RFP 280-21-0560 Attachment 1c - Tribal TTA Schedule of Deliverables.docx

Ref No. 280-21-0560 ATTACHMENT 1c

Tribal Training and Technical Assistance Center Delivery Schedule

List of Deliverables Based on Division of Technology Management (DTM) and Office of Communication (OC) Requirements:

V. B. 2. 6)

V. C. 4 2)

VI. B. 11

(could be combined with IT and Web Cost reports, see #3) OC requirements IV. F

Core and/or Optional Task(s) Deliverables:

· Draft Plan of Performance

· Revise Draft Plan of Performance

· Final Plan of Performance

· Update Plan of Performance

· 1

· 1

· 1

· 1

· TBD

· 2 weeks after the start of contract year

· 2 weeks after kick-off meeting

· 3 weeks after feedback

· 1 week after feedback

· Upon request

· Deliver GONAs

· Provide 2-5 page summary

· 3

· TBD

· In the monthly report

2.1.b TTA to a Broad Audience – Learning Community

· Plan and facilitate Learning Community

· 1

2.1.c TTA to a Broad Audience – TA

· Provide TA

· Review TA requests with COR/Alternate COR

· Submit TA requests in TTA tracker

· Provide summary of TA activities

· Conduct follow-up TA sessions via phone

· 110 days

· Ongoing

· 6 months after initial TA delivery

2.2.a TTA to a Focused Audience – GONAs

· Deliver GONAs

· Provide 2-5 page summary

2.2.b TTA to a Focused Audience – Learning Community

· Plan and facilitate Learning Community

2.2.c TTA to a Focused Audience – TA

· Provide TA

· Review TA requests with COR/Alternate COR

· Submit TA requests in TTA tracker

· Provide summary of TA activities

· Conduct follow-up TA sessions via phone

· 110 days

· Weekly

· In monthly report

2.3.a TTA to an Intensive Audience – Identifying and Inviting Participants

· Develop a strategy for identifying new participants

· Prepare report recommending participants

· Propose a method for substituting sites or revising strategy if necessary

· Invite communities to receive intensive TA

· Site visit to communities and develop a plan for leadership and oversight

· 5

· Within 10 weeks of CED

· Within 12 weeks of CED

· Within 16 weeks of CED

· Within 2 weeks of formal acceptance

2.3.b – TTA to an Intensive Audience – Readiness Assessment and Community Engagement

· Conduct CRA for each community

· Conduct a GONA /CMP upon request for each community

· Conduct site visits to plan GONA/CMP, CRA, and TA for final CPP

· Submit site visit report

· 10

· 10

· With monthly report

2.3.c – TTA to an Intensive Audience Infrastructure Development Assistance and Support

· Provide a strategy for implementing services and interventions for each community

· Coordinate with community to hire additional staff.

· Provide virtual TA to each community

· Track TTA

· 60 days

· Within 8 weeks of completing the CPP

· Within 4 weeks of CPP submission

2.3.d TTA to an Intensive Audience – Monitor Community Prevention Plans

· Contact each site implementing a CPP to assess progress by phone

· Develop a process evaluation protocol that provides feedback for TTA

· Compile a description of each community’s progress

· Monthly

· 12 weeks after the CED

· Every 6 months

2.3.e TTA to an Intensive Audience – Sustainability and Mentorship Activities

· Conduct follow-up CRAs to refine TA

· Develop and submit an updated CPP

· Collaborate with each site in developing a CSP

· Conduct site visit to mobilize community around the CPP and CSP

· Assist communities with planning and adjusting for transitions

· Yearly

· Within 16 weeks of the CED

· Within 4 weeks of submitting a CPP

· Draft plan for production and dissemination of findings and work products

· Revise plan and submit as a revision to the Plan of Performance

· Develop and produce work products as described in the final plan

· Within 6 weeks of the start of the contract year

· 8 weeks from the start of the contract year

3.2 Web Page Maintenance, and Management

· Provide content updates as needed using

· Develop background materials

· Ensure 508 compliance

3.3 Listserv Development and Maintenance

· Assume management of TTA listserv

· Update listserv

· Disseminate announcements, resources, and materials

· 4

· 52

· Within 1 month of the CED

· Quarterly

· Weekly

3.4 Document Preparation – Briefings, Presentations, and Communications

· Prepare letters, memos, and reports

· Prepare briefings

· 5-7

· Collect TTA outcome data

· Provide GPRA measures and summary

· Ongoing

· 2

· TBD

· Every 6 months

· Develop draft Annual Report

· Prepare revised final Annual Report

· Construct and deliver a draft End of Contract Report with Executive Summary

· Submit Final End of Contract Report

· 12

· First monthly report 30 days from CED then by the 10th workday of each month

· NLT 1 month from the end of the contract year

· NLT 1 week after feedback

· 8 weeks prior to end of contract

· By contract expiration date

Task 6 – Transition Plan and Turnover at End of Contract

· Develop Transition Plan

· Participate in meetings to facilitate transition to the new Contractor

· Deliver all publications, materials, files, in electronic format to the COR/Alternate COR

· Return all equipment purchased under the contract.

