RFP 320-061225AG - Housing Repair.pdf

HOUSING & COMMUNITY DEVELOPMENT

THE CENTER OF IT ALL

Request for Proposal #: 320-061225AG

Housing Repair

Date of Issue: 1/13/2026

Proposal Due Date: 1/28/2026

At 02:00 P.M. ET

Direct all inquiries concerning this RFP to:

Alicia Gaines

Alicia.Gaines@rockymountnc.gov

252-972-1227

Attendance of bidders at pre-bid meetings on the job site is required. No bids will be accepted from any vendor not represented at the pre-bid meeting.

mailto:Alicia.Gaines@rockymountnc.gov

RFP 320-061225AG

Contents

EXECUTION PAGE: PROPOSAL/ACCEPTANCE FORM

I. PROGRAM INFORMATION

II. SCOPE OF WORK

III. PROJECT SCHEDULE

IV. MANDATORY SITE VISIT

V. QUESTIONS

VI. PROPOSAL SUBMITTAL

VII. AUTHORIZED SIGNATURE REQUIREMENT

VIII. REFERENCES

IX. CITY’S RIGHTS AND OPTIONS

ATTACHMENT A: PRICING

ATTACHMENT C: SUPPLEMENTARY GENERAL CONDITIONS

ATTACHMENT D: SUPPLEMENTAL VENDOR INFORMATION

EXECUTION PAGE: PROPOSAL/ACCEPTANCE FORM

In compliance with this Request for Quote, and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish and deliver any or all items upon which prices are quoted, at the prices set opposite each item within the time specified herein. By executing this quote, the undersigned Vendor certifies that this quote is submitted competitively and without collusion (G.S. 143-54), that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and that it is not an ineligible Vendor as set forth in G.S. 143-59.1. False certification is a Class I felony. Furthermore, by executing this quote, the undersigned certifies to the best of Vendor’s knowledge and belief, that it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal or State department or

City department. As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-contractors for any Contract awarded as a result of this RFQ, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system. G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any City Employee associated with the preparing plans, specifications, estimates for public Contract; or awarding or administering public Contracts; or inspecting or supervising delivery of the public Contract of any gift from anyone with a Contract with the City , or from any person seeking to do business with the City . By execution of any response in this quote, you attest, for your entire organization and its employees or agents, that you are not aware that any such gift has been offered, accepted, or promised by any employees of your organization. Do you have a financial interest or tangible personal benefit with a city of Rocky Mount employee, officer, or agent? ____ Yes ____ No If yes note the employee, officer, or agent; department; and the perceived or actual conflict of interest. _______________________________________________________________ Failure to execute/sign quote prior to submittal shall render quote invalid and it WILL BE REJECTED. Late quotes cannot be accepted.

VENDOR:

STREET ADDRESS: P.O. BOX: ZIP:

CITY & STATE & ZIP: TELEPHONE

NUMBER:

TOLL FREE TEL. NO:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #11):

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF

VENDOR:

RRP Certification? Circle one: Yes No

VENDOR’S AUTHORIZED SIGNATURE: DATE: EMAIL:

Offer valid for at least 60 days from date of proposal opening, unless otherwise stated here: ______ days. Project must begin within 60 days of the opening at the rates proposed in Attachment A.

ACCEPTANCE OF QUOTE

If any or all parts of this quote are accepted by the City of Rocky Mount, an authorized representative of the City of Rocky Mount shall affix his/her signature hereto and this document and all provisions of this Request for Quote along with the Vendor response and the written results of any negotiations shall then constitute the written agreement between the parties. A copy of this acceptance will be forwarded to the successful Vendor(s).

FOR CITY USE ONLY: Offer accept, and Contract awarded this __________ day of ________, 20___ for properties

____________ as indicated on the attached certification, by _________________________________Purchasing Manager.

PRE-AUDIT: This instrument has been preaudited in the manner required by the Budget and Fiscal Control Act.

Finance Director Date

CITY OF ROCKY MOUNT

STANDARD FORM OF INFORMAL CONTRACT

AND GENERAL CONDITIONS

FOR

Project ID# - RFP 320-061225AG

I. PROGRAM INFORMATION

The goal of this program is to promote neighborhood stability and preserve the existing supply of single-family homes by assisting moderate income homeowners with repairs to their homes.

This project is supported by the 2023-2025 Biennium Appropriation of the NC General Assembly State

Grant.

The max budget for this project is as follows:

• Workforce/Urgent Housing Repairs up to $20,000

• H.O.M.E Project Repairs $40,000 (Non-Lead) to $50,000 (Lead)

II. SCOPE OF WORK

The scope of work includes but is not limited to the following: HVAC, Plumbing, Carpentry, Painting &

Wallpaper, Drywall & Plaster, Floor Coverings, Electrical, and Roofing Repairs. The scope is specific to each home.

