RFP _435_24 DESIGN_BUILD SERVICES _ TRAINING .pdf

DAWSON COUNTY GOVERNMENT

REQUEST FOR PROPOSALS

FOR

DESIGN-BUILD SERVICES - FIRE

DEPARTMENT TRAINING BURN STRUCTURE

SUBMISSIONS ARE DUE AT THE ADDRESS SHOWN BELOW NO LATER THAN

FEBRUARY 9, 2024, AT 10:30AM, EST

DAWSON COUNTY BOARD OF COMMISSIONERS

ATTENTION: PURCHASING MANAGER

25 JUSTICE WAY, SUITE 2223

DAWSONVILLE, GA 30534

RFP # 435-24

THE RESPONSIBILITY FOR SUBMITTING A RESPONSE TO THIS RFP ON OR BEFORE THE

STATED DATE AND TIME WILL BE SOLELY AND STRICTLY THE RESPONSIBILITY OF THE

OFFEROR.

ISSUE DATE: JANUARY 24, 2024

RFP #435-24 DESIGN-BUILD SERVICES - FIRE DEPARTMENT TRAINING BURN STRUCTURE Page 2

DAWSON COUNTY BOARD OF COMMISSIONERS

DESIGN-BUILD SERVICES - FIRE DEPARTMENT TRAINING BURN STRUCTURE

TABLE OF CONTENTS

PROPOSAL DOCUMENTS

Invitation to Bid………………………………………………………………………………..………………3

General Overview…...…………………………………………………………………...……………….……4

IFB Timetable………..……………………………………………………………,,,,,,,,,,,,……...……………3

General Conditions…………………………………………………………,,,,,,,,,,,,,,………………….….….9

Scope of Work Outline……….…………..……….……………………………,,,,,,,,,,,,,,,…………..….…...10

Qualifications/ Response Submission Instructions……………………,,,,,,,,,,,,,,,…………………….……24

General Terms………………………………...………………………………,,,,,,,,,,,.,,……….…………….32

Vendor’s Checklist Form………..……………………………………………………………………………78

Vendor’s Information Form………………………………………………………….……………………….79

Vendor’s Price Proposal Form…….………………….…………………………………………………

Bid Bond……………………………………………………………………………………..…………………81

Vendor’s Reference Form………………………………………………………………………….…………83

Execution of Proposal Form………………………………………………………………….……….……...84

Drug Free Work Place Form………………………………………………………...……………………….85

Addenda Acknowledgement Form ………………………………………………….….……………………86

Certificate and Statement of Non-Collusion Form……..………………………………………….….…….87

Georgia Security and Immigration Compliance Act Affidavit………………………………….………….89

Equal Employment Opportunity Form……………………………………………………..……………..…92

Legal and Character Form……………………………………………………………………………………93

Sample Contract………………………………………………………………………………………………..96

RFP #435-24 DESIGN-BUILD SERVICES - FIRE DEPARTMENT TRAINING BURN STRUCTURE Page 3

DAWSON COUNTY, GEORGIA

Purchasing Department

25 Justice Way, Suite 2223

Dawsonville, Georgia 30534

Phone: 706-344-3500 x.42223; Email: mhawk@dawsoncounty.org

January 24, 2024

INVITATION

This is an invitation to submit a bid to Dawson County for Design-Build Services - Fire Department

Training Burn Structure, indicated herein. Details are listed under Section II. Sealed bids will be received by the office of the Purchasing Manager at 25 Justice Way, Suite #2223, Dawsonville, GA

30454.

Instructions for preparation and submission of a bid/proposal are contained in this packet. Electronic packets may be found at https://vrapp.vendorregistry.com/Bids/View/BidsList?BuyerId=1bac094c-9726-

497e-943b-141544ec4bd4 Submissions must be typed or printed in ink. Prices submitted as a result of this invitation must include the Vendor Price Proposal Form and be returned in a sealed envelope or container marked, as Sealed Bid with the applicable Proposal Name and Proposal Number on the outside. The offer may not be considered unless so received. Proposals must be submitted no later than

10:30 a.m., February 29, 2024. Anticipated award date is April 4, 2024.

A mandatory pre-bid meeting will be held at Fire Station #7, 170 Dawson Forest Road, Dawsonville, GA, 30534, on February 14, 2024, at 10:30 a.m. All questions/comments that may arise from this invitation must be submitted in writing and emailed to the Purchasing Manager at mhawk@dawsoncounty.org no later than February 20, 2024, at 1:00 p.m. All questions and answers will be posted to the County website and the Georgia Procurement Registry no later than February 23, 2024, at 3:00 p.m. Answers to question submitted that materially change the conditions and specifications of this invitation will be promulgated to the County website and the Georgia Procurement

Registry. Any discussions or documents will be considered non-binding unless incorporated and publicized in an addendum.

Dawson County provides equal opportunity for all businesses and does not discriminate against any person or business because of race, color, religion, sex, national origin and handicap or veteran status.

This policy ensures all segments of the business community have access to supplying the goods and services need by Dawson County. Dawson County does not guarantee a minimum/maximum value for this contract.

