RFP_6923G523R_Seatrade_Europe.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF 13

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

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UNIT

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UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

2023-N-P-XXXX

6923G523R_Seatrade_Europe

Chora Snyder 315-764-3206

GLS Contracting Office 180 Andrews Street, Massena, NY 13662

GLS Office of Financial Management 180 Andrews Street, Massena, NY 13662

Contractor shall provide supplies & services in accordance with (IAW) the Statement of Work herein.

with (IAW) the Statement of Work herein.

561920

$17.5M

03/28/2023

2:00PM EST

GLS Contracting Office 180 Andrews Street, Massena, NY 13662

03/21/2023

Great Lakes St. Lawrence Seaway Development Corporation Hamburg Fair and Congress GmgH Messeplatz 1 20357 Hamburg

STOCK RECORD (S/R)

STANDARD FORM 1449 (REV. 11/2021) BACK

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE RECEIVED (MM/DD/YYYY) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. EMAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

Dear Offerors:

The Great Lakes St. Lawrence Seaway Development (GLS) intends to award a Firm‐Fixed‐Price (FFP) purchase order in accordance with (IAW) the subject Request for Proposal (RFP) and the additional requirements list listed below.

We invite you to submit a proposal for the subject RFP. Please provide any applicable Government discount available.

If quote(s) fail to offer all items in accordance with the requirements stated, it may be deemed not technically acceptable and disqualified from further consideration. Specified items shall be quoted and/or services will be quoted.

Required Company Information:

1) Cage Code

2) UEI Number

3) Tax Identification Number

4) Offeror’s Business Size

5) NAICS Code for the Service and/or Product Requested

6) Terms and Agreement (The offeror must acknowledge the RFP, all amendments and take no exceptions to the RFP)

Award will be made to the vendor that submitted the lowest priced, technically acceptable quote that meets all contractual requirements stated within this RFP.

If you have any questions or require further clarification, please contact Chora Snyder at

Telephone: 315.764.3206 E‐mail: chora.snyder@dot.gov

FAR 52.212‐1 – Instructions to Offerors – Commercial Products and Commercial Services

Instructions to Offerors – Commercial Products and Commercial Services

1.1 GENERAL DESCRIPTION OF WORK

The contractor shall provide all labor, equipment, and materials needed to efficiently perform all services in accordance with the scope of work and all other contract documents and requirements.

1.2 COPIES OF SOLICITATION DOCUMENTS AND AMENDMENTS

Copies of the solicitation and amendments are available by INTERNET ACCESS ONLY. All solicitation documents will be posted through the SAM.gov Contract Opportunities website at:

https://sam.gov/content/home

It shall be the offeror’s responsibility to check the SAM.gov website for any amendments. The offeror shall submit all requested information specified in this solicitation. Read the solicitation and all amendments in their entirety. There will be no public opening of quotes received as a result of this solicitation.

1.3 OFFERORS’ QUESTIONS AND COMMENTS and REQUESTS FOR INFORMATION (RFI) Questions and/or comments relative to this RFP shall be submitted via email (reference instructions below). Any information given to an offeror which impacts the solicitation and/or offer will be given in the form of a publicized question and answer on SAM.gov and/or written amendment to the solicitation.

The points of contacts for this solicitation are:

Contracting Officer: Chora Snyder Telephone: 315.764.3206 E‐mail: chora.snyder@dot.gov

Note: The due date for questions: Thursday, 23 March 2023, 2:00pm EST

1.3 SITE VISIT

NA

1.5 ACCURACY IN PROPOSALS

Proposals must set forth full, accurate, and complete information as required by this RFP, (including amendments and attachments). The penalty for making false statements is prescribed in 18 U.S.C.1001.

1.6 PROPOSAL SUBMITTALS

All proposals shall be submitted electronically. Fax and/or paper copies WILL NOT be accepted.

Email one (1) copy of each volume in PDF format to the following:

chora.snyder@dot.gov

Proposals will be received until the time and date shown on Standard Form (SF) 1449.

PROPOSAL PREPARATION CHECKLIST

DO NOT RETURN THIS CHECKLIST

Important items for you to check are included, but not limited to those listed below. This checklist is furnished only to assist you in submitting a proper quote. Do not return the checklist with your quote.

Have you obtained a UEI number? Provide your UEI number on the first page or cover page.

Have you registered in System For Award Management (SAM)?

The name you use to submit a quote must be the exact name you use to register in SAM. Do not delay returning a quote while processing your SAM entry. It does not cost to register into SAM.

http://sam.gov.

Is the NAICS code on the solicitation incorporated into your SAM profile?