III. PROJECT SCHEDULE

Event Responsibility Date and Time

Issue RFP City Tuesday 0/13/2026

Mandatory Pre-bid/Site Visit City Tuesday 01/20/2026 10:00 am – 1:00 pm

Submit Written Questions Contractor Wednesday 01/21/2026 5:00 pm

Provide Response to Questions/Addendum

Deadline

City Friday 01/23/2026

Submit Proposals Contractor Wednesday 01/28/2026 2:00 pm

Contract Award City TBD

Estimated Completion Date Contractor TBD

IV. MANDATORY SITE VISIT

Mandatory Pre-Bid Meeting

Date: 01/20/2026 Time: 10:00 am – 1:00 pm Contact #: 252-972-1227

Instructions: It shall be MANDATORY that each Vendor representative be present for a pre-bid site visit on January

20, 2026. Attendees shall meet promptly at 10:00 a.m. Eastern Time at 331 S. Franklin Street, Rocky Mount, NC

27804. All attendees must sign in upon arrival and clearly indicate the prospective Vendor represented on the sign in sheet. LATE ARRIVALS WILL NOT BE ALLOWED TO SIGN IN, NOR SHALL THEIR BID BE CONSIDERED. Late arrivals may be excluded from the meeting room until all on-time attendees have completed sign-in, and the sign-in sheet secured. Once the sign-in process is complete, all other persons wishing to attend may do so to the extent that space and circumstances allow. On-time attendance will be strictly enforced.

The purpose of this visit is for all prospective Vendors to apprise themselves with the conditions and requirements which will affect the performance of the work called for by this Request for Proposals. Vendors shall stay for the duration of the site visit. No allowances will be made for unreported conditions that a prudent Vendor would recognize as affecting the work called for or implied by this bid.

Vendors are cautioned that any information released to attendees during the site visit, other than that involving the physical aspects of the facility referenced above, and which conflicts with, supersedes, or adds to requirements in this Invitation for Bid, must be confirmed by written addendum before it can be considered to be a part of this bid.

V. QUESTIONS

Written questions shall be e-mailed to Alicia.Gaines@rockymountnc.gov prior to close of business on the date specified in the proposal schedule. Contractors will enter “RFP #320-061225AG – Questions” as the subject for the email.

Questions received prior to the submission deadline date, responses, and any additional terms deemed necessary by the City of Rocky Mount will be posted in the form of an addendum, the City of Rocky Mount https://www.rockymountnc.gov/Bids.aspx website(s) and the North Carolina Department of Administration website https://evp.nc.gov/solicitations/ and shall become an Addendum to this RFP. No information, instruction or advice provided orally or informally by any City personnel, whether made in response to a question or otherwise concerning this RFP, shall be considered authoritative or binding. Vendors shall rely only on written material contained in an Addendum to this RFP.

Inquiries submitted no later than the date and time noted in the project schedule. Questions answered verbally will be followed up by written addenda as deemed necessary; oral interpretations shall have no effect.

VI. PROPOSAL SUBMITTAL

Contractors interested in performing the services requested must submit the following information:

a) One (1) copy of their RFP response including name, address, and phone number of contact person. Signed receipt pages of any addenda released in conjunction with this RFP.

1. RFP responses shall be addressed to:

Attn: RFP #320-061225AG City of Rocky Mount Purchasing- Alicia Gaines 331 S. Franklin Street Rocky Mount, NC 27802

All RFP responses shall be received by the date and time noted in the schedule on page 4. RFP responses may be sent via US Mail, FedEx, UPS, or hand delivered. Faxed and Emailed RFP responses will not be accepted.

VII. AUTHORIZED SIGNATURE REQUIREMENT

All proposals, bids, or other offers must be signed by an individual authorized to bind the firm contractually. The City reserves the right to request documentation showing evidence of signatory authority (e.g., corporate resolution, mailto:Alicia.Gaines@rockymountnc.gov https://www.rockymountnc.gov/Bids.aspx https://evp.nc.gov/solicitations/ operating agreement, power of attorney, or other verification). Failure to provide such documentation upon request may result in disqualification of the offer or rejection of the executed contract.

VIII. REFERENCES

Vendors shall provide at least three (3) different references for which your company has provided services of similar size and scope to that proposed herein. The city of Rocky Mount may contact these users to determine the Services provided are substantially similar in scope to those proposed herein and Contractor’s performance has been satisfactory. The information obtained shall be considered in the evaluation of the quote. If city of Rocky Mount references are provided it cannot be counted towards your three (3) required references but may be included in addition to.

COMPANY NAME CONTACT NAME TELEPHONE NUMBER EMAIL

Optional: City of Rocky

Mount

IX. CITY’S RIGHTS AND OPTIONS

The City reserves the following rights, which may be exercised at the City’s sole discretion:

• To supplement, amend, substitute or otherwise modify this RFP at any time;

• To cancel this RFP with or without the substitution of another RFP;

• To take any action affecting this RFP, this RFP process, or the Services or facilities subject to this RFP that would be in the best interests of the City;

• To issue additional requests for information;

• To require one or more Service Providers to supplement, clarify or provide additional information in order for the City to evaluate the Proposals submitted;

• To conduct investigations with respect to the qualifications and experience of each Service

Provider;

• To waive any defect or irregularity in any Proposal received;

• To reject any or all Proposals;

• To share the Proposals with City employees other than the Evaluation Committee or City advisory committees as deemed necessary;

• To award all, none, or any part of the Services that is in the best interest of the City, with one or more of the Service Providers responding, which may be done with or without re-solicitation.

