RFP _444_24 Library Repurpose Renovations.pdf

DAWSON COUNTY GOVERNMENT

REQUEST FOR PROPOSALS

FOR

DAWSON COUNTY LIBRARY

REPURPOSE RENOVATIONS

SUBMISSIONS ARE DUE AT THE ADDRESS SHOWN BELOW NO LATER THAN

NOVEMBER 1, 2024, AT 10:30AM, EST

DAWSON COUNTY BOARD OF COMMISSIONERS

ATTENTION: PURCHASING MANAGER

25 JUSTICE WAY, SUITE 2223

DAWSONVILLE, GA 30534

RFP # 444-24

THE RESPONSIBILITY FOR SUBMITTING A RESPONSE TO THIS RFP ON OR BEFORE THE

STATED DATE AND TIME WILL BE SOLELY AND STRICTLY THE RESPONSIBILITY OF THE

OFFEROR.

ISSUE DATE: OCTOBER 9, 2024

RFP #444-24 DAWSON COUNTY LIBRARY REPURPOSE RENOVATIONS Page 2

DAWSON COUNTY BOARD OF COMMISSIONERS

TABLE OF CONTENTS

Invitation to Bid………………………………………………………………………………..………………3

IFB Timetable ….…...…………………………………………………………………...……………….……3

General Overview.…..……………………………………………………………,,,,,,,,,,,,……...……………4

General Conditions…………………………………………………………,,,,,,,,,,,,,,………………….….….9

Scope of Work ……….……….…………..……….……………………………,,,,,,,,,,,,,,,…………..….…...11

Overview for Submitting Response…………….…………………………………………………………...16

General Terms………………………………...………………………………,,,,,,,,,,,.,,……….…………….24

Vendor’s Checklist Form………..……………………………………………………………………………78

Vendor’s Information Form………………………………………………………….……………………….79

Vendor’s Price Proposal Form…….………………….…………………………………………………

Bid Bond…………………….……………………………………………………………………….…………84

Execution of Proposal Form………………………………………………………………….……….……...87

Drug Free Work Place Form………………………………………………………...……………………….88

Addenda Acknowledgement Form ………………………………………………….….……………………89

Certificate and Statement of Non-Collusion Form……..………………………………………….….…….90

Georgia Security and Immigration Compliance Act Affidavit………………………………….………….92

Equal Employment Opportunity Form……………………………………………………..……………..…95

Legal and Character Form……………………………………………………………………..……………...96

Sample Contract……………………………………………………………………………………………….102

RFP #444-24 DAWSON COUNTY LIBRARY REPURPOSE RENOVATIONS Page 3

DAWSON COUNTY, GEORGIA

Purchasing Department

25 Justice Way, Suite 2223

Dawsonville, Georgia 30534

Phone: 706-344-3500 x.42223; Email: mhawk@dawsoncounty.org

DAWSON COUNTY LIBRARY REPURPOSE RENOVATIONS

INVITATION

This is an invitation to submit a bid to Dawson County for Dawson County Library Repurpose

Renovations, indicated herein. Details are listed under Section II. Sealed bids will be received by the office of the Purchasing Manager at 25 Justice Way, Suite #2223, Dawsonville, GA 30454.

Instructions for preparation and submission of a bid/proposal are contained in this packet. Electronic packets may be found at https://vrapp.vendorregistry.com/Bids/View/BidsList?BuyerId=1bac094c-9726-

497e-943b-141544ec4bd4 Submissions must be typed or printed in ink. Prices submitted as a result of this invitation must include the Vendor Price Proposal Form and be returned in a sealed envelope or container marked, as Sealed Bid with the applicable Proposal Name and Proposal Number on the outside. The offer may not be considered unless so received. Proposals must be submitted no later than

10:30 a.m., November 1, 2024. Tentative award date is set for December 5, 2024.

There will be a mandatory pre-proposal conference at 10:30 a.m., on October 21, 2024, at the Dawson

County Library, at 342 Allen Street, Dawsonville, GA 30534. All questions/comments that may arise from this invitation must be submitted in writing and emailed to the Purchasing Manager at mhawk@dawsoncounty.org no later October 24, 2024, at 1:00 p.m. All questions and answers will be posted to the County website and the Georgia Procurement Registry no later than October 29, 2024, at

1:00 p.m. Answers to question submitted that materially change the conditions and specifications of this invitation will be promulgated to the County website and the Georgia Procurement Registry. Any discussions or documents will be considered non-binding unless incorporated and publicized in an addendum.

Dawson County provides equal opportunity for all businesses and does not discriminate against any person or business because of race, color, religion, sex, national origin and handicap or veteran status.

This policy ensures all segments of the business community have access to supplying the goods and services need by Dawson County. Dawson County does not guarantee a minimum/maximum value for this contract.

Sincerely, Melissa Hawk, Purchasing Manager https://vrapp.vendorregistry.com/Bids/View/BidsList?BuyerId=1bac094c-9726-497e-943b-141544ec4bd4 https://vrapp.vendorregistry.com/Bids/View/BidsList?BuyerId=1bac094c-9726-497e-943b-141544ec4bd4 mailto:mhawk@dawsoncounty.org

RFP #444-24 DAWSON COUNTY LIBRARY REPURPOSE RENOVATIONS Page 4

DAWSON COUNTY, GEORGIA

REQUEST FOR PROPOSALS

FOR

DAWSON COUNTY LIBRARY REPURPOSE RENOVATIONS

SECTION I – GENERAL OVERVIEW

A. INFORMATION TO PROPOSERS

1. BID SUBMISSION

The Proposers shall package and seal its submittal so that they will not be damaged in mailing. Technical and Cost/Fee Proposals are to be packaged and sealed separately.