· Deliver all software acquired, developed or altered with documentation

· Return all data used in the project

· Develop electronic inventory list

· 1

· 8 weeks prior to end of contract

· End of contract

Optional Task 7 Planning, Training, and Meeting Logistics and Support for SAMHSA’s Tribal Technical Advisory Committee (STTAC)

· 7.1 Planning Meeting with COR, Alternate COR, and Office of Tribal Affairs and Policy

· Develop a schedule of TTAC Meetings

· 4

· NLT 8 weeks prior to each meeting

· 6 weeks from start of the contract

7.2 – TTAC Meeting Preparation

· Find sites for in person meetings

· Provide platform and record virtual meeting, and make available to stakeholders

· Email letters and materials to TTAC delegates

· Ensure announcement of meeting is made public

· 12

· 10 weeks prior to each event

· 10 weeks prior to each event

· 6 weeks prior to each event

· 6 weeks prior to each event

7.3 – TTAC Presentation Materials

· Develop a list of speakers

· Confirm speakers

· Provide presentation materials

· Maintain a resource bank

· 2 in-person and 2 virtual meetings

· 2 in-person and 2 virtual meetings

· 1 month of CED

· 1 month prior to each meeting

· 1 month prior to each meeting

7.4 – Logistics, Audio/Visual Equipment and Supplies

· Make travel arrangements

· Make arrangements for virtual TTAC meetings

· Ensure availability of AV equipment

· Prepare electronic meeting package for virtual meetings and send to participants

· Prepare hard copy (in person) and electronic virtual meeting packages for all participants

· Supply note charts, pens, and writing tablets for the in person meeting

· 20 travelers each, for 2 in- person meetings

· 40

· 2 month prior to each meeting

· 1 week prior to each meeting

· No later than 1 week prior to each meeting

· No later than 1 week prior to each meeting

· Day of the meeting

Optional Task 8 – Circles of Care Grantee Technical Assistance

8.1 Individualized Technical Assistance to COC Grantees

· TA for 23 grantees

· Coordinate resources and disseminate information to grantees

· Develop grantee TTA plans and provide to COR/ACOR and CoC GPO for approval

· Conduct site visits

· Prepare and send site visit summaries

· 23

· NLT 2 weeks after each site visit

· 8.2 Cross-Site Group TA to COC Grantees

· Draft content for webinars

· Submit topic and final contents

· Facilitate webinars

· Foster peer to peer opportunities

· Facilitate cross-site visits

· 4

· 2 weeks prior to first webinar

· 2 weeks prior to each webinar

· TBD

8.3 – Materials Development

· Develop TTA materials for required documents

· Draft Save the Date

· Distribute Save the Date

· Hold series of conference calls

· Submit draft agenda

· Submit final agenda

· Develop registration process

· Develop registration packets

· Conduct logistics and site selection

· Make travel arrangements for consultants

· Ensure availability of audio visual supplies and equipment

· Supply necessary equipment

· Provide facilitators

· Identify SMEs

· Manage consultant agreements

· Conduct conference calls with consultants

· Submit consultant materials/ presentations

· Debriefing/post training including conduct follow ups, reconcile bills, honoraria, thank you letters, meeting summaries

· Provide evaluation forms and collect completed forms from each participant at the close of the meeting

· Develop and draft meeting report

· Submit final meeting report

· 1

· Ongoing

· 1

· 1

· 1

· 90-100

· 5

· 3-4

· 1 for each participant

· NLT 4 months prior to grantee meeting

· 4 months prior to meeting

· 3 months prior to event

· TBD

· 2 months prior to meeting

· TBD

· 2 months prior to meeting

· 1 month prior to meeting

· 4 months prior to meeting

· 2 months prior to meeting

· 1 week prior to the meeting

· Day of the meeting

· Day of meeting

· TBD

· 2 months prior to meeting

· Within 2 weeks of the end of the meetings

· At close of meeting

· Within 2 weeks of the meeting

· Within 1 week of feedback

· Arrange and pay for travel for all non-federal participants.

· Arrange all logistics for the meeting, including site selection, audio-visual equipment

· Prepare and submit meeting summary

· 1

· TBD

· Within 4 weeks of end of the meeting

· Facilitate GONA/GOAN

· Evaluate GONA/GOAN

· Provide 2-5 page summary

· 3

· 3

· 3

· 3

· TBD

· TBD

· Review TA requests with COR/Alternate COR

· Submit TA requests in TTA tracker

· Provide summary of TA activities

· Conduct follow-up TA sessions via phone

· 110 days

· Ongoing

· TBD