RFP 47PF0020R0019.pdf

Major General Emmett J. Bean Center & Minton-Capehart Federal Building Plant Maintenance Services – Solicitation 47PF0020R0019

REQUEST FOR PROPOSAL

(RFP)

U.S. GENERAL SERVICES

ADMINISTRATION

PBS, AMD, Great Lakes Region, Southern Services Contracting Team

201 SUPERIOR AVENUE, SUITE 450

CLEVELAND, OHIO 44114

PROJECT:

100% Set-Aside for Small Business

INTERIOR PLANT MAINTENANCE SERVICES

MAJOR GENERAL EMMETT J. BEAN CENTER

8899 E 56TH ST INDIANAPOLIS, IN 46216

MINTON-CAPEHART FEDERAL BUILDING

575 N PENNSYLVANIA ST INDIANAPOLIS, IN 46204

SOLICITATAION: 47PF0020R0019

ISSUE DATE:

CLOSING DATE & TIME:

CONTRACT NO:

DATE OF AWARD:

ISSUED BY:

U.S. General Services Administration Public Buildings Service

GENERAL SERVICES ADMINISTRATION

PBS, AMD, Southern Services Contracting Team

201 SUPERIOR AVENUE, SUITE 450

CLEVELAND, OHIO 44114

Attention: Connie Bilek-Hammond – 216.522.4594

GSA GSA GSA GSA GSA GSA GSA GSA GSA GSA GSA GSA

GSAR 552.219-71 NOTICE TO OFFERORS OF SUBCONTRACTING PLAN REQUIREMENTS (JUNE 2005) The General Services Administration (GSA) is committed to assuring that maximum practicable opportunity is provided to small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns to participate in the performance of this contract consistent with its efficient performance. GSA expects any subcontracting plan submitted pursuant to FAR 52.219-9, Small Business Subcontracting Plan, to reflect this commitment. Consequently, an offeror, other than a small business concern, before being awarded a contract exceeding $650,000 ($1,500,000 for construction), must demonstrate that its subcontracting plan represents a creative and innovative program for involving small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns as subcontractors in the performance of this contract.

SOLICITATION NO. 47PF0020R0019

ATTENTION OFFERORS: This notice has been prepared to point out some of the important sections or requirements of this solicitation or to provide you with additional information related to this proposed contract.

Please note that it is not inclusive - you are cautioned to carefully read the entire solicitation in order to be fully aware of all requirements, provisions, and clauses.

GENERAL SERVICES ADMINISTRATION’S MISSION

To provide quality services required by our clients in a timely manner and to ensure the best value to the Federal Government and the public thereby enhancing our clients’ ability to accomplish their mission.

“SHALL” “WILL” and “MUST” Throughout this solicitation, the terms “shall” “will” and “must “ are used. “Shall” “will” and “must” denote the imperative. They indicate an obligation to act. In this solicitation, and any resulting contract, “shall” “will” and “must” have the same meaning.

SOLICITATION ISSUED ELECTRONICALLY

This solicitation is being issued electronically as of the solicitation “Date Issued” in block 5 of the Standard Form 33 - SOLICITATION, OFFER, AND AWARD The offeror shall not alter the solicitation or any component thereof (i.e. drawings, etc.). The Government’s version of the solicitation and accompanying components take precedence if a discrepancy arises between the version issued by the Government and the signed documents submitted by the offeror.

INFORMATION COLLECTION REQUIREMENTS

The information collection requirements contained in this solicitation/contract are either required by regulation or approved by the Office of Management and Budget pursuant to the Paperwork Reduction Act and assigned OMB Control No. 3090-0163.

SYSTEM FOR AWARD MANAGEMENT (SAM)

All contractors must be active in the System for Award Management (SAM), https://beta.sam.gov/ prior to submission of offers to be considered for award.

AFFIRMATIVE PROCUREMENT PROGRAM (APP)

GSA has implemented an Affirmative Procurement Program intended to maximize the use of recovered materials, environmentally preferable, and bio-based products. Offerors should familiarize themselves with the requirements for using and reporting on the use of such materials in performance under any resultant contract.

FAR 23.7 requires consideration of environmental factors when purchasing products and services. FAR

4.303 and FAR 52.204-4 require double sided printing on recycled paper for all reports required by this contract. FAR 52.223-10 encourages vendors to practice waste reduction.

SAFEGUARDING DOCUMENTS

Associated plans, drawings, or specifications provided under this solicitation are intended for use by prospective bidders/offerors (and their subcontractors and suppliers). In support of this requirement, GSA requires bidders/offerors to exercise reasonable care when handling documents relating to building drawings/plans, security equipment, security equipment installations, and contract guard service, to include:

1) Limiting reproduction and/or dissemination of covered materials only to persons/parties related to this acquisition or otherwise authorized to receive such information;

2) Making every possible effort that is reasonable and prudent to prevent unauthorized disclosure of this information;

3) Upon award and completion of any appeals process, unsuccessful bidders/offerors making every reasonable and prudent effort to destroy or render useless all information/documentation received during the solicitation and/or appeals process; and

4) The awardee continuing the efforts required above throughout the entire term of contract and for what specific time thereafter as may be necessary, as determined by the awardee.