• To discuss and negotiate with selected Service Provider(s) any terms and conditions in the

Proposals including but not limited to financial terms; and

• To enter into any Contract deemed by the City to be in the best interest of the City, with one or more of the Service Providers responding

HOUSING REPAIR PROGRAM

BID DOCUMENT

128 Timberlane Drive

BRIEF DESCRIPTION & OWNER CONCERNS:

Conventional brick-clad ranch home on a crawlspace built in 1957. Home consists of 1816 heated square feet with three bedrooms and 2 baths. Owner’s primary concerns include window and door replacement.

SPECIFICATIONS DATED: September 14, 2025 INSPECTED BY: Brian Ashburn DATE OF INSPECTION: August 29, 2025 ADDRESS: 128 Timberlane Drive Rocky Mounty NC 27804

General Conditions:

1. Contractors are to include all overhead and profit in the individual items.

2. The owner, after careful review, understands and accepts the scope of the work described and has initialed and dated each page of the work write-up.

3. Contractor certifies that he/she has reviewed and agrees to perform the scope of work described and has initialed and dated each page of the work write up.

4. The contractor shall remedy any defect due to faulty material or workmanship and pay for all damage to other work resulting therefrom, which appears within one year from final payment by the City. All reported deficiencies or issues must be resolved by the Contractor whether the work of subcontractors or not. The City will not contact subcontractors to resolve issues. Further, the contractor shall furnish the owner with all manufactures and suppliers’ written warranties covering items furnished under the contract prior to release of final payment. Roof replacement work requires a two-year warranty.

5. All lead-based paint renovation activities performed for compensation in target housing shall be conducted in accordance with North Carolina Renovate, Repair and Paint (RRP) Rule and, when using US Department of Housing and Urban Development (HUD) funds, 24 CFR 35 Subpart J. To bid on a pre-1978 property, the contractor’s firm must provide all required Lead documents including RRP firm certification and renovator letter.

6. Remove from site all construction materials, tools, and debris. Sweeps clean all exterior work areas.

Vacuum all interior work areas, removing all visible dust, stains, labels and tags.

7. All painting must be of the highest quality. The surfaces must be prepared and inspected before painting.

8. The primer and topcoats must have the same tint.

9. Paint and Primer shall be the following or approved equal:

a. Sherwin Williams “Super Paint”, “Resilience”, “Duration” or “Emerald”.

All work is to comply with current North Carolina State Building Code, City of Rocky Mount Rehabilitation Standards for Single-Family Structures, performance manual guidelines and or local building, electrical and plumbing codes with inspections and permits when applicable. All work will be done in quality and workmanlike manner. All material must be new, no re-used material.

When the Work Scope calls for an item to be removed and replaced, the contractor is to secure the owner’s approval to dispose of the item rather than turning the item over to the owner.

GUIDELINES FOR RENOVATION FOR PROPERTIES IN A HISTORIC DISTRICT

The property described in the attached document is either in a local historic district (meaning that the local historic preservation ordinances apply to the exterior only), in a national historic district (meaning that the Secretary of the Interior's historic preservation standards apply to both exterior and interior work) or is an individually designated historically significant building under one of these two authorities. In any case, the following SHALL apply to the work under any contract to renovate this property and it is a condition of the use of our federal funds that these guidelines are followed.

The specifications have been written to meet these standards. If any work is added after the bids are submitted, the Contractor is eligible for a change order to cover additional costs.

In general, the following items and conditions apply to all work on historic properties:

1. Whenever possible the Contractor shall repair and reuse original materials and restore the original structure and details.

2. When new materials are specified, the Contractor shall assume (even if it is not specifically noted) that the new materials shall match as closely as possible either

• (first choice) the existing damaged materials that are being replaced, or

• (second choice) the original materials on adjacent surfaces.

3. If there are no original materials to match, the Contractor shall select new materials that are in line with the design period and style of the original structure - that is they shall "evoke" the feeling of the period of the structure.

If in doubt, ask the Community Development Rehab Specialist for guidance.

4. When new work requires penetrating the exterior walls or roof - such as with a new vent stack, roof ventilation --or hanging something modern on the outside of the structure -- such as a new electrical service panel -- penetrating pipes or modern appliances shall be located out of sight of the street or sidewalk whenever possible. Locations of new penetrations require approval of the C.D. Rehab Specialist BEFORE work begins.

5. When new equipment -- such as a new HVAC unit -- will set the equipment on the property outside of the house, the Contractor shall clear the location with the C.D. Rehab Specialist prior to beginning work on that location.

6. Where submittals are required, the Contractor shall submit materials, catalog cuts or color chips to the Rehab Specialist who will forward them to the proper historic authority for approval. Comments will be returned to the

Contractor within 10 business days. The Contractor shall allow time for this process and anticipate this delay as part of his agreed schedule.

7. If the Contractor proceeds with work not in compliance with historic guidelines, without having consulted the C.D.

Rehab Specialist, and the work is rejected by the agency with historic jurisdiction, the Contractor will be liable for removing and redoing the work to the historic guidelines at his own expense.

SPECIFICATIONS BY TRADE

EXITS

Doorbell signal button and alarm system connections, if existing and working must be working after new exterior door installation is complete.

Install three (3) lite steel insulated Energy Star rated door unit(s) (half glass 9 lite or half-moon top glass): pre-hung, with keyed alike entrance and single or double cylinder deadbolt locksets (per owner's request). Install shims and screws long enough to catch framing on each hinge and keeper latch. drip-cap as applicable. Install hinge or baseboard mounted doorstops as needed.