Sincerely, Melissa Hawk Melissa Hawk, Purchasing Manager https://vrapp.vendorregistry.com/Bids/View/BidsList?BuyerId=1bac094c-9726-497e-943b-141544ec4bd4 https://vrapp.vendorregistry.com/Bids/View/BidsList?BuyerId=1bac094c-9726-497e-943b-141544ec4bd4 mailto:mhawk@dawsoncounty.org

RFP #435-24 DESIGN-BUILD SERVICES - FIRE DEPARTMENT TRAINING BURN STRUCTURE Page 4

DAWSON COUNTY, GEORGIA

REQUEST FOR PROPOSALS

FOR

SECTION I – GENERAL OVERVIEW

A. INFORMATION TO PROPOSERS

1. BID SUBMISSION

The Proposers shall package and seal its submittal so that they will not be damaged in mailing. Technical and Cost/Fee Proposals are to be packaged and sealed separately.

One (1) original and four (4) copies of the technical proposal and one (1) original price proposal must be received by, FEBRUARY 29, 2024, AT 10:30AM, EASTERN

STANDARD TIME. Technical and price proposals must be submitted in a separate sealed envelope stating on the outside, the proposer's name, address, the solicitation number #435-24 DESIGN-BUILD SERVICES - FIRE DEPARTMENT TRAINING

BURN STRUCTURE. If the price is referenced in the technical proposal, the submission must be disqualified and will not be evaluated. The complete submittal (price and technical) must contain the proposer’s name, address and the solicitation number

#435-24 DESIGN-BUILD SERVICES - FIRE DEPARTMENT TRAINING BURN

STRUCTURE be delivered to:

Dawson County Board of Commissioners

Attention: Purchasing Manager

25 Justice Way, Suite 2223

Dawsonville, GA 30534

Hand Delivery

Hand delivered copies may be brought to the above address between the hours of

8:00AM and 5:00PM EST, Monday through Friday, excluding Holidays. For a complete listing of Holidays, please visit www.dawsoncounty.org. If a sealed bid is delivered after 10:25 a.m., on the day of the opening, deliver the package to the

Purchasing Manager, in the County Administration Training Room, Suite #2204. No submission will be accepted after 10:30 a.m., on the date as listed in Section 1, A.

Information to Proposers, at which time all company names of offers received will be publically read aloud.

GPS Location

Some GPS systems cannot locate the above-named address. Proposers may search the following address if trying to visit the Dawson County Government Center: 25 Tucker

Avenue, Dawsonville, GA 30534. Tucker Avenue is located on the East side of the

Government Center. Upon arrival, please continue one block West on Shoal Creek Road http://www.dawsoncounty.org/

RFP #435-24 DESIGN-BUILD SERVICES - FIRE DEPARTMENT TRAINING BURN STRUCTURE Page 5 to Justice Way. Parking for the Government Center is available off of Justice

Way. Proposers should verify address is in Dawson County and not a surrounding community.

Coordinates: 34°25’23.08”N 34°25’23.08N 84°07’12.05

Proposers are responsible for informing any commercial delivery service, if used, of all delivery requirements and for ensuring that the required address information appears on the outer wrapper or envelope used by such service. NOTE: Many express mail and delivery services do not guarantee overnight by noon to Dawson County.

The Submittal must be signed by a company officer who is legally authorized to enter into a contractual relationship in the name of the proposer.

3. CONTACT PERSON

Proposers are encouraged to contact Melissa Hawk, Purchasing Manager at (706) 344-

3501, by fax at (706) 531-2728 or email mhawk@dawsoncounty.org to clarify any part of the RFP requirements. All questions that arise prior to the DEADLINE FOR

QUESTIONS due date shall be directed to the contact person in writing via facsimile or email. Any unauthorized contact shall not be used as a basis for responding to this RFP and also may result in the disqualification of the proposer's submittal.

Proposers may not contact any elected official or other county employee to discuss the bid process or bid opportunities except: 1) through the Purchasing Manager named herein, or 2) as provided by existing work agreement(s). This policy shall be strictly enforced and the County reserves the right to reject the submittal of any proposer violating this provision.

4. ADDITIONAL INFORMATION/ADDENDA

Dawson County will issue responses to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the due date posted on the county’s website under the bid information. Proposers should not rely on any representations, statements or explanations other than those made in this RFP or in any addendum to this RFP. Where there appears to be a conflict between the RFP and any addenda issued, the last addendum issued will prevail. Proposers are advised to check the website for addenda before submitting their proposals.

Proposers must acknowledge any issued addenda by including Attachment B-

Addenda Acknowledgement with the submittal. Proposals which fail to acknowledge the proposer’s receipt of any addendum will result in the rejection of the offer if the addendum contains information which substantively changes the

Owner’s requirements

5. LATE SUBMITTAL AND LATE MODIFICATIONS

mailto:dsimpson@dawsoncounty.org

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Submittals received after the due date and time will not be considered. Modifications received after the due date will not be considered. Dawson County Government assumes no responsibility for the premature opening of a proposal not properly addressed and identified, and/or delivered to the proper designation.

6. REJECTION OF PROPOSALS/CANCELLATION

Dawson County Government reserves the right to reject any and all submittals and reserves the right to waive any irregularities or informalities in any submittal or in the submittal procedure, when to do so would be to the advantage of Dawson County.

