting Officer’s Representative DOT Department of Transportation ERBP Equilibrium Reflux Boiling Point FAR Federal Acquisition Regulation FMVSS Federal Motor Vehicle Safety Standard GFP Government Furnished Property GFTI Government Furnished Test Items IRHD International Rubber Hardness Degrees NAICS North American Industry Classification System NCSL National Conference of Standards Laboratories NHTSA National Highway Traffic Safety Administration NPRM Notice of Proposed Rulemaking OVSC Office of Vehicle Safety Compliance PSC Product Service Code QA/QC Quality Assurance/Quality Control SBBF Silicone-Base Brake Fluid TBD To Be Determined TIS Technical Information Services TP Test Procedures

C.2 BACKGROUND

The National Highway Traffic Safety Administration (NHTSA) is an operating administration of the United States Department of Transportation (DOT), and its mission is to save lives, prevent injuries, and reduce economic costs associated with motor vehicle crashes. As part of its mission, NHTSA promulgates Federal Motor Vehicle Safety Standards (FMVSS). Manufacturers of motor vehicles and items of motor vehicle equipment are required to certify that each product they sell in the United States meets the requirements of all applicable safety standards. NHTSA’s Office of Vehicle Safety Compliance (OVSC) is charged with determining whether manufacturers meet the applicable safety standards. This Contract effort will enable the Agency to meet its mission by assuring that motor vehicles meet the requirements of FMVSS No. 116, Motor vehicle brake fluids.

FMVSS No. 116 establishes minimum performance requirements for motor vehicle brake fluid designed for use in hydraulic motor vehicle brake systems. The purpose of FMVSS No. 116 is to

SECTION C – DESCRIPTION / SPECIFICATIONS / STATEMENT OF WORK

reduce failures in the hydraulic braking systems of motor vehicles which may occur because of the manufacture or use of improper or contaminated fluid. The requirements for compliance testing of motor vehicle brake fluid include testing such components to the test requirements of FMVSS No. 116 as specified in TP-116-04.

The purpose of this Contract is to procure testing services, inspection services, and compliance test reports of motor vehicle brake fluids to assist the Government in its enforcement of FMVSS No. 116.

C.3 DEFINITIONS

Test Items – Refers to the fluids used in hydraulic brake systems of motor vehicles, containers for these fluids, and the labels for the containers.

Government Furnished Test Items (GFTI) – Refers to test items owned or acquired by the Government and subsequently provided to the Contractor for use in the performance of the contract.

The Government is the owner of all GFTI.

Contractor Purchased Test Items (CPTI) – Refers to test items purchased by the Contractor for use in the performance of the contract. Title to CPTI vests with the Government.

Non-Conforming Test – Refers to a Contractor-performed test that does not comply with applicable Office of Vehicle Safety Compliance (OSVC) test procedure (TP) requirements for FMVSS No. 116 and contract requirements applicable to that test. Refer to Section C.9 for instructions on how non-conforming tests are to be handled.

Test Passed – Refers to testing that the Contractor conducted successfully and the test item being tested met the FMVSS No. 116 standards.

Test Failure – Refers to testing that the Contractor conducted correctly, but the test item being tested failed to meet the FMVSS No. 116 standards. Refer to Section F.8 for instructions on how test failures are to be handled.

C.4 GENERAL REQUIREMENTS

The services under this contract are necessary to assist the Government in its enforcement efforts for Federal Motor Vehicle Safety Standard No.116, Motor vehicle brake fluids.

The Contractor shall furnish the necessary qualified technical personnel, facilities, materials, equipment, and services to perform the procurement, receipt, inventory, inspection, testing, reporting, storage, and disposal of the GFTI or items purchased by the Contractor as CPTI.

At the time of award, the Contractor shall have all necessary personnel, facilities, and equipment to perform under the Contract, unless stated otherwise in Section H.4 “Government Furnished Property”.

The Contractor shall conduct testing according to the schedule specified in Section F.4, Performance Milestones and Deliverables, of this Contract. The Contractor shall complete testing within the time specified in the Testing Schedule, Section F.6, and shall submit reports for each item tested as required by the Schedule. The Contractor shall conduct the tests in accordance with the procedures specified in Section C.10.2, Test Procedures.