One (1) original and five (5) copies of the technical proposal and one (1) original price proposal must be received by, NOVEMBER 1, 2024, AT 10:30AM, EASTERN

STANDARD TIME. Technical and price proposals must be submitted in a separate sealed envelope stating on the outside, the proposer's name, address, the solicitation number #444-24 DAWSON COUNTY LIBRARY REPURPOSE RENOVATIONS.

If the price is referenced in the technical proposal, the submission must be disqualified and will not be evaluated. The complete submittal (price and technical) must contain the proposer’s name, address and the solicitation number #444-24 DAWSON COUNTY

LIBRARY REPURPOSE RENOVATIONS be delivered to:

Dawson County Board of Commissioners

Attention: Purchasing Manager

25 Justice Way, Suite 2223

Dawsonville, GA 30534

Hand Delivery

Hand delivered copies may be brought to the above address between the hours of

8:00AM and 5:00PM EST, Monday through Friday, excluding Holidays. For a complete listing of Holidays, please visit www.dawsoncounty.org. If a sealed bid is delivered after 10:25 a.m., on the day of the opening, deliver the package to the

Purchasing Manager, in the County Administration Training Room, Suite #2214. No submission will be accepted after 10:30 a.m., on the date listed within the bid submission section, at which time all company names of offers received will be publicly read aloud.

GPS Location

Some GPS systems cannot locate the above-named address. Proposers may search the following address if trying to visit the Dawson County Government Center: 25 Tucker

Avenue, Dawsonville, GA 30534. Tucker Avenue is located on the East side of the

Government Center. Upon arrival, please continue one block West on Shoal Creek Road http://www.dawsoncounty.org/

RFP #444-24 DAWSON COUNTY LIBRARY REPURPOSE RENOVATIONS Page 5 to Justice Way. Parking for the Government Center is available off of Justice

Way. Proposers should verify address is in Dawson County and not a surrounding community.

Coordinates: 34°25’23.08”N 34°25’23.08N 84°07’12.05

Proposers are responsible for informing any commercial delivery service, if used, of all delivery requirements and for ensuring that the required address information appears on the outer wrapper or envelope used by such service.

The Submittal must be signed by a company officer who is legally authorized to enter into a contractual relationship in the name of the proposer.

3. CONTACT PERSON

Proposers are encouraged to contact Melissa Hawk, Purchasing Manager by email at mhawk@dawsoncounty.org to clarify any part of the RFP requirements. All questions that arise prior to the DEADLINE FOR QUESTIONS due date shall be directed to the contact person in writing via email. Any unauthorized contact shall not be used as a basis for responding to this RFP and also may result in the disqualification of the proposer's submittal.

Proposers may not contact any elected official, consultants or other county employee to discuss the bid process or bid opportunities except: 1) through the Purchasing Manager named herein, or 2) as provided by existing work agreement(s). This policy shall be strictly enforced and the County reserves the right to reject the submittal of any proposer violating this provision.

4. ADDITIONAL INFORMATION/ADDENDA

Dawson County will issue responses to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the due date posted on the county’s website under the bid information. Proposers should not rely on any representations, statements or explanations other than those made in this RFP or in any addendum to this RFP. Where there appears to be a conflict between the RFP and any addenda issued, the last addendum issued will prevail. Proposers are advised to check the website for addenda before submitting their proposals.

Proposers must acknowledge any issued addenda by including Attachment B-

Addenda Acknowledgement with the submittal. Proposals which fail to acknowledge the proposer’s receipt of any addendum will result in the rejection of the offer if the addendum contains information which substantively changes the

Owner’s requirements mailto:dsimpson@dawsoncounty.org

RFP #444-24 DAWSON COUNTY LIBRARY REPURPOSE RENOVATIONS Page 6

5. LATE SUBMITTAL AND LATE MODIFICATIONS

Submittals received after the due date and time will not be considered. Modifications received after the due date will not be considered. Dawson County Government assumes no responsibility for the premature opening of a proposal not properly addressed and identified, and/or delivered to the proper designation.

6. REJECTION OF PROPOSALS/CANCELLATION

Dawson County Government reserves the right to reject any and all submittals and reserves the right to waive any irregularities or informalities in any submittal or in the submittal procedure, when to do so would be to the advantage of Dawson County.

Dawson County reserves the right to cancel this RFP at any time.

7. MIMINUM RFP ACCEPTANCE PERIOD

Submittals shall be valid and may not be withdrawn for a period of 90 days from the date specified for receipt of submittals.

8. NON-COLLUSION AFFIDAVIT

By submitting a response to this RFP, the proposer represents and warrants that such proposal is genuine and not a sham or collusive or made in the interest or in behalf of any person not therein named and that the proposer has not directly or indirectly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or corporation to refrain from submitting and that the proposer has not in any manner sought by collusion to secure to that proposer any advantage over any other proposer.

