RFP 280-21-0560 Attachment 11 and 12_Client Letter and Contractor_Perf_Form.docx

CLIENT LETTER

(Suggested Format)

Subject: RFP No. 280-21-0560

Dear {Insert Client}:

We are currently responding to the Department of Health & Human Services, Substance Abuse and Mental Health Services Administration, for the procurement of a contract entitled, “Behavioral Health Services Information System (BHSIS).”

The Government is placing increased emphasis in its procurements on past performance as a source selection factor.

It requires that clients of entities responding to solicitations be identified and their participation in the evaluation process be requested.

Based on your knowledge concerning our work, it is requested that you please complete the attached “Contractor Performance Information” form and forward it to the following address by no later than August 3, 2021.

Send to Brian Nance, Contract Specialist at SAMHSAContracts@samhsa.hhs.gov reference in the subject line: RFP No. 280-21-0560 – PAST PERFORMANCE

Your cooperation is appreciated. Any questions may be directed to: ___________________.

Sincerely, {Insert Offeror}

RFP No. 280-21-0560 Attachment 11: Example Client Letter

RFP No. 283-16-0490, “BHSIS” Attachment 12

Attachment 15 DHHS, SAMHSA: Final ___ Interim___ Report

CONTRACTOR PERFORMANCE INFORMATION

Contractor being EVALUATED:

Contractor Name and Address

1. Contract Number:

2. Type of Contract:

3. Contract Value (Current plus any unexercised options):

4. Period of Performance (including any option periods):

5. Description of Requirement:

6. Ratings. Summarize contractor performance and circle or type in the number below that corresponds to the performance rating for each category. Please see the attachment, which explains the rating scale.

Quality:

Comments:

7. Total score:

Evaluated by:

Agency/Organization __________________________________________________ Date ___________________

Name and Title _________________________________________ Telephone number ____________________________

Signature _____________________________________________ E-mail address _______________________________ RFP No. 280-21-0556 Attachment 12: Contractor Performance Information Form

RFP No. 280-21-0560 Attachment 13: Contractor Performance Information Form

Based on the rating area elements presented below and the rating guidelines on the back of this sheet, please evaluate contractor performance in each of the rating areas. On the “Contractor Performance Information” form, circle (or type in the “Comments” area) the rating from 0 to 4 that most closely matches your evaluation of the contractor’s performance. Please add written comments for each rating. If you wish, you may attach additional comments or information. We would also appreciate your answers to the specific questions, if any, on the back of the form. Please return the form to the address indicated on the back of the form. Thank you for your time and your cooperation.

SAMHSA will use the information from this form to evaluate offerors competing for contract awards. We may release the information from this form to the contractor during negotiations or debriefings. If we release information from this form, we will not release your name to the contractor.

Elements within Each Rating Area

Quality of Product or Service

Cost Control

Schedule

Management

Customer Service

Rating Guidelines

Quality of Product or Service:

of contract goals; show cause or cure notices.

Cost Control:

Schedule:

Management:

Customer Service: