HOUSING & COMMUNITY DEVELOPMENT

THE CENTER OF IT ALL

Request for Proposal #: 320-290526AG

Housing Repair and Urgent Repair

Date of Issue: 6/3/2026

Proposal Due Date: 6/17/2026

At 02:00 P.M. ET

Direct all inquiries concerning this RFP to:

Alicia Gaines

Alicia.Gaines@rockymountnc.gov

252-972-1227

Attendance of bidders at pre-bid meetings on the job site is required. No bids will be accepted from any vendor not represented at the pre-bid meeting.

mailto:Alicia.Gaines@rockymountnc.gov

RFP 320-290526AG

Contents

EXECUTION PAGE: PROPOSAL/ACCEPTANCE FORM

I. PROGRAM INFORMATION

II. SCOPE OF WORK

III. PROJECT SCHEDULE

IV. MANDATORY SITE VISIT

V. QUESTIONS

VI. PROPOSAL SUBMITTAL

VII. AUTHORIZED SIGNATURE REQUIREMENT

VIII. REFERENCES

IX. CITY’S RIGHTS AND OPTIONS

ATTACHMENT A: PRICING

ATTACHMENT C: SUPPLEMENTARY GENERAL CONDITIONS

ATTACHMENT D: SUPPLEMENTAL VENDOR INFORMATION

EXECUTION PAGE: PROPOSAL/ACCEPTANCE FORM

In compliance with this Request for Quote, and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish and deliver any or all items upon which prices are quoted, at the prices set opposite each item within the time specified herein. By executing this quote, the undersigned Vendor certifies that this quote is submitted competitively and without collusion (G.S. 143-54), that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A of the General Statutes, the

Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and that it is not an ineligible

Vendor as set forth in G.S. 143-59.1. False certification is a Class I felony. Furthermore, by executing this quote, the undersigned certifies to the best of Vendor’s knowledge and belief, that it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal or State department or City department. As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-contractors for any Contract awarded as a result of this

RFQ, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system. G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any City Employee associated with the preparing plans, specifications, estimates for public

Contract; or awarding or administering public Contracts; or inspecting or supervising delivery of the public Contract of any gift from anyone with a Contract with the City , or from any person seeking to do business with the City . By execution of any response in this quote, you attest, for your entire organization and its employees or agents, that you are not aware that any such gift has been offered, accepted, or promised by any employees of your organization. Do you have a financial interest or tangible personal benefit with a city of Rocky Mount employee, officer, or agent? ____ Yes ____ No If yes note the employee, officer, or agent; department; and the perceived or actual conflict of interest.

_______________________________________________________________ Failure to execute/sign quote prior to submittal shall render quote invalid and it WILL BE REJECTED. Late quotes cannot be accepted.

VENDOR:

STREET ADDRESS: P.O. BOX: ZIP:

CITY & STATE & ZIP: TELEPHONE

NUMBER:

TOLL FREE TEL. NO:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO

VENDORS ITEM #11):

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF

OF VENDOR:

RRP Certification? Circle one: Yes No

VENDOR’S AUTHORIZED SIGNATURE: DATE: EMAIL:

Offer valid for at least 60 days from date of proposal opening, unless otherwise stated here: ______ days. Project must begin within 60 days of the opening at the rates proposed in Attachment A.

ACCEPTANCE OF QUOTE

If any or all parts of this quote are accepted by the City of Rocky Mount, an authorized representative of the City of

Rocky Mount shall affix his/her signature hereto and this document and all provisions of this Request for Quote along with the Vendor response and the written results of any negotiations shall then constitute the written agreement between the parties. A copy of this acceptance will be forwarded to the successful Vendor(s).

CITY OF ROCKY MOUNT

STANDARD FORM OF INFORMAL CONTRACT

AND GENERAL CONDITIONS

FOR

Project ID# - RFP 320-290526AG

I. PROGRAM INFORMATION

The goal of this program is to promote neighborhood stability and preserve the existing supply of single-family homes by assisting moderate income homeowners with repairs to their homes.

This project is supported by the 2023-2025 Biennium Appropriation of the NC General Assembly State

Grant.

The max budget for this project is as follows:

• Housing Repair/Urgent Housing Repairs up to $20,000

• H.O.M.E Project Repairs $40,000 (Non-Lead) to $50,000 (Lead)

II. SCOPE OF WORK

The scope of work includes but is not limited to the following: HVAC, Plumbing, Carpentry, Painting &

Wallpaper, Drywall & Plaster, Floor Coverings, Electrical, and Roofing Repairs. The scope is specific to each home.

III. PROJECT SCHEDULE

Event Responsibility Date and Time

Issue RFP City Wednesday 06/03/2026

Mandatory Pre-bid/Site Visit City Wednesday 06/10/2026 10:00 am – 1:00 pm

Submit Written Questions Contractor Thursday 06/11/2026 5:00 pm

Provide Response to Questions/Addendum

Deadline

City Monday 06/15/2026

Submit Proposals Contractor Wednesday 06/17/2026 2:00 pm

Contract Award City TBD

Estimated Completion Date Contractor TBD

IV. MANDATORY SITE VISIT

Mandatory Pre-Bid Meeting

Date: 6/10/2026 Time: 10:00 am – 1:00 pm Contact #: 252-972-1227

Instructions: It shall be MANDATORY that each Vendor representative be present for a pre-bid site visit on June

10, 2026. Attendees shall meet promptly at 10:00 a.m. Eastern Time at 331 S. Franklin Street, Rocky Mount, NC

27804. All attendees must sign in upon arrival and clearly indicate the prospective Vendor represented on the sign in sheet. LATE ARRIVALS WILL NOT BE ALLOWED TO SIGN IN, NOR SHALL THEIR BID BE CONSIDERED. Late arrivals may be excluded from the meeting room until all on-time attendees have completed sign-in, and the sign-in sheet secured. Once the sign-in process is complete, all other persons wishing to attend may do so to the extent that space and circumstances allow. On-time attendance will be strictly enforced.