The Contractor shall provide additional information specific to the tests conducted for NHTSA, including, but not limited to, test data, photos, video, details about the test set up, test observations, and details about the test item configuration.

Subcontracting is not permitted under this contract with the exception of calibration services as required under this contract. Subcontracting of tests or any portion of a test is NOT permitted (Section H.6).

C.5 KICK-OFF MEETING

Immediately upon receiving award, the Contractor shall contact the NHTSA Contracting Officer’s Representative (COR) to plan for the kick-off meeting.

No later than two (2) weeks after the effective date of the contract award, or later at the option of the COR, the Contractor shall participate in a kick-off meeting with the COR, CO, and other NHTSA staff. The kick-off meeting shall take place via teleconference. This meeting will be approximately two hours in length.

The Contractor shall make a brief presentation of its understanding of the contract requirements. After the presentation, the parties shall discuss basic contract requirements, including the schedule for testing and deliverables.

C.6 PRELIMINARY DOCUMENTS

No later than four (4) weeks after the effective date of the contract, the Contractor shall provide one copy of the following documents:

1. Contractor Test Procedure for the FMVSS No. 116 – Motor Vehicle Brake Fluid Compliance Test, including procedures for each type of enforcement test;

2. Checklist for conducting the FMVSS No. 116 – Motor Vehicle Brake Fluid Compliance Test, including checklists for each type of enforcement test;

3. Calibration procedure for instrumentation per the requirements stated in the OVSC Test Procedure (TP-116-04). Guidelines for setting up and maintaining a test instrumentation calibration system are described in ANSI/NCSL Z540-1-199, Calibration Systems Requirements. All measuring and recording instruments and standards shall be calibrated by the Contractor, or by a commercial facility at the Contractor’s expense, against a higher order standard at periodic intervals not exceeding twelve (12) months; and

4. A list of measurement and test equipment used for each type of enforcement testing; the list shall provide the following information for each item of measurement and test equipment:

a) Manufacturer name;

b) Model number;

c) Function of the item; and

d) Calibration interval.

The Contractor shall not begin testing until all preliminary documents have been reviewed and approved by the COR.

Any problems associated with the above documents must be resolved with the COR prior to the start of testing.

Copies of the above documents shall be submitted electronically via email to the COR, unless otherwise specified by the COR.

Contractors should provide the preliminary documents as soon as possible after the start of the contract. Once approval of the preliminary documents has been provided, the Contractor may begin testing immediately consistent with the other terms of the contract.

C.7 PROCURING TEST ITEMS – CPTI SERVICE CHARGE

The Contractor shall procure test items, CPTI, in accordance with the terms of a Delivery Order. Each Delivery Order that includes CPTI will identify the brake fluids’ type and quantity, the amount of fluid required for testing, and the estimated cost. The Contractor shall place the order for each CPTI in accordance with the timeframe specified in Section F.4, Performance Milestones and Deliverables, after receipt of a Delivery Order.

The Contractor shall complete all transactions required to purchase the CPTI, including but not limited to:

• Placing the purchase order for the CPTI with NHTSA’s suggested manufacturer/vendor, if a suggested manufacturer/vendor is identified;

• Providing the manufacturer/vendor with special order/instructions as needed;

• Inspecting the CPTI when received and resolving deficiencies or any identified issues with the supplier (deficiencies may include damage in transit, missing info/parts, etc.); and

• Paying the manufacturer/vendor for the brake fluid ordered once any deficiencies have been resolved.

The Contractor shall notify the COR of all purchase orders placed as well as receipt of the purchased test items in accordance with the timeframes specified in Section F.4. The Contractor shall retain all documents for each CPTI until disposition instructions are provided by the COR.

The CPTI identified in the Delivery Order is subject to change by the NHTSA COR provided that (1) the cost for the test item does not exceed the funds available for procuring the CPTI and that (2) the Contractor has not begun fulfilling the order.

The cost of obtaining the CPTI charged to the Government will equal the actual cost paid by the Contractor to the brake fluid manufacturer/vendor for the test items (plus any associated shipping and handling costs, as applicable) along with the firm-fixed price service charge identified in the price schedule. The procurement of multiple test items (brake fluid or containers) of same brand or type of brake fluid from a single manufacturer, shall incur a single service charge. The Contractor’s invoice shall include copies of the brake fluid’s manufacturer/vendor’s invoice(s).

