THE WATERTOWN BOARD OF EDUCATION

WATERTOWN, CONNECTICUT

NOTICE OF REQUEST FOR PROPOSALS

KITCHEN EQUIPMENT REPAIR/MAINTENANCE

Sealed proposals are invited and will be received by the Business Manager of the Watertown Board of Education until FRIDAY, NOVEMBER 20, 2026 at 11AM at 61 Echo Lake Road, Watertown, CT 06795, Board of Education Offices, at which time and place they will be publicly opened and read aloud for the installation of KITCHEN EQUIPMENT REPAIR/MAINTENANCE at the following locations: John Trumbull Primary School, Judson Elementary School, Polk Elementary School, Swift Middle School, Watertown High School, in Watertown, CT.

The Information for Proposals, Specifications and other contract documents may be obtained or examined at the Board of Education Offices, Town Hall 61 Echo Lake Road, Watertown, Connecticut 06795 or by accessing the Board of Education’s website at https://www.watertownps.org/o/watertown-public-schools/page/request-for-proposal-rfp

Proposals must be submitted including the forms provided and in a sealed envelope plainly marked KITCHEN EQUIPMENT REPAIR/MAINTENANCE. To receive consideration, proposals must be in the hands of the Business Manager or her authorized representative no later than the day and hour mentioned above. The Business Manager reserves the right to accept or reject any or all bids; to waive any informalities; or to accept any bid deemed in the best interests of the Watertown Board of Education. All bids will be considered valid for a period of sixty (60) days.

Marie Kashuba Business Manager Watertown Public Schools https://www.watertownps.org/o/watertown-public-schools/page/request-for-proposal-rfp

REQUEST FOR PROPOSAL # 39481 - KITCHEN EQUIPMENT REPAIR/MAINTENANCE

SPECIFICATION COVER SHEET

VENDOR MUST ENCLOSE TWO COPIES OF THIS SPECIFICATION COVER SHEET.

The Watertown Board of Education reserves the right to waive technical defects in proposals, reject any and all proposals, in whole or in part, to make awards, in whole or in part, including accepting a proposal or part of a proposal, although not the low proposal, that in its judgment will be in the best interest of the Board. The Watertown Board of Education is exempt from the payment of Federal Excise Taxes and Connecticut Sales and Use Tax according to State Statute. Such taxes must not be included in RFP prices.

INSTRUCTIONS ON RFP DEADLINES AND REQUIREMENTS:

NAME OF RFP: KITCHEN EQUIPMENT REPAIR/MAINTENANCE

TYPE OF RFP: Sealed BID RFP # 39481

RFP CLOSURE DATE:Received Until:DATE: November 20, 2026 TIME: 11:00 A.M.

LOCATION TO FORWARD SEALED BID: Marie Kashuba, Business Manager Watertown Board of Education___________________________ 61 Echo Lake Rd Watertown, CT 06795 BID SECURITY: Bid Security Required_______% BID Security Not Required PREVAILING WAGE: Required Not Required Not Required

FORMS TO COMPLETE :Vendors must submit two (2) copies of the completed proposal package, including the following forms and documents:

1. Proposal Form

2. Price Proposal – Kitchen Equipment Repair/Maintenance

3. Drug-Free Workplace Certificate

4. Vendor References

5. REQUEST FOR PROPOSAL FORM

6. Hold-Harmless and Indemnification Agreement

The successful vendor must provide a Certificate of Insurance and completed W-9 prior to contract execution, as applicable.

All required forms must be completed and signed where indicated.

RFP # 39481-BOE KITCHEN EQUIPMENT REPAIR/MAINTENANCE

LENGTH OF TIME PRICES WILL BE HONORED: 60 Days

START DATE: DECEMBER 1, 2026

COMPLETION DATE: November 30, 2027 or when project is complete

PROPOSAL EVALUATION CRITERIA

Proposals will be evaluated based on the following criteria:

Evaluation Criteria Points

Cost: The cost portion of each proposal will be evaluated using the following categories:

Cost Category

Regular hourly labor rate - Maximum Points 10

Overtime labor rate - Maximum Points 5

Weekend labor rate - Maximum Points 5

Travel / trip charges - Maximum Points 5

Preventive maintenance for two inspections at all five school locations - Maximum Points 10

Parts markup - Maximum Points 5

Each cost category will be scored separately. The lowest responsive quoted price in each category will receive the maximum points available for that category. Other proposals will receive proportionally lower scores based on the quoted price.

Experience and Qualifications: Relevant experience servicing commercial kitchen equipment in school cafeterias or similar facilities

Service Response and Availability: Ability to respond to service requests in a timely manner, availability for emergency repairs, and proposed service scheduling.

Preventive Maintenance Plan: Quality and completeness of the proposed preventive maintenance services, including inspections, reporting, and recommendations for repairs.