Dawson County reserves the right to cancel this RFP at any time.

7. MIMINUM RFP ACCEPTANCE PERIOD

Submittals shall be valid and may not be withdrawn for a period of 90 days from the date specified for receipt of submittals.

8. NON-COLLUSION AFFIDAVIT

By submitting a response to this RFP, the proposer represents and warrants that such proposal is genuine and not a sham or collusive or made in the interest or in behalf of any person not therein named and that the proposer has not directly or indirectly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or corporation to refrain from submitting and that the proposer has not in any manner sought by collusion to secure to that proposer any advantage over any other proposer.

By submitting a proposal, the proposer represents and warrants that no official or employee of Dawson County Government has, in any manner, an interest, directly or indirectly in the proposal or in the contract which may be made under it, or in any expected profits to arise there from.

9. COST INCURRED BY PROPOSERS

All expenses involved with the preparation and submission of the RFP to the Dawson

County Board of Commissioners, or any work performed in connection therewith is the responsibility of the proposer(s).

10. RFP OPENING

Only the names of the firms responding to this RFP will be read aloud publicly due to the fact that the proposals will be subject to an evaluation review for accurate qualifications.

A list of names of firms responding to the RFP may be obtained from the county’s website www.dawsoncounty.org, after the RFP due date and time stated herein. A copy of the final evaluation tabulation to the RFP will be posted to the website after the RFP has been awarded, along with the awarded Contractor’s name and date of award.

11. OPEN RECORDS

Proposers are reminded that under Georgia law, all opened documents fall under the open records act and are subject to inspection by the public. Proposers are reminded that documents and information in the possession of Dawson County will be treated as http://www.dawsoncounty.org/

RFP #435-24 DESIGN-BUILD SERVICES - FIRE DEPARTMENT TRAINING BURN STRUCTURE Page 7 confidential/proprietary information only to the extent permitted by the Georgia Open

Records Act, and will be exempt from disclosure to a third party only to the extent permitted by the Georgia Open Records Act. Should you believe that your Proposal contains any trade secrets you must include an affidavit, at time of proposal submission that states that specific portions of the proposal contain trade secrets as defined by

Georgia law (Article 27 of Chapter 1 of Title 10 of the Official Code of Georgia).

Furthermore the affidavit must be detailed, citing specifically (citing paragraphs, articles, provisions, pages, etc.) the portions of the proposal containing any trade secrets.

Accordingly, proprietary information and/or data cannot be withheld from public inspection.

12. TAXES

Dawson County Government is tax exempt. No sales tax will be charged on any products or services. Dawson County cannot exempt any other person/proposer from applicable sales taxes that may be required of them in relations to this project.

Selected proposer will be provided with Dawson County’s Sales and Use Tax

Certificate of Exemption number upon request.

13. PROPOSER INFORMATION

All submissions shall include a completed proposer information form, current copy of business license and current W-9. Failure to provide this information could result in the disqualification of the proposer from submitting a proposal.

14. INSURANCE

Selected proposer will be required to provide Dawson County with a Certificate of

Insurance for liability and workman’s compensation insurance before work can begin on this County project and be effective for the duration of the work as described in the

Contract Documents, including authorized change orders, plus any period of guarantee as required in the general warranty.

General liability insurance should be at least one million dollars ($1,000,000) combined single limit per occurrence. Automobile insurance should be at least five hundred thousand dollars ($500,000) combined single limit per accident for bodily injury or property damage; Workman’s Compensation insurance should be as required by the State of Georgia; and Professional Liability insurance should be at least one million dollars ($1,000,000).

The insurance certificate must name Dawson County Government its officers, employees and agents as an additional insured for the contracted project and the proper endorsements must accompany the certificate of insurance.

15. BONDS

If required, under SECTION II – SCOPE OF WORK of this document any combination of the following bonds may be requested by Dawson County. A five percent (5%) bid bond, a one hundred percent (100%) payment bond, and a one

RFP #435-24 DESIGN-BUILD SERVICES - FIRE DEPARTMENT TRAINING BURN STRUCTURE Page 8 hundred percent (100%) performance bond. All bonds would be payable to Dawson

County Board of Commissioners. Failure to submit appropriate bonding will result in automatic rejection of bid. Bonding company must be authorized to do business in

Georgia by the Georgia Insurance Commission, listed in the Department of Treasury’s publication of companies holding certificates of authority as acceptable surety on

Federal bonds and as acceptable reinsuring companies, and have an A.M. Best rating.

16. ANTI-DISCRIMINATION

Dawson County, in accordance with Title VI of the Civil Rights Act of 1964, 42 U.S.C.

2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of

Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in

Federally-assisted programs of the Department of Transportation issued pursuant to such

Act, hereby notifies all proposers that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 23 will be afforded full opportunity to submit proposals in response to this Request for Proposal and will not be discriminated against on the grounds of race, color, national origin, sex, handicap/disability in consideration of an award.

By submitting their proposals, all proposals certify to Dawson County that they will conform to the provisions of the Federal Civil Rights Act of 1964.