The purpose of this visit is for all prospective Vendors to apprise themselves with the conditions and requirements which will affect the performance of the work called for by this Request for Proposals. Vendors shall stay for the duration of the site visit. No allowances will be made for unreported conditions that a prudent Vendor would recognize as affecting the work called for or implied by this bid.

Vendors are cautioned that any information released to attendees during the site visit, other than that involving the physical aspects of the facility referenced above, and which conflicts with, supersedes, or adds to requirements in this Invitation for Bid, must be confirmed by written addendum before it can be considered to be a part of this bid.

V. QUESTIONS

Written questions shall be emailed to Alicia.Gaines@rockymountnc.gov prior to close of business on the date specified in the proposal schedule. Contractors will enter “RFP #320-290526AG – Questions” as the subject for the email.

Questions received prior to the submission deadline date, responses, and any additional terms deemed necessary by the City of Rocky Mount will be posted in the form of an addendum to the City of Rocky Mount https://www.rockymountnc.gov/Bids.aspx website(s) and the North Carolina Department of Administration website https://evp.nc.gov/solicitations/ and shall become an Addendum to this RFP. No information, instruction or advice provided orally or informally by any City personnel, whether made in response to a question or otherwise concerning this RFP, shall be considered authoritative or binding. Vendors shall rely only on written material contained in an Addendum to this RFP.

Inquiries submitted no later than the date and time noted in the project schedule. Questions answered verbally will be followed up by written addenda as deemed necessary; oral interpretations shall have no effect.

VI. PROPOSAL SUBMITTAL

Contractors interested in performing the services requested must submit the following information:

a) One (1) copy of their RFP response, including name, address, and phone number of contact person, along with signed receipt pages of any addenda released in conjunction with this RFP and the RFP document.

1. RFP responses shall be addressed to:

Attn: RFP #320-290526AG City of Rocky Mount Purchasing- Alicia Gaines 331 S. Franklin Street Rocky Mount, NC 27802

All RFP responses shall be received by the date and time noted in the schedule on page 4. RFP responses may be sent via US Mail, FedEx, UPS, or hand-delivered. Faxed and emailed RFP responses will not be accepted.

Proposal Opening:

Proposals will be opened and read aloud at the Frederick E. Turnage Administrative Services Complex, 331 South

Franklin Street, Rocky Mount, North Carolina 27804 at the date and time specified on the cover sheet and RFP schedule.

mailto:Alicia.Gaines@rockymountnc.gov https://www.rockymountnc.gov/Bids.aspx https://evp.nc.gov/solicitations/

VII. AUTHORIZED SIGNATURE REQUIREMENT

All proposals, bids, or other offers must be signed by an individual authorized to bind the firm contractually. The City reserves the right to request documentation showing evidence of signatory authority (e.g., corporate resolution, operating agreement, power of attorney, or other verification). Failure to provide such documentation upon request may result in disqualification of the offer or rejection of the executed contract.

VIII. REFERENCES

Vendors shall provide at least three (3) different references for which your company has provided services of similar size and scope to that proposed herein. The city of Rocky Mount may contact these users to determine the Services provided are substantially similar in scope to those proposed herein and Contractor’s performance has been satisfactory. The information obtained shall be considered in the evaluation of the quote. If city of Rocky Mount references are provided it cannot be counted towards your three (3) required references but may be included in addition to.

COMPANY NAME CONTACT NAME TELEPHONE NUMBER EMAIL

Optional: City of Rocky

Mount

IX. CITY’S RIGHTS AND OPTIONS

The City reserves the following rights, which may be exercised at the City’s sole discretion:

• To supplement, amend, substitute or otherwise modify this RFP at any time;

• To cancel this RFP with or without the substitution of another RFP;

• To take any action affecting this RFP, this RFP process, or the Services or facilities subject to this RFP that would be in the best interests of the City;

• To issue additional requests for information;

• To require one or more Service Providers to supplement, clarify or provide additional information in order for the City to evaluate the Proposals submitted;

• To conduct investigations with respect to the qualifications and experience of each Service

Provider;

• To waive any defect or irregularity in any Proposal received;

• To reject any or all Proposals;

• To share the Proposals with City employees other than the Evaluation Committee or City advisory committees as deemed necessary;

• To award all, none, or any part of the Services that is in the best interest of the City, with one or more of the Service Providers responding, which may be done with or without re-solicitation.

