THE UNIFIED GOVERNMENT OF

ATHENS-CLARKE COUNTY(ACCGov)

DATE: 11/2/26

TO: On-Site Armed and Unarmed Security Services Firms

SUBJECT: RFP #27007 On-Site Security Services Task Order Contract

You are invited to submit a proposal to provide armed and unarmed security services for various ACCGov departments.

Inquiries regarding proposals should be made via the Q&A tool in OpenGov.

The Unified Government of Athens-Clarke County is accepting electronic bid submissions only. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup.

Once you have completed account registration, browse back to this page, click on “Draft Response,” and follow the instructions to submit the electronic bid.

Not later than 2:00 P.M. ET, Wednesday, November 18, 2026

The Unified Government of Athens-Clarke County reserves the right to reject any and all proposals, to waive any technicalities or irregularities, and to award the contract based on the highest and best interest of the Unified Government of Athens-Clarke County.

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TABLE OF CONTENTS

SECTION TITLE

I REQUEST FOR PROPOSAL SUBMISSION INSTRUCTIONS

II REQUEST FOR PROPOSAL OVERVIEW AND PROCEDURES

III SCOPE OF SERVICES

A. INTRODUCTION AND PURPOSE

B. GENERAL REQUIREMENTS

C. ADDITIONAL REQUIREMENTS

D. DEFINITIONS

E. SPECIFIC TASKS

IV SELECTION PROCESS AND EVALUATION CRITERIA

V MANDATORY PROPOSAL FORMS

A: PROPOSAL FORM

B: ADDENDA ACKNOWLEDGEMENT

C: GEORGIA SECURITY & IMMIGRATION COMPLIANCE (GSIC) AFFIDAVIT

CONTRACTOR AFFIDAVIT & AGREEMENT

D: PRICE PROPOSAL SCHEDULE

(Must be submitted in a separately sealed envelope)

VI DOCUMENTS CHECKLIST

ATTACHMENT A: WHAT YOUR BUSINESS NEEDS TO KNOW ABOUT GEORGIA’S E- VERIFY

REQUIREMENTS

ATTACHMENT B: SAMPLE CONTRACT DOCUMENTS

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SECTION I - REQUEST FOR PROPOSAL SUBMISSION INSTRUCTIONS

ALL PROPOSALS RECEIVED WILL BECOME A PART OF THE OFFICIAL CONTRACT FILE AND

MAY BE SUBJECT TO DISCLOSURE.

A complete signed proposal must include the documents listed below:

PROPOSAL FORMAT: Proposers are expected to examine the specifications, price schedule, and all instructions. Failure to do so will be at the Proposer’s risk. Each Proposer shall furnish the information required by the solicitation. The proposal and price schedule must be signed by an officer of the company, who is legally authorized to enter into a contractual relationship in the name of the Proposer.

All proposals received will become a part of the official contract file and may be subject to disclosure.

PROPOSAL FORMAT: All proposals should include the information outlined below and in the following order:

1. Cover Letter: A brief cover letter of introduction and interest.

2. Table of Contents: Including all sections and subsections.

3. Business Information: State the full name and address of your organization and the branch office or subordinate element that will perform the services described in this proposal. Include a telephone number, the point of contact and official signature of an authorized company representative. Indicate whether you operate as a single proprietorship, partnership, or corporation. Include the state(s) in which you are incorporated and/or licensed to operate.

4. Qualifications and Experience: Include an organization chart and summary resumes/qualifications of key personnel proposed for the project, including designations of the team leader, the person responsible for all proposed communications with ACCGov, and all proposed sub-contractors and a description of their roles.

a. Relevant Project Experience: Identify current project assignment(s) for projects currently being managed by the key individuals proposed for our project.

b.

c. Understanding of the Project: Statement of the firm's understanding of the project and proposed approach for providing requested services.

d. Additional Services Required: Based on the firm's understanding of the project, identify any additional services that might be required for a successful program.

5. References: Include a minimum of three references for contracts of a similar nature, preferably public sector references. Include the name, address, telephone number, point of contact and description of the contract for each reference. Examples of no more than three "reference projects" which represent the

Page | 4 design teams approach to design solutions for projects of similar scale and complexity, and the information on these projects must indicate the contributions of proposed key personnel in the design and development of the "referenced projects" cited in the submittal.

6. Financial Information and Documentation: Provide relevant information regarding organizational stability and strength. Documentation may include:

a. A statement of organizational structure (e.g., sole proprietorship, partnership, corporation, joint venture, etc.), information regarding the make-up of that structure (e.g., owner, partners, board of directors joint venture partners, etc.), a listing of financial references.

b. Failure to Complete Prior Projects - disclose whether the Proposer (or any general partner or joint venture of the Proposer) has ever failed to complete a similar project. If so, list the date of commencement of the project and the entity for which the project was to be performed, and explain why the project was not completed.

c. Disclose information and provide an explanation regarding any contracts involving the Proposer or joint venture firm within the last three years which exceeded initial program or project budget, exceeded initial schedule, and any contract penalties or damages assessed.

7. Contractor Provided Equipment: Provide a list of equipment and supplies needed to proform the

Services and designate which will be provided by you, and which you expect to be provided by ACCGov.

8. Other Relevant Information: Include the information requested in Section II - E along with any other relevant information concerning the project in this section.