This solicitation is being advertised under the North American Industrial Classification Systems (NAICS) Code 561920. You must ensure this NAICS Code is incorporated into your current SAM Profile if your company can provide the type of product or service applicable to this NAICS Code. Failure to have this NAICS Code in your current SAM Profile upon quote submission may deem your quote “non‐ responsive” for award. NAICS Codes may be viewed at the U.S. Census Bureau website at http://www.census.gov/eos/www/naics.

Have you entered a unit price for each line item?

The quantity multiplied by the unit price equals the total amount. Ensure all prices on line items are filled in. All line items must be priced to be considered for award. Unit prices must be rounded to the nearest cent (hundredths).

$20.56 IS an acceptable price.

$20.564 IS NOT an acceptable price.

Do not round total amount numbers.

If your price exceeds $2,000 for construction work or $2,500 for services, you will be required to pay employees at least the wage rates specified in the applicable wage decision/determination.

NO crossouts or strikethrough marks will be accepted. Submit a legible quote with no correction marks.

Did you sign the amendment (SF30)?

Ensure to include the first page of the SF30 and complete block 8, 15a, b and c. A signature of an authorized individual is required for your quote.

Have you acknowledged all amendments, if any have been issued?

Acknowledge amendments by signing and dating the first page of the amendment. Ensure to read the amendment to determine if further documents are required to be submitted and to see what changes have been made to the solicitation. Reference the solicitation number in the subject line when submitting.

Have you submitted all information to evaluate your offer?

Refer to the Instructions, Conditions and Notices to Offerors and Statement of Work sections. You may need to submit information for the Government to evaluate your proposal.

52.212‐2 EVALUATION‐‐COMMERCIAL ITEMS (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Offerors will be evaluated based on Lowest Price Technically Acceptable (LPTA) for the “Tradeshow Exhibit & Related Support Services” requirement. The offeror shall submit sufficient information, description, quantities, and technical specifications in the proposal for the Government to make a comprehensive evaluation of its capability in providing the requirements listed in the solicitation.

Proposals submitted by contractors must meet characteristics presented in the RFP to be deemed technically acceptable.

1. Technical Acceptability:

Offeror will be found technically acceptable if the offer meets the salient physical, functional, or performances characteristic specified in this solicitation in accordance with the Statement of Work

(SOW). Explain your firm’s capability to ensure the SOW standards are met. Statements that the offeror understands, can or will comply with all specifications, or statements paraphrasing the specification of parts thereof, or phrases such as “standard procedures will be used” or “well‐known techniques” will be considered insufficient.

The technical proposal will be evaluated against all sections of the SOW.

(This part of the technical proposal shall be addressed in sufficient written detail for the Government to determine if the offeror possesses sufficient technical capability to obtain a rating of technically acceptable.)

This factor will be rated as either “acceptable” or “unacceptable.” This solicitation is Lowest Price

Technically Acceptable (LPTA).

Rating Description Acceptable Proposal clearly meets all the requirements listed in the solicitation in accordance with the SOW.

Unacceptable Proposal does not clearly meet all the requirements listed in the solicitation in accordance with the SOW

The Technical Proposal shall describe the offeror’s approach to the design and construction of the project as well as all other aspects of the scope of work. In addition, offerors shall submit a conceptual design to include general equipment, materials, and construction methods. The offeror shall explain the benefits of the conceptual design. The conceptual design shall not be a detailed design.

An “unacceptable” rating on any section of the technical evaluation will make the overall technical rating “unacceptable” which causes the proposal to be ineligible for award.

2. Price:

(a). The proposal must clearly indicate the price. Evaluation of price will include a determination that the price is fair and reasonable.

(b). Proposals must be submitted NLT the offer due date/local time as indicated on the SF1449. No telephonic questions or quotes will be accepted. A signed SF form 1449 must be submitted. E‐mail is the only method acceptable.

(c). Evaluation Process: Award will be made using the lowest‐price technically acceptable source selection process. The government will initially list proposals from lowest to highest price. If a proposal is rated Technically Unacceptable, the government will not evaluate any other factor. USING THIS PROCEDURE, THE GOVERNMENT MAY NOT EVALUATE ALL PROPOSALS. Proposals receiving a rating of “unacceptable” will not be eligible for award. In order to be eligible for award the offeror must receive an acceptable rating.

(d) Price reasonableness will be determined by competition and compared with the Independent Government Cost Estimate (IGCE) and historical prices paid.

3. Past Performance:

(a) The offeror shall provide past performance information for no more than two (2) of the most relevant contracts performed for Federal agencies, state/local governments and/or commercial customers within the last five (5) years from the issue date of this RFQ or currently being performed.