Title to CPTI will vest with the Government.

C.8 RECEIVING AND INSPECTING TEST ITEMS

The Contractor shall verify that the CPTI and GFTI delivered were not damaged in transit or show evidence of mishandling during shipment (e.g., test items were properly secured for shipping; test items are the correct type and quantity ordered; and, if the test items were not shipped completely assembled, the shipment is complete, containing all required bolt-on components, hardware, etc.). The Contractor shall document any discrepancy or damage identified (e.g., incorrect/incomplete items) and notify the COR. The Government will determine the appropriate steps to replace CPTI and GFTI damaged in transit.

In the event of discrepancies or damage related to the CPTI and GFTI received, the Contractor shall ensure that the manufacturer/vendor resolves any issues. The Contractor shall return items to the manufacturer/vendor, if required, and shall ensure that the manufacturer/vendor provides correct replacement items in return to the Contractor.

C.9 STORAGE/DISPOSING AND INVENTORY/SECURITY OF CPTI/GFTI

C.9.1 Storage/Disposing

All CPTI and GFTI shall be stored and disposed at no additional cost to the Government. The Contractor shall store all CPTI and GFTI until receipt of disposition instructions from the Government. Typically, disposition instructions will be provided by the COR via e-mail after all testing, inspection, and acceptance of the final test reports for a delivery order has been completed.

Test items which have "passed" compliance requirements, and any unused test items, shall be disposed of at no additional cost to the Government after all testing, inspection, and reporting is completed and accepted unless the CO and COR direct the Contractor to retain the used or unused items. Disposition instructions will be provided by the COR after all testing, inspection, and acceptance of the Final Test Report has been completed for passed items.

Test items which have "failed" compliance requirements, and any unused test items identical to test items which have “failed” compliance requirements, shall be tagged and identified by each specimen’s test phase, test date, detailed reason for the failure, etc., and retained by the Contractor pending the receipt of disposition instructions from the COR. “Failed” test items awaiting disposition shall be stored by the Contractor at no additional cost to the Government for two (2) years or until the end of the contract term, whichever is longer. The COR will provide disposition instructions prior to the conclusion of this storage period. If the storage period extends beyond the contract expiration date, the Contractor shall ship the items to a location designated by the COR at that time.

The final determination of "passed" or "failed" shall be made by the COR upon acceptance of the Final Test Report. Therefore, no test items shall be destroyed or disposed of until authorized by the

COR.

Upon direction by the COR, and in preparation for disposal, the Contractor shall render the test items unusable in motor vehicles and follow the disposition instructions of the COR, adhering to applicable environmental laws, at no additional cost to the Government.

C.9.2 Security of Test Items and Data

The Contractor shall provide security measures to protect GFTI or CPTI during the entire testing and storage periods. Theft or damage not due to testing and acts of vandalism must be reported to the COR immediately after discovery. The Contractor may be held responsible for the repair or replacement of any GFTI or CPTI that is damaged or missing.

C.10 TESTING

There is one test required under this Contract — FMVSS No. 116 – Motor Vehicle Brake Fluid Compliance Test. However, each compliance test evaluates several chemical and physical properties against the applicable requirements. The specific evaluations and applicable requirements for each test item may vary depending on what type of brake fluid is being tested (DOT 3, 4, or 5); for example, a container with DOT 3 brake fluid would be evaluated according to each of the requirements of the DOT 3 compliance test and would only be subject to the DOT 3 performance requirements for each test.

For each FMVSS No. 116 – Motor Vehicle Brake Fluid Compliance Test ordered, the Contractor will conduct all applicable enforcement tests utilizing the proper brake fluid standards. See Section C.10.1 Enforcement Test for descriptions of each type of enforcement test.

C.10.1 Enforcement Tests

A description of each enforcement test requirement is provided below. Note that all parenetical references made to “S” in Section C.10.1 are referring to sections in FMVSS Standard No. 116.

