RFP 325-415 7-Mile FHT-Harvest-PreBid Notes.pdf

WASHINGTON STATE

PARKS AND RECREATION COMMISSION

CONTRACTS AND GRANTS PROGRAM

RFP 325-415 7-Mile FHT Harvest Page 1 of 2

PREBID NOTES

Project Number: RFP 325-415 Project Title: 7- Mile FHT Harvest Funding Code: TBD Time & Date of PreBid: 11:00-11:30 AM 10/17/24 Project Representative: Davis Cass – david.cass@parks.wa.gov Location of Meeting: TEAMS

Persons Attending:

Representing Washington State Parks and Recreation Commission:

Representing Contractors:

Name Representing Email Phone

Jacob Eckmann State Parks jacob.eckmann@parks.wa.gov

David Cass State Parks david.cass@parks.wa.gov

Name Company Email Phone

Ryan Stucker stuckerryan@ymail.com

Chad Wheeler Dean Innovations, Inc chad.wheeler@rconnects.com (503) 313-8400 mailto:david.cass@parks.wa.gov mailto:jacob.eckmann@parks.wa.gov mailto:david.cass@parks.wa.gov mailto:stuckerryan@ymail.com mailto:chad.wheeler@rconnects.com

RFP RFP 325-415 7-Mile FHT Harvest Page 2 of 2

Pre – Bid Notes:

No questions needing further clarification were asked during the Pre-Bid Conference.

Ensure your bid is submitted early to prevent any potential technological delays. Bids received after the deadline, regardless of the cause, will be rejected as non-responsive.

Bidders can confirm receipt of their bids by contacting State Parks at contracts@parks.wa.gov. Use "VERIFICATION" and the competition number in the subject line.

mailto:contracts@parks.wa.gov

Full Name User Action Timestamp "Eckmann, Jacob (Parks)" Joined "10/17/24, 10:59:43 AM"

"Cass, David (PARKS)" Joined "10/17/24, 10:59:50 AM" "Cass, David (PARKS)" Left "10/17/24, 11:31:22 AM"

+1 509‐322‐6251 Joined "10/17/24, 11:02:32 AM" +1 509‐322‐6251 Left "10/17/24, 11:23:07 AM"

Chad Wheeler Joined "10/17/24, 11:05:37 AM" Chad Wheeler Left "10/17/24, 11:26:49 AM"

Ryan Stucker (Unverified) Joined "10/17/24, 11:22:47 AM" Ryan Stucker (Unverified) Left "10/17/24, 11:26:53 AM"

WASHINGTON STATE PARKS

Pre-Bid Conference

RFP 325-415

Riverside State Park 7-Mile

Forest Health Thinning

October 17, 2024, 11:00 -11:30am David Cass, Project Representative

Jacob Eckmann, Procurement Coordinator

WASHINGTON STATE PARKS 2

PRE-BID ADMINISTRATION

• Attendees should not display video and keep their microphone muted if not talking.

• Prebid notes will be posted on Washington’s Electronic Business Solution

(WEBS)

https://pr-webs-vendor.des.wa.gov/

WASHINGTON STATE PARKS 3

AGENDA

• TEAMS meeting

• 7-Mile FHT Harvest RFP

• Additional resources

• Questions

WASHINGTON STATE PARKS 4

DISCLAIMER

Bidders should only rely on written postings and amendments issued via

WEBS. All other communications will be considered unofficial and non-binding on State Parks. Should bidders rely on any other communication, they do so at their own risk and expense.

WASHINGTON STATE PARKS 5

INTRODUCTIONS

WASHINGTON STATE PARKS 6

7-MILE FOREST HEALTH THINNING

RFP OVERVIEW

WASHINGTON STATE PARKS 7

PROCUREMENT SCOPE

State Parks is seeking bids from contract harvesters, logging firms, operators of logging equipment, or any firms, business, or individuals for the thinning of trees and contract harvesting on approximately 382 acres. The selected harvester will be expected to access, cut, yard, load, and haul logs from Riverside State Park in Spokane County, Washington:

The goals of this treatment are to:

• Thin the stand from below to reduce the basal area by approximately 30-60% and concentrate the site growth potential on fewer healthy dominant/co-dominant trees.