PERFORMANCE BASED SPECIFICATIONS

Note that the service specifications included in this solicitation are performance-based specifications.

These specifications express the Government’s requirements in the form of minimum quality standards.

Work schedule, frequencies, resources utilized, and methods of performance are to be determined by offerors.

A-76 REQUIREMENT

Note paragraph entitled FAR 52.207-3, Right of First Refusal of Employment in Section I.

CURRENT CONTRACTOR AND CURRENT CONTRACT PRICE

The current contractor for both the Bean Center and the Minton-Capehart Federal Building is Trans-Plant, Inc. located in Indianapolis, IN. The current monthly price is $720.60 at the Minton-Capehart and $548.97 is the current per month at the Bean Center. Although this solicitation is for services basically the same as the current contract Scope of Work, it should be reviewed carefully before submitting a bid.

NOTICE CONCERNING COMPLETION OF SOLICITATIONS

Offerors are cautioned to carefully read the entire solicitation in order to be fully aware of all requirements, provisions and clauses. Fill-ins should be properly completed and verified. All copies should contain the same information. Verify calculations before signing your bid.

Offerors shall submit with their offer the following documents:

• Standard Form 33 – Solicitation, Offer, and Award

• Section B – Supplies or Services and Prices Offer

• Offeror’s Checklist (See Section L)

• Quality Control Plan (See Section C)

• Past Performance References

• Cost Proposal Worksheets

SITE VISIT

Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

CONTRACTOR DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBER.

Enter your DUNS number in Block 15A on Standard Form 33 located in this solicitation. If you do not know or do not have a DUNS number please contact Dun and Bradstreet directly to obtain one. A DUNS number will be provided immediately by telephone at no charge to you. For information on obtaining a DUNS number, you should call Dun and Bradstreet at 1-866-705-5711. Be prepared to provide the following information: (1) Company name, (2) Company address, (3) Company telephone number, (4) Line of business, (5) Chief executive officer/key manager, (6) Date the company was started, (7) Number of people employed by the company, (8) Company affiliation.

EXERCISING OPTIONS AND MULTIPLE AWARD CONTRACTS

If this is a multiple award contract with optional performance periods, please note that the successful awardee will be required to re-certify size status prior to the option being exercised.

FAIR LABOR STANDARDS/SERVICE CONTRACT ACT PRICE ADJUSTMENT PROVISIONS

If this is a multiyear service contract or a service contract that may exceed a year in length if options are exercised, offerors should note the price adjustment provisions in Section I of this solicitation.

FREEDOM OF INFORMATION ACT (FOIA) REQUESTS

It is not necessary to reference the FOIA when requesting procurement history, such as the name of the current contractor, contract amount, contract copies, or abstracts of bids. For this information, you may contact the point of contact shown in Block 10 on the first page of the solicitation.

SOLICITATION COPIES

Note that Block 9 on the Standard Form 33 specifies the number of copies of the offer that must be returned by offerors. One electronic bid package with all requested documents is required.

Do not include any allowance for any contingency to cover increased cost for which adjustments are provided for under the Fair Labor Standards Act and Service Contract Act - Price Adjustment (Multi-year Contract) contained in the CONTRACT CLAUSES section of this contract.

Reimbursement for emergency call-back, overtime, and additional services will only be computed for the man hours performed at the work site.

PRICING OF OPTIONS

Offerors shall price the initial one (1) year base period and the option requirements for the four (4) additional one (1) year periods by assuming that the minimum hourly wages and fringe benefits established by the Administrator, Wage and Hour Division, U.S. Department of Labor for the initial 1 year period of performance will apply to the base year in the initial period and to the four (4) year option periods. The minimum wage rates and fringe benefits applicable to the initial 1 year period of performance are outlined on the wage rate sheet.

PROMPT PAYMENT DISCOUNT

Block 13 on the Standard Form 33 is to be used to offer prompt payment discounts. Payment terms are set forth in the Prompt Payment clause in this solicitation. Offerors are cautioned against inserting any statement that indicates that payment is due sooner that the time stipulated in the Prompt Payment clause. EXAMPLE: Inserting "Net 20" may cause the offer to be rejected as unacceptable, because the entry would be contrary to the 30-day payment terms specified in the Prompt Payment clause.

OPTION TO EXTEND SERVICES

Offerors should note that Section I of this solicitation includes FAR 52.217-8, Option to Extend Services, which allows the Government the unilateral option to extend the term of any resultant contract up to six months, exclusive of any other option provisions which may be included as part of any resultant contract.

QUALITY CONTROL PLAN (QCP)

The contracting Officer (CO) must accept a completed Quality Control Plan (QCP) prior to award of a contract. The QCP will be specific to the contract specification and location(s) in accordance with the provisions and requirements of the solicitation.

NOTICE TO PROCEED (NTP)

Notice to Proceed (NTP) will NOT be issued until the COR has officially notified the CO that approved clearances for proposed employees have been received and approved.

AVAILABILITY OF FUNDS

Funds are presently available for award. The Government's obligation under this contract is contingent upon the availability of appropriated funds. No legal liability on the part of the Government may arise until funds are made available to the Contracting Officer.

PRE-BID/PRE-PROPOSAL CONFERENCE

A pre-bid/pre-proposal meeting will be scheduled by an amendment to this solicitation. The Pre-proposal Conference Notice will be included in this amendment.