• Equilibrium Reflux Boiling Point (ERBP) (per S5.1.1): Refers to a brake fluid that is tested according to S6.1, for which the ERBP shall not be less than the following value for the grade indicated:

(a) DOT 3: 205 °C. (401 °F).

(b) DOT 4: 230 °C. (446 °F).

(c) DOT 5: 260 °C. (500 °F).

• Wet Equilibrium Reflux Boiling Point (wet ERBP) (per S5.1.2) Refers to a brake fluid that is tested according to S6.2, for which the wet ERBP shall not be less than the following value for the grade indicated:

(a) DOT 3: 140 °C. (284 °F).

(b) DOT 4: 155 °C. (331 °F).

(c) DOT 5: 180 °C. (356 °F).

• Kinematic Viscosities (per S5.1.3): Refers to a brake fluid is tested according to S6.3, for which the kinematic viscosities in square millimeters per second at stated temperatures shall be neither less than 1.5 mm2/s at 100 °C. (212 °F) nor more than the following maximum value for the grade indicated:

(a) DOT 3: 1,500 mm2/s at minus 40 °C. (minus 40 °F).

(b) DOT 4: 1,800 mm2/s at minus 40 °C. (minus 40 °F).

(c) DOT 5: 900 mm2/s at minus 40 °C. (minus 40 °F).

• pH Value (per S5.1.4): Refers to brake fluid, except DOT 5 SBBF, which has been tested according to S6.4, the pH value shall not be less than 7.0 nor more than 11.5.

• Brake Fluid Stability (per S5.1.5): High-temperature stability; Refers to a brake fluid that has been tested according to S6.5.3. for which the ERBP shall not change by more than 3 °C. (5.4 °F) plus 0.05° for each degree that the ERBP of the fluid exceeds 225 °C. (437 °F).

• Chemical Stability: (per S5.1.5): Refers to a brake fluid, except DOT 5 SBBF, that has been tested according to S6.5.4, for which the change in temperature of the refluxing fluid mixture shall not exceed 3.0 °C (5.4 °F) plus 0.05° for each degree that the ERBP of the fluid exceeds 225 °C (437 °F).

• Corrosion (per S5.1.6): Refers to a brake fluid that has been tested according to S6.6 —

(a) The metal test strips shall not show weight changes exceeding the limits stated in Table

I found in the standard;

(b) Excluding the area of contact (13±1 mm. (1⁄2 ±1⁄32 inch) measured from the bolt hole end of the test strip), the metal test strips shall not show pitting or etching to an extent discernible without magnification;

(c) The water-wet brake fluid at the end of the test shall show no jelling at 23 ±5 °C (73.4 ±9 °F);

(d) No crystalline deposit shall form and adhere to either the glass jar walls or the surface of the metal strips;

(e) At the end of the test, sedimentation of the water-wet brake fluid shall not exceed 0.10 percent by volume;

(f) The pH value of water-wet brake fluid, except DOT 5 SBBF, at the end of the test shall not be less than 7.0 nor more than 11.5;

(g) The cups at the end of the test shall show no disintegration, as evidenced by blisters or sloughing;

(h) The hardness of the cup shall not decrease by more than 15 International Rubber Hardness Degrees (IRHD); and

(i) The base diameter of the cups shall not increase by more than 1.4 mm. (0.055 inch).

• Fluidity and Appearance (Low temperature) (per S5.1.7): Refers to a brake fluid that has been tested according to S6.7, at the storage temperature and for the storage times given in Table II in the standard —

(a) The fluid shall show no sludging, sedimentation, crystallization, or stratification;

(b) Upon inversion of the sample bottle, the time required for the air bubble to travel to the top of the fluid shall not exceed the bubble flow times shown in Table II; and

(c) On warming to room temperature, the fluid shall resume the appearance and fluidity that it had before chilling.

• Water Tolerance (per S5.1.9); Refers to a brake fluid that:

(a) At low temperature. When brake fluid is tested according to S6.9.3(a) —

(1) The fluid shall show no sludging, sedimentation, crystallization, or stratification;

(2) Upon inversion of the centrifuge tube, the air bubble shall travel to the top of the fluid in not more than 10 seconds; and

(3) If cloudiness has developed, the wet fluid shall regain its original clarity and fluidity when warmed to room temperature;

(b) At 60 °C. (140 °F). When brake fluid is tested according to S6.9.3(b) —

(1) The fluid shall show no stratification; and

(2) Sedimentation shall not exceed 0.15 percent by volume after centrifuging.