• To discuss and negotiate with selected Service Provider(s) any terms and conditions in the

Proposals including but not limited to financial terms; and

• To enter into any Contract deemed by the City to be in the best interest of the City, with one or more of the Service Providers responding

URGENT REPAIR PROGRAM

BID DOCUMENT

301 Viverette Ave, Battleboro, NC

BRIEF DESCRIPTION & OWNER CONCERNS:

This brick veneer house has 1296 sq ft and was built in 1968. The issues being addressed are repairing damaged subfloor in the Kitchen/Dining room, and both bathrooms with new floor covering. Installing two new ADA toilets, porch repair, handicap ramp replacement, rear covered porch roof framing repair, and new EPDM roofing on the porch roof.

SPECIFICATIONS DATED: 4-13-26

INSPECTED BY: Michael Kepley

DATE OF INSPECTION: 3-17-26

ADDRESS: 301 Viverette Ave, Battleboro, NC

General Conditions:

1. Contractors are to include all overhead and profit in the individual items.

2. The owner, after careful review, understands and accepts the scope of the work described and has initialed and dated each page of the work write-up.

3. Contractor certifies that he/she has reviewed and agrees to perform the scope of work described and has initialed and dated each page of the work write-up.

4. The contractor shall remedy any defect due to faulty material or workmanship and pay for all damage to other work resulting therefrom, which appears within one year from final payment by the City. All reported deficiencies or issues must be resolved by the Contractor, whether the work of subcontractors or not. The City will not contact subcontractors to resolve issues. Further, the contractor shall furnish the owner with all manufactures and suppliers’ written warranties covering items furnished under the contract prior to release of final payment. Roof replacement work requires a two-year warranty.

5. All lead-based paint renovation activities performed for compensation in target housing shall be conducted in accordance with the North Carolina Renovate, Repair, and Paint (RRP) Rule and, when using US Department of Housing and Urban Development (HUD) funds, 24 CFR 35 Subpart J. To bid on a pre-1978 property, the contractor’s firm must provide all required Lead documents, including RRP firm certification and renovator letter.

6. Remove from the site all construction materials, tools, and debris. Sweeps clean all exterior work areas. Vacuum all interior work areas, removing all visible dust, stains, labels, and tags.

7. All painting must be of the highest quality. The surfaces must be prepared and inspected before painting.

8. The primer and topcoats must have the same tint.

9. Paint and Primer shall be the following or approved equal:

1. Sherwin Williams “Super Paint”, “Resilience”, “Duration” or “Emerald”.

All work is to comply with current North Carolina State Building Code, City of Rocky Mount Rehabilitation Standards for Single-Family Structures, performance manual guidelines and or local building, electrical and plumbing codes with inspections and permits when applicable. All work will be done in quality and workmanlike manner. All material must be new, no re-used material.

When the Work Scope calls for an item to be removed and replaced, the contractor is to secure the owner’s approval to dispose of the item rather than turning the item over to the owner.

GUIDELINES FOR RENOVATION FOR PROPERTIES IN A HISTORIC DISTRICT

The property described in the attached document is either in a local historic district (meaning that the local historic preservation ordinances apply to the exterior only), in a national historic district (meaning that the Secretary of the Interior's historic preservation standards apply to both exterior and interior work) or is an individually designated historically significant building under one of these two authorities. In any case, the following SHALL apply to the work under any contract to renovate this property and it is a condition of the use of our federal funds that these guidelines are followed.

The specifications have been written to meet these standards. If any work is added after the bids are submitted, the Contractor is eligible for a change order to cover additional costs.

In general, the following items and conditions apply to all work on historic properties:

1. Whenever possible the Contractor shall repair and reuse original materials and restore the original structure and details.

2. When new materials are specified, the Contractor shall assume (even if it is not specifically noted) that the new materials shall match as closely as possible either

• (first choice) the existing damaged materials that are being replaced, or

• (second choice) the original materials on adjacent surfaces.

3. If there are no original materials to match, the Contractor shall select new materials that are in line with the design period and style of the original structure - that is, they shall "evoke" the feeling of the period of the structure.

If in doubt, ask the Community Development Rehab Specialist for guidance.

4. When new work requires penetrating the exterior walls or roof - such as with a new vent stack, roof ventilation --or hanging something modern on the outside of the structure -- such as a new electrical service panel -- penetrating pipes or modern appliances shall be located out of sight of the street or sidewalk whenever possible. Locations of new penetrations require approval of the C.D. Rehab Specialist BEFORE work begins.

5. When new equipment -- such as a new HVAC unit -- will set the equipment on the property outside of the house, the Contractor shall clear the location with the C.D. Rehab Specialist prior to beginning work on that location.

6. Where submittals are required, the Contractor shall submit materials, catalog cuts or color chips to the Rehab Specialist who will forward them to the proper historic authority for approval. Comments will be returned to the

Contractor within 10 business days. The Contractor shall allow time for this process and anticipate this delay as part of his agreed schedule.

7. If the Contractor proceeds with work not in compliance with historic guidelines, without having consulted the C.D.

Rehab Specialist, and the work is rejected by the agency with historic jurisdiction, the Contractor will be liable for removing and redoing the work to the historic guidelines at his own expense.

SPECIFICATIONS BY TRADE

ROOF, CHIMNEYS

Replace defective roof members on the rear porch roof: remove all defective sheathing and rafters and replace with new materials.

Bid amount ______________

Install Mule-Hide single ply 60 MIL EPDM to the rear porch roof. Install Mule-Hide Poly ISO 1-HD or 1-in DensDeck roof board over the entire low pitch area. Secure the Poly ISO cover board to the roof deck according to the manufacturer's recommendations. Install the EPDM using the fully adhered installation method and approved adhesive. Install new flashing against the house.

