RFP 367 - Complete Bid Pack.pdf

City of Riverview 14100 Civic Park Drive

Riverview, Ml 48193-7600

1734128t-42oo Fax (734) 28t-4228

INVITA'|ION TO BID

CITY OI- RI\T,RVIITW

Sealed proposals will be received by the City Clerk, 14100 Civic Park Drive, Riverview, Michigan until 2:00 PM, Eastern Daylight Savings Time, Thursday, October 30,2025, at which time and place the bids will be publicly opened and read aloud for:

RFQ #367 - Bulldozer - LP

Specifications are available online with the Michigan Inter-governmental Trade Network at rr rvrv.bid netdirect , and on the City Web site at wrvw.citvofrivervierv.com. Departments/Purchasing/Invitation to Bid. All bids must be plainly marked on the envelope, "RFQ #367 Bulldozer - LP".

The City of Riverview reserves the right to reject any or all bids and waive defects in bidding in the best interest of the City.

'7L'1

Pubfish: 1011512025

Ann Darzniek Finance Director

RIVERVIEW'S STANDARD AGREEMENT FOR SERVICES

AN AGREEMENT made this 30th day of October, 2025. by and between the CITY OF

RIVERVIEW, a Michigan municipal corporation, of i4100 Civic Park Drive, Riverview, Michigan 48193, hereinafter refened to as the "City" and d Michigan business / corporation, of: (address)

"Contractor", collectively the ("Parties")

IN CONSIDERATION of the mutual covenants contained herein, the sufficiency of which is hereby acknowledged, the Parties agree as iollows:

l. Engagement: The Contractor is hereby engaged by the City to provide a purchase ofa Bulldozer

2. Incomoration of Documents: The documents entitled RFP 367 - Bulldozer - LP, lnvitation to Bid, Bid Proposal Form. Agreement for RFP #367-Bulldozer - LP, Specifications, City of Riverview General

Conditions for Bidders. Insurance Requirements, Code of Ordinances Sections 2-71 2-78, Certification, W-

9, 1099," dated October 15,2025, hereinafter referred to as the "Bid Documents", and the Contractor's

Proposal in response thereto dated October 30,2025, are incorporated herein by reference except to the extent that the terms of this Agreement contradict the incorporated documents, in which case the terms of this Agreement shall control. In the event that a conflict exists between the incorporated documents, the

Contractor's Proposal shall be subordinated to, and govemed by the Bid Documents.

3. Term: The term of this Agreement shall be in accordance with the Time Schedule contained in the

Bid Documents and the Contractor's Proposal. The City reserves the right to cancel this Agreement at any time, without liability except for compensation due lor prior services, by providing the Contractor with thirty

(30) days advanced writlen notice.

4. Indemnitv: The Contractor shall, to the fullest extent permitted by law, indemnifu and hold the

City and its agents. officers, and employees harmless from any and all claims, demands, suits or causes of action (including all costs connected therewith), fbr any reason whatsoever and specifically including personal injury (including bodily injury and death) and/or property damage (including loss of use thereof) arising out of or in any way connected with the acts or omissions of the Contractor, its officials, employees, contractors, and agents under this Agreement. However, il this contract pertains to a Contractor that is a MichiganJicensed architect, professional engineer, landscape architect, or professional surveyor or other eligible contractor enumerated in MCL 691.991, such a person or entity shall defend the City and its agents, oificers and employees from claims, or to assume any liability or indemnifu the City or its agents, officers and employees for an amount limited to the degree of lault olsaid Contractor and that ofhis or her respective sub-consultants or subcontractors.

5. Insurance. The insurance requirements set forth in the Bid Documents shall be obtained and maintained during the term of this Agreement by the Contractor and any and all City approved subcontractor(s) of Contractor), with proof thereof lumished prior to the Contractor commencing performance hereunder, and upon the City's request at any time thereaiter. All insurances shall be issued by companies licensed by and eligible to issue insurance policies in the State of Michigan. The insurance policies shall name the City as additional insured and shall contain a ten (10) day pre-cancellation notice provision.

" hereinafter referred to as the

6. Compensation: Contractor shall be compensated in accordance with its Proposal, subjecl to the

City's acceptance and liquidated damages lor delays, as set forth in the Bid Documents. Contractor must have on flle with the City an IRS Form W-9 before the City will issue any payment to Contractor.