In every contract of over $10,000 the provisions in Sections1 and 2 below apply:

1. During the performance of this contract, the PC agrees as follows:

a. The PC will not discriminate against any employee or applicant for employment because of race, religion, color, sex or national origin, except where religion, sex or national origin is a bona fide occupational qualification reasonably necessary to the normal operation of the PC. The

PC agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

b. The PC, in all solicitations or advertisements for employees placed by or on behalf of the PC, will state that such PC is an equal opportunity employer.

c. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

2. The PC will include the provisions of Section 1 above in every subcontract or purchase order of over $10,000 so that the provisions will be binding upon each

Sub-contractor or proposer.

Proposers may request this Request for Proposal in another language by contacting

Purchasing Manager Melissa Hawk at p) 706-344-3501, f) 706-531-2728 or via email at mhawk@dawsoncounty.org. All bid submissions must be returned in English.

17. GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT

mailto:dsimpson@dawsoncounty.org

RFP #435-24 DESIGN-BUILD SERVICES - FIRE DEPARTMENT TRAINING BURN STRUCTURE Page 9

Proposers submitting a Qualification package in response to this RFP must provide the following information in the package to indicate compliance with the Georgia Security and Immigration Compliance Act. The form is provided for completion.

A. A statement that indicates the PC will conduct itself in compliance with

O.C.G.A. §13-10-91 and Rule 300-10-.02 in the execution of the contract.

B. By completing the affidavit that is provided with this solicitation, the proposer is attesting to the following:

a. The affiant has registered with and is authorized to use the federal work authorization program;

b. The user identification number and date of authorization for the affiant;

c. The affiant is using and will continue to use the federal work authorization program throughout the contract period;

d. Any employee, PC, or Sub-contractor of such PC or Sub-contractor shall also be required to satisfy the requirements set forth in this paragraph; and

e. Upon contracting with a new Sub-contractor, a PC or Sub-contractor shall notify Dawson County and shall deliver a completed Sub-contractor Affidavit to Dawson County within five

(5) working days of entering into a contract or agreement of hire with the Sub-contractor before the new Sub-contractor begins any work.

C. Failure to provide the completed and notarized affidavit with the PC’s proposal will result in immediate disqualification as required by the

Georgia Security and Immigration Compliance Act.

SECTION II – GENERAL CONDITIONS

A. PURPOSE

Dawson County Purchasing Department is soliciting sealed proposals from qualified individuals/firms who specialize in architectural, engineering, construction and construction management, project management services to design and construct an EMS live fire training burn structure, detailed within. Individuals/firms must provide all equipment, materials and labor to complete the scope of work. The County does not guarantee a minimum/maximum value for this contract.

B. CONTRACT PERIOD

The term of a contract awarded as a result of this RFP shall be from award until final acceptance of project by the County.

The contract shall terminate absolutely and without further obligation at such time as appropriated and otherwise unobligated funds are no longer available to satisfy the

RFP #435-24 DESIGN-BUILD SERVICES - FIRE DEPARTMENT TRAINING BURN STRUCTURE Page 10 obligations of the County under this contract. The County does not guarantee a minimum value for this contract.

If, at any time, the County determines it is in its best interest to discontinue use of these services the County reserves the right to cancel this Agreement by giving thirty (30) days advance written notice.

C. BACKGROUND

The Design-Build is a project delivery system used in the construction industry. It is a method to deliver a project in which the design and construction services are contracted by a single entity known as the Prime Contractor (PC) or the Design-Build Contractor.

Dawson County plans to construct a three-level, minimum, live fire training burn structure. The structure is to be constructed of galvanized steel, not hot dipped galvanized steel.

The site chosen for this construction is located at Fire Station #7, 170 Dawson Forest

Road, West, Dawsonville, GA 30534.

The property currently houses the Dawson County Fire Station # and the EMS Training

Center which is a modern facility with classrooms and office space for the training staff, burn building/ training tower, firefighter safety and survival structure, flammable liquids and pressurized container training, along with a drafting pit.

D. SCOPE OF WORK

PCs must provide all equipment, materials and labor to complete the scope of work. The

PC will ensure that all Georgia Laws, Rules, Regulations and Codes, to include but not limited to, the General Contractors Official Code of Georgia Sections 43-41-1 through 43-

41-17, Public Works Official Code of Georgia Title 36, Dawson County Planning and

Development, Codes and Regulations, Building and Development Codes and the

Georgia Department of Community Affairs, Georgia’s Construction Codes http://www.dca.state.ga.us/development/constructioncodes/programs/codes2.asp), NFPA, OSHA and New International Organization for Standardization (ISO) Series One Freight

Containers are strictly adhered to where appropriate to the scope of work within this RFP document. All design plans will be approved by the County staff prior to beginning any ground work.

This must be a “turnkey” project with all construction and systems ready for use prior to the County considering the project complete.

Dawson County must maintain a working Fire/Rescue Station for the citizens and visitors as well as facilitating the scheduled training during the project construction.

An aerial site image can be found on page xx of this document.

http://www.dca.state.ga.us/development/constructioncodes/programs/codes2.asp

RFP #435-24 DESIGN-BUILD SERVICES - FIRE DEPARTMENT TRAINING BURN STRUCTURE Page 11

1. The Design-Build proposer selected for award shall hold the Design-Build Contract with Dawson County and shall act in the capacity of the Prime Contractor (PC). The PC must assign a dedicated representative through the duration of the project to be reasonably available to the County and communicate weekly with the County on the progress of the project. The PC shall perform all construction activities efficiently and with the requisite expertise, skill and competence to satisfy the requirements of the Contract

Documents. The PC shall at all times exercise complete and exclusive control over the means, methods, sequences and techniques of construction with approval from the

County.