To request a reasonable accommodation due to a disability, please contact Connie Bilek-Hammod at connie.bilek-hammond@gsa.gov mailto:connie.bilek-hammond@gsa.gov

PRE- AND POST-AWARD DEBRIEFINGS

The General Services Administration’s hours of operation are 8 a.m. to 4:30 p.m. Requests for pre-award debriefings postmarked or otherwise submitted after 4:00 p.m. will be considered submitted the following business day. Requests for post-award debriefings delivered after 4:00 p.m. will be considered received and filed the following business day.

PRE-PROPOSAL CONFERENCE NOTICE

ATTENDENCE FORM

SOLICITATION #47PF0020R0019:

Interior Plant Maintenance Services

MAJOR GENERAL EMMETT J. BEAN CENTER

8899 E 56TH ST INDIANAPOLIS, IN 46216

MINTON-CAPEHART FEDERAL BUILDING

575 N PENNSYLVANIA ST INDIANAPOLIS, IN 46204

A pre-proposal conference is scheduled at the time and place set forth below. All prospective offerors are encouraged to attend. Please complete and return this form via fax or email. A Site Visit will be held as part of the pre-proposal conference.

TIME/DATE: TBA

PRE-PROPOSAL CONFERENCE LOCATION:

General Services Administration Offices (Property Management Service Center)

Attn: Connie Bilek-Hammond, Contracting Officer

PHONE: (216) 522-4594

EMAIL: connie.bilek-hammond@gsa.gov

[ ] I plan to attend the conference.

Number of attendees: .

[ ] I do not plan on attending the conference.

In case of last minute changes, please be sure to include a phone number:

Name:

Company:

Phone:

TABLE OF CONTENTS

Section A - Solicitation 11 A.1. Standard Forms 12

SECTION B - SERVICES, ORDERING AND PRICES 14

B.1. Description of Services (Plant Maintenance Services) 14 B.1.0. Offer for Standard Services 15

SECTION C - DESCRIPTION/SPECIFICATION/STATEMENT OF WORK 16

Introduction 16

C.1. SCOPE OF WORK 16

C.1.2 the Contractor Shall 16 C.1.3 Plants List 18 C.1.4 Minimum Level of Work 16 C.2. Definitions 18 C.2.1 Acceptance 18 C.2.2 Acts of God 18 C.2.3 Approval 18 C.2.4 Building 18 C.2.5 Contracting Officer (CO) 18 C.2.6 Contracting Officer's Representative (COR) 18 C.2.7 Contractor 18 C.2.8 Delegated On-site Authority 19 C.2.9 Emergency 19 C.2.10 Federal Holidays – (F.4 Recognized Holidays) 19 C.2.11 Federal Executive Holidays, Unanticipated 19 C.2.12 Modification of Contract 19 C.2.13 Negligence 19 C.2.14 Performance Based Service Contracting 19 C.2.15 Quality Assurance Surveillance Plan (QASP) 19 C.2.16 Quality Control Program (QCP) 19 C.2.17 Standard Services 19 C.2.18 Stewardship 19 C.2.19 Quality Control Plan (QCP) 19 C.2.20 Government Quality Assurance Surveillance Program 21 C.3 Contractor Submittals/Deliverables Chart 21

C4. BASIC INTERIOR PLANT MAINTENANCE SERVICES 22

C5. INTERIOR PLANT MAINTENANCE MATERIALS STANDARDS 22

SECTION D – PACKAGING AND MARKING 24

D.1. Payment of Postage and Fees 24 D.2. Marking 24

SECTION E – INSPECTION AND ACCEPTANCE 25

E.1 FAR 52.246-4 Inspection of Services – Fixed Price (Aug 1996) 25

E.2 Deduction Rate 25 E.3 Contract Close-out Examination 26

SECTION F – DELIVERIES OR PERFORMANCE 27

F.1 Place of Performance 27 F.3 Options 28 F.4 Recognized Holidays 28

SECTION G – CONTRACT ADMINISTRATION DATA 29

G.1. Payment (General) 29 G.2 Payment for Services 29 G.3. Method of Payment 29 G.4. GSAR 552.232-77 Payment By Government Charge Card (NOV 2009) 30

G.5 EVALUATING CONTRACTOR PERFORMANCE – N/A 30

G.6 DESIGNATED ORDERING OFFICIALS 30

G.7 LIMITATION OF GOVERNMENT’S OBLIGATION – N/A 30

G.8 ADJUSTING PAYMENTS 30

SECTION H – SPECIAL CONTRACT REQUIREMENTS 31

H.1. Security 31 H.1.1 Security Requirements and Personal Identity Verification Procedures (Non-classified Contract) 31 H.1.2. Reserved 31 H.1.3. GSAR 552.237-71 Qualifications of Employees (MAY 1989) 31 H.1.4. Suitability Determinations 31 H.1.5. Compliance with Security Requirements 33 H.1.6. Identification Credential 33 H.1.7. GSA Criteria for Adjudication 34 H.2. Reserved 36 H.3. Reserved 36 H.4. Standards of Conduct 36 H.5. Removal from Contract Work 36 H.6. Sensitive but Unclassified (SBU) Building Information 36 H.7. Recording Presence 37 H.8. Government Forms 38 H.9. Other Contractors 38 H.10. Ordinances, Taxes, Permits, and Licenses 38 H.11. Discrepancy in the Specifications 39 H.12. Uniforms 39 H.13. Personnel Qualifications 39 H.13.1 Qualifications of Supervisory Employees – N/A 39 H.13.2 Submission of Resumes for New Employees 39 H.13.3 State Licensing 39 H.13.4 Compliance with Federal, State, and Local Codes 39 H.14. Government-Furnished Materials 40