By submitting a proposal, the proposer represents and warrants that no official or employee of Dawson County Government has, in any manner, an interest, directly or indirectly in the proposal or in the contract which may be made under it, or in any expected profits to arise there from.

9. COST INCURRED BY PROPOSERS

All expenses involved with the preparation and submission of the RFP to the Dawson

County Board of Commissioners, or any work performed in connection therewith is the responsibility of the proposer(s).

10. RFP OPENING

Only the names of the firms responding to this RFP will be read aloud publicly due to the fact that the proposals will be subject to an evaluation review for accurate qualifications.

A list of names of firms responding to the RFP may be obtained from the county’s website www.dawsoncounty.org, after the RFP due date and time stated herein. A copy of the final evaluation tabulation to the RFP will be posted to the website after the RFP has been awarded, along with the awarded Contractor’s name and date of award.

http://www.dawsoncounty.org/

RFP #444-24 DAWSON COUNTY LIBRARY REPURPOSE RENOVATIONS Page 7

11. OPEN RECORDS

Proposers are reminded that under Georgia law, all opened documents fall under the open records act and are subject to inspection by the public. Proposers are reminded that documents and information in the possession of Dawson County will be treated as confidential/proprietary information only to the extent permitted by the Georgia Open

Records Act, and will be exempt from disclosure to a third party only to the extent permitted by the Georgia Open Records Act. Should you believe that your Proposal contains any trade secrets you must include an affidavit, at time of proposal submission that states that specific portions of the proposal contain trade secrets as defined by

Georgia law (Article 27 of Chapter 1 of Title 10 of the Official Code of Georgia).

Furthermore, the affidavit must be detailed, citing specifically (citing paragraphs, articles, provisions, pages, etc.) the portions of the proposal containing any trade secrets.

Accordingly, proprietary information and/or data cannot be withheld from public inspection.

12. TAXES

Dawson County Government is tax exempt. No sales tax will be charged on any products or services. Dawson County cannot exempt any other person/proposer from applicable sales taxes that may be required of them in relations to this project.

Selected proposer will be provided with Dawson County’s Sales and Use Tax

Certificate of Exemption number upon request.

13. PROPOSER INFORMATION

All submissions shall include a completed proposer information form, current copy of business license and current W-9. Failure to provide this information could result in the disqualification of the proposer from submitting a proposal.

14. INSURANCE

Selected proposer will be required to provide Dawson County with a Certificate of

Insurance for liability and workman’s compensation insurance before work can begin on this County project and be effective for the duration of the work as described in the

Contract Documents, including authorized change orders, plus any period of guarantee as required in the general warranty.

General liability insurance should be at least one million dollars ($1,000,000) combined single limit per occurrence. Automobile insurance should be at least five hundred thousand dollars ($500,000) combined single limit per accident for bodily injury or property damage; Workman’s Compensation insurance should be as required by the State of Georgia; and Professional Liability insurance should be at least one million dollars ($1,000,000).

RFP #444-24 DAWSON COUNTY LIBRARY REPURPOSE RENOVATIONS Page 8

The insurance certificate must name Dawson County Government its officers, employees and agents as an additional insured for the contracted project and the proper endorsements must accompany the certificate of insurance.

15. BONDS

If required, under SECTION II – SCOPE OF WORK of this document any combination of the following bonds may be requested by Dawson County. A five percent (5%) bid bond, a one hundred percent (100%) payment bond, and a one hundred percent (100%) performance bond. All bonds would be payable to Dawson

County Board of Commissioners. Failure to submit appropriate bonding will result in automatic rejection of bid. Bonding company must be authorized to do business in

Georgia by the Georgia Insurance Commission, listed in the Department of Treasury’s publication of companies holding certificates of authority as acceptable surety on

Federal bonds and as acceptable reinsuring companies, and have an A.M. Best rating.

16. ANTI-DISCRIMINATION

Dawson County, in accordance with Title VI of the Civil Rights Act of 1964, 42 U.S.C.

2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of

Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in

Federally-assisted programs of the Department of Transportation issued pursuant to such

Act, hereby notifies all proposers that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 23 will be afforded full opportunity to submit proposals in response to this Request for Proposal and will not be discriminated against on the grounds of race, color, national origin, sex, handicap/disability in consideration of an award.

By submitting their proposals, all proposals certify to Dawson County that they will conform to the provisions of the Federal Civil Rights Act of 1964.

In every contract of over $10,000 the provisions in Sections1 and 2 below apply:

1. During the performance of this contract, the PC agrees as follows:

a. The PC will not discriminate against any employee or applicant for employment because of race, religion, color, sex or national origin, except where religion, sex or national origin is a bona fide occupational qualification reasonably necessary to the normal operation of the PC. The

PC agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

b. The PC, in all solicitations or advertisements for employees placed by or on behalf of the PC, will state that such PC is an equal opportunity employer.

RFP #444-24 DAWSON COUNTY LIBRARY REPURPOSE RENOVATIONS Page 9

c. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

2. The PC will include the provisions of Section 1 above in every subcontract or purchase order of over $10,000 so that the provisions will be binding upon each

Sub-contractor or proposer.