• Compatibility (per S5.1.10); Refers to a brake fluid that:

(a) At low temperature. When brake fluid is tested according to S6.10.3(a), the test specimen shall show no sludging, sedimentation, or crystallization. In addition, fluids, except DOT 5 SBBF, shall show no stratification.

(b) At 60 °C. (140 °F). When brake fluid is tested according to S6.10.3(b) —

(1) Sedimentation shall not exceed 0.05 percent by volume after centrifuging; and

(2) Fluids, except DOT 5 SBBF, shall show no stratification.

• Resistance to Oxidation (per S5.1.11); Refers to a brake fluid that has been tested according to S6.11 —

(a) The metal test strips outside the areas in contact with the tinfoil shall not show pitting or etching to an extent discernible without magnification;

(b) No more than a trace of gum shall be deposited on the test strips outside the areas in contact with the tinfoil;

(c) The aluminum strips shall not change in weight by more than 0.05 mg./sq. cm.; and

(d) The cast iron strips shall not change in weight by more than 0.3 mg./sq. cm.

• Effect on SBR Cups (per S5.1.12): Refers to a set of brake cups that have been subjected to brake fluid in accordance with S6.12 —

(a) The increase in the diameter of the base of the cups shall be not less than 0.15 mm.

(0.006 inch) or more than 1.40 mm. (0.055 inch);

(b) The decrease in hardness of the cups shall be not more than 10 IRHD at 70 °C. (158 °F) or more than 15 IRHD at 120 °C. (248 °F), and there shall be no increase in hardness of the cups; and

(c) The cups shall show no disintegration as evidenced by stickiness, blisters, or sloughing.

• Stroking Properties (per S5.1.13): Refers to a brake fluid that has been tested according to S6.13 —

a) Metal parts of the test system shall show no pitting or etching to an extent discernible without magnification;

b) The change in diameter of any cylinder or piston shall not exceed 0.13 mm. (0.005 inch);

c) The average decrease in hardness of seven of the eight cups tested (six-wheel cylinder and one master cylinder primary) shall not exceed 15 IRHD. Not more than one of the seven cups shall have a decrease in hardness greater than 17 IRHD;

d) None of the eight cups shall be in an unsatisfactory operating condition as evidenced by stickiness, scuffing, blisters, cracking, chipping, or other change in shape from its original appearance;

e) None of the eight cups shall show an increase in base diameter greater than 0.90 mm (0.035 inch);

f) The average lip diameter set of the eight cups shall not be greater than 65 percent.

g) During any period of 24,000 strokes, the volume loss of fluid shall not exceed 36 milliliters;

h) The cylinder pistons shall not freeze or function improperly throughout the test;

i) The total loss of fluid during the 100 strokes at the end of the test shall not exceed 36 milliliters;

j) The fluid at the end of the test shall show no formation of gels;

k) At the end of the test the amount of sediment shall not exceed 1.5 percent by volume;

and

l) Brake cylinders shall be free of deposits that are abrasive or that cannot be removed when rubbed moderately with a nonabrasive cloth wetted with ethanol.

• Fluid Color (per S5.1.14): Refers to a Brake fluid or hydraulic system mineral oil, which shall be of the color indicated:

a) DOT 3, DOT 4, and DOT 5.1 non-SBBF—colorless to amber.

b) DOT 5 SBBF—purple.

c) Hydraulic system mineral oil—green.

C.10.2 Test Procedures

The Contractor shall perform all the work in accordance with the testing requirements of Federal Motor Vehicle Safety Standard (FMVSS) No. 116, “Brake Fluids” and TP-116-04; “Laboratory Test Procedure for FMVSS 116, Motor Vehicle Brake Fluids” dated April 22, 2005, or any subsequent revisions to the test procedure as published by NHTSA.

The OVSC Test Procedure TP-116-04 is attached (Section J) and is incorporated into this contract.

The testing procedures specified in FMVSS No. 116 and TP-116-04, will be referred to hereinafter as the “OVSC Test Procedure”.

