RFP_4200_BRS3011_ADD_1_v1.pdf

This is Addendum No. 1 to Request for Proposals 4200 BRS3011 issued by the City of Austin, Texas Purchasing Office, dated March 31, 2026, regarding professional legislative state and federal lobbying services. The addendum clarifies proposal format requirements, permitting offerors to organize personnel qualifications under nine headers with summaries and supplementary tables, and establishing that both state and federal lobbyists must maintain Texas Ethics Commission registration and file Form 1295 prior to contract execution. The solicitation seeks qualified individuals or firms to provide comprehensive lobbying representation addressing municipal finance, energy, water, public safety, housing, transportation, land use, and regulatory compliance at both state and federal levels. Proposals are due by Tuesday, April 14, 2026, at 2:00 PM CST, with offer opening scheduled for 3:00 PM CST the same day. Written questions were required by Friday, March 27, 2026, at 2:00 PM CST. The initial contract term extends until September 30, 2027, with automatic renewal options for up to two additional two-year periods through September 30, 2031, at the City's sole discretion.

Offerors must submit a fixed monthly retainer rate not to exceed $14,000.00 per month, which remains constant throughout each 12-month period and is inclusive of all fees, administrative costs, overhead, per diem, transportation, travel time, fuel surcharges, mileage, and equipment. The City awards maximum pricing points to the lowest priced offer with remaining points distributed pro-rata. Evaluation criteria consist of Experience and Qualifications (30 points), Understanding of City Needs, Approach, and Reporting (40 points), and Price (10 points). Minimum contractor qualifications include ten years of Texas or federal legislative experience, ten years working with local governments, demonstrated legislative outcomes, ability to maintain working relationships, on-site availability, absence of conflicts of interest, and compliance with Texas Ethics Commission and Federal Lobbying Disclosure Act registration requirements. The City reserves the right to award a single contract or multiple contracts and offers optional local business and small business preference programs with up to 10 preference points each. Offerors utilizing subcontractors must comply with the City's Minority and Women-Owned Business Enterprise procurement program, and all contractors must comply with Austin City Code Chapter 4-22 Wage Theft requirements and complete wage theft training within 30 days of contract award.