Proposers may request this Request for Proposal in another language by contacting

Purchasing Manager Melissa Hawk at p) 706-344-3501, f) 706-531-2728 or via email at mhawk@dawsoncounty.org. All bid submissions must be returned in English.

17. GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT

Proposers submitting a qualification package in response to this RFP must provide the following information in the package to indicate compliance with the Georgia Security and Immigration Compliance Act. The form is provided for completion.

A. A statement that indicates the PC will conduct itself in compliance with

O.C.G.A. §13-10-91 and Rule 300-10-.02 in the execution of the contract.

B. By completing the affidavit that is provided with this solicitation, the proposer is attesting to the following:

a. The affiant has registered with and is authorized to use the federal work authorization program;

b. The user identification number and date of authorization for the affiant;

c. The affiant is using and will continue to use the federal work authorization program throughout the contract period;

d. Any employee, PC, or Sub-contractor of such PC or Sub-contractor shall also be required to satisfy the requirements set forth in this paragraph; and

e. Upon contracting with a new Sub-contractor, a PC or Sub-contractor shall notify Dawson County and shall deliver a completed Sub-contractor Affidavit to Dawson County within five

(5) working days of entering into a contract or agreement of hire with the Sub-contractor before the new Sub-contractor begins any work.

C. Failure to provide the completed and notarized affidavit with the PC’s proposal will result in immediate disqualification as required by the

Georgia Security and Immigration Compliance Act.

mailto:dsimpson@dawsoncounty.org

RFP #444-24 DAWSON COUNTY LIBRARY REPURPOSE RENOVATIONS Page 10

SECTION II – GENERAL CONDITIONS

A. PURPOSE

Dawson County Purchasing Department is soliciting sealed proposals from qualified individuals/firms who specialize in renovations of commercial buildings such as wall removal and replacement, door replacement; creating a new exterior exit door, carpet and LVP removal and replacement, side walk renovations and painting.

Individuals/firms must provide all equipment, materials and labor to complete the scope of work. Details are listed herein. The County does not guarantee a minimum/maximum value for this contract.

B. CONTRACT PERIOD

The term of a contract awarded as a result of this RFP shall be from award until final acceptance of project by the County, which is to be ninety (90) calendar days from the issuance of the Notice to Proceed letter.

The contract shall terminate absolutely and without further obligation at such time as appropriated and otherwise unobligated funds are no longer available to satisfy the obligations of the County under this contract. The County does not guarantee a minimum value for this contract.

If, at any time, the County determines it is in its best interest to discontinue use of these services the County reserves the right to cancel this Agreement by giving thirty (30) days advance written notice.

C. BACKGROUND

Dawson County sits in northeast Georgia and covers 214 square miles and 49 linear miles of lake shore. The 2020 census reported 26,796 residents live within Dawson County.

Separated by four (4) voting and school districts Dawson County’s population is centralized near the GA Hwy 400 corridor and thins out from the area.

The County-owned facility was built in 2001 and is 14,515 square feet. The wall height is

14 feet; wall fames are steel; exterior wall covering is brick; roof cover is galvanized metal; floor construction is elevated slab and interior walls are sheetrock. This facility is occupied by the Chestatee Regional Library System (CRLS). CRLS is a system of four public libraries serving both Dawson and Lumpkin Counties.

CRLS is a member of PINES, a program of the Georgia Public Library Service that covers 53 library systems in 143 counties of Georgia. Any resident in a PINES supported library system has access to over 10.6 million books in the system's circulation. The library is also serviced by GALILEO, a program of the University System of Georgia

RFP #444-24 DAWSON COUNTY LIBRARY REPURPOSE RENOVATIONS Page 11 which stands for "Georgia Library Learning Online". This program offers residents in supported libraries access to over 100 databases indexing thousands of periodicals and scholarly journals. It also boasts over 10,000 journal titles in full text.

The Chestatee Regional Library System (CRLS) was first founded in 1953 as a two-county regional library system serving the communities of Hall and Lumpkin Counties. In

1994, in an effort to mutually expand the resources of their libraries, Dawson County joined with Hall and Lumpkin to make the library system a tri-county consortium.

However, shortly thereafter in 1997, Hall County withdrew from the system and began their own self-sufficient library system.

The four branches within the CRLS are listed below.

Name Address Website

Dawson County

Library

342 Allen Street, Dawsonville, GA

30534 http://chestateelibr ary.org/dawson-county-library/

Dawson County

Satellite Branch

145 Liberty Drive, Dawsonville, GA

30534 http://chestateelibr ary.org/chestatee-regional-satellite-library/

Headquarters Library 342 Allen Street, Dawsonville, GA

30534 http://chestateelibr ary.org/headquarter s/

Lumpkin County

Library

342 Courthouse Hill, Dahlonega, GA

30533 http://chestateelibr ary.org/lumpkin-county-library/

D. SCOPE OF WORK

The awarded Contractor must have at least five (5) years of experience in performing this type of work.

The Contractor must provide all equipment, materials and labor to complete the scope of work. The Contractor will ensure that all Georgia Laws, Rules, Regulations and

Codes, to include but not limited to, the General Contractors Official Code of Georgia

Sections 43-41-1 through 43-41-17, Public Works Official Code of Georgia Title 36, Dawson County Planning and Development, Codes and Regulations, Building and

Development Codes and the Georgia Department of Community Affairs, Georgia’s Construction Codes http://www.dca.state.ga.us/development/constructioncodes/programs/codes2.asp) http://www.dca.state.ga.us/development/constructioncodes/programs/codes2.asp

RFP #444-24 DAWSON COUNTY LIBRARY REPURPOSE RENOVATIONS Page 12

No change orders will be approved for lack of the Contractor not performing their due diligence prior to submitting their offer.