Total 100

The Watertown Board of Education reserves the right to request clarification of proposals and to select the proposal determined to be in the best interest of the District, consistent with the requirements of this RFP and applicable procurement procedures.

REQUEST FOR PROPOSAL # 39481

SCOPE OF WORK

RFP - Kitchen Equipment Repair/Maintenance

The WatertownPublic Schools is seeking qualified Vendors for Kitchen Equipment Repair/Maintenance.

Watertown Public Schools. Once awarded the contract the vendor must supply a Certificate of Insurance and a W-9.

CONTRACT

The “Contract” shall consist of these Specifications, any addenda thereto, and a Purchase Order to be issued by the Watertown Public Schools. The contract period shall be from December 1, 2026 through November 30, 2027 with the option of extending the contract for two (2) additional years at the discretion of the Watertown Public Schools.

LOCATIONS/CONTACTS

Locations

John Trumbull Primary School 779 Buckingham St Watertown, CT 06779 Phone: (860) 945-2776 Grades Pre K - Grade 2

Polk Elementary School 435 Buckingham St Oakville, CT 06779

(860) 945-4840 Grades 3 - 5

Judson Elementary School 124 Hamilton Ln Watertown, CT 06795

(860) 945-4850 Grades 3 - 5

Swift Middle School 250 Colonial Street Oakville, CT 06779

(860) 945-4830 Grades 6 - 8

Watertown High School 324 French Street Watertown, CT 06795

(860) 945-4810 Grades 9-12 https://www.google.com/search?q=john+trumbull+primary+school&oq=John+Trumbull+P&gs_lcrp=EgZjaHJvbWUqCggAEAAY4wIYgAQyCggAEAAY4wIYgAQyDQgBEC4YrwEYxwEYgAQyBwgCEAAYgAQyBggDEEUYOTIHCAQQABiABDIHCAUQLhiABDIHCAYQABiABDIHCAcQLhiABDIHCAgQABiABDIHCAkQABiABKgCALACAA&sourceid=chrome&ie=UTF-8# https://www.google.com/search?q=polk+school&sca_esv=576523393&ei=Kjw5ZbrDL_Oj5NoP0uK3uAU&gs_ssp=eJzj4tLP1TcwN0szMDcxYLRSNaiwsEw1TzYwMExNNjJLMzZPsTKoSLW0tDAxNku1MLBMNU41TfHiLsjPyVYoTs7Iz88BABhbEfg&oq=Polk+school&gs_lp=Egxnd3Mtd2l6LXNlcnAiC1BvbGsgc2Nob29sKgIIADILEC4YrwEYxwEYgAQyBhAAGAcYHjIREC4YgwEYxwEYsQMY0QMYgAQyBRAAGIAEMgYQABgHGB4yBhAAGAcYHjIGEAAYBxgeMgYQABgHGB4yBhAAGAcYHjIGEAAYBxgeMhoQLhivARjHARiABBiXBRjcBBjeBBjgBNgBAUjcFFAAWNwJcAF4AZABAJgBcKAByAOqAQM0LjG4AQHIAQD4AQHCAg4QLhgHGB4YxwEY0QMYCsICBxAAGIoFGEPCAgkQLhgHGB4Y1ALCAgYQLhgHGB7CAgwQLhgHGB4YxwEY0QPCAh0QLhgHGB4YxwEY0QMYChiXBRjcBBjeBBjgBNgBAcICCBAAGAcYHhgKwgIIEC4YBxgeGAriAwQYACBBiAYBugYGCAEQARgU&sclient=gws-wiz-serp# https://www.google.com/search?q=judson+school+watertown+ct&sca_esv=576523393&ei=VTw5Za3-CrPW5NoPhcq44Ak&gs_ssp=eJwFwUsKgCAQAFDaeoRWblo74GfMI3SLQSdCSiENPX7vCaEeBehs7hqWsMH0OyNTQnRsyGsdYCZvmeAEREPWkTvW_KVWi2zxqvWWgzq_vY4iY_8BdcoYUw&oq=Judson+school&gs_lp=Egxnd3Mtd2l6LXNlcnAiDUp1ZHNvbiBzY2hvb2wqAggAMgsQLhivARjHARiABDIFEAAYgAQyBhAAGAcYHjIGEAAYBxgeMgYQABgHGB4yBhAAGAcYHjIFEC4YgAQyBhAAGAcYHjIGEAAYBxgeMgYQABgHGB4yGhAuGK8BGMcBGIAEGJcFGNwEGN4EGOAE2AEBSJERUABYkwRwAHgBkAEAmAFvoAHJBKoBAzMuM7gBAcgBAPgBAcICBhAuGAcYHsICDBAuGAcYHhjHARivAcICBxAAGA0YgATCAgoQABgNGIAEGLED4gMEGAAgQYgGAboGBggBEAEYFA&sclient=gws-wiz-serp# https://www.google.com/search?q=polk+school&sca_esv=576523393&ei=Kjw5ZbrDL_Oj5NoP0uK3uAU&gs_ssp=eJzj4tLP1TcwN0szMDcxYLRSNaiwsEw1TzYwMExNNjJLMzZPsTKoSLW0tDAxNku1MLBMNU41TfHiLsjPyVYoTs7Iz88BABhbEfg&oq=Polk+school&gs_lp=Egxnd3Mtd2l6LXNlcnAiC1BvbGsgc2Nob29sKgIIADILEC4YrwEYxwEYgAQyBhAAGAcYHjIREC4YgwEYxwEYsQMY0QMYgAQyBRAAGIAEMgYQABgHGB4yBhAAGAcYHjIGEAAYBxgeMgYQABgHGB4yBhAAGAcYHjIGEAAYBxgeMhoQLhivARjHARiABBiXBRjcBBjeBBjgBNgBAUjcFFAAWNwJcAF4AZABAJgBcKAByAOqAQM0LjG4AQHIAQD4AQHCAg4QLhgHGB4YxwEY0QMYCsICBxAAGIoFGEPCAgkQLhgHGB4Y1ALCAgYQLhgHGB7CAgwQLhgHGB4YxwEY0QPCAh0QLhgHGB4YxwEY0QMYChiXBRjcBBjeBBjgBNgBAcICCBAAGAcYHhgKwgIIEC4YBxgeGAriAwQYACBBiAYBugYGCAEQARgU&sclient=gws-wiz-serp# https://www.google.com/search?q=polk+school&sca_esv=576523393&ei=Kjw5ZbrDL_Oj5NoP0uK3uAU&gs_ssp=eJzj4tLP1TcwN0szMDcxYLRSNaiwsEw1TzYwMExNNjJLMzZPsTKoSLW0tDAxNku1MLBMNU41TfHiLsjPyVYoTs7Iz88BABhbEfg&oq=Polk+school&gs_lp=Egxnd3Mtd2l6LXNlcnAiC1BvbGsgc2Nob29sKgIIADILEC4YrwEYxwEYgAQyBhAAGAcYHjIREC4YgwEYxwEYsQMY0QMYgAQyBRAAGIAEMgYQABgHGB4yBhAAGAcYHjIGEAAYBxgeMgYQABgHGB4yBhAAGAcYHjIGEAAYBxgeMhoQLhivARjHARiABBiXBRjcBBjeBBjgBNgBAUjcFFAAWNwJcAF4AZABAJgBcKAByAOqAQM0LjG4AQHIAQD4AQHCAg4QLhgHGB4YxwEY0QMYCsICBxAAGIoFGEPCAgkQLhgHGB4Y1ALCAgYQLhgHGB7CAgwQLhgHGB4YxwEY0QPCAh0QLhgHGB4YxwEY0QMYChiXBRjcBBjeBBjgBNgBAcICCBAAGAcYHhgKwgIIEC4YBxgeGAriAwQYACBBiAYBugYGCAEQARgU&sclient=gws-wiz-serp#