Any test procedures used by the Contractor which are “in-house” procedures, or which are different from the OVSC Test Procedure as defined above, will be referred to hereinafter as “Contractor Test Procedure.”

Any conflict in the interpretation of the test procedures prescribed herein must be presented to the COR for discussion and resolution prior to conducting a test.

Any issue with the test procedures prescribed herein must be presented to the COR for discussion and resolution prior to conducting a test. The Contractor shall notify the COR by email of any issue with the test procedures (e.g., questions, apparent conflicts, or ambiguities). Failure to agree on a resolution shall be resolved in accordance with the Disputes Clause of the contract.

C.10.3 Deviation from OVSC Test Procedures

The Contractor shall conduct testing only in accordance with the approved test procedures (i.e., OVSC Test Procedure and Contractor’s Test Procedure) and the applicable FMVSS and shall notify the COR, in advance, if any deviation from the approved test procedures is anticipated and necessary. The Contractor shall receive written approval from the COR prior to initiating any deviations from the test procedures or standards. The COR is authorized to approve and require deviations from approved test procedures as long as that deviation does not affect the prices stated in this contract.

C.11 MEASUREMENT AND TEST EQUIPMENT

All measurement and test equipment and standards used in the performance of services under this contract shall be labeled with the following information:

• Date and place of last calibration;

• Date of next scheduled calibration;

• Name of technician or commercial business performing the calibration;

• Full scale measurement range; and

• Accuracy and tolerance over the entire measurement range or within the range used for testing.

Accuracy and tolerance of measured values shall be indicated on all charts, graphs, tracings, data printouts, and other hard copy output of test measurements and results.

The Contractor shall maintain records which show the traceability of calibrated measurement and test equipment to standards maintained by the National Institute of Standards and Technology.

(End of Section C)

D.1 PACKAGING AND MARKETING

Preservation and packing of all shipments or mailing of all work delivered under this contract shall be done in accordance with good commercial practices to ensure acceptance by common carrier (if applicable) and safe transportation at the most economical rate(s).

Any deliverables identified in Section F shall be submitted to the applicable personnel identified in Section G.2 of this contract. Deliverables transmitted by the Contractor shall be provided through electronic mail.

D.2 FORMATTING TEXT AND IMAGE DELIVERABLES

For those deliverables submitted electronically as text or image files, the following specifications apply.

D.2.1 TEXT

Electronic deliverables shall be submitted in formats compatible with Government – approved office productivity software (e.g., Microsoft Office or other Government-accepted compatible formats), unless otherwise specified by the Contracting Officer or COR.

D.2.2 CHARTS AND GRAPHS

Charts and graphs shall be submitted in a format compatible with Government-approved Office productivity software (e.g., Microsoft Excel or other Government-accepted compatible formats), unless specified by the Contracting Officer or COR.

D.2.3 ILLUSTRATIONS

NHTSA’s Office of Communication Services is responsible for developing or acquiring most illustrations found in NHTSA publications. These illustrations can take two forms:

Graphics – In the majority of cases, the Office of Communication Services will develop any needed graphics in collaboration with the COR (DO) and/or COR. The Contractor shall provide text, graphs, and charts following the guidelines stipulated in D.2.1 and D.2.2 above. In some cases, the Contractor may be required to develop graphics. In these cases, the Contractor shall use only software approved by the U.S. Government Publishing Office (e.g., Adobe Illustrator.)

Photographs – When photos are used in Agency publications, the Office of Communication Services typically uses existing photos or photos purchased through royalty-free sources. In the event the Contractor must supply photos for use in a publication, the photos must be high resolution images at least 300 dpi at the size used in the publication. Photographs required as contract deliverables shall be submitted electronically to the Government in accordance with the delivery instructions in Sections D and F.

NOTE: If a photograph is supplied to the Contractor by a third party, the Contractor must obtain on behalf of NHTSA unlimited and unrestricted rights to use the photograph for a government purpose.

SECTION D - PACKAGING AND MARKING

If there are images of individuals in the photograph, the Contractor must obtain authorization for NTHSA to collect and use PII of the individuals in the photograph. The Contractor shall not use a release form under this contract that has not been first reviewed and approved for use by the Agency.