Bid amount ______________

PORCHES

Install new treated 3/4 plywood decking at the rear covered deck: remove existing deteriorated flooring;

repair/replace defective joists, girders and sills; install new pressure treated 3/4 plywood (~64 sq ft) decking.

Replace one 4"x4" pressure treated posts that is severely bowed at the rear steps.

Decking Repair Locations: In front of rear steps and between steps and existing plywood decking

Bid amount ______________

Install pressure treated handrails at the rear deck steps: Rails to consist of 4"x 4" posts embedded in concrete and top and bottom 2"x 4"s with 2"x 2"s pickets set on centers so that a 4" sphere cannot pass between any opening.

Install (2) new 4x4 posts at the top of each side of the step that extends from floor to the rafter beam. Install rails at both sides of steps.

Bid amount ______________

Construct handicapped access ramp to the existing rear covered deck using a minimum 2 x 10 stringers, 4 x 4 supporting posts 6 feet on center, set in concrete, 2 x 6 top rail and 2 x 4 bottom rail and 2 x 2 chamfered pickets spaced 4" apart. Ramp handrails to be on both sides of ramp. Ramp joists to be 2x8, 16" OC; 5'x5' Concrete pad at bottom of ramp. Use 5/4 by 6 deck material for ramp surface. Use pressure treated wood throughout. Care should be taken to ensure a ramp slope of 1" in 12". Railing, ramp, concrete pad and porch landing at entry door to meet all HUD/ANSI and State of North Carolina Handicap Standards.

Remove and dispose of the existing ramp

PLUMBING

Install a Kohler Highline or American Standard Edgemere water sense labeled (1.28 gal. per flush) elongated chair height toilet complete with soft close seat, stainless steel braided supply line and new wax ring.

Locations: Both Bathrooms

FLOORS AND STAIRS

Install underlayment and glue down vinyl flooring: Underlayment to be ¼" Sureply or approved equivalent; sand and fill to obtain smooth surface; install vinyl flooring with 12 mil. wear layer and minimum 10-year warranty. No seams allowed unless room size exceeds stock vinyl size. All seams shall be located away from traffic areas. Seams shall be sealed/welded together. Luan and vinyl shall be installed under all fixtures. Install in adjacent closets and install metal trim at all adjacent doorways. Install standard shoe molding and baseboard. All door trim shall be undercut and flooring installed under same.

Location(s): Both Bathrooms (~4'6 x 6 and 8' x 9')

Bid amount ______________

Install Trafficmaster Allure vinyl plank flooring with Grip Strip. Install per manufacture instructions. All Door jambs shall be undercut. Install transition strips at doorways located where they will be under the door when the door is shut and at plane difference between Kitchen/Dining Room and hallway.

NOTE: Contractor to give owner a choice of in stock colors Locations: Kitchen/Dining Room (~12'5 x 17') and hallway (~5' x 11'6)

Bid amount ______________

Repair/replace defective floor members: remove all defective flooring, sub-flooring, joists, band, girders/beams, ledgers, sills, piers, footings and replace with new materials. All replacement members within 12" of grade must be pressure treated.

Location(s): Both bathrooms around toilets, and under the double window in the Kitchen/Dining Room Note: Remove the existing raised platform under the toilet in the half bathroom

TOTAL BID:

NAME OF BIDDER:

AUTHORIZED SIGNATURE:

GENERAL SPECIFICATIONS

All work must comply with international residential building code A plastic permit box mounted on a post must be located on site Equivalent products can be used upon providing submittal and approval prior to installation.

NOTE: The purpose of the information listed is to generally highlight the work to be done and target items of concern. Items not shown in the specifications or any work obviously necessary to complete the project (as described by the specifications) are to be considered part of the contract.

The Occupant is responsible for boxing and protecting any breakable items. The Contractor shall be responsible for moving furniture, boxes, etc. to facilitate the work. Ensure that personal belongings are covered with painters’ plastic such as furniture and clothing when working in specific areas.

BUILDING FLOORPLAN SKETCH

W

D

Ref

Carport

Den

14' x 23' Living Room

11' x 14'9

Bedroom #1

12' x 14'6Kit chen

Bedroom #2

9'6 x 12'2

Bedroom #3

11' x 12'1

Bedroom #4

10' x 11'

Dining Room

11'10 x 18'

Covered Deck

Ramp

1118 Star St., Rocky Mount, NC

This home was built in 1910 and contains 1452 sq ft of conditioned space. Issues being resolved are installing a new electrical distribution panel and installing a new HVAC with a gas furnace and ductwork.

SPECIFICATIONS DATED: 4-23-26

INSPECTED BY: Michael Kepley

DATE OF INSPECTION: 2-25-26

ADDRESS: 1118 Star St, Rocky Mount, NC initialed and dated each page of the work write-up.

3. Contractor certifies that he/she has reviewed and agrees to perform the scope of work described and has initialed and dated each page of the work write-up.