Labor Service Contract and/or Hourly Rate for the following:

● Provide two (2) semi-annual preventative maintenance inspections at all 5 kitchens in the district

○ Provide written preventive maintenance reports which identify the school, equipment, work completed, deficiencies and recommended repairs.

● Send a qualified service technician to repair and maintain kitchen equipment at all 5 kitchens in the district.

● All repairs should be completed in a timely manner and timeline for all projects should be communicated to the Food Service Director:

○ Emergency Service is any service that threatens meal service or food safety and initial response must be within four (4) hours.

Equipment includes but is not limited to:

○ Combi Oven(s)

○ Convection Oven(s)

○ Steamer(s)

○ Kettle(s)

○ Walk-in Refrigerator(s)

○ Walk-in Freezer(s)

○ Serving Line(s), including lighting elements

○ Slide Beverage Cooler(s)

○ Hot Box(es)

○ Reach-in Cooler(s)

* Equipment varies by school location.

● Provide estimates or quotes for new commercial kitchen equipment purchases as necessary. The Board reserves the right to seek additional estimates and quotes for new kitchen equipment purchases.

Invoice and Statements In order to facilitate the handling of these invoices, all vendors must adhere to the following instructions:

a. Name of school must be listed on each invoice.

b. All work done on specific equipment must be billed and broken down on invoice.

c. All repairs must have a repair signed by the kitchen representative or designated school representative.

d. All repair invoices should be sent directly to the district director or office designate, as soon as possible – electronically if possible.

e. Do not mail statements to individual schools.

f. Any credit issue must be done within the current billing period.

g. Vendor shall furnish repair/service history of repairs upon district request.