The PC warrants to the County that the construction, including all materials and equipment furnished as part of the construction, shall be new and without default.

Time is of essence in the completion of this project. The construction completion shall be within ten (10) months of the Notice to Proceed Letter.

The PC shall include a (2) day “Train the Trainer Course” for up to twelve students within two weeks of delivering the training facility. The course shall be conducted on-site by a certified fire Instructor (CFI).

Specific areas of work for this project include, but not limited to the following:

• Complete detailed design in accordance to the below design criteria

• Pre-construction engineering, planning, coordination and permitting

• Site Inspection and Engineering

• Demolition of the current facility, removal of the facility materials and site preparation

• Procurement of all design, engineering and construction work and materials

• Concept Planning

• Design Management

• Project Management

• Employee/Sub-contractor staging, management and coordination

• Space will be provided on site for materials staging and management

• Site access management and scheduling

• Vendors shall submit certification from a Nationally Recognized (third-party) Testing

Laboratory (NRTL) at time of proposal noting NFPA 1402 2019 Edition Compliance.

At time of delivery, the training facilities shall bear a Placard issued by an NRTL noting NFPA 1402 2019 Compliance.

• Vendor shall employ certified welders as required by AWS D1.1 Structural Welding

Code. Vendor shall submit certificates showing compliance.

• Procurement and management of all in-house employees/sub-contractors, vendors and suppliers

• Cost estimation, scheduling and controls

• Detailed design phase

• Site and Building Plan, elevations

• Construction of the project

RFP #435-24 DESIGN-BUILD SERVICES - FIRE DEPARTMENT TRAINING BURN STRUCTURE Page 12

• Quality assurance and quality control, including inspection and testing

• Turnover of the facility and systems, including but not limited to, warranties, operation instruction and maintenance brochures, and any necessary training.

• Deliverables required for material completion will include but, is not limited to, the following:

• Certificates confirming the completion status of work, system operations, various legal affidavits, final (asset) costs, and any other certifications confirming the completion status of work.

• Receipts for delivery of other deliverables prior to material completion such as electronic version owner’s manuals, training manuals and other deliverables.

• Documents such as required operational permits from the Fire Marshall and any other required operational permits, initial test and balance report, facility operation and maintenance instructions, and other documents as specified in the trade specifications including warranties, guarantees, bonds (roof, wall, discharge claims), certificates of manufacturers of major components, and other documents as required.

The project design shall consist of three (3) phases:

A. Preliminary Design Phase which will consist of, but not limited to, the following:

• List of applicable permits and permitting processes

• Preliminary drawings including, but not limited to, demolition plans (if any), site civil plans, architectural, structural, to include building elevations

• Equipment specifications including, but not limited to, materials of construction tables showing locations and materials proposed for equipment, piping, pipe supplies, hardware, structural materials and any other services subject to corrosion

• All special inspections required

• Management Plan, to include but not limited to four (4) basic sections:

o Outline of Services – listing of the deliverables that will be required of the

Design-Builder during Pre-Construction and timing and/or frequency of meetings.

o Staffing Plan – narrative or matrix organization chart for both pre-construction and construction depicting location of personnel (home office or site), time commitment during each phase, salary in relation to cost (fee versus overhead and profit), role and responsibility.

o Pre-Construction Schedule – narrative or matrix of preliminary schedule of major design activities and pre-construction services such as Schematic

Design, Design Development and Construction Documents.

o Development Basic Procedures & Control Systems – outline and/or define systems utilized for estimating, cost control, information control and other tasks such as timing of reports.

The PC will submit preliminary designs to the County within thirty (30) days of contract execution. This phase will contain no less than 2 meetings to finalize the preliminary design.

RFP #435-24 DESIGN-BUILD SERVICES - FIRE DEPARTMENT TRAINING BURN STRUCTURE Page 13

B. Detailed Schematic Design Phase which will consist of, but is not limited to, the following:

• Documents shall be drawn to scale, indicating materials (equipment) and assemblies to convey design intent and to illustrate the project’s basic elements, scale and relationship to site

• Door, window, thermal insulation materials, vents, drains, hardware, and all other items as listed in the minimum requirements, schedules and details

• Updated drawing and narrative specifications lists

• Updated site, grading, drainage site plans

• Site sections and details

• Site plans shall optimize the space available at the site and identify the placement of facility to maximize access and circulation

• Building and structure foundation plans, floor plans and sections

• Updated plans and elevation

• This phase will consist of more than one meeting and result in additional drawings, etc.

• Preliminary construction cost and preliminary cost schedule. Preparation of the construction cost estimate may employ the application of commercially available cost modeling software tools and project cost information publications and

The PC will submit changes during this phase to the County within 15 (fifteen) days of receipt of changes of each submittal of renderings

The PC will ensure that changes are within the contract pricing.

Concepts developed, reviewed and approved during the Detailed Design Phase will be considered permanent at the end of this phase.