4. The contractor shall remedy any defect due to faulty material or workmanship and pay for all damage to other work resulting therefrom, which appears within one year from final payment by the City. All reported deficiencies or issues must be resolved by the Contractor whether the work of subcontractors or not. The City will not contact subcontractors to resolve issues. Further, the contractor shall furnish the owner with all manufactures and suppliers’ written warranties covering items furnished under the contract prior to release of final payment. Roof replacement work requires a two-year warranty.

5. All lead-based paint renovation activities performed for compensation in target housing shall be conducted in accordance with North Carolina Renovate, Repair and Paint (RRP) Rule and, when using US Department of Housing and Urban Development (HUD) funds, 24 CFR 35 Subpart J. To bid on a pre-1978 property, the contractor’s firm must provide all required Lead documents including RRP firm certification and renovator letter.

6. Remove from site all construction materials, tools, and debris. Sweeps clean all exterior work areas.

Vacuum all interior work areas, removing all visible dust, stains, labels and tags.

7. All painting must be of the highest quality. The surfaces must be prepared and inspected before

8. The primer and topcoats must have the same tint.

1. Sherwin-Williams “Super Paint”, “Resilience”, “Duration” or “Emerald”.

All work is to comply with the current North Carolina State Building Code, City of Rocky Mount Rehabilitation Standards for Single-Family Structures, performance manual guidelines and or local building, electrical and plumbing codes with inspections and permits when applicable. All work will be done in quality and workmanlike manner. All material must be new, no re-used material.

When the Work Scope calls for an item to be removed and replaced, the contractor is to secure the owner’s approval to dispose of the item rather than turning the item over to the owner.

GUIDELINES FOR RENOVATION FOR PROPERTIES IN A HISTORIC DISTRICT

The property described in the attached document is either in a local historic district (meaning that the local historic preservation ordinances apply to the exterior only), in a national historic district (meaning that the Secretary of the Interior's historic preservation standards apply to both exterior and interior work) or is an individually designated historically significant building under one of these two authorities. In any case, the following SHALL apply to the work under any contract to renovate this property and it is a condition of the use of our federal funds that these guidelines are followed.

The specifications have been written to meet these standards. If any work is added after the bids are submitted, the Contractor is eligible for a change order to cover additional costs.

In general, the following items and conditions apply to all work on historic properties:

1. Whenever possible the Contractor shall repair and reuse original materials and restore the original structure and details.

2. When new materials are specified, the Contractor shall assume (even if it is not specifically noted) that the new materials shall match as closely as possible either

3. If there are no original materials to match, the Contractor shall select new materials that are in line with the design period and style of the original structure - that is they shall "evoke" the feeling of the period of the structure.

If in doubt, ask the Community Development Rehab Specialist for guidance.

4. When new work requires penetrating the exterior walls or roof - such as with a new vent stack, roof ventilation --or hanging something modern on the outside of the structure -- such as a new electrical service panel -- penetrating pipes or modern appliances shall be located out of sight of the street or sidewalk whenever possible. Locations of new penetrations require approval of the C.D. Rehab Specialist BEFORE work begins.

5. When new equipment -- such as a new HVAC unit -- will set the equipment on the property outside of the house, the Contractor shall clear the location with the C.D. Rehab Specialist prior to beginning work on that location.

6. Where submittals are required, the Contractor shall submit materials, catalog cuts or color chips to the Rehab Specialist who will forward them to the proper historic authority for approval. Comments will be returned to the Contractor within 10 business days. The Contractor shall allow time for this process and anticipate this delay as

7. If the Contractor proceeds with work not in compliance with historic guidelines, without having consulted the C.D.

Rehab Specialist, and the work is rejected by the agency with historic jurisdiction, the Contractor will be liable for removing and redoing the work to the historic guidelines at his own expense.

SPECIFICATIONS BY TRADE

ELECTRICAL

All work shall be performed by a licensed electrical contractor:

Install new mast, weather head, service entrance, service panel with capacity equal to Code requirements for the electrical demand of the dwelling unit including all specified upgrades (200 amp minimum): exterior or interior mount, minimum 30 standard size circuit breaker capacity with main disconnect. Disconnect and remove all abandoned boxes. Run all appliances on separate circuits; check all circuits and repair/replace all defective wiring;

ground the entire system and eliminate any wiring hazard; conceal all exposed wiring per code; index circuits for easy reference. Tie in complete.

Bid amount _____________

HEATING

All work shall be performed by a licensed HVAC contractor:

Seal around all floors, walls, and ceiling penetrations in affected areas.

If the scope of work includes the installation of new HVAC equipment or replacement of existing HVAC equipment, the work shall include any item necessary to complete the installation of said equipment, including but not limited to: removal of existing equipment, folding staircases, attic access, attic platforms, crawlspace doors, piers, and /or concrete slabs.

All equipment must meet or exceed the international residential building code.

Remove all existing heating equipment, including electric baseboard heat strips, thermostats and repair with matching material.

Install a new gas-fired central heating and cooling split or package system, complete, to include controls, automatic thermostat, fans, wiring, supply/return grilles, and filter etc. Insulated metal plenum (s) with insulated metal or flex ductwork system. Duct insulation shall be R-8, (R-6 in conditioned space) and shall include a vapor barrier on the outside surface with a flame-spread rating not greater than 25 and a smoke density not greater than 50. Size in accordance with ACCA Manual J specifications. Do not use foil faced or batt insulation (commonly used for walls, ceilings, and floors) as duct insulation. Staples used to secure duct insulation shall be a minimum of 2-inch outward clinching heavy duty staples. All seams shall be sealed with vapor barrier Mastic or an approved equally durable alternative. Minimum AFUE rating of 90%. Minimum SEER rating of 14.0. Delivery system ductwork shall be designed in accordance with ACCA Manual D. Insulated plenum shall be a minimum of 15' long and flex duct shall be no longer than 15' with no sharp turns or compression. System capacity, copy of sizing calculations, and duct design calculations and drawings must be submitted to the CDO for pre-approval. All work must be performed by a licensed HVAC contractor.