7. Contractor's Representations: The warranties required by the Bid Documents and as set forth in the Contractor's Proposal are incorporated herein by reference. Notwithstanding anlhing herein to the contrary, to the extent that the Contractor's Proposal contains additional or enhanced representations above that which is required in the Bid Documents, the representations of the Contractor's Proposal shall govem and be enforceable by the City. Furlher, Contractor has made certain representations regarding its qualifications to provide the serwices requested in the RFP through its proposal. The City has relied on such representations in making its selection of the Contractor, and such representations are hereby incorporated into this Agreement.

9. Non-assienability: Neither this Agreement nor any part of it shall be assigned by either party without the prior written consent of the other party. I'he consent shall not be unreasonably withheld.

10. Rishr olAudit: The City shall have the right to inspect and audit the records of the Contractor relating to the materials, supplies and subcontractors used in the performance of the work described in this Agreement.

I I . Entiretv ol Asreement: Amendments: l-his Agreement and the referenced documents herein contain the entire Agreement and represent the understanding of the Parties with respect to the subject matter contained in this Agreement, and all prior agreements or understandings ol the Parties are revoked. This Agreement may be amended or terminated only by a written instrument executed by the Parlies. There are no agreements, restrictions, promises, covenants, or other undertakings other than those expressly set forth in this Agreement.

12. Default: Termination: The failure of eitl.rer party to perform any term, condition, or covenant made or undertaken by it, or the violation of any warranty or representation in this Agreement, shall be deemed a material default of this Agreement. If a delault occurs and remains uncured by the defaulting pa(y for ten (10) days after the other party has given a notice of default, the non-defaulting party shall have the right to terminate this Agreement. The right to terminate shall be cumulative and in addition to any and all other rights and remedies available to the Parties. No waiver by either party of any breach of any of the covenants or conditions required of either party shall be construed as a waiver of any succeeding breach oi the same or any covenant or condition.

Notwithstanding any other provision to the contrary, when the City deems it in its best interest, the

City may unilaterally cancel this Agreement at any time. whether or not the Contractor is in delault of any of its obligations hereunder. Under any such cancellation the Contractor agrees to waive any claim for damages, including loss of anticipated profits on account hereof. However, the City agrees that the Contractor shall be paid for items and/or services already accepted by the City, but in no event shall the City be liable for any loss ofprofits on the order or portion thereofso terminated.

13. Govemins Law: This Agreement shall be govemed and controlled by the laws of the State of Michigan as to interpretation, enforcement, validity, construction, and effect and in all other respects

8. Timeliness: The Parties agree that time is ofthe essence in all provisions ofthis Agreement.

14. Venue: By execution of this Agreement, the Parties consent to venue in Wayne County of any action brought to enforce the terms ol this Agreement or to collect any monies due under it. The Parties further expressly, knowingly and voluntarily waive their rights to a trial by jury.

15. Notices: Any notice that either party may give or is required to give under this Agreement shall be in writing and, if mailed, be effective three (3) days after being sent by certified or registered mail, postage prepaid, addressed to the other pafty at the other pafty's address set forth in this Agreement or at any other address that the other party provides in writing.

16. Severabilitv: If any provision in this Agreement is held to be invalid or unenforceable, it shall be ineffective only to the extent of the invalidity, without allecting or impairing the validity and enforceability ofthe remainder ofthe provision or the remaining provisions of this Agreement.

17. Ethics: The Contractor acknowledges receipt of the City's ethics ordinance and certifies that it is and has at all times relevant hereto been in full compliance. The Parties agree that this provision is a material term of this Agreement and past or future violation thereof shall be grounds for termination of this

Agreement without liability to the City.

18. Contractor's Advertisements: The Contractor is expressly prohibited lrom referencing its relationship with the City to third parties for any purpose other than that directly related to the Project, without the prior written consent of the City Council. It is understood and agreed that this prohibition includes use of the City's name in any advertisement or application for award or recognition ofachievement.

19. Liquidated Damaees: The Contractor shall be liable to the City for liquidated damages in the amount(s) and manner set fofih in the bid specification.

20. Taxes: The City is a tax-exempt municipal entity. Any charges, prices and/or invoices assessed and due the Contractor as a result of this Agreement shall not include any Federal, State or sales taxes from any State or Municipal Govemment. Such taxes, if included, must be deducted by the Contractor when submitting invoices for payment. Further, because the City has tax-exempt status. the City, at its sole option, may elect to purchase any supplies to be utilized by the Contractor, and Contractor agrees to provide the City guidance and assistance with said purchase. In the event the City elects to purchase any supplies to be utilized by Contractor after Contractor advises and consults the City with said purchase, Contractor expressly agrees to use said purchase made by the City for this Project.