The Contractor also is responsible for ensuring that the necessary arrangements have been made with the photographer and the subjects in the photo to ensure that NHTSA has unlimited rights to use the images in print and on the web. The Contractor shall obtain, and provide to NHTSA, a written statement indicating that NHTSA has unlimited, unrestricted rights to the use of such photos.

D.2.4 WEB-BASED IMAGES

The Contractor is cautioned that copyright laws restrict use of many of these images even if this is not expressly indicated at the website. All images used in NHTSA publications must be free of any restriction to publish. Additionally, the resolution of most web-based images is not high enough to provide a clear image when published. For these reasons, web-based images should not be used.

(End of Section D)

E.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/?q=/browse/far/52

Federal Acquisition Regulation (FAR) Clauses:

52.246-3 Inspection of Supplies – Cost-Reimbursement (MAY 2001) 52.246-4 Inspection of Services – Fixed Price (AUG 1996) 52.246-5 Inspection of Services – Cost-Reimbursement (APR 1984) 52.246-16 Responsibility for Supplies (APR 1984)

E.2 INSPECTION AND/OR ACCEPTANCE

The Contracting Officer’s Representative (COR), as designated in this contract and in each Delivery Order placed under this Contract, shall be responsible for performing the inspection of all supplies or services rendered under this contract and for recommending acceptance or replacement/correction of services or materials that fail to meet the contract requirements to the Contracting Officer.

(End of Section E)

SECTION E - INSPECTION AND ACCEPTANCE

F.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation (FAR) Clauses:

52.242-15 Stop Work Order (AUG 1989) Alternate I (APR 1984) 52.247-35 F.o.b. Destination, Within Consignees Premises (APR 1984)

F.2 PERIOD OF PERFORMANCE

All work and services required hereunder shall not exceed 66 months from the effective date of the contract inclusive of one (1) 24-month Base Period, one (1) 36-month Option Period, and a six (6) month Option to Extend Services that may be exercised at the Government’s discretion subject to the provisions in Section I.3.5 – Option to Extend the Term of the Contract.

Base Period (Contract Year 1): Date of Award through 12 Months Thereafter Base Period (Contract Year 2): End of Contract Year 1 through 12 Months Option Period 1 (Contract Year 3): End of Contract Year 2 through 12 Months Option Period 1 (Contract Year 4): End of Contract Year 3 through 12 Months Option Period 1 (Contract Year 5): End of Contract Year 4 through 12 Months FAR 52.217-8 Option to Extend Services (Nov 1999): 6 Month Extension

Any Delivery Order issued prior to the expiration date of the contract shall be completed by the Contractor within the period of performance specified in the Delivery Order in accordance with Section I.3.4, FAR 52.216-22, Indefinite Quantity (OCT 1995).

F.3 PLACE OF PERFORMANCE

The work performed under this Contract and any Delivery Orders issued under this Contract shall be accomplished at the Contractor’s facilities and those facilities shall be located within the continental United States. There shall be no deviation from or waiver of this requirement.

F.4 PERFORMANCE MILESTONES AND DELIVERABLES

F.4.1 Deliverables. All deliverables are to be submitted electronically (PDF, Word, Excel, as appropriate) to the COR in accordance with the schedule below. File formats shall meet the compatibility requirements of Section F.9.2, Specifications for Electronic Files. The following is

SECTION F - DELIVERIES OR PERFORMANCE

a list of all deliverables which are considered to be significant in the performance of this contract (Note: days are defined to mean business days).

*The Contractor shall submit to the COR a final report, photographs, electronic data, and video for each test performed under this contract.

NOTE: OVSC is in the process of developing a portal-based tool through which deliverables and other communications between lab personnel and COR shall be conducted. When that system is launched, the electronic submission of deliverables shall be made through the lab portal.

DELIVERABLES

Item Section Number Deliverable (D) Due Date After Contract Award (ACA)

1 C.6 Submit Preliminary Documents

No later than 4 weeks after the effective date of the contract

2 F.6 Submit Evidence of receipt of CPTI/GFTI (See Section C.7)

No later than 5 days after receipt of CPTI/GFTI

3 F.7 Submit Monthly Status Report

No later than the 15th day of each month, following the month being reported

4 F.8 Submit Test Failure Report

Summary notification no later than 4 hours after the failure. Written notification, including the relevant data, no later than 24 hours after the failure.