Bid amount _____________

Equivalent products can be used upon providing submittal and approval prior to installation.

NOTE: The purpose of the information listed is to generally highlight the work to be done and target items of concern. Items not shown in the specifications or any work obviously necessary to complete the project (as described by the specifications) are to be considered part of the contract.

The Occupant is responsible for boxing and protecting any breakable items. The Contractor shall be responsible for moving furniture, boxes, etc. to facilitate the work. Ensure that personal belongings are covered with painters’

628 Weathervane Way, Rocky Mount, NC

This is a 2-story vinyl siding house built in 2005, which contains 1800 sq ft. The HVAC system is original to the house and will be replaced by a gas furnace HVAC system. The roof over the garage will be replaced with new shingles.

SPECIFICATIONS DATED: 3-24-2026

INSPECTED BY: Michael Kepley

DATE OF INSPECTION: 3-17-2026

ADDRESS: 628 Weathervane Way, Rocky Mount, NC initialed and dated each page of the work write-up.

3. Contractor certifies that he/she has reviewed and agrees to perform the scope of work described and has initialed and dated each page of the work write-up.

4. The contractor shall remedy any defect due to faulty material or workmanship and pay for all damage to other work resulting therefrom, which appears within one year from final payment by the City. All reported deficiencies or issues must be resolved by the Contractor, whether the work of subcontractors or not. The City will not contact subcontractors to resolve issues. Further, the contractor shall furnish the owner with all manufactures and suppliers’ written warranties covering items furnished under the contract prior to release of final payment. Roof replacement work requires a two-year warranty.

5. All lead-based paint renovation activities performed for compensation in target housing shall be conducted in accordance with North Carolina Renovate, Repair and Paint (RRP) Rule and, when using US Department of Housing and Urban Development (HUD) funds, 24 CFR 35 Subpart J. To bid on a pre-1978 property, the contractor’s firm must provide all required Lead documents including RRP firm certification and renovator letter.

6. Remove from site all construction materials, tools, and debris. Sweeps clean all exterior work areas.

Vacuum all interior work areas, removing all visible dust, stains, labels and tags.

All work is to comply with current North Carolina State Building Code, City of Rocky Mount Rehabilitation Standards for Single-Family Structures, performance manual guidelines and or local building, electrical and plumbing codes with inspections and permits when applicable. All work will be done in quality and workmanlike manner. All material must be new, no re-used material.

When the Work Scope calls for an item to be removed and replaced, the contractor is to secure the owner’s approval to dispose of the item rather than turning the item over to the owner.

GUIDELINES FOR RENOVATION FOR PROPERTIES IN A HISTORIC DISTRICT

The property described in the attached document is either in a local historic district (meaning that the local historic preservation ordinances apply to the exterior only), in a national historic district (meaning that the Secretary of the Interior's historic preservation standards apply to both exterior and interior work) or is an individually designated historically significant building under one of these two authorities. In any case, the following SHALL apply to the work under any contract to renovate this property and it is a condition of the use of our federal funds that these guidelines are followed.

The specifications have been written to meet these standards. If any work is added after the bids are submitted, the Contractor is eligible for a change order to cover additional costs.

In general, the following items and conditions apply to all work on historic properties:

1. Whenever possible the Contractor shall repair and reuse original materials and restore the original structure and details.

2. When new materials are specified, the Contractor shall assume (even if it is not specifically noted) that the new materials shall match as closely as possible either

3. If there are no original materials to match, the Contractor shall select new materials that are in line with the design period and style of the original structure - that is they shall "evoke" the feeling of the period of the structure.

If in doubt, ask the Community Development Rehab Specialist for guidance.

4. When new work requires penetrating the exterior walls or roof - such as with a new vent stack, roof ventilation --or hanging something modern on the outside of the structure -- such as a new electrical service panel -- penetrating pipes or modern appliances shall be located out of sight of the street or sidewalk whenever possible. Locations of new penetrations require approval of the C.D. Rehab Specialist BEFORE work begins.

5. When new equipment -- such as a new HVAC unit -- will set the equipment on the property outside of the house, the Contractor shall clear the location with the C.D. Rehab Specialist prior to beginning work on that location.

6. Where submittals are required, the Contractor shall submit materials, catalog cuts or color chips to the Rehab Specialist who will forward them to the proper historic authority for approval. Comments will be returned to the Contractor within 10 business days. The Contractor shall allow time for this process and anticipate this delay as

7. If the Contractor proceeds with work not in compliance with historic guidelines, without having consulted the C.D.

Rehab Specialist, and the work is rejected by the agency with historic jurisdiction, the Contractor will be liable for removing and redoing the work to the historic guidelines at his own expense.