The Contractor shall take all required measurements to provide pricing during the mandatory pre-preproposal meeting.

The Contractor shall verify all conditions related to the scope of work within this RFP.

All salvageable materials shall remain the property of the County. The Contractor will coordinate with the County staff at such time these items are in need of removal.

Submittals for lighting fixtures, paint colors, flooring and doors & door hardware, which will include product data and drawings for installation. Product data is to include technical data, specifications, manufacturer information, manuals, ratings, standards, or warranty information. Drawings are detailed plans that show the dimensions, materials, joinery, and processes for proper installation.

The following requirements are listed in detail within the General Terms and

Conditions of this RFP.

o Contractor shall coordinate inspections as required / if required.

o Contractor is responsible for protection of all surfaces including those not in the scope of work from construction dust, debris or damage during construction up until final acceptance. The methods of protection including wood, plastic, paper or other means for sealing / protecting furniture, sidewalks, doors or windows, etc.

o Contractor shall be responsible for daily job site clean-up and will make provisions for disposing of all of his trade’s debris. There shall not at any time be any material or debris left on site that could endanger the public.

o No less than forty-eight hours of notice for all utility interruption. All interruptions must be preapproved.

o ALL change order requests must be submitted in writing to Melissa Hawk, the

Dawson County Purchasing Manager, at mhawk@dawsoncountyga.gov which will be verified and approved by the County Manager. The Contractor shall submit on leader head, detailing the request with line-item pricing and with an authorized signature for the work by their company.

o Contractor shall remove all unusable excess material, debris and tools from the site. All useable excess material shall be the property of the County.

Contractor shall advise the County when these materials become available.

mailto:mhawk@dawsoncountyga.gov

RFP #444-24 DAWSON COUNTY LIBRARY REPURPOSE RENOVATIONS Page 13 o Provide an electronic Operations and Maintenance manual as well as all warranty certificates at the time of acceptance of the project by County maintenance staff.

Scope of Work Overview

A) Story Time Room

1) Demo old TV cabinet and Replace with Full glass doors for entrance into children's section of the library

2) Replace carpet

3) Paint

B) Convert admin office to meeting space

1) Demo block wall separating office from storage room to enlarge space

2) Replace solid wood quarter glass door with solid wood half glass door

3) Meeting room 75" or larger display, installed by Contractor, provided by

County

4) Board room table and chairs

S) Close in existing cased opening

6) Replace flooring with new carpet in new created space

7) Paint all walls

C) Create Branch Manager office in Workroom

1) Construct new wall with steel studs and drywall on both sides. Electrical and 3' solid wood half-light door per code.

2) Door to remain as half light

3) Replace door with solid wood half light

4) New carpet and paint

D) Replace Carpet, Install Carpet Squares or LVP in the library as shown on Carpet vs LVP document on page #133 within this RFP. A plan of the library with dimensions will follow. There is not a CAD file for this plan.

1) Books and library shelving will need to be moved to complete this portion

E) Re-paint the inside of the library

F} Cut out curb and make ramp

1) This is where the sidewalk on the loading dock meets the parking lot at the end of the metal handrail

2) Put in ramp to make it easier to get carts up and down loading dock

Demolition o Demo walls between Director’s Office, Hallway, and Reception/Business Office

RFP #444-24 DAWSON COUNTY LIBRARY REPURPOSE RENOVATIONS Page 14 o Demo walls between Associate Director’s Office, Hallway, and Storage o Demo doors 13 (Workroom Hallway to children’s access area), 34 (Assistant

Director’s Office), 35 (Storage Closet), 36 (Associate Director’s Office) and 37

(Director’s Office) o Demo window at Director’s Office for new door o Demo metal detector and associated electrical o Demo existing ceiling tiles and grid in Hallway, Associate Director’s Office, Director’s Office and Reception/Business Office.

o Demo Puppet doors for new double doors o Demo carpet tiles o Demo desks/workstations on each side of Staff Workroom

Paint o Paint all rooms, drywall ceilings, soffits o Paint metal door and window trim o Paint new exterior metal door

Flooring o Install new carpet tiles and LVT o Install new cove base

Masonry o Fill in doorway for door 13 (Workroom Hallway to children’s access area) o Fill in opening at doors 22 (Staff area openings) for 3’x7’ doors

Doors o Install new 3’x7’ doors at Branch Managers and Admin Offices, and leading into

Staff Workroom o Install exterior metal door with panic hardware in place of window in Director’s

Office o Install double door with glass between Storytime and Youth rooms

Walls o Construct new walls for Admin and Meeting Rooms o Construct new wall for Branch Manager Office

Concrete o Fill in/Patch floor where metal detector was demoed o Place concrete pad at new exterior door, connect with existing sidewalk o Demo sidewalk and install ramp by loading dock

Ceiling Tiles

RFP #444-24 DAWSON COUNTY LIBRARY REPURPOSE RENOVATIONS Page 15 o Install new ceiling tiles and grid in Admin and Meeting Rooms Electrical

Electrical o Install 10 can lights on perimeter of Meeting Room o Install a new circuit to power perimeter can lights in Meeting Room o Remove and reinstall existing lights from Admin and Meeting Rooms o Install new lights in Admin and meeting rooms o Disconnect and reconnect electrical to lighted bookshelves

Furniture o Remove and reinstall bookshelves, desks and tables

Contractor shall locate all existing utilities prior to proceeding with their work. Contractor shall proceed with the utmost caution when constructing in the vicinity of existing utilities.