H.15. Strike Contingency Plan (SCP) 40 H.16. Occupant Emergency Plan (OEP) 40

SECTION I – CONTRACT CLAUSES & WAGES 41

SECTION J - List of Documents, Exhibits, and Other Attachments 65

EXHIBITS 66

J.1 Building Information Sheet 66 J.2 Green Purchase Reports – N/A 66

SECTION K – REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF

BIDDERS/OFFEORS 67

K.1. Annual Representations and Certifications 67

SECTION L – INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS/OFFERORS 73

L.1. Bid Guarantee Requirement (Optional. Refer to GSAM 528. 101-1 (b)) – N/A 76 L.2. Performance Bond Requirement (Optional. Refer to GSAM 528. 103-2) – N/A 76 L.3. Financial Qualifications of Offerors 76 L.4. Inspection of Facility 76 L.5. Insurance Requirement 76 L.6. Instructions for Submitting Proposals 76 L.7. Inconsistencies in Specifications 77 L.8. Type of Contract 77 L.9. Offerors Checklist 78

Attachment A : past performance references 79

SECTION M – EVALUATION FACTORS FOR AWARD 80

M.1. Basis of Award 80 M.2. Past Performance 80 M.3. Total Evaluated Price 80

M.4. SPECIAL STANDARD(S) OF RESPONSIBILITY: 80

M.5. FAR 52.217-5 Evaluation of Options (JULY 1990) 81

A.1. Standard Form 33

SEE NEXT PAGE

Section A - Solicitation

SOLICITATION, OFFER AND AWARD

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING PAGE OF PAGES

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

CODE7. ISSUED BY 8. ADDRESS OFFER TO (If other than item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in until local time

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER EXTENSION

C. E-MAIL ADDRESS

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. PAGE(S)DESCRIPTION

A

B

C

D

E

F

G

H

I

J

K

L

M EVALUATION FACTORS FOR AWARD

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

LIST OF ATTACHMENTS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

CONTRACT CLAUSESSOLICITATION/CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/COSTS

DESCRIPTION/SPECS./WORK STATEMENT

PACKAGING AND MARKING

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

CONTRACT ADMINISTRATION DATA

SPECIAL CONTRACT REQUIREMENTS

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS(%)

DATEAMENDMENT NO.AMENDMENT NO. DATE

15A. NAME AND

ADDRESS

OF OFFEROR

CODE FACILITY 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN

OFFER(Type or print)

15B. TELEPHONE NUMBER

AREA CODE NUMBER EXTENSION

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION:

10 U.S.C. 2304 (c) ( )41 U.S.C. 3304(a)

24. ADMINISTERED BY (If other than Item 7)

26. NAME OF CONTRACTING OFFICER (Type or print)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

25. PAYMENT WILL BE MADE BY

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

CODE

ITEM

STANDARD FORM 33 (REV. 6/2014)

Prescribed by GSA - FAR (48 CFR) 53.214 (c)

SEALED BID (IFB)

NEGOTIATED (RFP)

(Hour) (Date)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

1 1

GSA, Southern Services Contracting Team – 5P1QBB-CL

201 Superior Avenue, Room 450Cleveland, OH 44114

GSA, Southern Services Contracting Team – 5P1QBB-CL

201 Superior Avenue, Room 450Cleveland, OH 44114

47PF0020R0019

Emailed to Box C attention Connie B Hammond

Connie Bilek-Hammond connie.bilek-hammond@gsa.gov216 522 4594 see following pages

CONNIE BILEK-HAMMOND

B.1. Description of Services (Plant Maintenance Services) The contractor shall provide the management, supervision, manpower, equipment and supplies necessary to provide plant maintenance services as described herein. Work under this contract is expected to commence on or about July 1, 2020.

Location 1: Major General Emmett J. Bean Center Building No: IN1703ZZ

Location 2: Minton-Capehart Federal Building (IN0133ZZ)

If there are multiple locations, offerors must submit offers for all locations in order to be considered for award.

B.1.0. Offer for Standard Services

Location 1: Major General Emmett J. Bean Federal Center, 8899 East 56th Street, Indianapolis, Indiana 46204

ITEM

DESCRIPTION UNIT QUANTITY UNIT

PRICE

(Initial 12 Month Period)

OPTION 1

UNIT PRICE

(First Additional

12 Month Period)

OPTION 2

UNIT PRICE

(Second Additional 12 Month Period)

OPTION 3

UNIT PRICE

(Third Additional 12 Month Period)

OPTION 4

UNIT PRICE

(Fourth Additional 12 Month Period)

1. Standard Services:

Plant Maintenance Services and Related Services

Month

Location 2: Minton-Capehart Federal Building, 575 N. Pennsylvania Street, Indianapolis, Indiana 46204

ITEM

DESCRIPTION UNIT QUANTITY UNIT

PRICE

(Initial 12 Month

Period)

OPTION 1

UNIT PRICE

(First Additional

12 Month Period)

OPTION 2

UNIT PRICE

(Second Additional 12 Month Period)

OPTION 3

UNIT PRICE

(Third Additional 12 Month Period)

OPTION 4

UNIT PRICE

(Fourth Additional 12 Month Period)

1. Standard Services:

Plant Maintenance Services and Related Services

Month

All the contractor’s labor hour prices must include expenses for overhead, General and Administrative (G&A) and profit. Thus no separate allowance for travel time, parking, overhead, G&A or profit will be applied when hourly services are ordered.