Location(s): Carport & both rear at enclosed porch

BID: ___________

WINDOWS

Alarm system connections, if existing and working, must be working after new window installation is complete.

Install new shutters if existing shutters are removed.

Install Twelve (12) new vinyl replacement window units with grids: remove existing window units; replace with new vinyl units 1/1 double hung thermal pane low E units, complete, to include locks and screens. Windows shall have a maximum infiltration of .37 cfm per linear foot of edge of operable sash with an overall solar heat gain co-efficient (SHGC) of .30 or less and an overall U value of .35 or less.

(Contractor shall present manufacturer's specifications to demonstrate compliance) Window must be installed plumb and true, panes must be cleaned, and all affected adjacent surfaces repaired to match existing interior and exterior. Case complete including proper stool.

Location(s):

Front 7 (large front window counted as 4) Right side 1 Left side 3 Rear 7

BID: ___________

TOTAL BID:

NAME OF BIDDER:

AUTHORIZED SIGNATURE:

BUILDING FLOORPLAN SKETCH

1820 Springfield Rd

This house was built in 1977 and has 1,406 sq ft of conditioned space. The house has 3 bedrooms and 1.5 bathrooms. Brick veneer with one covered and one uncovered front entrances, an uncovered deck on the rear.

Primary issues addressed are as follows: Replacing the sliding glass door on the rear, window replacement, accessibility modifications, and gas HVAC replacement.

SPECIFICATIONS DATED: 10-9-2025

INSPECTED BY: Michael Kepley

DATE OF INSPECTION: 10-7-2025

ADDRESS: 1820 Springfield Rd Rocky Mount, NC 27801 initialed and dated each page of the work write-up.

3. Contractor certifies that he/she has reviewed and agrees to perform the scope of work described and has initialed and dated each page of the work write up.

4. The contractor shall remedy any defect due to faulty material or workmanship and pay for all damage to other work resulting therefrom, which appears within one year from final payment by the City. All reported deficiencies or issues must be resolved by the Contractor whether the work of subcontractors or not. The City will not contact subcontractors to resolve issues. Further, the contractor shall furnish the owner with all manufactures and suppliers’ written warranties covering items furnished under the contract prior to release of final payment. Roof replacement work requires a two-year warranty.

5. All lead-based paint renovation activities performed for compensation in target housing shall be conducted in accordance with North Carolina Renovate, Repair and Paint (RRP) Rule and, when using US Department of Housing and Urban Development (HUD) funds, 24 CFR 35 Subpart J. To bid on a pre-1978 property, the contractor’s firm must provide all required Lead documents including RRP firm certification and renovator letter.

6. Remove from site all construction materials, tools, and debris. Sweeps clean all exterior work areas.

Vacuum all interior work areas, removing all visible dust, stains, labels and tags.

All work is to comply with current North Carolina State Building Code, City of Rocky Mount Rehabilitation Standards for Single-Family Structures, performance manual guidelines and or local building, electrical and plumbing codes with inspections and permits when applicable. All work will be done in quality and workmanlike manner. All material must be new, no re-used material.

When the Work Scope calls for an item to be removed and replaced, the contractor is to secure the owner’s approval to dispose of the item rather than turning the item over to the owner.

GUIDELINES FOR RENOVATION FOR PROPERTIES IN A HISTORIC DISTRICT

The property described in the attached document is either in a local historic district (meaning that the local historic preservation ordinances apply to the exterior only), in a national historic district (meaning that the Secretary of the Interior's historic preservation standards apply to both exterior and interior work) or is an individually designated historically significant building under one of these two authorities. In any case, the following SHALL apply to the work under any contract to renovate this property and it is a condition of the use of our federal funds that these guidelines are followed.

The specifications have been written to meet these standards. If any work is added after the bids are submitted, the Contractor is eligible for a change order to cover additional costs.

In general, the following items and conditions apply to all work on historic properties:

1. Whenever possible the Contractor shall repair and reuse original materials and restore the original structure and details.

2. When new materials are specified, the Contractor shall assume (even if it is not specifically noted) that the new materials shall match as closely as possible either

3. If there are no original materials to match, the Contractor shall select new materials that are in line with the design period and style of the original structure - that is they shall "evoke" the feeling of the period of the structure.

If in doubt, ask the Community Development Rehab Specialist for guidance.

4. When new work requires penetrating the exterior walls or roof - such as with a new vent stack, roof ventilation --or hanging something modern on the outside of the structure -- such as a new electrical service panel -- penetrating pipes or modern appliances shall be located out of sight of the street or sidewalk whenever possible. Locations of new penetrations require approval of the C.D. Rehab Specialist BEFORE work begins.

5. When new equipment -- such as a new HVAC unit -- will set the equipment on the property outside of the house, the Contractor shall clear the location with the C.D. Rehab Specialist prior to beginning work on that location.

6. Where submittals are required, the Contractor shall submit materials, catalog cuts or color chips to the Rehab Specialist who will forward them to the proper historic authority for approval. Comments will be returned to the Contractor within 10 business days. The Contractor shall allow time for this process and anticipate this delay as

7. If the Contractor proceeds with work not in compliance with historic guidelines, without having consulted the C.D.

Rehab Specialist, and the work is rejected by the agency with historic jurisdiction, the Contractor will be liable for removing and redoing the work to the historic guidelines at his own expense.