RFP # 39481

FORM 1 - KITCHEN EQUIPMENT REPAIR/MAINTENANCE PROPOSAL FORM

Notice is hereby given that sealed proposals on the following will be received at the Office of the Business Manager until:

DATE 11/20/2026 at 11:00 a.m.

At which time they will be publicly opened and read aloud:

61 Echo Lake Road, Watertown, CT 06795 BOE Offices

The Watertown Board of Education reserves the right to reject any and all proposals, or any part thereof, to waive defects in the same, or to accept any proposal it deems to be in the best interest of the Board of Education.

Questions regarding this sealed bid should be directed to Marie Kashuba, Business Manager at 203-945-4800.

I have read and understand the bid requirements of this bid specifications included for my review herein:

Signature of Company Representative Date

TYPED NAME AND TITLE:

COMPANY:

ADDRESS:

CITY: STATE: ZIP:

TELEPHONE NUMBER: FAX NUMBER:

EMAIL ADDRESS: (Please print clearly or attach business card):

FORM 2 - PRICE PROPOSAL – KITCHEN EQUIPMENT REPAIR/MAINTENANCE

The undersigned, having carefully examined the scope relating to the Repair and Maintenance of Food Service Equipment and the Standard Bid and Contract Terms and Conditions for the School Districts, hereby offers and agrees as follows:

To perform Repairs and Maintenance to all Food Service equipment in the kitchens operated by each individual Food Service, in accordance with the attached specifications at the following prices.

Please Circle if you will to service Equipment for: Refrigeration Freezer Hot All

Hourly Rate and Hours Regular: RATE ___________ HOURS RATE APPLIES _________ Overtime: RATE __________ HOURS RATE APPLIES _________ Weekend: RATE ___________ HOURS RATE APPLIES _________

Travel Cost: __________________

Preventative Maintenance 2 times a year cost __________

Parts Cost (% Markup): _____________

NOTES:______________________________________________________________________________________

RFP # 39481

FORM 3 - DRUG-FREE PLACE CERTIFICATE

I hereby certify that this company:

1. Has a published statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the place and that this statement specifies the actions which shall be taken against employees for violation of such prohibition.

2. Has a written policy informing employees about the dangers of drug abuse in the place, the firm’s policy of maintaining a drug free place, any available counseling, rehabilitation, and employee assistance programs, and the penalties which may be imposed upon employees for drug abuse violations.

3. Each employee engaged in providing the commodities or contractual services which are being bid was given a copy of the statements specified in paragraphs 1 and 2 above.

4. In the statement specified in paragraph 1, the employees have been notified that, as a condition of working on the commodities or contractual services which are under bid, then employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of “guilty” or of “nolo contendere” to any violation of any controlled substance law of the United States or of any state, for a violation occurring in the place no later than five (5) days after such conviction or plea.

5. This firm will impose a sanction on or require the satisfactory participation in a drug abuse assistance program or a rehabilitation program, if such are available in the employee’s community, by any employee who is so convicted.

6. This firm will make a good faith effort to continue to maintain a drug free place.

As the person authorized to sign this statement, I certify that this firm fully complies with the above requirements.

Signature of Company Representative Date

TYPED NAME AND TITLE:

COMPANY:

TELEPHONE NUMBER: FAX NUMBER:

EMAIL ADDRESS: (Please print clearly or attach business card):

CONDITIONS FOR FOR REQUEST FOR PROPOSALS

1. The Watertown Board Of Education reserves the right to waive technical defects in proposals, reject any and all proposals, in whole or in part, to make awards, in whole or in part, including accepting a proposal or part of a proposal, although not the low proposal, that in its judgment will be in the best interest of the Board. The Watertown Board of Education is exempt from the payment of Federal Excise Taxes and Connecticut Sales and Use Tax according to State Statute. Such taxes must not be included in RFP prices.

2. The Watertown Board Of Education reserves the right to grant an award in total or for any part thereof for the services for which proposals are requested. The Watertown Board Of Education reserves the right to award with preference to State of Connecticut contract holders and/or local vendors.

3. The submission of a RFP shall be conclusive evidence that the vendor has satisfied itself as to the requirements of the RFP specifications and any controlling conditions which may exist.

4. Vendors may not withdraw their RFP for a period of 60 days from the date of RFP opening. The Watertown Board Of Education and proposers may mutually agree to extend the time limit.

5. In determining the ranking of responsible vendors, The Watertown Board Of Education may consider, in its sole discretion, in addition to price, the quality, availability and type of service, the experience of the vendor, the sufficiency of the financial resources of the vendor and the reputation of the vendor for ability, integrity, judgment and performance, as well as the ability of the vendor to provide future service/supplies/equipment.