SPECIFICATIONS BY TRADE

ROOF

Install a new Atlas Pinnacle Pristine GAF Timberline HDZ, Certainteed Landmark, or Owens Corning TruDef Duration architectural shingle roof: remove existing roofing down to sheathing; replace all defective sheathing;

renail all loose sheathing with ring shank nails; allow for a maximum of 50 LF of roof decking maximum (any extra will be change order- call Rehab Specialist for approval).

Install new shingle manufacturer recommended synthetic roofing underlayment to cover the entire roof. Install manufacturer recommended hip and ridge shingles over new manufacturer recommended shingle over ridge vent.

Install all new pipe boots and exhaust vent roof flanges.

All abutments shall be step flashed and counter flashed with black or dark bronze step and counter flashing. Install kick out flashing at the bottom of roof/wall intersections.

Seal all flashing, vent stacks and flanges with BASF NP1 black paintable caulk. The roof components shall be installed according to the manufacturer's specifications and be completed in a professional manner.

The Contractor shall submit the warranty information to the manufacturer and provide the Homeowner with warranty paperwork.

Location: Over garage only

Bid Amount______________

Install white or black aluminum 4-in drip edge at entire perimeter of roof. The drip edge shall be installed straight and true with butt joints overlapping 1-in. Secure the drip with roofing tacks every 16-in. Install the synthetic underlayment on top of the drip edge along eaves.

Bid Amount______________

Install continuous shingle over style ridge vent and hip and ridge shingles; ventilator to run length of structure:

install per manufacturers specifications.

PLUMBING

Replace lavatory/vanity faucet with water saver (1 2 to 2 gal. per minute) washer less faucet (single lever or 2 valve, Delta, repair/replace pop-up, drain, p- trap, supply lines, and cutoff valves as applicable.

Location: Downstairs hallway bathroom

ELECTRICAL

Replace the existing hard-wired First Alert electric smoke detector(s) with battery backup. Detector to have test capability and LED power indicator.

Replace the existing carbon monoxide detector(s) with battery back up: to detect levels of CO at 35 ppm.

HEATING

All work shall be performed by a licensed HVAC contractor:

Seal around all floor, wall and ceiling penetrations.

If the scope of work includes the installation of new HVAC equipment or replacement of existing HVAC equipment:

the work shall include any item necessary to complete the installation of said equipment, including but not limited to removal of existing equipment, folding staircases, attic access, attic platforms, crawlspace doors, piers and /or concrete slabs.

All equipment must meet or exceed the international residential building code.

Install a new gas-fired central heating and cooling split or package system, complete, to include controls, automatic thermostat, fans, wiring, and new filter. The unit shall have a minimum AFUE rating of 92% and a minimum SEER 2 rating of 15.2. Size the unit in accordance with ACCA Manual J specifications. System capacity, copy of sizing calculations, and duct design calculations and drawings must be submitted to the CDO for pre-approval. All work must be performed by a licensed HVAC contractor.

Note: Existing duct work is not to be replaced. The existing duct work is mechanically zoned and will need to be connected to the new system.

A plastic permit box mounted on a post must be located on site

If the house is built prior to 1978, the General Contractor SHALL be a NC Certified Renovate Firm.

Equivalent products can be used upon providing submittal and approval prior to installation.

NOTE: The purpose of the information listed is to generally highlight the work to be done and target items of concern. Items not shown in the specifications or any work obviously necessary to complete the project (as described by the specifications) are to be considered part of the contract.

NOTE: Contractor is responsible for all permits and for the removal of all renovation debris. Work must be performed in a workmanlike manner and conform to all applicable codes and to the City's rehabilitation specifications. Owner reserves the right to a limited choice of roofing, paint, vinyl, and marlite colors.

The Occupant is responsible for boxing and protecting any breakable items. The Contractor shall be responsible for moving furniture, boxes, etc. to facilitate the work. Ensure that personal belongings are covered with painters’

BUILDING FLOORPLAN SKETCH (First Floor)

BUILDING FLOORPLAN SKETCH (Second Floor)

1113 S Grace St

This brick veneer home is 1,212 sq feet of conditioned space with an attached carport. The house has 3 ft overhang all around and a low slope built up roof system. A tree fell across the house and damaged rafters and sheathing.

The fascia and soffit are severely deteriorated and will be replaced. A new TPO roof will be installed over polyiso board.

SPECIFICATIONS DATED: 4-23-26

INSPECTED BY: Michael Kepley

DATE OF INSPECTION: 3-17-26

ADDRESS: 1113 S Grace St, Rocky Mount initialed and dated each page of the work write-up.

3. Contractor certifies that he/she has reviewed and agrees to perform the scope of work described and has initialed and dated each page of the work write up.

4. The contractor shall remedy any defect due to faulty material or workmanship and pay for all damage to other work resulting therefrom, which appears within one year from final payment by the City. All reported deficiencies or issues must be resolved by the Contractor whether the work of subcontractors or not. The City will not contact subcontractors to resolve issues. Further, the contractor shall furnish the owner with all manufactures and suppliers’ written warranties covering items furnished under the contract prior to release of final payment. Roof replacement work requires a two-year warranty.

5. All lead-based paint renovation activities performed for compensation in target housing shall be conducted in accordance with North Carolina Renovate, Repair and Paint (RRP) Rule and, when using US Department of Housing and Urban Development (HUD) funds, 24 CFR 35 Subpart J. To bid on a pre-1978 property, the contractor’s firm must provide all required Lead documents including RRP firm certification and renovator letter.