Relevant contracts include contracts similar or greater in scope, magnitude, and complexity than the effort described in this RFQ. The Offeror shall provide a Contractor Performance Assessment Report (CPAR) for the referenced project, if one is available. It is the responsibility of the Offeror to include the completed CPAR as part of its proposal. If a CPAR is not available, the Offeror shall provide Past Performance Questionnaire (PPQ) to customer references. Customers references must complete, sign, and return PPQ directly to the Contracting Office email, purchasing@dot.gov with RFP “6923G523R_Seatrade_Europe” in the subject line; prior to the RFP submission deadline. Technical and past performance, when combined, carry the same weight as cost or price.

The Government will conduct a performance risk assessment of the offeror’s record of past and current performance, as well as that of its proposed subcontractors as it relates to the probability of successfully performing the requirements of the solicitation. See FAR 15.101‐2(b) (1) for treatment of past performance relative to small business.

The past performance evaluation will consider the offeror’s demonstrated recent (within the past five

(5) years from date of this solicitation) and relevant (services similar in size and scope to those specified in SOW) record of performance in supplying services that meet the solicitation’s requirements. The offeror should provide no more than three (3) recent and relevant past performance references for the prime and any subcontractor.

Offerors are advised that in conducting the past performance assessment, the Government may use data provided in the offeror’s submission. The Government may also use past performance information obtained from sources other than those identified by the offeror (i.e. CPARS). The offeror shall provide the information using the past performance questionnaire provided within this solicitation.

Past performance will be evaluated as Acceptable or Unacceptable as defined below:

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a) (2) (iv)). Therefore, the offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable.”

Proposal Submission –

All proposals shall be submitted electronically. Fax and/or paper copies WILL NOT be accepted.

The offeror shall submit two volumes in pdf format containing the following in response to the solicitation:

‐ Volume 1 – Technical / Past Performance ‐ Volume 2 – Price (Offeror must complete and sign the pricing schedule included in this RFP. The offeror shall provide a detailed cost breakdown to support each line item; labor, material, and equipment).

Email one (1) copy of each volume in PDF format to the following:

chora.snyder@dot.gov

Proposals shall be received no later than the time and date shown on Standard Form (SF) 1449.

Seatrade Europe Exhibition Tradeshow Exhibit & Related Support Services

I. Introduction

The Great Lakes St. Lawrence Seaway Development Corporation (GLS) has a requirement for a contractor to design and build a display, as well as provide onsite services in accordance with (IAW) that statement of work provided below at the Seatrade Europe Exhibition located in Hamburg, Germany. This event provides the GLS and Great Lakes stakeholders with the opportunity to educate cruise ships owners, operators, and itinerary planners about the Great Lakes Seaway System as a destination for cruise ships and passengers.

II. Statement of Work

1.1 Background

The GLS a wholly owned government corporation and an operating administration of the U.S.

Department of Transportation, is responsible for the operations and maintenance of the U.S. portion of the St. Lawrence Seaway between Montreal and Lake Erie. Since the St. Lawrence Seaway opened to global commercial waterborne trade in 1959, the GLS has actively promoted the entire Great Lakes St.

Lawrence Seaway System (five Great Lakes and St. Lawrence River) in an effort to increase trade, which ultimately results in job creation and economic activity.

This has been accomplished over the years by the GLS through researching trade flows, Seaway size vessel availability, organizing international and domestic trade missions, exhibiting at major trade and transportation conferences, educating current and potential users of the waterway’s competitive advantages, conducting trade and traffic analyses, working with the Canadian St. Lawrence Seaway Management Corporation (SLSMC) and public and private stakeholders, and creating educational materials that promote the entire bi-national waterway. The GLS is widely recognized by the Great Lakes Seaway System stakeholder’s community as a trusted and effective federal resource in supporting Great Lakes regional trade and economic development. Promotional and outreach initiatives are conducted by the GLS’s Washington D.C. office, with the assistance of a Great Lakes Regional Representative, located in Milwaukee, Wis., to accomplish promotional and outreach initiatives.

For almost 30 years, the GLS’s trade and economic development efforts have supported commercial trade growth in various commodity sectors and cruise ship activity and passengers.

1.2 Scope

GLS seeks trade show support services for the Seatrade Europe Exhibition which takes place on September 06, 2023, through September 08, 2023, at the Hamburg Messe Convention Center, Hamburg, Germany.

The trade show support contractor will work with the GLS Office of Trade & Economic Development (OT&ED) and Hamburg Messe Convention Center to establish all logistical support needs for the GLS’ marketing display for booth space #209. This includes shipping of materials to/from the conference site (Hamburg, Germany), on site support and set up and take down of the display.