6. The Board of Education of the Town of Watertown supports efforts to reduce the use of illegal drugs in the workplace.

In instances where responsible prospective vendors submit identical tie RFPs, preference shall be given to the businesses with drug-free workplace programs. Whenever two or more RFPs which are equal with respect to price, quality, and service are received by the Watertown Board Of Education for the procurement of commodities or contractual services which are proposed, a RFP received from a business which has certified that it has implemented a drug-free workplace program shall be given preference in the award process. The drug-free workplace program certification is attached and is to be submitted with the RFP package by the vendor along with other RFP documents in order to receive preference.

7. QUESTIONS: For questions regarding the RFP, contact Marie Kashuba, Business Manager, (860) 945-4800. Only written addendums to the RFP issued by the The Watertown Board Of Education shall amend the terms of this RFP.

NOTE: By responding to this RFP, the proposer agrees that any or all past clients may be contacted by the Watertown School System. The vendors responding to this contract also agree to release and discharge by responding to this contract for the vendor him/herself/itself, its successors, his/her heirs, executors, administrators and assigns, release acquit and forever discharge the The Watertown Board Of Education and all officers, employees and agents and any or all other persons, firms and corporations of and from any and all actions, causes of actions, claims or demands for damages, costs, loss of services, expenses, compensation, consequential damage or any other thing whatsoever, on account of, or in any way growing out of any former client contacted by The Watertown Board Of Education to obtain an opinion regarding any work performed by your company. The above release shall also include and apply to any former client contacted.

8. FORM AND STYLE OF BID: All blanks on the Specification Form, except where otherwise requested, shall be filled in by typewriter or manually in ink.

9. WARRANTIES: Whenever an item or service is covered by a specified product or service warranty, such warranties must be submitted with the official bid or quotation specification sheets. All such warranties shall insure to the benefit of the Watertown Board Of Education. See attached specification cover sheet to be used.

10. The “Contract” shall consist of these specifications, any addenda thereto, and a purchase order to be issued by The Town of Watertown, CT.

LENGTH OF TIME PRICES WILL BE HONORED: 60 DAYS

START DATE: DECEMBER 1, 2026

COMPLETION DATE: NOVEMBER 30, 2027

The contract wording period shall be from DECEMBER 1, 2026, with completion date NOVEMBER 30, 2027 or when the project is finished.

NOTE: By bidding on this contract the vendor agrees that any or all past clients may be contacted by the The Watertown Board Of Education. The vendors bidding on this contract also agree, for themselves, their heirs, executors, administrators, successors and assigns, to release, acquit and forever discharge the Watertown Board of Education, the Town of Watertown, their officials, employees and representatives from and against any and all actions, causes of actions, claims or demands for damages, costs, loss of services, expenses, compensation, consequential damage or any other thing whatsoever, on account of, or in any way arising out of or relating to any former client of the proposer contacted by or on behalf of the Watertown Board of Education and/or the Town of Watertown to obtain an opinion regarding any project or work performed by your company. The above release shall also include and apply to any former client contacted.

RFP # RFP # 39481 Specifications

RFP Due: NOVEMBER 20, 2026 11:00 A.M.

At which time they will be publicly opened and read aloud:

61 Echo Lake Road, Watertown, CT 06795 BOE Offices

Each proposer to submit a proposal shall include phone numbers and contact persons of the companies and/or Cities or Towns where they have done similar projects.

FORM 4 - VENDOR REFERENCES

RFP # RFP # 39481 Specifications

REFERENCES

a. REFERENCE NAME:

ADDRESS:

TELEPHONE:

b. REFERENCE NAME:

c. REFERENCE NAME:

RFP # 39481 Specifications

FORM 5 - REQUEST FOR PROPOSAL FORM

The undersigned, attesting to be a duly authorized representative of the Company, hereby proposes to furnish all services required to perform the scope of work in accordance with the project specifications, for the price indicated below.

COMPANY NAME & ADDRESS:

EMAIL ADDRESS:

REPRESENTED BY:

(NAME AND TITLE)

DULY AUTHORIZED:

PROJECT START DATE OF WORK DECEMBER 1, 2026

PROJECT COMPLETION DATE OF WORK On or about NOVEMBER 30, 2027

EEOC COMPLIANCE

The Contractor shall comply with the Specific Equal Employment Opportunity requirements, as applicable. Each contractor with 15 or more employees shall be required to have an Affirmative Action Plan which declares that the contractor does not discriminate on the basis of race, color, religion, sex, national origin, or age and which specifies goals and target dates to assure the implementation of equal employment. Each contractor with fewer than 15 employees shall be required to have a written equal opportunity policy statement declaring that it does not discriminate on the basis of race, color, religion, sex, national origin or age. Findings of non-compliance with applicable State and Federal equal opportunity laws and regulations could be sufficient reason for revocation or cancellation of this Contract.