21. Noncompliance: Failure to deliver goods. use purchases expended by the City in accordance with Section 20, or provide services in accordance with specifications will be cause for the City to cancel the contract or any part thereof and obtain said goods/services on the open market, charging any additional cost to the Contractor.

22. Subcontractin The Contractor's use of a subcontractor is subject to prior written approval by the

City. All approved subcontractor(s) shall comply with Section 5 of this Agreement. Any subcontractor(s) hired by Contractor and approved by the City shall be supervised by the Contractor and the Contractor shall be solely responsible lor any and all work performed or neglected to be performed by said subcontractor(s), in the same manner. and with the same liability as if performed by Contractor.

23. Confidentialitv: While engaged by the City under this Agreement and upon termination of the

Agreement. the Contractor shall not use or disclose to any person or organization. without prior written consent lrom the City. any trade secrets or other confidential information relating to the City that the

Contractor may acquire in the course of its performance under this Agreement. The Contractor shall ensure that suitable measures will be taken to protect the confidentiality of the City and its information and /or data.

In the event that this Section is violated, the City shall be entitled to injunctive relief, in addition to any other remedy provided by law. In the event the Contractor has any question about what is considered confidential, it shall submit the question in writing to the City.

2zl. Ownership ol Tancible Documents: The City shall receive ownership of the property rights, except for copyrights, of all documents, drawings, specifications, electronic data, and information (hereinafter "Documents") prepared, provided, or procured by Contractor or by consultants retained by the

City and {istributed to the Parties for this Project, as a condition precedent to final payment to the City or in the event of termination under this Agreement, upon payment for all sums due to the City under this

Agreement.

25. Extent of Agreement: Except to the extent expressly provided in this Agreement, this Agreement represents the entire and integrated agreement between the Contractor and the City and supersedes all prior negotiations, representations and agreements, either written or oral. This Agreement and each and every provision is for the exclusive benefit oithe Contractor and City and not for the benefit olany third parly.

26. Compliance with All Laws: The Contractor represents and warrants that its provision of the goods/services contracted for herein shall be in accordance with the applicable standards, provisions and stipulations ofall pertinent Federal, State or City laws, rules, regulations, resolutions, and ordinances.

27. Force Maieure: No party shall be liable or responsible to the other party, nor be deemed to have defaulted under or breached this Agreement, for any failure or delay in fulfilling or performing any term of this Agreement (except for any obligations to make payments to the other party) when and to the extent such failure or delay is caused by or results from acts beyond the affected party's reasonable control, including, without limitation: (1) acts ofGod; (2) flood. fire, earlhquake, or explosion; (3) war, invasion, hostilities (whether war is declared or not), terrorist threats or acts, riot, pandemic or other serious public health issues, or other civil unrest; (4) government order or law; (5) actions, embargoes, or blockades in effect on or after the date of this Agreement; and (6) action by any govemmental authority. The Parties shall only be excused to the extent that no altemative means are available to the party suffering a Force Majeure event. The party invoking force majeure shall notifu the other party as soon as reasonably possible of the Force Majeure, and shall specifu the particulars thereof (including the expected duration thereof) and what actions have or will be undertaken to correct the Force Majeure. The Parties shall exercise reasonable good faith efforts to remove the cause or mitigate the effect of the Force Majeure.

28. Contractor Statutory Requirements Not to Discriminate: Contractor and any and all of its approved subcontractors covenant and agree not to discriminate against an employee or applicant for employment with respect to hire, tenure, terms, conditions, or privileges of employment. or a matter directly or indirectly related to employment, because of race. color. religion, national origin, age, sex, height, weight, or marital status. Breach of this covenant may be regarded as a material breach of the contract. Contractor and any and all of its approved subcontractors further covenant and agree not to discriminate against an employee or applicant for employment with respect to hire. tenure, terms, conditions, or privileges of employment, or a matter directly or indirectly related to employment, because ofa disability that is unrelated to the individual's ability to perform the duties of a particular job or position. A breach ofthis covenant shall be regarded as a material breach of the contract. Subject to the City Attomey review and approval, Contractor shall include identical anti-discrimination provisions as provided for in this Section in all subcontracts that Contractor enters into with approved subcontractors. Contractor's failure to include said identical anti-

THE REMAINING SPACE ON THIS PAGE IS BLANK

discrimination provisions consistent with this Section shall constitute a material breach of the contract.