Room Names and Numbers

Current

#13 - Workroom Hallway to children’s area access

#34 - Assistant Director

#35 - Storage closet

#36 - Associate Director

#37 - Director's office

After Renovations

#13 - removed and closed in

#34 – Children’s story time storage

#35 - will become part of tech services office

#36 - will become tech services office

#37 - will become Meeting room combined with 38

Contractor to contact utilities companies to mark location prior to digging.

1) Electric – Georgia Power; 2) Internet/phone- Windstream; 3) Water – City of

Dawsonville; 4) Natural Gas – Atlanta Gas Light

Scheduling and Delivery

The Contractor must provide the crew manned by the number necessary to complete the task.

The Contractor shall ensure delivery, installation and clean-up of the site is made between the standard hours of 7:00 a.m. to 5:00 p.m., Monday through Friday, and will make efforts to reduce to a minimum any inconvenience to staff and visitors.

RFP #444-24 DAWSON COUNTY LIBRARY REPURPOSE RENOVATIONS Page 16

The County may require the Contractor to perform work on the County’s premises during non-standard work hours which are outside the standard work hours. Non-standard work hours may be arranged with prior written approval of the County. The Contractor shall advise the County no less than 72 hours in advance of its projected work schedule. The Contractor shall perform no work during County observed holidays without the prior written permission of the County. The County will not amend the contract amount due to working on-standard work hours.

Condition Equipment and Other Products

All equipment and other products are to be new and arrive in the original packaging from the manufacturer.

Damaged Equipment and Other Products

In the event the Contractor delivers damaged, broken or unsafe equipment or other products, the County will not be billed for any cost to the Contractor for said job request. The

Contractor will ensure that new equipment or other products are delivered and installation rescheduled within a timeframe acceptable to the County.

Management Agent/Employees

The Contractor shall assign a main point of contact that will be responsible for the project, working as the project manager. This contractor employee must not be replaced without prior written approval of the County.

Each employee working on the project must be clearly identifiable with a company uniform and badge/work identification card.

The employee of the Contractor must be licensed as per the O.C.G.A. § 43-14-8 for electrical, plumbing if any utility lines are to be moved for this project.

The Contractor must have a minimum of five (5) years of experience for the scope of work contained herein.

Warranty

All materials are to carry the warranty timeframe of one-year or the manufacturer warranty, whichever carries the better coverage.

The labor is to be warrantied for one-year.

The bid is to contain contact information of the individual/firm who will be responsible for the warranty repairs of the new units.

Notice of Award

RFP #444-24 DAWSON COUNTY LIBRARY REPURPOSE RENOVATIONS Page 17

The PC agrees that in the case of failure on his part to execute the said contract and the bonds within fifteen (15) consecutive calendar days of receipt of a written Notice of

Award from the County, the check or bid bond accompanying this bid, and the monies payable thereon shall be paid into the funds off the Owner as liquidated damages for such failure, otherwise, the check or bid bond accompanying this proposal shall be returned to the undersigned.

Notice to Proceed

The PC shall begin work as agreed upon and specified on the Notice to Proceed from the

County and shall meet the agreed upon benchmarks throughout the project.

Weather days

All weather days are to be approved in writing by the County Representative and/or the

County Manager.

Retainage

The PC shall be paid for work performed based upon satisfactory inspections and completion of the agreed upon draw schedule. PC’s fee will be paid on a Net 30 basis less

10% retainage.

Liquidated Damages

The County and the PC recognize that time is of the essence with this project. The County and the PC also recognize the delays, expense, and difficulties involved in proving in a legal or arbitration preceding the actual loss suffered by the County if the work is not completed within the agreed upon time. Accordingly, instead of requiring any such proof, the County and the PC will agree that as liquidated damages for delay (but not as a penalty), the PC shall pay to the County Five Hundred and 00/100 ($500.00) Dollars for each and every calendar day that expires after agreed upon date of completion.

When the County reasonably believes that completion will be inexcusably delayed, the

County shall be entitled, but not required, to withhold from any amounts otherwise due the

PC an amount then believed by the County to be adequate to recover liquidated damages applicable to such delays. If and when the PC overcomes the delay in achieving completion, or any part there, for which the County has withheld payment, the County shall promptly release to the PC those funds withheld, but no longer applicable, as liquidated damages.

Invoicing

1. Dawson County is Net 30. Any payment terms requiring payment in less than 30 days will be regarded as requiring payment 30 days after invoice or delivery, whichever

RFP #444-24 DAWSON COUNTY LIBRARY REPURPOSE RENOVATIONS Page 18 occurs last. This shall not affect offers of discounts for payment less than 30 days, however.