AMERICANS WITH DISABILITIES ACT OF 1990, AS AMENDED

This provision applies to those Contractors who are or will be responsible for compliance with the terms of the Americans with Disabilities Act of 1990, as amended (42 U.S.C. 12101 et seq.), (Act), during the term of the Contract. The Contractor represents that it is familiar with the terms of this Act and that it is in compliance with the Act. Failure of the Contractor to satisfy this standard as the same applies to performance under this Contract, either now or during the term of the Contract as it may be amended, will render the Contract voidable at the option of the State upon notice to the contractor. The Contractor warrants that it will hold the State harmless and indemnify the State from any liability which may be imposed upon the State as a result of any failure of the Contractor to be in compliance with this Act, as the same applies to performance under this Contract.

ADVERTISEMENT

A legal notice inviting sealed bids shall be published by the Superintendent of Schools or his/her designee at least once in a daily newspaper in the local municipality and on the Board’s website. At least five (5) calendar days must intervene between the date of the last newspaper or website publication and the final date for submitting bids. The notice shall contain a general description of the goods or services being bid, the school district contact person and the day, hour and place of the bid opening and may contain other information relating to the bid including, but not limited to, where and when bid packages may be obtained.

INSURANCE REQUIREMENTS

Vendors/Contractors/Users of Town Properties

The Vendor/Contractor/User of Town Property shall purchase and maintain for the life of the contract, from a company or companies with an A.M. Best rating of A- (VII) or better, insurance as required below. Such insurance will protect the WBOE and the Town from claims set forth below which may arise out of or result from the Vendor/Contractor/User of Town Property obligation under the contract, whether such obligations are those of the Vendor/Contractor/User of Town Property or those of a subcontractor or any person or entity directly or indirectly employed by said Vendor/Contractor/User of Town Property or by anyone for whose acts said Vendor/Contractor/User of Town Property may be liable.

A. Workers Compensation:

Vendor/Contractor/User of Town Property shall provide workers compensation insurance required by law with employers liability limits for at least the amounts of liability for bodily injury by accident of $ 500,000 each accident and bodily injury by disease of $500,000.including a waiver of subrogation. If the work is on the water, the Longshore and Harbor Workers Compensation Act coverage is required.

B. Commercial General Liability Insurance:

Vendor/Contractor/User of Town Property shall provide commercial general liability insurance policy with an edition date of 1986 or later including products and completed operations. Limits should be at least: Bodily injury & property damage with an occurrence limit of $1,000,000: Personal & advertising injury limit of $1,000,000 per occurrence: General aggregate limit of $2,000,000 (other than products and completed operations): Products and completed operations aggregate limit of $2,000,000. Coverage will continue three years after the completion of the work.

∙ The policy shall name WBOE and the Town as an additional insureds and include ISO Form CG 2010 (07/04) and CG 2037 (07/04).

∙ Such coverage will be provided on an occurrence basis and will be primary and shall not contribute in any way to any insurance or self-insured retention carried by WBOE and/or the Town.

∙ The policy shall contain a waiver of liability in favor of the WBOE and the Town. ∙ Such coverage shall contain a broad form contractual liability endorsement or wording within the policy form to comply with the hold harmless and indemnity provision of the contract ∙ A per project aggregate limit of liability endorsement shall apply for any construction contract. ∙ Deductible and self-insured retentions shall be declared and are subject to the approval of the WBOE and/or the Town.

C. Commercial Automobile Insurance:

Vendor/Contractor/User of Town Property shall provide commercial automobile insurance for any owned autos (symbol 1 or equivalent) in the amount of $1,000,000 each accident covering bodily injury and property damage on a combined single limit basis. Such coverage shall also include hired and non owned automobile coverage. Policy shall name WBOE and the Town as additional insureds.

D. Umbrella or Excess Liability Insurance:

Vendor/Contractor/User of Town Property shall provide an umbrella or excess liability policy in excess (without restriction or limitation) of those limits and coverages described in items (A) through (C).

Such policy shall contain limits of liability in the amount of $5,000,000 each occurrence and $5,000,000 in the aggregate.

E. Errors & Omissions Insurance:

If the agreement is for professional services, the Vendor/Contractor/User of Town Property shall provide errors & omissions insurance for liability resulting from the negligent performance of professional duties or operations. Such policy shall contain limits of liability in the amount of $1,000,000 each occurrence and $3,000,000 in the aggregate. The policy shall name WBOE and the Town as additional insureds.

F. Educators Errors & Omissions Insurance:

If the agreement is for educational services, the Vendor/Contractor/User of Town Property shall provide educator errors & omissions for liability resulting arising out of any breach of duty, neglect, error, misstatement, or omission committed in the course of their duties. Such policy shall contain limits of liability in the amount of $1,000,000 each occurrence and $1,000,000 in the aggregate. The policy shall name WBOE and the Town as additional insureds.