IN WITNESS WHEREOF, the parties have executed this Agreement on the date first above written

Witnesseth: City of Riven'iew

B)': Andrew M. Swift Its: Mayor

Shane A. Hanison Its: Clerk

Contractor:

Bv Its:

Submlt three (31 executed copies of this agreement wtth INK slgnatures on all copies and a completed bld proposal form. Be sure to have two (21 witnesses aloag with your signature.NO PHOTO COPIED SIGNATITRESI

BID PROPOSAL FORM

We offer to furnish the City of Riverview, Riverview, Michigan the item listed below and more fully described in the specifications for RFP #367 - Bulldozer - LP

Prices bid are F.O.B. City of Riverview, ITEM # QUANTITY DESCRIPTION

UNIT

PRICE

TOTAL

PRICE

PER ATTACHED SPECIFICATIONS

TOTAL

Acceptance time allowed Delivery in -

Are the quoted items lf not, please state days from acceptance of bid according to specif ications?

exceptions

Firm's Address:

Name of Firm

City/State/Zip Telephone #:

E-Mail:

Authorized Signature

Printed Signature

Tifle:

I

NOTE: ALL BIDS SHALL BE SUBMITTED SEALED IN AN ENVELOPE AND

THE OUTSIDE WITH THE WORDS "COMPETITIVE RFP #367 - Bulldozer - LP"

€_R c_ r-J I (, CITY OF RIVERVIEW

SPECIFICATIONS

Subiect:

The City of Riverview is seeking bids for the following equipment:

One (1) Bulldozer (45,000-60,000 lbs.)

Summary:

It is the intent of these specifications to purchase one (1) current model track-type tractor (bulldozer), as regularly supplied with all standard eouipment and other equipment specified. The equipment will be used as a landfill bulldozer and must include a waste handling arrangement.

lncluded in the general specifications ls a request for an outright purchase with a trade-in bulldozer.

With this bid, the City of Riverview will request an outright purchase of a bulldozer with trade-ln value of one (1) 2020 Liebherr (60,0001b-80,0001b) PR7561 LGP Bulldozer (D8 comparable size), Serial #13'12-19951. As of September 29,2025, the machine has

12,547 hours. lncluded, wlll be an extra set of roller frames and tracks for the 2020 Liebherr bu lldozer.

A five-year, 10,000-hour warranty is included in the specifications and is mandatory.

Guarantee of 72-hour availability on all parts. lf repair parts are not delivered within 72 hours of request, Dealer/Manufacturer will be responsible for supplying or reimbursing the rental cost of a suitable bulldozer (D6 size or equivalent).

Upon bid award, failure to deliver the unit as specified by the guaranteed date shall be remediated by providing a comparable rental dozer, or assuming responsibility for repairs and wear to the trade-in dozer.

DATE: DATE:

DIRECTOR OF SOLID WASTE PUBCHASING AGENT

Jeff Kugelman Jeff Dobek it

Section I - Functional Requirements

The following items must be bid as part of the total package. If some items are standard equipment, bid all other items as part of the total bid package.

Machine must have Waste Handling Arrangement

Guards: The guarding package will include guards for the following components:

Final Drives Idler Seal Pivot Shaft Seal Chassis Radiator (heavy duty hinged) Tilt Cylinder Lines Fuel and Hydraulic Tank Crankcase (extreme service) Turbo Transmission

Raised Pre-screener

Back-up alarm (OSHA required)

Heaqr duty steps and handles

Alternator, high capacity, 1O0 amps >

Engine enclosures / supports

Air Cleaners

LGP extreme service track shoes, widest available

Counterweighted rear

Straight blade with trash rack, wear plates, minimum width 14 feet and minimum height of 8 feet.

Striker Bars, rear only

Enclosed cab with ROPS Certification Plate

Air conditioning and heater, ROPS mounted condenser and fans

Hvdraulic reversible fan.

Fire Suppression System

Quick change fluid systems

Deluxe air-ride seat or equivalent, ergonomically designed with adjustable armrests, Premium Cloth covered

Laminated thermal shields

Flat Black paint hnish/glare reduction on hood, cylinders/back ofblade

Bluetooth Radio

AM/FM Radio

Lighting

Beacon/ Strobe

Parking Brake

Seat Belt/ Date

Door Latches/ Seals

Floor Boards/ Mats

Glass / Mirrors

Horn

One (1) sets of parts, service and operating manuals. A11 manuals to be supplied and updated at NO CHARGE as revisions are made avaiiable.

