RFP 372492RLP.pdf

Fermi National Accelerator Laboratory Procurement Department

Finance Section 630-840-2454 rhiannon@fnal.gov

Date:

Request for Proposal #:

Proposals Due:

REQUEST FOR PROPOSAL - THIS IS NOT A PURCHASE ORDER

Fermi Forward Discovery Group, LLC (FFDG) anticipates procurement of the following assemblies for Fermi National Accelerator Laboratory (Fermilab). Fermilab Requests your firm-fixed price proposal for the following:

Pg. 1 of 2

UNIT PRICE DELIVERY

Total Extended Proposal Price:

Company Name:

Address:

Terms: Net 30 FOB: Fermilab Signature & Date: Rhiannon Patterson - Procurement Specialist II

REQUEST FOR PROPOSAL

August 18, 2025

RFP 372492RLP

September 3, 2025

DESCRIPTION

Rope Lighting that meets the specifications in document "Cavern Rope Lighting" beginning on page three (3) of this request for proposal document.

Exceptions to specifications and extra charges for containers, tooling, etc. must be clearly indicated

MATERIALS, SUPPLIES OR SERVICES RESULTING FROM

THIS QUOTE ARE FOR WORK DONE UNDER PRIME

CONTRACT NO. DE AC02 07CH11359 WITH THE UNITED

STATES DEPARTMENT OF ENERGY. ANY ITEMS COVERED

BY G.S.A. CONTRACTS SHOULD BE SO INDICATED.

Fermi National Accelerator Laboratory / Kirk and Pine Street / P.O. Box 500 / Batavia, IL 60510 / www.fnal.gov / fermilab@fnal.gov Managed by Fermi Forward Discovery Group, LLC for the U.S. Department of Energy Office of Science

RFP # 372492RLP Pg. 2 of 2

The units will ship to:

Dakota Warehouse/Steel Laydown Yard Care of Fermilab 1313 E St. Patrick Street Rapid City, SD 57701 United States

Basis for Subcontract Award

FFDG General Terms and Conditions for Commercial Products and Commercial Services (01.2025)

Offers to include F.O.B. Fermilab delivery terms. All freight charges must be included in your quotation.

The following Representations must be completed and returned with your proposal:

SARC - Subcontractor Annual Reps & Certs (Rev. 4) PUR-466 - Proposal Certifications ( Rev. 2 Dated 06/03/2025)

Proposals shall be submitted by 5pm CDT September 3, 2025.

All contractual questions shall be directed to:

Rhiannon Patterson Procurement Specialist II rhiannon@fnal.gov 630-840-2454 (office) https://procurement.fnal.gov/terms-conditions/

The RFP response shall include a completed RFP page, SARC Form, and a PUR-466 Form.

This is a best value source selection. Award shall be made to the supplier who is deemed responsible by FFDG, whose proposal conforms to the solicitation’s requirements, and is judged to represent best value to FFDG. The best value is represented by the lowest price of technically acceptable offerors. FFDG intends to award without discussions.

The following terms and conditions shall become a part of any subsequent purchase order/subcontract resulting from this solicitation.

The above referenced terms and conditions are available on the Fermilab Business Services Web Site. They are PDF Format (hard copy forms are available upon request) and can be accessed at the following URL:

Fermi National Accelerator Laboratory / Kirk and Pine Street / P.O. Box 500 / Batavia, IL 60510 / www.fnal.gov / fermilab@fnal.gov Managed by Fermi Forward Discovery Group, LLC for the U.S. Department of Energy Office of Science https://procurement.fnal.gov/terms-conditions/ https://procurement.fnal.gov/terms-conditions/ https://procurement.fnal.gov/terms-conditions/ https://procurement.fnal.gov/terms-conditions/ mailto:rhiannon@fnal.gov https://procurement.fnal.gov/terms-conditions/