G. Contractors Pollution Liability:

If the agreement includes work involving abatement, removal, clean-up or handling of any pollutant or hazardous material, the Vendor/Contractor/User of Town Property shall provide pollution liability insurance, including products and completed operations and contractual liability coverage of not less than $5,000,000 each occurrence and $5,000,000 in the aggregate for this project. The policy shall name WBOE and the Town as additional insureds and waive subrogation in favor of WBOE and the Town.

As to the insurance required, the insurer(s) and/or their authorized agents shall provide WBOE with certificates of insurance prior to execution of the contract by WBOE and the successful proposer, describing the coverage and prior to 30 days of any renewal. The certificate will include a copy of the additional insured and contractual liability endorsements.

(Note contract should provide that the contractor is obligated to provide the Town with updated certificate.)

HOLD-HARMLESS AND INDEMNIFICATION AGREEMENT

The Vendor/Contractor/User of Town Property shall fully indemnify, defend and hold harmless the Watertown Board of Education and the Town of Watertown and all of their respective officers, employees, agents, servants and volunteers to the fullest extent allowed by law for any claim for personal injury, bodily injury, death, property damage, emotional injury or any other injury, loss or damage of any kind occurring during the term of the contract and alleged to have been caused in whole or in part by the Contractor, and even if caused by the negligence of individuals and entities indemnified hereunder. This obligation shall further apply to:

(1) actions, suits, claims, demands, investigations and legal, administrative or arbitration proceedings pending or threatened, whether mature, unmatured, contingent, known or unknown, at law or in equity, in any forum (collectively, “Claims”) arising, directly or indirectly, in connection with this contract, including any environmental matters, and including the acts of commission or omission (collectively, the “Acts”) of the Contractor or any of its members, directors, officers, shareholders, representatives, agents, servants, consultants, employees or any other person or entity with whom the contractor is in privity of oral or written contract (collectively “Contractor Parties”);

(2) liabilities arising, directly or indirectly, in whole or in part, in connection with the contract, out of the Contractor’s or Contractor Parties’ Acts concerning its or their duties and obligations as set forth in the contract, and;

(3) all damages, losses, costs and expenses, including but not limited to, attorneys’ and other professional fees, that may arise out of such claims and/or liabilities for personal injury, bodily injury, workers’ compensation, emotional injury, death, property damage or any other injury or loss caused in whole or in part by the Acts of the Contractor or any Contractor’s Parties.

The Contractor hereby covenants and agrees that WBOE and the Town shall be endorsed on the Contractor’s policies of insurance as additional insureds.

The Vendor/Contractor/User of Town Property hereby further covenants and agrees to obtain a policy of insurance, with minimum limits of liability as shown in this Section under Paragraph A containing an endorsement that covers this agreement to indemnify, defend and hold harmless WBOE and the Town or any of their officers, employees, agents, servants and volunteers.

The Vendor/Contractor/User of Town Property hereby further covenants and agrees to obtain an endorsement to said policy of insurance policy that the Contractor’s insurance is primary and any insurance obtained, or self insurance provided, by WBOE and/or the Town is excess.

The Vendor/Contractor/User of Town Property insurance carrier will waive all rights of subrogation against WBOE and the Town, and all of their respective officers, employees, agents, servants and volunteers.

The Vendor/Contractor/User of Town Property hereby further covenants and agrees to furnish a copy of the insurance policy that meets all of the above requirements before any work or use of the property commences.

Signature Date

______________________________________________________________ Company Name

TERMINATION FOR CONVENIENCE

The Watertown Public Schools and/or the Town of Watertown hereby reserve the right to terminate the performance of this Contract for any reason the Watertown Public Schools and/or the Town of Watertown deems appropriate. The Watertown Public Schools and/or the Town of Watertown will pay all actual costs to date of termination; however, the Contractor shall not be entitled to any profit on unfinished or unearned work.

CONTRACT EXTENSION

TheWatertown Public Schools and/or the Town of Watertown reserves the right to extend the Contract established, on an annual (fiscal year - July 1 to June 30) basis, with approval of the Chief Financial Officer for theWatertown Public Schools or the Comptroller for the Town of Watertown, if the Watertown Public Schools and/or the Town of Watertown deems an extension to be in its best interest. If the extension option is to be exercised the Contractor will be given an opportunity to negotiate an adjustment to the Contract prior to the extension of the Contract.

CLAIMS FOR EXTRA WORK

Any work outside of bid must submit change order for approval before any work is to take place, approved by Director of Facilities & Security.

RULES & REGULATIONS

All Contractors must comply with all applicable Federal, State of Connecticut and local laws, rules and regulations of all authorities having jurisdiction over the work specified herein in the locality of the project, including but not limited to State of Connecticut wage rates as applicable. If the contractor is party to any violation of the Town of Watertown regulations governing the dumping of rubbish as a part of this contract or any other contract under which the contractor is working for any other entity, said violation shall be grounds for immediate termination of this contract.