• Reduce the wildfire fuel load.

• Reduce diseased/infected trees and the risk of future insect and disease infestations.

• Minimize soil disturbance and the introduction of weedy species across the harvest area.

WASHINGTON STATE PARKS 8

CONTRACT AWARD STRUCTURE

This competition will lead to one contract

• The evaluation process is designed to award this contract to qualified contractor with the best quality attributes based on the selected evaluation criteria.

• Evaluators will only evaluate the material contained in the Responses and will not incorporate outside material into their determinations. Each evaluator has sole discretion over his or her final scores.

WASHINGTON STATE PARKS 9

BID EVALUATION SUMMARY

• The evaluation process is designed to award to the bidder with the best quality attributes.

• Bid Price (Appendix C) - up to 60 points

• Statement of Available Resources, Operating Schedule, and Work Plan (Appendix D) - up to 20 points

• Certified veteran-owned and/or Washington Small Business – 20 points

WASHINGTON STATE PARKS 10

STATE PROCUREMENT

PRIORITIES

• Small businesses

• A Washington small business that meets the criteria as defined in RCW 39.26.010(22).

• Veteran-owned businesses

WASHINGTON STATE PARKS 11

HOW TO SUBMIT A BID

• Review all solicitation and contract terms

• Submit a bid before the due date: Wednesday, November 13, 2024, by 1:00PM

• Email bid submittals to: BidBox@parks.wa.gov .

mailto:BidBox@parks.wa.gov

WASHINGTON STATE PARKS 12

BID PACKAGE CONTENTS

• Provide all completed sections as listed in Section 4 on Pages 11-

15 of the RFP:

• Appendix A – Bidder’s Certifications, Assurances, and Waiver (Form Provided) Must be signed

• Appendix B – Bidder’s Profile

• Appendix C – Bid Price

• Appendix D – Statement of Available Resources, Operating

Schedule, and Work Plan

• WA Small Business/Veteran-Owned Business Certification

WASHINGTON STATE PARKS 13

QUESTION AND ANSWER

PERIOD

• Bidders are encouraged to ask questions

• Q&A are posted in WEBS

• Some Q&A may lead to solicitation amendments

WASHINGTON STATE PARKS 14

TIMELINE AND NEXT STEPS

November 4, 2024 [Bidders may ask questions, seek clarifications at any time]

Q & A Period Ends

November 13, 2024Bid Deadline

November 20, 2024ASB

December 1, 2024Contract Award

WASHINGTON STATE PARKS 15

COMPLAINTS / DEBRIEFS / PROTESTS

• Complaints – Section 2.1, a., iii

• Complaint period ends 5 business days before the bid due date.

• Debrief Conferences – Section 4.6

• Bidders have 3 business days to request a Debrief Conference after announcement of Apparent Successful Bidder(s).

• Protests – Section 4.7

• Must have participated in debrief conference.

• Bidders may protest the award only for three reasons:

• Bias, discrimination, or conflict of interest of an evaluator;

• Error in computing evaluation scores; or

• Non-compliance with any procedures described in the Competitive

Solicitation.

WASHINGTON STATE PARKS 16

ADDITIONAL RESOURCES

• WEBS

• Washington State Office of Minority & Women's Business Enterprises (OMWBE)

• Statewide Payee Desk

• Procurement Technical Assistance Center (PTAC) https://pr-webs-customer.des.wa.gov/ https://omwbe.wa.gov/ https://omwbe.wa.gov/ https://ofm.wa.gov/it-systems/statewide-vendorpayee-services https://washingtonptac.org/

WASHINGTON STATE PARKS 17

Contact Information

EMAIL PHONE WEBSITE

JACOB.ECKMANN@PARKS.WA.GOV (360) 902-8528 WWW.PARKS.WA.GOV

mailto:RACHEL.DECKER@PARKS.WA.GOV http://www.parks.wa.gov/