CD's for the above for electronic format

List of References of Trash Handling Package Model, 3 minimum

The City of Riverview General Conditions to Bidders is a part of these Specifications.

CITY OF RIVERVIEW

BIDDER CERTIFICATE OF COMPLIANCE WITH

SECTION 2-71 - 2-78 OF THE CITY CODE - OFFICERS AND EMPLOYEES; PUBLIC ETHICS

I, CERTIFICATION

hereby eertify that neither I, nor anyone associated with

, of whom I have knowledge, has offered or delivered any gifts, favors, gratuities or special consideration to an elected official ofthe City, the City Manager' City Officials or employees.

I further certify that I have received a copy of and have read the above - entitled section of the

Riverview City Code and I understand it and agree to fully abide by its provisions. I further aIIt aware that failure of a bidder to comply with this Ordinance may result in debarment or termlnation of a pending or existing contract by the City Council.

Name of Business

Nature of Business and/or Bid Solicitation

(Date) (Signature) (Please Pritrtl

ARTICLE II.

OFFICERS AND EMPLOYEES

DIVISION 3

PUBLIC ETHICS

-71 Violation violation of this division by the city manager, action, up to and including discharge, in accor agreements, and employment contracts. Viola censuring by unanimous vote of the remaining or arr oflicer or employee may result in disciplinary dance with city policies, applicable collective bargaining tion of this division by an elected oflicial may tesult in members of the city council.

(Code 1978, 2-46 (d))

Sec. 2-72. Comoiiance with other re t1t re ments

Sec. 2-73. Ethical standards eenerallv AII elected ollicials, the city Eanager, and oflicers and emplo with the utmost attention to serving the best interests

6.1 (a))

Sec.2-74. C n dccisions or transactions rohibited.

Compliance with other ordinances, policies and/or statements concer XIII of the purchasing marual concernitrg ethics also is required. (Cod ning ethics, including section e 1978, 1-6.1 (i)) yees of the city shall fulfill their duties of the citizens of the city. (Code 1978, 1-t participate in a decision or benefit to the ollicial, the city

A! elected official, the city manager, or an oficel or employee may no transaction on behalf of the city which would result in direct linancial manager or the oflicer or employee. (code 1978, l-6'1 (b))

Scc. 2-75. Conflict of interest: conflicting emploYment.

@tyma"ager'oranofficeforemployeebelievesthatheorshemaybeplaced in a potelrtial contlict oi interist in violation of this division, that individual shall immediately provide written notification to the city council, (if an elected otlicial or the city malager, or to his or het iEroediate supervisor, ifan ollicer or employee.) Atr elected oIlicial, the city manager, and/or an ollicer or

"-p1oy..

shaU not accept empioyment that corflicts with performance ofhis or her duties with the city. (Code 1978, r-6.1 (c)l

-76. Solicitatio or accc nce of i without reimbu nt rohibitedc result; camoaien contributions excluded Etected oflicials, the city manager, oflicers alrd employees may not solicit or accePt any gifts, favors, gratuities, or special consideration from anyone current ly doing business with the city, seeking to do busiaess with the city, who may currently be negotiat ing to do business with the city in the futute, or who otherwise is or may seeL any action or approval by the city, unless specifically allowed by city policy.

Specilically, elected ollicials, the city manager, oflicers alld employees may not solicit or accept, without reimbursement; meals, sporting event tickets, sociaI amenities, or atteadatce at any event with any organization that does business or seeks to do business sith the city, unless specifically sanctioned as a city-sponsored event. A city- sponsore council as an event that promotes a policy ordinance are contributions to a candidate' with state law. (Code 1978, 1-6.1 (e)) d event is one which is salctioned by recognition by the city position of the city. Specifically excluded from this s campaign committee which are reported in accordance

Sec. 2 77 . Acceptance of certain souvenirs Dermitted Nothitrg in this division shall prohibit the acceptance of a souvelir, i.e., an identifrcation or logo of an individual, company, or other entity, if the s sales, promotio!, advertisiag or publicity and the case ofthe souvenir does item bearing some ouvenir iuvolves aormal Eot exceed $1O.OO. (Code le78, 1-6.1 (0)