SPECIFICATIONS BY TRADE

EXITS

Install _one_ (1) vinyl sliding glass door unit with Low-E argon glass complete with door hardware.

Install PVC brick molding on exterior.

Install water proof membrane around framing prior to door installation.

Install window and door foam air seal around door frame and unit to fill all voids.

Install new wood interior casing to match the existing door casing throughout the house.

Location: Rear DR

Bid _____________

Rework _two__ (2) existing exit doors. Work to include installation of new Kwikset Cameron entrance and deadbolt locksets; new weather-stripping, sill sweep. Adjust the door to shut and close as airtight as possible.

Location(s): Both front doors Bid _____________

WINDOWS

If the scope of work includes the replacement of windows, all windows shall meet section R303.1, R308, R310, R613 of the international residential building code.

Tempered glass is required for windows close to exits.

Windows with grids are not required unless otherwise specified.

Alarm system connections, if existing and working, must be working after new window installation is complete.

Install _ten_ (10) new double hung Energy Star rated (for this climate zone) replacement window units: remove existing window units; replace with new vinyl units 1/1 double hung thermal pane units, complete, to include locks and full screens. Windows shall have a U-factor less than 0.32, SHGC less than 0.40, and maximum infiltration of

.37 cfm per linear foot of edge of operable sash (Contractor shall present manufacturer's specifications to demonstrate compliance) Window must be installed plumb and true, panes must be cleaned, and all affected adjacent surfaces repaired to match existing interior and exterior.

Install new aluminum wrap on exterior casing. Case complete including proper stool. Apply caulk as applicable on aluminum trim abutments and interior casing. Air seal around replacement unit and frame with window and door spray foam. Remove stickers from windows and clean before final inspection. Homeowner shall select color of vinyl windows and aluminum wrap.

Locations: All wood windows EXCEPT the bay window in the LR

INSULATION and ENERGY STANDARDS

Install 6-mil black plastic poly to the entire crawlspace floor. Lap poly seams a minimum of 12-in, lap poly up foundation walls and piers ~6-in. Clean and remove all organic debris from crawlspace prior to poly installation.

PLUMBING

All work shall be performed by a licensed plumbing contractor:

Seal around all floor, wall and ceiling penetrations in affected areas.

Install (2) stainless steel handicap grab bars securely mounted at location approved by owner. Bars shall be 24-in with peened texture.

Install a Clean Cut Step or Safeway Tub Cut to the hall tub/shower unit. Seal with manufacturer approved sealant.

Remove the existing glass doors and adjacent surfaces. Install a heavy-duty plastic shower liner and shower curtain rod.

Bid _____________

HEATING

All work shall be performed by a licensed HVAC contractor:

Seal around all floor, wall and ceiling penetrations in affected areas, specifically floor boot and floor.

If the scope of work includes the installation of new HVAC equipment or replacement of existing HVAC equipment:

the work shall include any item necessary to complete the installation of said equipment, including but not limited to: removal of existing equipment, folding staircases, crawlspace doors, piers and /or concrete slabs.

All equipment must meet or exceed the international residential building code.

Install a new gas-fired central heating and cooling package system, complete, to include controls, automatic thermostat, fans, wiring, supply/return grilles and filter etc. Size in accordance with ACCA Manual J specifications.

Minimum AFUE rating of 92%. Minimum SEER 2 rating of 15.2. System capacity, copy of sizing calculations and drawings must be submitted to the CDO for pre-approval. All work must be performed by a licensed HVAC contractor.

1633 Whitfield Ave

This house was built in 1978 and contains 1796 sq ft of conditioned space. It has 3 bedrooms, two full bathrooms, sunken Den, uncovered rear deck. There is a front entrance, right side entrance, and a sliding glass door on the rear. Primary issues addressed are as follows: Roof replacement, sliding glass door replacement and floor damage repair, shower valve replacement, battery smoke detectors installation, flooring replacement.

SPECIFICATIONS DATED: 10-9-2025

INSPECTED BY: Michael Kepley

DATE OF INSPECTION: 10-7-2025

ADDRESS: 1633 Whitfield Ave Rocky Mount, NC 27801 initialed and dated each page of the work write-up.

3. Contractor certifies that he/she has reviewed and agrees to perform the scope of work described and has initialed and dated each page of the work write up.

4. The contractor shall remedy any defect due to faulty material or workmanship and pay for all damage to other work resulting therefrom, which appears within one year from final payment by the City. All reported deficiencies or issues must be resolved by the Contractor whether the work of subcontractors or not. The City will not contact subcontractors to resolve issues. Further, the contractor shall furnish the owner with all manufactures and suppliers’ written warranties covering items furnished under the contract prior to release of final payment. Roof replacement work requires a two-year warranty.

5. All lead-based paint renovation activities performed for compensation in target housing shall be conducted in accordance with North Carolina Renovate, Repair and Paint (RRP) Rule and, when using US Department of Housing and Urban Development (HUD) funds, 24 CFR 35 Subpart J. To bid on a pre-1978 property, the contractor’s firm must provide all required Lead documents including RRP firm certification and renovator letter.

6. Remove from site all construction materials, tools, and debris. Sweeps clean all exterior work areas.

Vacuum all interior work areas, removing all visible dust, stains, labels and tags.