5 F.9 Submit Draft Test Report in electronic format

No later than 2 weeks after completion of test

6 F.9 Submit Final Test Report and Data

No later than 7 days after receipt of COR’s comments on Draft Final Test Report (see Deliverable 5 above)

F.4.2 Milestones. The following is a list of all milestones which are considered to be significant in the performance of this contract, and their due dates (Note: days are defined to mean business days).

MILESTONES

Item Section Number Milestone (M) Due Date After Contract Award (ACA)

1 C.5 Hold Kickoff Meeting No later than 2 weeks after the effective date of the contract

2 F.6 Contractor to order CPTI No later than 5 days after delivery order award

3 F.6 Contractor notifies COR that CPTI was ordered No later than 5 days after ordering the CPTI (Item 2)

4 F.6 Contractor notifies COR of receipt of CPTI and test schedule

No later than 5 days after receiving CPTI.

5 F.6 Contractor to initiate testing No later than 3 weeks after receipt of CPTI.

6 F.6 Contractor to complete testing

No later than 1 month of initiating testing for each model.

7 F.8 Submit Notice of Test Failure

Summary notification no later than 4 hours after the failure.

Written notification no later than 24 hours after the failure.

F.5 PLACE OF DELIVERY

Unless otherwise specified, all deliverables shall be delivered electronically, under transmittal letter, to the following:

Item No. Address

All Items

Contracting Officer's Representative (COR) for the Contract (Name and Address to be provided at time of Contract Award)

All Items

Contracting Officer's Representative (Delivery Order) (Name and Address to be provided in each awarded Delivery Order)

The Contractor shall submit to the COR a final report, photographs, electronic data, and video for each test performed under this contract.

If the test procedure does not specify video coverage, then video is not a required deliverable. The specifications for the final report are described in Section F.12.1. The specifications for the video are described in Section H.16, unless specified by the applicable test procedure.

F.6 TESTING SCHEDULE/CONDUCT

Upon the issuance of a Delivery Order, the Contractor shall commence fulfilling the order and shall complete it in accordance with the terms and conditions of the Delivery Order and Section F.4.

The Contractor shall complete all testing in the time allotted in Section F.4. The Contractor shall submit separate test reports for each variant of brake fluid. Each report shall combine the results for the testing performed correctly for that model, as ordered on a single delivery order, unless instructed otherwise by the COR. Test reports shall be submitted in accordance with Sections F.4 through F.10. The final determination of “passed” or “failed” shall be made by the COR upon acceptance of the Final Test Report.

If no GFTI is provided for a Delivery Order, the Contractor shall order CPTI no later than 5 days after Delivery Order receipt.

The Contractor shall notify the COR of CPTI purchase no later than 5 days after ordering CPTI.

The Contractor shall notify the COR no later than 5 days after receiving the CPTI and shall provide a test schedule at that time.

No later than two (2) weeks after receipt of GFTI/CPTI, the Contractor shall initiate testing. No later than five (5) days after initiating testing, the Contractor shall complete all testing required by the Delivery Order.

The Contractor shall not deviate from the test schedule unless authorized in writing by COR.

F.7 MONTHLY STATUS REPORTS

Monthly status reports shall be submitted to the COR and the Contract Specialist indicating which test items have been ordered, anticipated receipt date, actual receipt date, test schedule, the status of each test, test reports, and disposal status for the calendar month and shall be submitted not later than the 15th day of each month, following the month being reported. The monthly status report shall indicate the contract number and the time covered. The Contractor shall continue to submit monthly status reports until all final test reports are accepted by the Government. Specifically, Monthly Status Reports shall include the following:

(a) Number of tests, inspections, and reports scheduled for the reporting period and completed during the reporting period;

(b) Schedule for tests, inspections, and reports for the next reporting period;

(c) Brief description of test failures which occurred during the reporting period;

(d) Problems or delays that the Contractor experienced during the reporting period which are related to the supplies and services required under this contract; and

(e) Specific action which the Contractor proposes to correct problems or delays identified.

Monthly status reports shall be submitted electronically via…