2. Proposers shall invoice quarterly, by location, including a detailed list of services provided and only after work has been performed (in arrears).

3. All invoices will be paid in the year in which services are provided.

4. Proposer to provide contact information for dedicated team member to provide billing inquires. More information is included in the Statement of Qualifications portion of this RFP.

5. Applications for Payment should be sent via email to:

Cheri McMillon at cmcmillon@dawsoncountyga.gov

Leslie

Pricing

1. Submissions must use returned on the Proposer’s Price Proposal Form as provided within this RFP.

2. If submitting an alternate, use the form provided clearly labeled as alternate. Make additional copies as needed. Failure to comply may result in disqualification.

Administration

The project will be administered by the Dawson County Board of Commissioners, with

Library Director Lesley Clark, being the main points of contact for all questions related to scope of work issues during the term of the contract. Any contract issues will be directed to the Dawson County Purchasing Manager during the term of the contract.

Permits and Licensing

1. Proof of Licensing: PC shall submit proof of professional license, insurance and business license at time of submittal as it relates to the Scope of Work defined herein.

The business license will be the current license your business operates, if you are out of county, this will not be a Dawson County business license.

2. The successful proposer must hold a valid Business License at time of proposal and a copy must be included at time of proposal.

E. QUALIFICATIONS- OVERVIEW OF SUBMITTING RESPONSE

This section identifies all information which must be submitted in each proposal. The

County is not interested in elaborate submissions. The original MUST be loosely bound and on 8” x 11” paper. Schedules and other submitted documents may be on 8” x

14” paper. Copies may be bound for the evaluator’s review.

Tab A - Company Background and Structure

The Proposer will provide a general history and description of its company including, but not limited to, the number of years in business and number of employees. Include the legal form of the business organization, the state in which incorporated (if corporation), mailto:cmcmillon@dawsoncountyga.gov

RFP #444-24 DAWSON COUNTY LIBRARY REPURPOSE RENOVATIONS Page 19 the types of business ventures in which the organization is involved, and the office location that will be the point of contact during the term of any resulting contract.

The proposal must provide the following:

• Length of time the Proposer has been providing renovations to local governments.

• Demonstrate the Proposer’s experience working with projects equal to this scope of work of this RFP.

• Description of the Proposer’s organization, financial resources, staffing levels, and any other evidence of its ability to successfully complete the project.

• The proposer must certify that there are no circumstances, which will cause a conflict of interest in performing the services required.

• Statement listing any and all differences between your proposal and the work specified in the RFP.

• The proposer must demonstrate it is duly authorized to conduct business in the

State of Georgia.

Tab B - Company Experience

The proposer shall submit at least three (3), but no more than six (6), projects as examples of the PC’s past experience in performing projects comparable in scope and complexity to the scope of work. The case studies shall describe projects completed within the past ten

(10) years, for which the PC served as the prime construction PC, in the fabrication, assembly and installation of systems of greater or equal magnitude and quality as that being specified herein. This experience relates to the office performing the work and not the company on a national basis. Examples showing public-sector projects are preferable.

Projects of similar scope and complexity may include any of the following:

• Projects of similar size or cost

• State/Local Government facilities projects

• Private sector projects

• Design-Bid-Build Projects

• Any combination of the above

The examples must concisely set forth the basic background information for the projects offered as comparable (dates and location and the cost and scope of the work). The examples must describe the effectiveness of the cited projects, and the methodology used to measure such effectiveness (on-time delivery, successful completion of project, effective management of costs). The examples shall demonstrate why the cited projects are comparable to the Project in cost, size and complexity or delivery method. Where applicable, the examples shall demonstrate the PC’s experience working with the Sub-contractors and/or Consultants required to be named, as described in the scope of work.

(Identification and Prequalification of Members of Design Build Team) of this RFP.

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Each example must identify the name and address of the contracting entity and the name, title and telephone number of a contact person associated with the contracting entity that is familiar with and able to comment on the PC’s performance on each project.

Tab C - Identification of all Contracted Personnel

The Awarded PC’s employees shall wear proper identification for all employees working in the County on the contract. At a minimum, photo identification badges will be required for each person along with employee’s personal data and the awarded PC’s name. Such identification must be clearly displayed on the outside clothing of all the awarded PC’s employees during field work and readily visible at all times when working on the Dawson

County project. Vehicles used by the awarded PC shall be clearly marked to identify the company and the nature of their business. Please state how this will be met during the project.

Tab D - Qualifications of Key Team Members

Identify and include qualifications of key staff who would be assigned to work on the scope within this RFP. Include an organizational chart that depicts how the staff would be structured to perform details herein. Proposers must have qualified and trained staff to successfully complete the contract requirements. At a minimum, the organizational chart shall identify the responsibilities, structure, and lines of authority between and among the

PC and any Sub-contractor entities required to be named. The Proposer shall take appropriate and meaningful disciplinary measures against those who violate the terms of this provision.

The information shall be brief and include the following:

• Identification, qualifications and experience of all persons to be assigned to the

County project site and team organization; and the assignments of responsibilities and level of experience by site position.

• Identification and qualifications of any key team members and any subcontract consultants, including resumes of individual or the firm, as applicable. Resumes shall include the name and address of the contracting entity that is familiar with the work of each team member.