6. Remove from site all construction materials, tools, and debris. Sweeps clean all exterior work areas.

Vacuum all interior work areas, removing all visible dust, stains, labels and tags.

All work is to comply with current North Carolina State Building Code, City of Rocky Mount Rehabilitation Standards for Single-Family Structures, performance manual guidelines and or local building, electrical and plumbing codes with inspections and permits when applicable. All work will be done in quality and workmanlike manner. All material must be new, no re-used material.

When the Work Scope calls for an item to be removed and replaced, the contractor is to secure the owner’s approval to dispose of the item rather than turning the item over to the owner.

GUIDELINES FOR RENOVATION FOR PROPERTIES IN A HISTORIC DISTRICT

The property described in the attached document is either in a local historic district (meaning that the local historic preservation ordinances apply to the exterior only), in a national historic district (meaning that the Secretary of the Interior's historic preservation standards apply to both exterior and interior work) or is an individually designated historically significant building under one of these two authorities. In any case, the following SHALL apply to the work under any contract to renovate this property and it is a condition of the use of our federal funds that these guidelines are followed.

The specifications have been written to meet these standards. If any work is added after the bids are submitted, the Contractor is eligible for a change order to cover additional costs.

In general, the following items and conditions apply to all work on historic properties:

1. Whenever possible the Contractor shall repair and reuse original materials and restore the original structure and details.

2. When new materials are specified, the Contractor shall assume (even if it is not specifically noted) that the new materials shall match as closely as possible either

3. If there are no original materials to match, the Contractor shall select new materials that are in line with the design period and style of the original structure - that is they shall "evoke" the feeling of the period of the structure.

If in doubt, ask the Community Development Rehab Specialist for guidance.

4. When new work requires penetrating the exterior walls or roof - such as with a new vent stack, roof ventilation --or hanging something modern on the outside of the structure -- such as a new electrical service panel -- penetrating pipes or modern appliances shall be located out of sight of the street or sidewalk whenever possible. Locations of new penetrations require approval of the C.D. Rehab Specialist BEFORE work begins.

5. When new equipment -- such as a new HVAC unit -- will set the equipment on the property outside of the house, the Contractor shall clear the location with the C.D. Rehab Specialist prior to beginning work on that location.

6. Where submittals are required, the Contractor shall submit materials, catalog cuts or color chips to the Rehab Specialist who will forward them to the proper historic authority for approval. Comments will be returned to the Contractor within 10 business days. The Contractor shall allow time for this process and anticipate this delay as

7. If the Contractor proceeds with work not in compliance with historic guidelines, without having consulted the C.D.

Rehab Specialist, and the work is rejected by the agency with historic jurisdiction, the Contractor will be liable for removing and redoing the work to the historic guidelines at his own expense.

SPECIFICATIONS BY TRADE

ROOF, CHIMNEYS

A tree fell on the house and broke a few rafters on the rear left of the house. Replace defective rafters and sheathing over the entire roof: remove all defective sheathing and rafters and replace with new materials.

Bid Amount ________________

Remove the buildup roof down to wood roof decking and dispose of same. Install a white 60-mil single ply TPO roof membrane single to the entire roof deck. Install Poly ISO 1-HD or 1-in DensDeck roof board over the entire roof deck. Install wood nailers around the perimeter of the roof for the perimeter edge metal. Secure the Poly ISO cover board to the roof deck according to the manufacturer's recommendations. Install the TPO using the mechanically attached installation method. Install new flashing against the chimney, and other roof protrusions.

Bid Amount ________________

Install flashing at the chimney, all counter flashing shall be cut into the brick. Counter flashing shall be painted black or matching roof color. All flashing shall be completed in a professional manner.

Bid Amount ________________

EXTERIOR WALL, SOFFIT, AND FASCIA

Cut and remove 12-in out of the roof sheathing around the entire perimeter of the roof. Replace with new material.

Bid Amount ________________

Equivalent products can be used upon providing submittal and approval prior to installation.

NOTE: The purpose of the information listed is to generally highlight the work to be done and target items of concern. Items not shown in the specifications or any work obviously necessary to complete the project (as described by the specifications) are to be considered part of the contract.

The Occupant is responsible for boxing and protecting any breakable items. The Contractor shall be responsible for moving furniture, boxes, etc. to facilitate the work. Ensure that personal belongings are covered with painters’

HOUSING REPAIR PROGRAM

1717 Charter Drive, Rocky Mount, NC

This home is a 1638 sq ft brick veneer house with a large 2-story addition on the rear. The upper part of the addition is wood siding. The house needs a roof replacement.

SPECIFICATIONS DATED: 4-1-2026

INSPECTED BY: Michael Kepley

DATE OF INSPECTION: 3-26-2026

ADDRESS: 1717 Charter Drive, Rocky Mount, NC initialed and dated each page of the work write-up.

3. Contractor certifies that he/she has reviewed and agrees to perform the scope of work described and has initialed and dated each page of the work write up.

4. The contractor shall remedy any defect due to faulty material or workmanship and pay for all damage to other work resulting therefrom, which appears within one year from final payment by the City. All reported deficiencies or issues must be resolved by the Contractor whether the work of subcontractors or not. The City will not contact subcontractors to resolve issues.