Offeror must submit offers for all locations in order to be considered for award. Offerors must submit prices for all four of the option periods, in addition to the initial period, to be considered for award. Options shall be priced using the wage determination contained in this solicitation. Upon exercising a renewal option, the contract price will be adjusted in accordance with FAR 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (Multiple Year and Option Contracts) (May 2014).

Offerors should visit the building and become familiar with existing conditions; examine all contract documents relating to this work, and carefully review the requirements contained in this specification.

Offerors shall determine any conditions which affect the work and make a thorough site investigation

SECTION B - SERVICES, ORDERING AND PRICES

Plant Maintenance Services – Solicitation 47PF0020R0019 before submitting an offer. No allowances will be made for failure of an offeror to avail themselves of such information.

Note 1. These quantities are for evaluation purposes only and are based on an estimate of the Government’s anticipated need for such service.

Introduction This is a Performance Based Contract which focuses on outcomes as opposed to prescriptive requirements. This specification represents GSA's performance objectives and minimum levels of service to be provided by the contractor. A high level of effective communication between the Government and contractor is essential. This performance based requirement demands a greater emphasis by the contractor on self-evaluation, robust quality control processes and strict oversight of building operations to ensure the highest level of efficiency. The Contractor will be required to maintain a quality control program to ensure that the requirements of this contract are met. The contractor must closely monitor all aspects of the work, identify deficiencies and implement corrective action, without reliance on Government oversight.

C.1. SCOPE OF WORK

C.1.1 The Contractor shall provide all management, administrative, supervision, labor, transportation, materials, supplies, tools, equipment (except as otherwise provided) and subcontracts necessary, and shall plan, schedule, coordinate and assure effective completion of all work and services and performance of Plant maintenance Services and related services described herein.

C.1.2 The Contractor Shall

All work shall be of the highest quality following the manufacturers or nursery specifications, along with established trade practices and standards.

Horticulture services includes weekly watering, dusting, trimming, insect and disease control, quarterly fertilizing, as well as any other upkeep necessary to insure the sustained vitality and attractiveness of the plants.

Any plant that loses its vitality will be replaced with a comparable plant at no additional cost to GSA.

Supplies and/or products to be used under this contract must contain recycled materials, "environmentally preferable" products and bio-based products to the maximum extent feasible.

C.1.3 Plants List

Location 1: Major General Emmett J. Bean Center, Building No: IN1703ZZ

The locations for each plant shall be determined by the COR.

Note: All plants at location 1 have been furnished by the government.

Quantity Plant Description Height

2 Warneckki Canes 14”

1 Janet Craig Compacta 10"

6 Aglaonema 10"

8 Lind Cane 10"

SECTION C - DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

2 Aglaonema 6”

27 Pothos 6”

ZZ Plant

10”

1 Janet Craig 10”

1 Lind Cane 12"

1 Red Emerald

Philodendron

10"

Z Z Plants

6"

5 Sansevieria 6”

Location 2: Minton-Capehart Federal Building (IN0133ZZ)

Note: All plants at location 2 shall be furnished by the contractor.

Location Plant Description Quantity Planter Size Planter Color

Main Lobby Drac Marginata 14" 3 26" Ivory Main Lobby Scindapsus Jade 8" 15 see above

Main Lobby Aglo Silver Bay 8" 3 10"* Ivory

Main Lobby Drac Janet Craig 10" 1 12"* Ivory

GSA Office Lobby Drac Janet Craig 10" 2 Caraio Volcano Gray GSA Office Lobby Aspidistra Elatior 14" 1 Cubico Volcano Gray GSA Office Lobby Anthurium Lady Jane 8" 2 Quadro Volcano Gray Conference Room Scindapsus Jade &

Scindapsus Neon (two plants of each type in each container)

6" 1 Quadro Volcano Gray

Cubical Area Scindapsus Jade & Scindapsus Neon (two plants of each type in each container)

6" 3 Quadro Volcano Gray

Corridors/ Elevator Lobbies (4 per floors

2-6 )

Drac Lisa 10" 20 12"x12"x22" Ivory

Cafeteria Sanservieria 14” 18 3 in Each of the 6 planter boxes behind booths.

Cafeteria Sanservieria 6” 24 3 in each of the 8 small planter boxes on the ledge.

* Denotes cylinder container

C.1.4 Minimum Level of Work These specifications are a statement of the minimum level of work and services that are to be provided in certain areas under this contract. They are not intended to be, nor shall they be construed as, limiting specifications or requirements.