• The County requires that the assigned project manager has at least five (5) years of practical experience involving project management of the same size project. The project manager will be assigned to Dawson County for the duration of the project.

• The County requires that the assigned project superintendent has at least five (5) years of practical experience in a construction superintendent role of the same size project. The project superintendent will be assigned to Dawson County for the duration of the project.

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• The County requires that the assigned project safety coordinator has at least four

(4) years of practical construction experience. The safety coordinator must have completed a 30-hour OSHA Construction Industry Outreach Training Program and

OSHA scaffold training.

• The County requires that the assigned project quality assurance/quality control coordinator/inspector has at least four (4) years of experience in a similar role.

• All personnel assigned to the project will be subject to the approval of the County and will be removed from this project by the PC upon written recommendation of the County’s contract contact. Additionally, the PC shall notify the County’s contract contact in writing of all changes in supervision or key personnel. The notice shall include the reason for the change and provide a plan for immediate replacement.

• Attach the following Georgia Licenses within this tab held by PC or sub-contractor:

• Georgia Utility Contractor’s License

• Georgia General Contractor’s License

• All other licenses that the Proposer wishes to submit

Tab E - Approach to Scope of Work

Referencing the Scope of Work in Section D, provide a detailed approach to fulfill the requirements of this RFP. At a minimum, proposals must address:

• A description of the individual/firm’s organizational approach to the project.

• This portion of the Proposal shall state how the PC/firm proposes to achieve the required outcomes through goals, objectives, policies and programs. It shall also indicate how the final projects will be organized, formatted and presented.

• A description of the individual/firm’s understanding of the scope and challenges of the project; The PC’s approach to selection of materials and systems, including how such selections impact project cost, project delivery dates, and other matters.

• The approach shall also illustrate (through examples of relevant experiences in similar projects) how the PC/firm will successfully maintain an effective line of communication throughout the process.

• Address all tasks in the scope of work, providing detailed information on all work tasks required to complete the project within the performance period. Include a statement of understanding of work involved, particularly regarding the level of effort required for any portion of the Plan and its update.

• Purchasing Plan for project materials, including identification of long-lead items.

• Workforce plan for the project by phases, identifying the trades, types or percentages of work to be performed by the PC/firm’s own forces as compared to the trades, types or percentages work to be subcontracted to others.

• Identification of Site logistics concerns and discussion of plan for site organization and maintenance of site;

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• Approach to management of construction team to include Sub-contractors and sub-consultants.

• Summary description of quality control and assurance program.

• Identification of code compliance concerns, special inspection issues, and plan for interaction with code officials.

• Summary description of start-up and testing program for systems and equipment.

• Identification of safety concerns and summary description of plan for site safety and efforts to reduce workplace injuries.

• Identification of security concerns and summary description of plan for site security.

• Plan for achieving timely project close out.

• The individual/firm shall submit a detailed bar-chart schedule for completion of the project, showing all design phases, the securing of the Dawson County staff’s approvals of plans, as well as tracking major construction activities and milestones including substantial completion, final completion and project closeout. The bar chart schedule shall be accompanied by a written narrative indicating the individual/firm’s approach and methodology for executing the Project within the milestone dates provided. The narrative shall address topics relevant to the performance and completion of the project that may include, without limitation, the following: identification of schedule concerns and constraints (e.g., completion of preliminary and final design, permitting issues, labor and material availability, winter weather conditions) and plan for completion of the project in accordance with the County’s proposed date for contract completion. Include discussion of plan for maintaining schedule and providing regular schedule updates.

• The Proposer will identify any design or construction feature that will set the facility as an iconic comprehensive security system.

The County welcomes innovating suggestions and recommendations from individual/firms that will ensure a successful service approach.

Tab F - References

Proposers must submit at least five (5) references for persons that the individual/firm will assign, to include all sub-contractors, to complete the Scope of Work listed herein. Ideally, references should be government entities within Georgia should be included. The following information for each reference shall be listed:

• Name of government entity

• Address

• Contact person with title

• Phone number of contact person

• Email (highly recommended and preferred method)

• Dates of service

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• Range of services

Tab G - Financial Stability

Provide financial information that would allow proposal evaluators to ascertain the financial stability of the Proposer.

• If a public company, include a recap of the most recent audited financial report.

• If a private company, provide a recap of the most recent internal financial statement and a letter, on the financial institution’s letterhead, stating financial stability.

Tab H - Business Litigation

Disclose any involvement by the individual/firm or any officer or principle in any material business litigation within the last five (5) years. The disclosure will include an explanation, as well as the current status and/or disposition of the case.

Tab I - Required Solicitation Forms

Proposers are to complete and attach all forms listed on the Proposer’s Checklist and include in Tab J. This direction excludes the Price Proposal Form. Price shall not be included in any of the Technical submittal. This will be cause for disqualification and considered non-responsive bid.

Financial Proposal

Proposers are to use the Proposer’s Price Proposal Form provided within this RFP. All costs to the Dawson County Government must be included on the Price Proposal Form that the individual/firm will incur to complete all tasks associated for the design and construction management for the enclosed scope of work. Price shall not be included in any of the Technical submittal. This will be cause for disqualification and considered a non-responsive bid. This form must be sealed separate from the technical proposal and list the company name, address, RFP# and name on the outside of the envelope.

F.…