The awarded contractor shall design and build a Great Lakes St. Lawrence Seaway System tradeshow exhibit for a 6.5m x 6m configuration to be used at the Seatrade Europe exhibition. The contractor will provide design, build, and setup and takedown services for the display and direct coordination with the conference organizers. This systemwide display will support the GLS’s objective of promoting and educating commercial cruise operators to the advantages of developing cruise itineraries for the Great Lakes region (eight states and two Canadian provinces). This event and contract supports the GLS’ Trade and Economic Development program of increase cruises ships and passengers to the Great Lakes St.

Lawrence Seaway System.

Exhibit Display and Support Services:

• Design – The contractor shall provide the GLS with a computerized exhibit design and final production art proofs for an exhibit display for a 6.5m x 6m exhibition configuration to include, but not limited to, one‐on‐one meeting space, video boards, graphics, and a 1.8m – 2.4m (6’‐8’) overhead hanging signage to be installed above the exhibit display.

• Build – The contractor shall provide graphics, signs (including the large hanging sign), displays, flooring, chairs, brochure/materials holders, storage crates, kiosks, tables, two video monitors, electrical, plants etc., based on final approved design. Coordinate with the exhibition organizers Hamburg Messe & Congress to ensure the design is in compliant with the conference centers rules and regulations.

• Exhibit Hall Site ‐ The GLS has secured booth #209 which is an area of space only, no walls/carpet/power. The booth size is 39 sq. meter (6.5 m x 6 m) https://www.seatrade‐ europe.com/

Exhibit Hall Address:

Hamburg Fair and Congress GmgH

Messeplatz 1

20357 Hamburg

Freight Logistics – The contractor shall provide the GLS with all services related to shipping graphics, display, and supporting materials to the exhibit hall.

Seatrade Europe Exhibition Services – The contractor shall provide the GLS with any on‐site show services, in coordination with Seatrade Europe, as needed. The contractor shall arrange daily cleaning services.

Setup, Takedown, and Maintenance Services at Seatrade Exhibition – The contractor shall provide the GLS with all aspects of the setup and takedown; of the display, overhead signage, and accessories at the Seatrade Europe exhibition.

Attachments:

Attachment Number Description/Title

01 Past Performance Questionnaire (PPQ)

III. SUPPLIES OR SERVICE AND PRICE/COST

Item No. Description Qty Unit Unit Price Amount

Phase I – Design & Build Exhibit Display and Accessories (IAW) the statement of work provided herein.

Firm Fixed Price (FFP)

1 JOB

Phase II –

Freight Logistics, Setup, Takedown, Onsite and Maintenance Services (IAW) the statement of work provided herein.

Firm Fixed Price (FFP)

1 JOB

Total Price: $____________________________

NOTE TO OFFEROR:

1. The offeror shall provide a detailed cost breakdown to support each line item; labor, material, and equipment.

Authorized By:

Signature

Date

Additional Contract Terms and Conditions

52.252‐2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov/browsefar (End of Clause) 52.212‐4 Contract Terms and Conditions—Commercial Products and Commercial Services.

52.212‐5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders— Commercial Products and Commercial Services.

52.203‐3 Gratuities APR 1984 52.204‐24 Representation Regarding Certain Telecommunications and OCT 2020 Video Surveillance Services or Equipment.

52.204‐25 Prohibition on Contracting for Certain Telecommunications AUG 2020 and Video Surveillance Services or Equipment.

52.212‐1 Instructions to Offerors‐‐Commercial Items SEP 2021 52.212‐5 (Dev) Contract Terms and Conditions Required to Implement SEP 2021 Statutes or Executive Orders‐‐Commercial Items (Deviation 2018‐O0021) 52.222‐3 Convict Labor JUN 2003 52.222‐50 Combating Trafficking in Persons OCT 2020 52.223‐18 Encouraging Contractor Policies To Ban Text Messaging JUN 2020 While Driving 52.225‐1 Buy American‐Supplies 52.225‐13 Restrictions on Certain Foreign Purchases FEB 2021 52.232‐33 Payment by Electronic Funds Transfer‐‐System for Award OCT 2018 Management 52.232‐39 Unenforceability of Unauthorized Obligations JUN 2013 52.233‐3 Protest After Award AUG 1996 52.233‐4 Applicable Law for Breach of Contract Claim OCT 2004 52.247‐34 F.O.B. Destination NOV 1991 52.242‐15 Stop‐Work Order AUG 1989 52.253‐1 Computer Generated Forms JAN 1991