This requirement is not intended to restrict the Contractor’s approach to successful performance of the contract work with maximum economy and effectiveness. The determination of the actual resources to be utilized for the performance of all services specified herein is the sole responsibility of the Contractor.

C.2. Definitions

C.2.1 Acceptance “Acceptance” means an authorized representative of the Government has inspected and agreed that the work meets all requirements of this contract, to include documentation requirements.

C.2.2 Acts of God These are unanticipated grave natural disasters or other natural phenomenon of an exceptional, inevitable, and irresistible character; the effects of which could not have been prevented or avoided by the exercise of due care or foresight.

C.2.3 Approval ‘Approval’ means the Government has reviewed the submittals, deliverables, or administrative documents [e.g., insurance certificates, Safety Data Sheets (SDS), etc.], and has determined that the documents conform to contract requirements. Government approval shall not relieve the Contractor of responsibility for complying with Federal, State, and local laws and regulations.

C.2.4 Building A reference to ‘facility’ and ‘site’ is interchangeable with ‘building.’ A man-made structure or edifice which services are performed within or on the exterior of the formation and is intended to support or shelter any use or continuous occupancy.

C.2.5 Contracting Officer (CO) Contracting Officer (CO) has the overall responsibility for the administration of this contract. The CO alone, without delegation, is authorized to take actions on behalf of the Government to amend, modify or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules. However, the CO may delegate certain other responsibilities to authorized Government representatives.

C.2.6 Contracting Officer's Representative (COR) Contracting Officer's Representatives (COR) or their designee shall be appointed by letter from the CO. CORs or designees will be the primary Government representatives for the administration of Contract, shall have proper training and experience in inspecting contracts, but will not have the authority to modify the contract.

C.2.7 Contractor “Contractor” as used in this document refers to the company or firm awarded this contract.

C.2.8 Delegated On-site Authority The term “delegated on-site authority” means a person designated in writing by the Contractor who has authority to act for the contract on a day-to-day basis at the work site.

C.2.9 Emergency The term ‘emergency’ includes, but is not limited to bombings, and bomb threats, civil disturbances, fires, explosions, electrical failure, loss of water pressure, building flooding, sanitary and sewer line stoppage, chemical and gas leaks, medical emergencies, hurricanes, tornadoes, floods, and earthquakes.

C.2.10 Federal Holidays – (F.4 Recognized Holidays) “Federal holidays” for the purposes of this contract are New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. When Federal holidays fall on weekends, a weekday is typically designated as the holiday. Holidays that fall on Saturday are observed on the previous Friday and holidays that fall on a Sunday are observed on the following Monday. Veterans’ Day is always on the 11th of November and Thanksgiving is always the 3rd Thursday of November.

C.2.11 Federal Executive Holidays, Unanticipated Unanticipated holidays declared by the president will count as Federal holidays. As long as the Contractor pays employees as if it were an anticipated Federal holiday, the Contractor will be paid for the unanticipated holiday as if it were a normal Federal Holiday.

C.2.12 Modification of Contract Modification is a bilateral or unilateral change in the terms of a contract.

C.2.13 Negligence “Negligence is the failure to use care under the circumstances, it is the doing of some act which a person of ordinary prudence would not have done under similar circumstances or failure to do what a person of ordinary prudence would have done under similar circumstances.

C.2.14 Performance Based Service Contracting This is a procurement strategy that seeks to issue technical requirements that set forth outcomes for performance instead of specific requirements on how to perform the service. This strategy shifts the risk of performance to the Contractor by allowing the Contractor to design the methods of achieving desired results as defined by the performance quality standards established by the Government.

C.2.15 Quality Assurance Surveillance Plan (QASP) The QASP is the Government’s surveillance method for monitoring and evaluating the Contractor's performance under a Performance Based Statement of Work (PBSOW) to ensure services meet contract requirements.

C.2.16 Quality Control Program (QCP) The Quality Control Program is a system for identifying and correcting deficiencies in the quality of services before the level of performance becomes unacceptable. It includes those continuous actions taken by a Contractor to control the performance of his or her employees and subcontractor's services so that they consistently meet the contract requirements. Preparation of this document is the responsibility of the Contractor.

C.2.17 Standard Services Standard services are defined as all services that are included in the monthly price or as defined in the Contract document. Prices are to include all applicable labor, materials, supplies, training/certifications, equipment (except as otherwise provided), supervision, and management.

C.2.18 Stewardship The act of stewardship is to take the responsibility for managing, conducting or supervising the quality, state or condition of a commercial building. A Stewardship program in addition to caring for the building, its occupants and visitors includes among other things a sense of shared responsibility, occupant participation and communications amongst building management, O&M personnel, cleaning personnel, occupants, contractors and others who have an impact on/in the building.

C.2.19 Quality Control Plan (QCP)

A COMPLETE QUALITY CONTROL PLAN (QCP) SHALL BE ACCEPTED BY THE CONTRACTING

OFFICER (CO) PRIOR TO AWARD OF A CONTRACT.