Sec. 2-78. Certification of complian reouired: failure to complv: result AU professional service contracts awarded by the city must include an annual certification of compliance with this division. All bid solicitations by the city requiring written quotations or formal bid procedures shall require a certilicatior from the bidder that said bidder did rot offer or deliver alry gift, favors, gratuities, or other special coEsideration to any elected ollicial, the city manager or an officer or employee ofthe city and that it has otherwise fully compiled with this division. Failure ofa bidder to comply with this division may result i! debarment or termination of a pending or existing contract by the city council. (Code 197a, 1-6.1 (g)l

Sections 2-71 - 2-78. OFFICERS AND EMPLOYEES: PUBLIC ETHICS

,*:',.,,r3 ",t r, ;i'

CITY OF zuVERVIEW

GENERAL CONDIT]ONS FOR BIDDERS

SERViCE

ACCEPIANCE OF PROPOSALS: The City of Riverview reserves the right to reject any and all proposals, to waive any informal technicalities or defects, the scope and nature of which it shall be the sole judge, in any proposal, insofar as such technicality or defects do not legally, materially or substantially change such proposal. The said City, unless otherwise specified by the service provider, reserves the right to accept any item on bid.

If the service provlder fails to state the time withln which a proposal must be accePted, it is understood and agreed that said City shall have ninety (9Of days from proposal opening date in which to accept proposal.

ERROR IN PROPOSAL: In case of error ia the extension of prices in the proposal, the unit price will govern. No proposal shall be altered, amended or withdrawn, unless the acceptance date has explred, after the opening date of proposals. Negligence on the part of the service provider in preparing the proposal confers no right for the withdrawal ofthe proposal after it has been opened.

SAMPLES OF MATEzuALS: Samples of items, when requested, must be furnished free of expense to the City, at the time proposals are opened or later if such are called for after the proposals have been opened, and ifsuch samples are not destroyed in the Process of sampling, they will be returned at the service provider's expense.

SIGNATURES ON PROPOSALS: Each proposal must contain the full name and business address of the service provider, any person signlng a proposal sheet for their self or as agent, employee or offi.cer of another must show their title and, if requested by the City shall furnish proof of their authority to make such proposal. Any person slgnlng said proposal shall do so in their own handwriting.

ALTERNATE PROPOSALS: Alternate proposals will be considered providing such items which appear on such proposals meet specifications. trIhere equivalent items are bid upon, said City reserves the sole right in determining whether they meet specifications.

PROPOSAL SHEETS: Service providers shall use the proposal sheet furnlshed with these conditions when submitting their quotations. Failure to submit this sheet as required shall render the proposal informal. Proposal sheets must contain prices on a per unit and aggregate basis and the total amount ofthe bid must be stated on the proposal sheet.

FEDERAL OR STATE SALES, EXCISE OR USE TAXES: The City of Riverview is exempt from State and Federal taxes. The price bid for any senrice must be exclusive of taxes and will be so construed. The City will provide its taxpayer ldentification number when requested, INITiATION OF SERVICE: The number of calendar days in which senrice will be made after contract is executed and purchase order is placed shall be stated in the proposal. [Ihen no tlme frame is stated by the servlce provider, it is uaderstood and agreed that service is to be provided withiu fifteen (15) days after receipt of order, unless otherwise stated in the specifications.

COMPLIANCE: Service provider shall abide by all federal, state and local laws and statutes.

SPECIFICATIONS: It is understood that reference to attached specifications shall be suflicient to make the terms ofsuch specifications binding on the service provider. In some instances, the name of a manufacturer, a special brand, or make of an item is used in describing the item(s) desired. This does not restrict the service provider to that manufacturer or specific article but is simply used to indicate the character or quality of the article(s) or service desired. Articles or services on which the proposals are submitted must be equal to that specified, and a statement to that effect shaU be made a part of such ProPosal.

Where conflict occurs between the requirements of the General Conditions and the requirements ofthe Specifications, the requirements ofthe Specifications will govern.

INSPECTION: Final inspectiotr and accePtance or rejection will be made at the time of service, but all products and workmanship shall be subject to inspection and test at all times and places. The right is reserved to reject articles which contain defective material and workmanship. Rejected materials shall be removed by and at the expense of the servlce provider promptly after notification of rejection. The City shall not be obligated to pay the full price for any items that do not meet specifications; however, Palrment maybe made at a proper reduction in price.

PROPOSAL OPENING: Proposals may be mailed or delivered to the City Clerk of the City of Riverview, Michigan. AII proposals will be opened and publicly read at a time specified in the request for proposal. Proposals received after the specified time for opening, as shown on the request for proposal will not be accepted.