Long-Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment (DUNE) - US

Cavern Rope Lighting Procurement Specification

Dated: July 31, 2025

Procurement Specification – Rope Lighting LBNF/DUNE-US FDC

Fermi National Accelerator Laboratory i

VERSION CONTROL

Approvals for this document will be required from:

FFDG Procurement: Name TBD. To be filled in by Procurement prior to PO award FFDG Responsible Person: Nicholas Carouso, LBNF/DUNE-US, Deputy Installation Manager

Revision History Revision Responsible

Person Date Description of Changes

0 Nicholas Carouso 07/31/2025 Original

Fermi National Accelerator Laboratory ii

TABLE OF CONTENTS

Version Control……………………………………………..…………………………………………………………………………..…i

Table of Contents………………………………………………………………………………………………………………………...ii

Introduction

Equipment Description

Technical Requirements

Post-Award Deliverables

Quality Control

LIST OF FIGURES

Figure 1 DUNE/LBNF-US Schematics ............................................................... Error! Bookmark not defined.

Fermi National Accelerator Laboratory 1

1. INTRODUCTION

Under contract to the U.S. Department of Energy (DOE), the Fermi Forward Discovery Group, LLC (FFDG), is leading the Long-Baseline Neutrino Facility (LBNF) Project to enable a world-class program in neutrino physics. Specifically, the LBNF Project (https://lbnf-dune.fnal.gov) provides the infrastructure for the Deep Underground Neutrino Experiment (DUNE), which will consist of two large liquid argon-based neutrino detectors located nearly a mile underground at the Sanford Underground Research Facility (SURF) in Lead, SD. See Figure 1, LBNF/DUNE-US Schematic.

The Far Detector & Cryogenics (FDC) subproject of LBNF/DUNE-US installs the cryostats, detectors, cryogenics and supporting infrastructure at the SURF laboratory.

Figure 1, LBNF/DUNE-US Schematic

2. EQUIPMENT DESCRIPTION

This rope lighting will be installed along the roof and walls of the North, Central, and South Caverns to provide light during cryostat erection, detector/mezzanine installation, and cryogenics installation.

Portions of the lighting will be relocated to inside the cryostat for cold structure and detector buildout.

These lights will be powered from both sides and will be able to run the length of the Caverns.

https://lbnf-dune.fnal.gov/

Fermi National Accelerator Laboratory 2

3. TECHNICAL REQUIREMENTS

The vendor shall provide Lighting that meets the following requirements.

• Made for tunnel use

• 72 LED’s spaced evenly over a meter length

• Epistar LED chip used

• Ability to have a length of up to 480’

• IP rating of 67

• 12 watt power consumption per meter

• 90 lumens per watt

• 1080 lumens per meter

• .99 power factor

• 48V AC

• 5 year lifespan

• 5 year warranty

• Short circuit, over voltage, over temperature, and over current protection.

• Solid extrusion

• Convenient packaging

• Operating temperature range from -40C to 55C

4. POST-AWARD DELIVERABLES

The Subcontractor shall comply with the following requirements once the subcontract award has been issued.

• Rope Lighting which meets the listed requirements in this document’s Section 3, Technical Requirements.

• Customer support to answer any questions that arise relating to installation and/or operation.

• Able to quote all accessories need for installation and function

• Any and all available Operator’s Manuals for the purchased Rope Lighting.

• Delivery to:

Dakota Warehouse/Steel Laydown Yard 1313 E. St. Patrick St.

Rapid City, SD 57701 605-389-3344

• All standard warranties to be included.

• Notify Fermilab prior to delivery.

5. QUALITY CONTROL

The Subcontractor is responsible for all activities necessary to manage, control, and document work to ensure compliance with the subcontract documents. The Subcontractor’s responsibility includes ensuring

Fermi National Accelerator Laboratory 3 adequate Quality Control services are provided for work accomplished on- and off-site by their organization, suppliers, sub-tier subcontractors, technical laboratories, and consultants.

End of Document