Upon acceptance, the Contractor shall implement the QCP to ensure Contract compliance. An acceptable QCP shall include, at a minimum, inspections by supervisory personnel and by one or more qualified outside parties. The system of checklists, inspection methodology, and frequencies shall be documented by the Contractor. The Contractor shall maintain a local file of all quality control inspections conducted by the Contractor, including the corrective actions taken and submit copies of quality control inspections monthly. All documentation shall be made available to the Government upon request during the term of the contract. QCP shall include, at a minimum, the program of outside inspections, and a program for verifying compliance with each contract requirement. The contractor must review and update the Plan annually. The Contractor must maintain continuity of services, without interruption, throughout the entire term of the contract. The QCP is a system for identifying and correcting deficiencies in the quality of services before the level of performance becomes unacceptable.

The results of all quality control inspections conducted by the Contractor shall be documented on inspection reports (warranted as presented) and provided to the COR as required by each contracted service. This section establishes the minimum requirements for a quality control system to be provided and maintained by the Contractor. The Contractor is responsible for the day-to-day inspection and monitoring of all Contractor work performed to ensure compliance with contract requirements. It is also applicable for subcontractors where Government inspection is required. In such cases, it is the contractor’s responsibility to include in writing in each subcontract the use of this standard by their subcontractor. The Contractor must revise the plan at no additional cost to the Government during the life of the contract as necessary to ensure that contract objectives are met.

The QCP is subject to change depending on the needs of the contract. If the QCP is revised, the Contractor is required to provide an updated QCP to the CO and COR for approval. All such documents required shall be maintained at the service location for the life of the contract.

The contractor shall prepare and execute a written QCP. Plans (deliverables) must detail services at the work site and methods of inspection ensuring quality standards of the contract and shall include the following information:

● Date of inspection

● Location of inspection

● Description of Findings

● Corrective Action (if applicable)

● Action Plan for Corrective Actions

● Signature of inspector

The QCP shall include and describe in detail the following:

(1) Task and Frequencies: Indicate tasks to be performed and the frequency associated with each task.

(2) Inspection Methods and Frequencies: Include all requirements listed in the Performance Work

Statement and inspection procedures such as: type of inspection, frequency of inspection, acceptance/rejection criteria, corrective action, procedure for recording results of inspections, and methods of informing employees of deficiencies in their areas or responsibility.

The Inspection system must identify areas to be inspected defining the inspection schedule and the titles of the inspectors. The Contractor’s administrative methods used to identify, correct and prevent an unacceptable level of performance must be clearly defined.

Proposed plans for revising job schedules as new and better ways are found to perform given tasks.

(3) Roles and Responsibilities of Key Personnel: A roster by name and job title must be provided. The roster will clearly identify roles and responsibilities including responsibility for oversight of the QCP. Personnel holding the authority to negotiate and handle Government contracts must be identified.

(4) Records and Files: Provide samples of all forms, records, reports and files utilized for quality control. Documents will indicate inspections conducted by the contractor and corrective action taken. Copies of all documents will be kept onsite and available to the COR when requested.

(5) Progress Report: Submit quarterly to the COR a self-evaluation report detailing the quality of service provided during the prior quarter. The report is due within 5 business days of the end of the quarter. This report shall include as a minimum the result of the quality control inspections, an explanation of efforts taken in the prior quarter to improve service and efforts planned for the present quarter to improve quality.

(6) Strike Contingency Plan (SCP): Prepare an SCP to be used in the event of a strike. The SCP shall describe in detail how the Contractor will staff the building to provide the services defined in this specification during strikes by his employees as well as address employee absenteeism. This plan shall include but not be limited to the following:

(a) Support Personnel: Describe in detail how the building will be staffed to provide services during strikes.

(b) License and Certifications: Describe in detail how the Contractor will provide personnel that meet experience requirements, assuring the Government all temporary or replacement employees will meet the experience and license requirements defined in this contract.

The Government's Occupant Emergency Plan (OEP) is used by the COR during building emergencies. Designated contractor personnel, including the Supervisors, Project Managers, Delegated On-site Authority and subcontractors, shall be thoroughly familiar with the Government's OEP and shall be trained by the Contractor to fully understand their responsibilities relative to each emergency plan. The contractor shall participate in emergency and evacuation drills.

C.2.20 Government Quality Assurance Surveillance Program The Government may inspect the Contractor using a quality assurance program through random inspections, scheduled inspections, or any other method of inspection that the Government determines reflects the actual successful performance of this Contract. As part of the Government’s quality assurance program, the Government may:

a. Review and, if warranted, reject any reports or other submittals required from the Contractor.

b.Review performance and service records, including, if applicable, but not limited to monthly progress reports and any computerized or hardcopy records maintained by the Contractor documenting performance under this Contract, and require correction of any unsatisfactory conditions noted.

c. Determine the adequacy of the Contractor’s quality control program and documentation and the overall success of this program. The Government may order improvements if it determines the programs are insufficient or ineffective.

d.Obtain tenant satisfaction survey information and require improvements in service on the basis of such information to the extent such results correlate with deficiencies in Contract requirements.

e. Conduct random and routine physical inspections of facility equipment and systems, to include programs and files maintained on computers and Contractor onsite offices and work areas, and require correction of deficiencies noted.

f. Perform inspections with Government personnel or independent third party inspectors.

C.3 Contractor Submittals/Deliverables Chart

DELIVERABLE REF DELIVERABLE DUE Due Date

Rec’d

Section C

Quality Control Plan C.2.19 Quality Control Plan (QCP)

Due with proposal

Update Quality Control Plan C.2.19 Quality Control Plan (QCP)

Annually and when any changes are made.