REPRESENTATIONS OF CONTRACTOR

The Contractor represents and warrants that he/she is financially solvent and that he/she is experienced and competent to perform the type of work outlined in these Specifications and that he/she has carefully examined the Specifications along with addendum (or addenda), if any, and the site of the work, and that from his/her own investigations, he/she has satisfied himself/herself as to the nature and location of the work, the character of equipment and other facilities needed for the performance of the work, the general and local conditions and all other materials which may in any way affect the work or its performance and that he/she is aware of the hazards involved in the work, and that he/she will conduct the work in a careful and safe manner without injury to persons or property. He/she further warrants that any injury to persons or property resulting from the work shall be the sole responsibility of the Contractor.

SUBCONTRACTING

The Contractor awarded this Bid, or any part thereof, shall not be allowed to subcontract any portion of the work awarded without the express written permission of the Chief Financial Officer for the Watertown Public Schools or the Comptroller for the Town of Watertown.

MATERIALS, SERVICES and FACILITIES

It shall be understood that, except as otherwise specifically stated in these Specifications, the Contractor shall provide and pay for all materials, labor, tools, equipment, transportation, and all other services and facilities of every nature whatsoever, necessary to protect, execute, complete, and deliver the work within the Contract period.

COMPETENT HELP TO BE EMPLOYED

The Contractor shall employ experienced supervisors, craft persons, and other workers competent in the work in which they are to be engaged. All work shall be accomplished by able, skilled and competent personnel. If any person employed on the work by the Contractor shall appear to be incompetent or unreliable in any way, he/she shall be discharged immediately upon the request of the Watertown Public Schools and/or the Town of Watertown and shall not again be employed on the work.

SAFETY AND HEALTH REGULATIONS

The Contractor shall insure that all work performed is done so in a safe manner and that all of his/her employees shall adhere to all applicable safety procedures and practices at all times.

At the Watertown Public Schools there may be children and staff present during normal working hours on the days the Contractor will be working. The Contractor shall be aware at all times that additional safety considerations should be taken.

This Contract is to be governed at all times by the applicable provisions of the Federal law(s).

CONTRACTOR'S OBLIGATIONS

The Contractor shall perform all work in good workmanlike manner and in accordance with the Specifications and any supplements thereto, and in accordance to any directions or orders given by the Watertown Public Schools and/or the Town of Watertown unless otherwise stipulated. He/she shall furnish all supplies, materials, facilities, equipment, tools and anything else necessary or proper to perform and complete the work required by this Bid. He/she alone shall be responsible for the safety, efficiency, and adequacy of his plant, appliances, and methods and for any damage which may result from their failure or their improper construction, maintenance or operation. The Contractor shall observe, comply with, and be subject to all terms, conditions, requirements, and limitations of the Contract and Specifications and shall do, carry on, and complete the entire work to the satisfaction of the Watertown Public Schools and/or the Town of Watertown .

The Contractor shall be solely responsible for all the work and shall provide all precautionary measures necessary for preventing injury to persons or damage to property. All injury or damage of whatever nature resulting from the work or resulting to persons, property, or the work during its progress, from whatever cause, shall be the responsibility of the Contractor.

The Contractor shall hold the Town of Watertown, the Watertown Public Schools, and their representatives harmless and defend and indemnify them against damages or claims for damages due to injuries to persons or property arising out of the execution of the work, and for damages to materials furnished for the work, for infringement of inventions, patents, and patent rights used in doing the work, and for any act, omission, or instance of neglect by the Contractor, his/her agents, employees, of Subcontractors.

The Contractor shall bear all losses resulting to him/her, including, but not limited to, losses sustained on account of the character, quality, or quantity of any part of the work, or all parts of the work, or because the nature of the conditions in or on the project site are different from what was estimated of indicated, or on account of the weather, elements, or other causes.

SUPERINTENDENCE BY THE CONTRACTOR

The Contractor shall give the work the constant attention necessary to facilitate the progress thereof and shall cooperate with the Watertown Public Schools and/or the Town of Watertown in every possible way.

SCOPE OF WORK SPECIFICATIONS - SCHEDULING OF WORK

A. The Contractor shall be responsible for the scheduling of the work specified herein throughout the contract period.

*work is to be scheduled through the school food service director and is subject to school hours and lunch services

C. If services being performed under this Contract interfere with the educational environment at any given time, and the Contractor is advised by the School Principal or the Director of Facilities & Security that the services must be rescheduled; the rescheduling shall be done at no additional expense to the Watertown Public Schools.

D. If the Contractor experiences scheduling problems the Contractor is to bring the matter to the attention of the Director of Facilities & Security for resolution.

SCOPE OF WORK

FORM 3 - DRUG-FREE PLACE CERTIFICATE