C. Final Design Phase which will consist of, but is not limited to, the following:

• Final plans, sections and details for civil, structural drawings; ensuring conformance to local Planning and Development codes and building requirements

• Final technical specifications for all work disciplines

• Final operation and maintenance plans

• Final construction cost and detailed cost schedule

• Final windows, doors, hatches, vents, drainage, gates, etc. plans

Following the appropriate review and incorporation of comments, all drawings shall be sealed (stamped) and signed by a professional holding a State of Georgia certification of the appropriate discipline. The final renderings will be submitted to the

County within forty-five (45) days of design development approval.

Drawing formats and requirements will consist of, but not limited to, the following:

RFP #435-24 DESIGN-BUILD SERVICES - FIRE DEPARTMENT TRAINING BURN STRUCTURE Page 14

• Digital drawing files shall be submitted at the completion of design in Adobe

Acrobat X Standard

• A unique file name shall be assigned to each drawing. A consistent file name format and a table of contents shall be utilized throughout the project.

• Signature blocks shall be included to show the name of the primary individual producing drawing, the primary designer, the primary reviewer, and the PC’s

Engineer approving the drawing. All names in the signature block shall be the first initial and the complete last name.

• Standard legends and abbreviations shall be used throughout the Project.

Standard legend sheets shall be prepared containing all symbols and abbreviations used on the Drawings.

• Drawings shall include a sequential revision number to allow tracking of the d rawings. Title block shall note drawings issued for procurement or construction and any subsequent changes including final.

All design submittals required under Applicable Laws, Rules, Regulations and Standards as referenced within RFP document to be sealed and signed shall be done so by the PC’s

Registered Professional Engineer (PE) currently licensed in Georgia under Applicable

Laws.

Design submittals shall be delivered in bound sets, indexed and clearly marked to indicate the date of issuance and stage of development.

Three (3) hard copies and one .pdf copy of drawings, specifications and other design submittals shall be provided for the preliminary and detailed design phases.

Three (3) hard copies and one .pdf copy of drawings, specifications and other design submittals shall be provided for the final design phase.

As part of each design submittal, review comments from previous discussion shall be submitted with actions taken to address concerns.

Typical construction details shall be developed for the site improvements.

Site utilization and construction staging plan shall be developed by the Design Builder to include but, not limited to, utilities such as power, sanitary, internet and telephone hookups, transportation logistics and other common services required supporting the construction activity.

Outside and inside piping plans shall include but, is not limited to, clearly showing all grade change; coordinates for all stubs, branches, fittings and interfaces; each line size, material type, system designation and direction of flow; buried piping and conduits to the outside face of facility and pipe interfaces with existing utilities.

RFP #435-24 DESIGN-BUILD SERVICES - FIRE DEPARTMENT TRAINING BURN STRUCTURE Page 15

The fire protection system shall meet the requirements established in the lasted edition of the NFPA code and County codes.

D. Construction Phase shall begin upon the County’s acceptance of the final construction documents.

STRUCTURE DESCRIPTION

The following is a brief description of the requirements of the structure:

The construction shall be for a four-story structure. The footprint shall be no less than three (3) containers wide at the ground level and shall be at least three (3) containers in height. The fourth (4th) story shall have an exterior repelling wall, a covered roof, appropriate high and low anchor points, above the third enclosed level.

2. Overall Structure requirements.

a. The tower shall have interior stairs and windows. As well as a stand pipe.

b. Each level should have a minimum of two personnel exit doors and two windows for emergency egress.

c. Windows shall be capable of being opened from the interior and exterior.

d. Level one to four should have exterior stairs to roof. Roof level must have suitable slip resistive flooring, suitable anchor points railings and an 8 ½ foot high covered metal roof.

e. All levels should have 42-inch high (minimum) railings with 4-inch ¼ inch plate lower edging, two securable hinged 40-inch-wide gates for laddering or other training.

f. The facility should have various built-in training props for forcible entry, wall breaching, ceiling breaching, horizontal and vertical windows, roof prop, changeable floor to ceiling panels (maze prop), burn hallway and securable hatches between levels.

g. The structure should have appropriate thermal insulation materials, an appropriate wireless thermal monitoring system, adjustable vents for rapid heat release, interior drains and appropriate under building drainage. Drainage between floors so water can flow from the second floor off one side of the building to prevent water from sitting on top of containers.

h. The training facility shall include a Pitched Roof Prop for vertical ventilation training purposes with a minimum of two OSHA Compliant Anchors.

i. The structure shall include Framed Openings between interfacing container units as appropriate for pass through purposes.

j. The facility shall include Residential Compliant Interior and Exterior Stairs.

Interior Stairs shall be painted or have an appropriate corrosion resistive coating.

All Exterior Stairs, Handrail systems, Structural beams and roofing shall be galvanized or have an approved appropriate corrosion resistive coating provide for corrosion resistance.