All work is to comply with current North Carolina State Building Code, City of Rocky Mount Rehabilitation Standards for Single-Family Structures, performance manual guidelines and or local building, electrical and plumbing codes with inspections and permits when applicable. All work will be done in quality and workmanlike manner. All material must be new, no re-used material.

When the Work Scope calls for an item to be removed and replaced, the contractor is to secure the owner’s approval to dispose of the item rather than turning the item over to the owner.

GUIDELINES FOR RENOVATION FOR PROPERTIES IN A HISTORIC DISTRICT

The property described in the attached document is either in a local historic district (meaning that the local historic preservation ordinances apply to the exterior only), in a national historic district (meaning that the Secretary of the Interior's historic preservation standards apply to both exterior and interior work) or is an individually designated historically significant building under one of these two authorities. In any case, the following SHALL apply to the work under any contract to renovate this property and it is a condition of the use of our federal funds that these guidelines are followed.

The specifications have been written to meet these standards. If any work is added after the bids are submitted, the Contractor is eligible for a change order to cover additional costs.

In general, the following items and conditions apply to all work on historic properties:

1. Whenever possible the Contractor shall repair and reuse original materials and restore the original structure and details.

2. When new materials are specified, the Contractor shall assume (even if it is not specifically noted) that the new materials shall match as closely as possible either

3. If there are no original materials to match, the Contractor shall select new materials that are in line with the design period and style of the original structure - that is they shall "evoke" the feeling of the period of the structure.

If in doubt, ask the Community Development Rehab Specialist for guidance.

4. When new work requires penetrating the exterior walls or roof - such as with a new vent stack, roof ventilation --or hanging something modern on the outside of the structure -- such as a new electrical service panel -- penetrating pipes or modern appliances shall be located out of sight of the street or sidewalk whenever possible. Locations of new penetrations require approval of the C.D. Rehab Specialist BEFORE work begins.

5. When new equipment -- such as a new HVAC unit -- will set the equipment on the property outside of the house, the Contractor shall clear the location with the C.D. Rehab Specialist prior to beginning work at that location.

6. Where submittals are required, the Contractor shall submit materials, catalog cuts or color chips to the Rehab Specialist who will forward them to the proper historic authority for approval. Comments will be returned to the Contractor within 10 business days. The Contractor shall allow time for this process and anticipate this delay as

7. If the Contractor proceeds with work not in compliance with historic guidelines, without having consulted the C.D.

Rehab Specialist, and the work is rejected by the agency with historic jurisdiction, the Contractor will be liable for removing and redoing the work to the historic guidelines at his own expense.

SPECIFICATIONS BY TRADE

ROOF, CHIMNEYS

Install a new Atlas Pinnacle Pristine, GAF Timberline HDZ, Certainteed Landmark, or Owens Corning TruDef Duration architectural shingle roof (or other approved equivalent): remove existing roofing down to sheathing;

replace all defective sheathing; renail all loose sheathing with ring shank nails; allow for a maximum of 2 sheets of roof decking maximum (any extra will be change order- call Rehab Specialist for approval).

Install new shingle manufacturer recommended synthetic roofing underlayment to cover the entire roof. Install manufacturer recommended hip and ridge shingles over new manufacturer recommended shingle over ridge vent.

Install all new pipe boots and exhaust vent roof flanges.

All abutments shall be step flashed, and counter flashed with black or dark bronze step and counter flashing. Install kick out flashing at the bottom of roof/wall intersections.

Seal all flashing, vent stacks and flanges with BASF NP1 black paintable caulk. The roof components shall be installed according to the manufacturer's specifications and be completed in a professional manner.

The Contractor shall submit the warranty information to the manufacturer and provide the Homeowner with warranty paperwork.

Price per additional roof decking _________

Bid ____________

Install flashing at all chimneys, step flashing and counter flashing, all counter flashing shall be cut into the brick.

Counter flashing shall be painted black or matching roof color. All flashing shall be completed in a professional manner.

Install white or black aluminum 4-in drip edge at entire perimeter of roof. The drip edge shall be installed straight and true with butt joints overlapping 1-in. Secure the drip with roofing tacks every 16-in. Install the synthetic underlayment on top of the drip edge along eaves.

Install continuous shingle over style ridge vent and hip and ridge shingles; ventilator to run length of structure:

install per manufacturers specifications.

EXTERIOR WALL, SOFFIT, AND FASCIA

Correct address numbers must be displayed on structure

Repair exterior vinyl soffit and siding on the right side gable. Replace a missing piece of vinyl siding in the gable.

Replace missing soffit in the right side gable.

Install _one_ (1) prehung steel half glass insulated Energy Star rated door unit with PVC brick molding and rot proof jamb.

Install new Schlage or Kwikset smart key lockset and deadbolt. Hardware finish shall match the existing hardware throughout the house.

Install water proof membrane around framing prior to door installation.

Install shims and a screw long enough to catch framing on each hinge and keeper latch.

Install window and door foam air seal around door frame and unit to fill all voids.

Install new wood interior casing to match the existing door casing throughout the house.

Install hinge or baseboard mounted doorstops as needed.

Paint interior and exterior of door and trim.

Location: Right side laundry exit

Install _one_ (1) vinyl sliding glass door unit with Low-E argon glass complete with door hardware.

