RFP 377162RLP.pdf
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- Miscellaneous Hardware
- Solicitation number
- RFP_377162RLP
About this file
This Request for Proposal (RFP) #377162RLP is issued by Fermi National Accelerator Laboratory (Fermilab), managed by Fermi Forward Discovery Group, LLC (FFDG) for the U.S. Department of Energy Office of Science. The solicitation seeks firm-fixed price proposals for nine different types of hardware components, including various socket head cap screws (SHCS), hex head cap screws (HHCS), and set screws with specific dimensions and materials. The quantities range from 60 to 480 units per line item, totaling 2,940 components.
The RFP requires submission of proposals by 5pm CST on January 9, 2026, with award to be made on a best value source selection basis, focusing on the lowest price of technically acceptable offerors. Vendors must include F.O.B. Fermilab delivery terms with all freight charges in the quotation and submit two required forms: SARC - Subcontractor Annual Reps & Certs (Rev. 7) and PUR-466 - Proposal Certifications. The items will be shipped to Fermilab Receiving Warehouse 2 in Batavia, IL, and the contract terms are Net 30, referencing prime contract DE AC02 07CH11359 with the U.S. Department of Energy.
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Text version
Fermi National Accelerator Laboratory Procurement Department
Finance Section 630-840-2454 rhiannon@fnal.gov
Date:
Request for Proposal #:
Proposals Due:
REQUEST FOR PROPOSAL - THIS IS NOT A PURCHASE ORDER
Fermi Forward Discovery Group, LLC (FFDG) anticipates procurement of the following assemblies for Fermi National Accelerator Laboratory (Fermilab). Fermilab Requests your firm-fixed price proposal for the following:
Pg. 1 of 2
ITEM QTY. UNIT PRICE LEAD TIME
1 350 2 350 3 350 4 350 5 350 6 480 7 150 8 60 9 180
Total Extended Proposal Price:
Company Name:
Address:
Terms: Net 30 FOB: Fermilab Signature & Date: Rhiannon Patterson - Procurement Specialist III
SHCS, M3x5x12LGxFT, S - 651
SHCS M8x1.25x40LGx28T, SB - 655 HHCS, M8x1.25x35LG FT, SB - 655 HHCS, M8x1.25x30LGxFT, SB - 655 SHCS, M8x1.25x35LGxFT, SB - 655 Set Screw, Cup-Point, M4x0.7X8, Brass SHCS, M10x1.5x14LGxFT, S - 655 SHCS, M5x0.8x12LGxFT, S - 655
Exceptions to specifications and extra charges for containers, tooling, etc. must be clearly indicated
MATERIALS, SUPPLIES OR SERVICES RESULTING FROM
THIS QUOTE ARE FOR WORK DONE UNDER PRIME
CONTRACT NO. DE AC02 07CH11359 WITH THE UNITED
STATES DEPARTMENT OF ENERGY. ANY ITEMS COVERED
BY G.S.A. CONTRACTS SHOULD BE SO INDICATED.
REQUEST FOR PROPOSAL
December 24, 2025
RFP 377162RLP
January 9, 2026
DESCRIPTION
HHCS, M8x1.25x40LGxFT, SB - 655 $
Fermi National Accelerator Laboratory / Kirk and Pine Street / P.O. Box 500 / Batavia, IL 60510 / www.fnal.gov / fermilab@fnal.gov Managed by Fermi Forward Discovery Group, LLC for the U.S. Department of Energy Office of Science
RFP # 377162RLP Pg. 2 of 2
The units will ship to:
Fermilab Receiving Warehouse 2 Kirk Rd and Wilson St Batavia, IL 60510 United States
Basis for Subcontract Award
FFDG General Terms and Conditions for Commercial Products and Commercial Services (08.2025)
Offers to include F.O.B. Fermilab delivery terms. All freight charges must be included in your quotation.
The following Representations must be completed and returned with your proposal:
SARC - Subcontractor Annual Reps & Certs (Rev. 7) PUR-466 - Proposal Certifications ( Rev. 5 Dated 10/14/2025)
Proposals shall be submitted by 5pm CST January 9, 2026.
All contractual questions shall be directed to:
Rhiannon Patterson
Procurement Specialist III rhiannon@fnal.gov
605-431-2905 https://procurement.fnal.gov/terms-conditions/
The RFP response shall include a completed RFP page, SARC Form, and a PUR-466 Form.
This is a best value source selection. Award shall be made to the supplier who is deemed responsible by FFDG, whose proposal conforms to the solicitation’s requirements, and is judged to represent best value to FFDG. The best value is represented by the lowest price of technically acceptable offerors. FFDG intends to award without discussions.
The following terms and conditions shall become a part of any subsequent purchase order/subcontract resulting from this solicitation.
The above referenced terms and conditions are available on the Fermilab Business Services Web Site. They are PDF Format (hard copy forms are available upon request) and can be accessed at the following URL:
Fermi National Accelerator Laboratory / Kirk and Pine Street / P.O. Box 500 / Batavia, IL 60510 / www.fnal.gov / fermilab@fnal.gov Managed by Fermi Forward Discovery Group, LLC for the U.S. Department of Energy Office of Science https://procurement.fnal.gov/terms-conditions/ https://procurement.fnal.gov/terms-conditions/ https://procurement.fnal.gov/terms-conditions/ https://procurement.fnal.gov/terms-conditions/ mailto:rhiannon@fnal.gov https://procurement.fnal.gov/terms-conditions/
LPTA RFP SHORT
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