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k. The training facility shall include a Steel Fabricated SCBA Reconfigurable Maze and confined space training capabilities. The maze system shall allow the interior floor space to be reconfigured to support various interior fire attack scenarios.

l. The training structure shall include a 4’ x 8’ Wall Breach Simulator designed to hold 2” x 4” wood studs and drywall.

m. The training facility shall include a Full-Height Standpipe with Siamese FDC connection at ground level and has hose connection at all story levels.

n. The structure shall include a Third-Party Tested and Certified Rappelling Station

(certification to be provided at time of delivery) with OSHA Compliant Anchors.

o. The training facility shall include a Forced Entry and Cutting Door system for

Halligan, sledge, and rotary k-saw training.

p. There shall be a garage door cutting prop and rebar cutting prop.

q. The training facility shall include rooftops with Galvanized Bar Grating (no substitutes) and OSHA Compliant Galvanized Guard Railing.

r. The facility shall be painted the color choice of the County.

s. The Live-Fire Component of the training facility shall be a fully insulated secondary structure within the container units. Two designated areas shall be designed specifically for repeated Class “A” fueled live-fire training.

t. Include a pitched roof prop for vertical ventilation training purposes.

u.

1. Ground Level (Level One):

a. At ground level, the structure shall be three (3) containers wide; each container should be at least forty feet (40’) long and two must have openings twenty feet long (20’) allowing for an open floor plan with changeable walls and changeable maze prop for interior search and rescue training with interior securable hatchway openings on each level for confined space training.

b. There shall be windows for differing training scenarios.

c. Level one and two should have a minimum of two interior doors and an interior full height stairway between levels.

d. Level one shall have a burn room with appropriate thermal insulation materials, heat vents, and a heat monitoring system with both exterior and interior doors.

e. There shall be means of egress out of the burn room.

f. A sprinkler system shall be installed on level one, with a minimum of two overhead standard spray sprinkler heads and one sidewall mount sprinkler head with appropriate control and drainage values.

2. Level Two:

a. This level shall include one forty-foot (40’) container and one twenty-foot container (20’) wide.

b. This level shall have exterior stairs and appropriate exterior decking for staging areas.

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c. This level shall have a burn room with appropriate thermal insulation materials, heat vents, and a heat monitoring system with both exterior and interior doors.

d. There shall be means of egress out of the burn room.

e. Windows for differing training scenarios, a minimum of one window on the second level shall have OSHA Compliant anchors.

f. A sprinkler system shall be installed on level two, with a minimum of two overhead standard spray sprinkler heads and one sidewall mount sprinkler head with appropriate control and drainage values.

3. Level Three:

a. This level shall include a minimum of two twenty-foot (20’) containers wide.

b. This level shall have exterior stairs and appropriate exterior decking for staging areas.

c. This level shall have one interior door, one window, one securable hatchway to level two, one securable laddered hatchway to level four, and an interior enclosed full height stairway between levels two and three with a door to the third level.

d. Windows for differing training scenarios, a minimum of one window on this level shall have OSHA Compliant Anchors.

3. The PC’s design consultant shall perform in the contractual capacity of a sub-contractor to the PC, if not an in-house personnel, and as the Architect/Engineer of record for the project.

The architect and the engineer can be the same individual.

4. The PC shall comprise a Design-Build Team from either in-house personnel or establishing sub-contractor agreements for the following:

• PC Architect/Engineer

• PC Project Manager/Superintendent

• PC Safety Coordinator/Inspector

• PC Quality Assurance/Quality Control Coordinator/Inspector

5. The function of each Design-Build Team is to include, but not limited to:

The PC’s Project Architect and Engineer can be the same person. The PC’s Project

Manager and Superintendent can be the same person or two individuals. The PC’s Safety

Coordinator/Inspector and the Quality Assurance/Quality Control Coordinator/Inspector can be the same person or two individuals.

• The PC’s Architect/Engineer:

Shall serve as the designer for the project from start to finish ensuring quality, innovative and functional design; produce detailed blueprints and make necessary corrections; keep within budgets and timelines; ensure that all works are carried out to specific standards, building codes, guidelines and regulations; make on site visits, as determined at the contract meeting prior to Phase 1, to check on project

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• The PC’s Project Manager:

Shall serve as the PC’s point of contact for the Project, and is defined by the

County contract as the person designated by the PC to serve as its representative and be available for general consultation throughout the Project. The PC’s Project

Manager shall have authority to receive and transmit instructions and information and render decisions related to the Project on behalf of the PC, and shall have the non-exclusive authority to bind the PC in all decisions, changes or other matters relating to the Project. The PC’s Project Manager shall serve as the PC’s point of contact on all matters relating to Work including, but not limited to, contract compliance, progress of work, overall project scheduling, financial matters and contract changes.

• The PC’s Superintendent:

Shall serve as the PC’s on-site point of contact in all matters relating to the Work including, but not limited to, scheduling of work, supervision of sub-contractors, testing and utility interruptions and connections. The Superintendent is responsible for supervision of the PC’s Work through Final Completion of the Project, including the supervision of employee/sub-contractors. The Superintendent shall be present on the Project Site whenever Work is being performed, and shall attend all weekly Project meetings. The Superintendent shall be capable of identifying existing and predictable hazards on the site; and working conditions that are unsanitary, hazardous, or dangerous to employees; and shall have the authority to take prompt corrective measures to eliminate such hazards and conditions. The

Superintendent shall not perform construction work. All directions given to the

Superintendent from the County, in writing if changes from the contract result from said direction, and from the Superintendent to the construction crew shall be binding.