Section E

Contract Close-Out Inspection

E.3 Contract Close- Out Inspection

90 days prior to expiration.

Section G

Interim and final evaluations under CPARS

G.5 Evaluating Contractor Performance

N/A

Section H Qualification of employees H.1.3 As requested.

(May 1989) paperwork

Security Clearances H.1.4 Suitability Determination

15 days after award.

Security clearances must be submitted before Notice to Proceed can be issued.

The collection and submission of GSA Form 139, record Presence.

H.7 Submit each month with monthly report

Submission of Resumes for New Employees

H.15.3 The Contractor must submit resumes for all personnel prior to personnel beginning work.

State Licensing H.15.4 Within 90 calendar days of beginning employment.

Strike contingency plan

(SCP)

H.20 SCP must be submitted 5 calendar days prior to Contract start date and updated annually.

Section L

Contractor email for notifications of availability of monthly increments of funding

L.6. Instructions for Submitting Proposals

N/A

List of Subcontractors L.6 Instruction for Submitting Proposals

N/A

C4. BASIC INTERIOR PLANT MAINTENANCE SERVICES

Basic Interior plant maintenance shall consist of weekly maintenance to include watering as needed, dusting, trimming, insect and disease control, and quarterly fertilizing, as well as any other upkeep necessary to ensure the sustained vitality and attractiveness of the plants. In compliance with EPA and USDA requirements, compost and fertilizers made from recovered organic materials and biobased herbicides and pesticides will be used unless an alternative product is approved by the COR. The Contractor shall be held liable for any damage to grounds, vegetation, or interior plant maintenance due to his negligence and shall promptly report any theft or missing plants to the COR. The contractor is responsible for watering plants as needed. If weed, pest or disease control is needed the COR will approve in advance their application.

NOTE: The Contractor shall remove all debris generated in the performance of this contract each day service is performed. Upon completion of the replacement or installation work, the Contractor shall remove and dispose of all unused materials, containers, wrappings, cuttings, trimmings and any other debris accumulated as a result of this contract. Organic materials shall be composted and other materials shall be recycled to the extent possible.

C5. INTERIOR PLANT MAINTENANCE MATERIALS STANDARDS

The section below identifies the standards for interior plant maintenance materials supplied under this contract. Plant materials of native species and cultivars are preferred. Mature plant size shall be appropriate to the location with minimal maintenance.

A. PLANTS:

Any plant that loses its vitality will be replaced with a comparable plant at no additional cost to GSA. All plants shall be of the highest quality following the manufacturer’s or nursery specifications, along with established trade practices and standards.

B. POTTING SOIL MIX:

Soilless mix of organic materials such as compost, perlite, vermiculite, and organic/biobased fertilizer, for use in containers.

C. FERTILIZER:

Fertilizer is an EPA/CPG and USDA biobased designated product. If the use of fertilizer is required, a product containing recovered organic materials should be considered first.

Fertilizers shall be made from recovered organic materials such as alfalfa meal, blood meal, cottonseed meal, feather meal, fish meal, meat and bone meal, poultry manure/litter, soybean meal and wood ash. It shall contain the highest percentage of recovered materials practicable, while maintaining a satisfactory cost/level of competition. If that product will not meet the performance needs then the use of a biobased product should be specified. The CO or COR must approve the fertilizer.

D. MISCELLANEOUS PRODUCTS

The CO or COR must approve miscellaneous products, including but not limited to:

(1) Biobased Insecticide: Deliver in original, sealed, and fully labeled containers and mix according to manufacturer's written instructions.

(2) Biobased Fungicide: Deliver in original, sealed, and fully labeled containers and mix according to manufacturer's written instructions.

(3) Biobased Herbicide: Deliver in original, sealed, and fully labeled containers and mix according to manufacturer's written instructions

D.1. Payment of Postage and Fees All postage and fees related to submitting information including, but not limited to, forms and reports to the CO or the COR, shall be paid by the Contractor.

D.2. Marking All information submitted to the CO or the COR, shall clearly indicate the contract number of the contract for which the information is being submitted.

SECTION D – PACKAGING AND MARKING

E.1 FAR 52.246-4 Inspection of Services – Fixed Price (Aug 1996)

Inspection of Services—Fixed-Price (Aug 1996)

(a) Definition. “Services,” as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may—

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may—

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

(2) Terminate the contract for default.

E.2 Deduction Rate It is the objective of the Government to obtain complete and satisfactory performance in accordance with the terms of the specifications and requirements in this contract. To this end, the Government is contracting for the complete performance of each task identified in the specifications, and deductions may therefore, be made as stipulated in this Section. Deductions for work performed improperly may be made as though the work has not been performed. Inadequate performance is just as undesirable as nonperformance, and the cost of correcting inadequate performance may equal or exceed the cost of initial performance.

a. Calculation of Deductions The calculation of deduction used will be based on the number of productive, administrative hours, and materials needed to complete the task as determined by the CO or their designee.

b. Withholding Monies for Non-submission of Reports If the contractor fails to prepare and/or submit acceptable reports as called for in Section C, within the required time frame, this may be construed to mean that the contract work has not been performed and the Government will withhold all payments until the required reports…