CANCELLATION: The City reserves the right to cancel an accepted proposal or contract in whole or in part due to nonperformance or defective product(s).

BOND REQUIREMENTS: The City reserves the right to request, where applicable' performance bonds, material and/or labor bonds in the amount ofthe bid.

Proposer shall furnish performance and payment Bonds, each in an amourlt at least equal to the contract price as security for the faithful performance and pa5rment of a proposer's obligations under the contract documents. These Bonds shall remain in elIect at least until one (11 year after the date of linal payment' excePt as otherwise provided by Laws aod Regulations or as specilied in the Botrd. Proposer shall also furnish such other Bonds as are required by the bid documents. All bonds shall be in the forms prescribed by the btdding documents and be executed by such Suretles a (i) are licensed to conduct business ia the state where the service is provided, and (ii) are named in the current list of 'Companies Holding Certificates of Authorlty as Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring Companies' as published in Clrcular 57O (amended) by the Audit StalI Bureau of Accounts, U. S. Treasury Department. All bonds signed by an agent must be accompanied by a certified copy ofthe authority to act.

If the Surety on any bond furnished by the proposer is declared as bankrupt or becomes insolvent or its right to do business is termirated ia any state where any part ofthe service ls located or lt ceases to meet requirements of clauses (i) and (ii) in the prewious paragraph, proposer shall within live (5) days therealter substitute another bond and Surety, both of which shall be acceptablc to the City of Rivenriew.

PERMIT REQUIREMENTS: Successful proposer will be responsible for securing any necessary permits for complying with all required inspections where local, state or federal.

MULTI-YEAR CONTRACTS: The City reserves the right to terminate multi-year contracts due to non-appropriation of funds.

FINANCIAL STATEMENTS: Financial Statements will be submitted upon request to be held in confidence and to be returned upon the completion ofthe contract.

TtrRM OF PAYMENT: Payment will be made in full after the satisfactory completion of the service. Executed contracts must specilically state ifthere is to be any partial Payment or other deviation from this method of pa5rment.

OWNERSHIP: The City of Riverview is the owner of all work and related documentation done on behalfofthe City unless otherwise agreed to in writing. All work and related documentation shall be promptly turned over to the City upon request. This requirement shall survive the termination ofthe agreement between the parties, and is enforceable by inJunction action if necessary, in which case the service provider shall be liable for the City's actual legal fees and costs.

NONASSIGNABILITY: Neither this agreement nor any part of it shall be assigned by either party without the prior written consent ofthe other party. The consent shall not be unreasonably withheld.

If subcontractors are to be utilized in this agreement, consetlt must be granted prior to proposal award. Any subcontractor must be listed in the Proposal resPoflse.

(Sarre as on W-9) (Provide COMPLETE name)

ADDRESS:

CITY, STATE AND ZIP CODE:

IDENTIFICATION NUMBER (TIN):

*** or EMPLOYER IDENTIFICATION NUMBER (EIN)

*** or SOCIAL SECURITY NUMBER (SSN):

SERVICE PROVIDER? YES NO

Detinition of Service-Includes, but is not limited to; Training; Instructors; Appraisal Services; Rental of Space; Equipment; Parking Spaces; Expenses commingled vrith fees and commissions; Architectural and Ergineering services; Moving Services; Courier services; News Clipping Services; Security and cuard services; Maintenance Services for Building and Equipment; including ADP; Cleaning Services for Drapes, Carpet, Furniture; vehicle Repairs; Trash and snow Removal; Copy or Printirg services;

Equipment Rental or Leases; Construction Services; Seizure Expenses (Tocring, Storage, Locksmith, Appraisals, Auctioneering, Title Search); Court Reporters; Video Preparation; Repairs to Equipment;

Purchase alrd Maintenance of Equipment; Telephone Answering.

The List above applies even when the service mentioned is only a Part, evetl secondary part of the contract/order.

If NO - Form 1099 does not apply.

If YES - Continue:

a HEALTH SERVICE PROVIDER? YES NO

If YES - Form lO99 applies. Indicate on the contract/order, 1099 required. Also state the Employer Identification Number (EIN) or Social Security Number (SSN) on contract/order.

If NO - Continue:

NO

If YES - Form 1O99 does 4q! apply (except for health service corporationsl.

should confirm corporate status.

However, you

If NO - Form 1099 applies. Indicate on contract/order, 1099 required. Also state the Employer Identification Number (EINI or the Social Security Number (SSN) on the contract/order.