• The PC’s Safety Coordinator/Inspector:

Shall serve as the PC’s point of contact for all matters relating to project safety.

The PC’s Safety Coordinator/Inspector enforces and implements the safety requirements of the Contract, including the PC’s Safety Plan. The Safety

Coordinator/Inspector is on site at all times during building activities, foundations work, trench work and structural steel/aluminum erection.

The County will agree to allow the Project Manager, the Superintendent, the

Safety Coordinator/Inspector and the Quality Assurance/Quality Control

Coordinator/Inspector to be one person. However, stipulations will apply; this person must have non-exclusive authority to make decisions on site that will bind the PC in all decisions, changes or other matters relating to the project; this person must be on site every day of construction (without fail), this person must have the proper credentials to perform all jobs; this person must still perform all duties as spelled out within the RFP as if this person were individuals.

• The PC’s Quality Assurance/Quality Control Coordinator/Inspector:

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Shall serve as the Authority’s point of contact for all construction quality issues;

and shall perform coordination between the PC, sub-contractors; and any independent testing labs; and shall have the authority to act for the PC in all construction quality control matters. The QA/QC Coordinator shall be onsite at all times during construction to perform construction quality control duties.

The County will agree to allow the Project Manager, the Superintendent, the

Safety Coordinator/Inspector and the Quality Assurance/Quality Control

Coordinator/Inspector to be one person. However, stipulations will apply; this person must have non-exclusive authority to make decisions on site that will bind the PC in all decisions, changes or other matters relating to the project; this person must be on site every day of construction (without fail), this person must have the proper credentials to perform all jobs; this person must still perform all duties as spelled out within the RFP as if this person were individuals.

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AERIAL SITE IMAGE

EXISTING SITE CONDITIONS

SCALE HOUSE & TRAILERS

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CURRENT BURN BUILDING

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CURRENT CONCRETE LAYOUT

-End of Photo Attachments-

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Notice of Award

The PC agrees that in the case of failure on his part to execute the said contract and the bonds within fifteen (15) consecutive calendar days of receipt of a written Notice of

Award from the County, the check or bid bond accompanying this bid, and the monies payable thereon shall be paid into the funds off the Owner as liquidated damages for such failure, otherwise, the check or bid bond accompanying this proposal shall be returned to the undersigned.

Notice to Proceed

The PC shall begin work as agreed upon and specified on the Notice to Proceed from the

County and shall meet the agreed upon benchmarks throughout the project.

Weather days

All weather days are to be approved in writing by the Facilities Director and/or the County

Manager.

Retainage

The PC shall be paid for work performed based upon satisfactory inspections and completion of the agreed upon draw schedule. PC’s fee will be paid on a Net 30 basis less

10% retainage.

Liquidated Damages

The County and the PC recognize that time is of the essence with this project. The County and the PC also recognize the delays, expense, and difficulties involved in proving in a legal or arbitration preceding the actual loss suffered by the County if the work is not completed within the agreed upon time. Accordingly, instead of requiring any such proof, the County and the PC will agree that as liquidated damages for delay (but not as a penalty), the PC shall pay to the County One Hundred and 00/100 ($100.00) Dollars for each and every calendar day that expires after agreed upon date of completion.

When the County reasonably believes that completion will be inexcusably delayed, the

County shall be entitled, but not required, to withhold from any amounts otherwise due the

PC an amount then believed by the County to be adequate to recover liquidated damages applicable to such delays. If and when the PC overcomes the delay in achieving completion, or any part there, for which the County has withheld payment, the County shall promptly release to the PC those funds withheld, but no longer applicable, as liquidated damages.

Invoicing

1. Dawson County is Net 30. Any payment terms requiring payment in less than 30 days will be regarded as requiring payment 30 days after invoice or delivery, whichever occurs last. This shall not affect offers of discounts for payment less than 30 days, however.

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2. Proposers shall invoice quarterly, by location, including a detailed list of services provided and only after work has been performed (in arrears).

3. All invoices will be paid in the year in which services are provided.

4. Proposer to provide contact information for dedicated team member to provide billing inquires. More information is included in the Statement of Qualifications portion of this RFP.

5. Invoices should be sent via mail or email to:

Accounts Payable

25 Justice Way, 2220

Dawsonville, GA 30534 cmcmillon@dawsoncounty.org

Pricing

1. Submissions must use returned on the Proposer’s Price Proposal Form as provided within this RFP.

2. If submitting an alternate, use the form provided clearly labeled as alternate. Make additional copies as needed. Failure to comply may result in disqualification.

Administration

The project will be administered by the Dawson County Board of Commissioners with the

Facilities Director being the main point of contact for all questions related to scope of work issues during the term of the contract. Any contract issues will be directed to the

Dawson County Purchasing Manager during the term of the contract.

Permits and Licensing

1. Proof of Licensing: PC shall submit proof of professional license, insurance and business license at time of submittal as it relates to the Scope of Work defined herein.

The business license will be the current license your business operates, if you are out of county, this will not be a Dawson County business license.

2. The successful proposer must hold a valid Business License at time of proposal and a copy must be filed with the Purchasing Manager at time of proposal.