Install PVC brick molding on exterior.

Install water proof membrane around framing prior to door installation.

Install window and door foam air seal around door frame and unit to fill all voids.

Install new wood interior casing to match the existing door casing throughout the house.

Location: Rear DR

PORCHES

The steps off the rear deck have come loose from the deck band. Reposition the steps back into place. Install framing between the 4x4 posts to help secure the stringers into place. Use stringer brackets to secure the step stringers to the framing.

Replace tub faucet with 3-valve diverter or single lever type controls, tub filler, water saver (2 to 2 2 gal. per minute) showerhead in the hall bathroom. Repair/replace tub waste, overflow face plate, waste drain, trip level and pop up as applicable.

Note: Remove existing caulk between tub and wall liner and apply new tub sealant.

ELECTRICAL

Install 10-yr lithium battery operated First Alert smoke detectors. Smoke detectors can be installed on the ceiling at least 4-in away from walls or the on the walls between 4-n and 12-in from the ceiling. Install one in the hallway and one in the lower level of the front den.

FLOORS AND STAIRS

Repair/replace defective floor members: remove all defective flooring, defective sub-flooring, joists, defective band, ledgers, sills, and replace them with new materials. All replacement members within 12" of grade must be pressure treated.

Location: In front of rear sliding glass door

Remove existing flooring and dispose of same. Install Bruce (or other approved equivalent) 12-mm thick laminate flooring with manufacturer approved underlayment: laminate flooring shall have a minimum 25 year warranty and be Green Guard certified. Install per manufacturer's specifications. Install standard preprimed wood quarter round molding. All door trim shall be undercut and flooring installed under same. Flooring shall have a price point of $2.99 per square foot. Paint new quarter round to match existing baseboard color. Install transition between new flooring and existing flooring Location: Dining Room in front of sliding glass door in repair area (~3’ x 8’)

1660 Harper St

This house was built in 1968 and contains 1,334 sq ft of conditioned space. It has a covered front porch with 2 bedrooms, and 1 bathroom. It has exterior and interior CMU walls. The primary issues addressed are as follows:

Vinyl siding installation over the wood gable siding, vinyl soffit and aluminum trim installation, front door repair, rear door replacement, rear stoop and step installation, gas HVAC system replacement.

SPECIFICATIONS DATED: 10-17-2025

INSPECTED BY: Michael Kepley

DATE OF INSPECTION: 10-7-2025

ADDRESS: 1660 Harper St Rocky Mount, NC 27801

General Conditions:

1. Contractors are to include all overhead and profit in the individual items.

2. The owner, after careful review, understands and accepts the scope of the work described and has initialed and dated each page of the work write-up.

3. Contractor certifies that he/she has reviewed and agrees to perform the scope of work described and has initialed and dated each page of the work write up.

4. The contractor shall remedy any defect due to faulty material or workmanship and pay for all damage to other work resulting therefrom, which appears within one year from final payment by the City. All reported deficiencies or issues must be resolved by the Contractor whether the work of subcontractors or not. The City will not contact subcontractors to resolve issues. Further, the contractor shall furnish the owner with all manufactures and suppliers’ written warranties covering items furnished under the contract prior to release of final payment. Roof replacement work requires a two-year warranty.

5. All lead-based paint renovation activities performed for compensation in target housing shall be conducted in accordance with North Carolina Renovate, Repair and Paint (RRP) Rule and, when using US Department of Housing and Urban Development (HUD) funds, 24 CFR 35 Subpart J. To bid on a pre-1978 property, the contractor’s firm must provide all required Lead documents including RRP firm certification and renovator letter.

6. Remove from site all construction materials, tools, and debris. Sweeps clean all exterior work areas.

All work is to comply with current North Carolina State Building Code, City of Rocky Mount Rehabilitation Standards for Single-Family Structures, performance manual guidelines and or local building, electrical and plumbing codes with inspections and permits when applicable. All work will be done in quality and workmanlike manner. All material must be new, no re-used material.

When the Work Scope calls for an item to be removed and replaced, the contractor is to secure the owner’s approval to dispose of the item rather than turning the item over to the owner.

GUIDELINES FOR RENOVATION FOR PROPERTIES IN A HISTORIC DISTRICT

The property described in the attached document is either in a local historic district (meaning that the local historic preservation ordinances apply to the exterior only), in a national historic district (meaning that the Secretary of the Interior's historic preservation standards apply to both exterior and interior work) or is an individually designated historically significant building under one of these two authorities. In any case, the following SHALL apply to the work under any contract to renovate this property and it is a condition of the use of our federal funds that these guidelines are followed.

The specifications have been written to meet these standards. If any work is added after the bids are submitted, the Contractor is eligible for a change order to cover additional costs.

In general, the following items and conditions apply to all work on historic properties:

1. Whenever possible the Contractor shall repair and reuse original materials and restore the original structure and details.

2. When new materials are specified, the Contractor shall assume (even if it is not specifically noted) that the new materials shall match as closely as possible either

3. If there are no original materials to match, the Contractor shall select new materials that are in line with the design period and style of the original structure - that is they shall "evoke" the feeling of the period of the structure.

If in doubt, ask the Community Development Rehab Specialist for guidance.