*** Required Information

IDENTIFICATION OF FORM 1099 VENDORS

QUESTIONNAIRE FOR ALL CONTRACTORS

VENDOR NAME:

TELEPHONE NUMBER:

3. IS THE CONTRACTOR A CORPORATION? YES

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CITY OF RTVERVTEW

INSURANCE REQUIREMENTS

The contractor, and any and all of their subcontractors, shall not commence work under this contract until they have obtained the insurance required under this paragraph. All coverage shall be with insurance companies licensed and admitted to do business in the State of Michigan. All coverages shall be with insurance carriers acceptable to the city of Riverview.

1. Workers' Compensation Insufa4eq: The Contractor shall procure and maintain during the life of this contract, Workers' Compensation Insurance, including Employers' Liabitity Coverage, in accordance with all applicable statutes of the State of Michigan.

2. Commercial General Liabilitv Insurance: The Contractor shall procure and maintain during the life of this contract, Commercial General Liability Insurance on an "occurrence Basis" with limits of liability not less than $3.OOo.oOO.OO Per occurrence and aggregate combined single limit, Personal Injury, Bodily Injury, and Property Damage. Coverage shall include the following extensions: (A) Contractual Liability; (Bf Products and Completed Operations; (Cf Independent Contractors Coveragel (D) Broad Form General Liability Extensions or equivalent; (Ef Deletion of all Explosion, Collapse, and Underground (XCU) Exclusions, if applicable.

3. Motor Vehicle Liabilitv: The Contractor shall procure and maintain during the life of this contract Motor Vehicle Liability Insurance, including Michigan No-Fault Coverages, with limits of liability not less than $3.OOO.OOO.OO per occurrence combined single limit, Bodily Injury, and Property Damage. Coverage shall include all owned vehicles, all non-owned vehicles, and all hired vehicles.

4. Additional Insured: Commercial General Liability and Motor Vehicle Liability Insurance, as described above, shall include an endorsement stating that the following shall be Additional Insureds: The City of Riverview, all elected and appointed officials, all employees and volunteers, agents, all boards, commissions, and/or authorities and board members, including employees and volunteers thereof along with City Engineer, Slayne County, and the State of Michigan where applicable.

5. Cancellation Notice: Workers' Compensation Insurance, Commercial General Liability Insurance, and Motor Vehicle Liability Insurance, as described above, shall include an endorsement stating the following: "It is understood and agreed that Thirty (3O) days Advance Written Notice of Cancellation, Non-Renewal, Reduction, Carol Maverich. Citv of Riverview, 14100 Civic Park Drive Riverview Mr 48193.

6. Owners' and Cgntractors' Protective Liability: The Contractor shall procure and maintain during the life of this contract, a separate Owners' and Contractors' Protective Liability Policy with limits of tiability not less than $3 ooo ooo.oo per occurrence and aggregate combined single limit, Personal Injury, Bodily Injury, and Property Damage. The City of Riverview shall be "Named Insured" on said coverage. Thirty (3O) days Notice of Cancellation shall apply to this policy.

7. Proof of Insurance Coverage: The Contractor shall provide the City of Riverview at the time that the contracts are returned by him/her for execution, certificates and policies as listed below with the City of Riverview as a named insured:

Two (2) copies of Certificate of Insurance for Workers' Compensation Insurance;

Two (2f copies of Certificate of Insurance for Commercial General Liability Insurance;

fwo (2f copies of Certificate of Insurance for Vehicle Liability Insurancel

If so requested, Certified Copies of all policies mentioned above will be furnished.

8. If any of the above coverages expire during the term of this contract, the Contractor shall deliver renewal certilicates and/or policies to Citv of Riverview at least ten (1Of days prior to the expiration date.

NOTE #1: Items 6 and 7 d are intended primarily (but not exclusively, as indicated in this manualf for construction type contracts, such as road work, sewer work, and building projects.

NOTE #2: F.or Builders' Risk insurance representative.

or Professional Liability services, contact your

NOTE #3: In the event that the Contractor cannot provide coverage limits as required, a minimum limit of $1,OOO,OOO.OO per occurrence, $2,OOO,OOO.OO aggregate, with umbrella coverage of $3,OOO,OOO.OO minimum.

a b c d.

e

NOTE#4: Contractor shall be responsible for any deductible or self insured retention.

and/or Material Change shall be sent to:

Original Policy, or original Binder pending issuance of policy, for Owners' & Contractors' Protective Liability Insurance.