4. When new work requires penetrating the exterior walls or roof - such as with a new vent stack, roof ventilation --or hanging something modern on the outside of the structure -- such as a new electrical service panel -- penetrating pipes or modern appliances shall be located out of sight of the street or sidewalk whenever possible. Locations of new penetrations require approval of the C.D. Rehab Specialist BEFORE work begins.

10. When new equipment -- such as a new HVAC unit -- will set the equipment on the property outside of the house, the Contractor shall clear the location with the C.D. Rehab Specialist prior to beginning work on that location.

11. 6. Where submittals are required, the Contractor shall submit materials, catalog cuts or color chips to the Rehab Specialist who will forward them to the proper historic authority for approval. Comments will be returned to the Contractor within 10 business days. The Contractor shall allow time for this process and anticipate this delay as part of his agreed schedule.

12. 7. If the Contractor proceeds with work not in compliance with historic guidelines, without having consulted the C.D. Rehab Specialist, and the work is rejected by the agency with historic jurisdiction, the Contractor will be liable for removing and redoing the work to the historic guidelines at his own expense.

Correct address numbers must be displayed on structure Seal around siding, soffit, fascia and foundation penetrations in affected areas.

Telephone and cable TV connections must be working after exterior is complete.

Repair exterior siding and set up for vinyl wrap: renail all loose siding and corners; prepare surface area by furring out surface to be straight and true. Remove any trim that will prohibit the installation of the new soffit and wrap.

Replace deteriorated fascia and soffit.

Install Georgia Pacific Compass or Norandex Woodsman Select (.042 thickness) vinyl siding on siding in gables complete with fanfold extruded polystyrene insulation 4' x 50' panels: Shim as necessary to obtain smooth surface.

Polystyrene shall cover entire area to be siding with manufacturer approved tape on all seams of the polystyrene.

Siding to be installed level and true around all corners. Starter strip required. Install color coordinated nails and caulking as required. Trim with appropriate color matching inside and outside corners, j channel, and finish trim.

Note: Rear gable - Install 1x3 just below roof line and wrap with aluminum trim. Bend a wash on the aluminum trim on top of the 1x3 and tuck under existing drip edge

Install new aluminum fascia and Georgia Pacific Premium or Norandex Remolder (040 thickness) vinyl soffit to box in all eaves, complete. Note: Contractor will install soffit ventilation to code requirements, work to include cutting holes in existing eaves. Install vinyl to all porch ceilings.

Wrap all window & door casings, frieze boards, and all other exposed exterior wood surfaces with aluminum, complete.

Rework __one___ (1) existing exit door. Work to include installation of new Kwikset Cameron entrance and deadbolt locksets; weather-stripping, threshold rubber seal, doorstop. As necessary re-hinge, adjust door, trim bottom of door.

Location: Front

Install _one_ (1) prehung fiberglass six panel insulated Energy Star rated door unit with PVC brick molding and rot proof jamb.

Install new Schlage or Kwikset smart key lockset and deadbolt. Key holes shall be turned the same so when inputting key, the key does not have to be turned over. Hardware finish shall match the existing hardware throughout the house.

Install water proof membrane around framing prior to door installation.

Install shims and a screw long enough to catch framing on each hinge and keeper latch.

Install window and door foam air seal around door frame and unit to fill all voids.

Install new wood interior casing to match the existing door casing throughout the house.

Install hinge or baseboard mounted doorstops as needed.

Paint interior and exterior of door and trim.

Location: Right side exit and rear exit

Pressure wash the right side deck to include decking boards, band, steps, and railing to remove mildew and microbial growth.

Install a new freestanding pressure treated wood stoop at the rear exit off the bedroom, complete: Deck sized 5'x 5'. Deck band to rest on pressure treated 4"x 4" posts embedded in concrete. Install new steps and handrails all around. Detail specifications: (All lumber shall be pressure treated); deck sills doubled 2" x 8" s bolted to the 4x4 posts; joists: 2" x 6"s 16" OC; flooring: 5/4 decking; deck guard-rails : top and bottom 2"x 4"s with 2" x 2"s pickets set on centers so that a 4" sphere cannot pass between any opening, height to be 36"; steps: 36" width; stringers:

three 2" x 12" stringers set on masonry/concrete; treads: two 5/4; maximum riser: 7 1/2"; step handrails: 4"x 4" posts embedded in concrete and top and bottom 2" x 4"s with 2" x 2"s pickets set on centers so that a 4" sphere cannot pass between any opening.

Note: Grade to bottom of threshold is ~ 12-in

Replace tub overflow face plate, and trip level and pop up as applicable.

Install a handheld detachable shower head with stainless steel coupling 72-in hose to the tub/shower unit. Price point of $50.00.

Install (2) stainless steel handicap grab bars securely mounted at location approved by owner. Bars shall be 24-in with peened texture.

HEATING

All work shall be performed by a licensed HVAC contractor:

Seal around all floor, wall and ceiling penetrations.

If the scope of work includes the installation of new HVAC equipment or replacement of existing HVAC equipment:

the work shall include any item necessary to complete the installation of said equipment, including but not limited to: removal of existing equipment, folding staircases, attic access, attic platforms, crawlspace doors, piers and /or concrete slabs.

All equipment must meet or exceed the international residential building code.

Install a new gas-fired central heating and cooling split system, complete, to include, controls, automatic thermostat, fans, wiring, etc.