9. Price Schedule: See price section in OpenGov.

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THE UNIFIED GOVERNMENT OF ATHENS-CLARKE COUNTY

REQUEST FOR PROPOSAL (RFP)

RFP #27007 ON-SITE SECURITY SERVICES TASK ORDER CONTRACT

ATHENS, GEORGIA

SECTION II - REQUEST FOR PROPOSAL OVERVIEW AND PROCEDURES

A. INTRODUCTION

PURPOSE

The Unified Government of Athens-Clarke County desires to solicit competitive proposals from responsible vendors to provide a both armed and unarmed on-site security services for various locations owned and operated by ACCGov. The intention of this RFP is to establish a master task order contract with one or multiple well-qualified security services vendors. Task order contracts will be for a one-year period, with the option to extend the contract for up to 4 (four) additional on-year terms upon mutual agreement.

Once task order contracts are established, ACCGov will then solicit quotes for specific security service projects/locations (task order releases). Task order releases may be for short-term or one-time projects, or they may be for projects that may be renewed on a yearly basis for up to a total of 5 (five) years or until the master task order contract expires, is canceled, or is not renewed, whichever occurs first. All contract time periods will be set at the time of requesting task order pricing and are at the discretion of ACCGov.

The vendor will provide services per the scope of services as indicated in Section III of this request for proposal (RFP).

B. RFP TIMETABLE

The anticipated schedule for the RFP and contract approval is as follows:

Proposal Documents Available November 2, 2026

Deadline for submission of questions ................ 5:00 P.M. ET, November 11, 2026

Deadline for receipt of proposal ........................ 2:00 P.M. ET, November 18, 2026

Evaluation/Selection Process: ............................ Approximately 2 weeks

Proposals Valid Until ......................................... 120 days from date of opening

C. CONTACT PERSON

The contact person for this RFP is Christy McLendon Bailey, Sourcing & Contract Coordinator, christy.bailey@accgov.com. Explanation(s) desired by the Proposer(s) regarding the meaning or interpretation of this RFP must be requested in writing via the Q&A function in the OpenGov sourcing site.

Proposers are encouraged to contact only the contact person stated above to clarify any part of this RFP.

Any such unauthorized contact shall not be used as a basis for responding to this RFP and also may result in the rejection of the Proposer's submittal.

D. MINIMUM PROPOSAL ACCEPTANCE PERIOD

Proposals shall be valid and may not be withdrawn for a period of 120 days from the date specified for receipt of proposals.

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E. ADDITIONAL INFORMATION/ADDENDA

The Unified Government of Athens-Clarke County will issue responses to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the proposal due date.

Proposers should not rely on any representations, statements or explanations other than those made in this RFP or in any addendum to this RFP. Where there appears to be a conflict between the RFP and any addenda issued, the last addendum issued will prevail.

Request for additional information or clarifications must be made in writing no later than the date specified in the RFP Timetable.

Proposers must acknowledge any issued addenda. Proposals which fail to acknowledge the Proposer’s receipt of any addendum may result in the rejection of the proposal if the addendum contained information which substantively changed the Owner’s requirements

Proposers who obtain this Request for Proposal from the Georgia Procurement Registry or ACCGov Purchasing Division’s bid site (https://www.accgov.com/9313/Bids-Proposals) or from other than the Purchasing Division are advised to re-visit the above websites to obtain any addenda which may be issued prior to the proposal closing date. The Unified Government of Athens-Clarke County assumes no responsibility for Proposers’ failure to acknowledge any addenda issued

F. LATE PROPOSALS, WITHDRAWALS, MODIFICATIONS AND REJECTIONS

Proposals shall not be modified, withdrawn, or canceled by the Proposer for a period of one-hundred twenty (120) days following the time and date designated for the receipt of proposals, and each Proposer so agrees in submitting his proposal. Negligence on the part of the Proposer in the preparation of his proposal shall not be grounds for the modification or withdrawal of a proposal after the time set for proposal closing. Proposals received after the proposal due date and time are late and will not be considered. Modifications received after the proposal due date are also late and will not be considered

G. PROPOSAL CLOSING

Proposal schedule prices will not be opened or read aloud publicly. A list of names of firms providing proposals may be obtained from Georgia Procurement Registry or https://www.accgov.com/9313/Bids- Proposals or via email request to accbids@accgov.com after the proposal due date and time stated herein.

A tabulation of prices may be obtained upon award.

H. NON-COLLUSION AFFIDAVIT

By submitting a proposal, the Proposer represents and warrants that such proposal is genuine and not sham or collusive or made in the interest or on behalf of any person not therein named and that the Proposer has not directly or indirectly induced or solicited any other Proposer to put in a sham proposal, or any other person, firm or corporation to refrain from proposing and that the Proposer has not in any manner sought by collusion to secure to that Proposer any advantage over any other Proposer.

By submitting a proposal, the Proposer represents and warrants that no official or employee of the Unified Government of Athens-Clarke County has, in any manner, an interest, directly or indirectly in the proposal or in the contract which may be made under it, or in any expected profits to arise therefrom.

I. GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT

By submitting a proposal and executing the attached Affidavits, the Proposer verifies its compliance with O.C.G.A. §13-10-91. The Proposer further agrees to maintain records of such compliance and shall provide a copy of each such verification to Unified Government of Athens-Clarke County, at the time the subcontractor(s) is retained to perform such services.

J. COST INCURRED BY PROPOSERS

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All expenses involved with the preparation and submission of proposals to the Unified Government of Athens-Clarke County, or any work performed in connection therewith shall be borne by the Proposer(s).

No payment will be made for any responses received or for any other effort required of or made by the Proposer(s) prior to the commencement of work as defined by a contract approved by the governing body of the Unified Government of Athens-Clarke County.

K. EQUAL OPPORTUNITY POLICY STATEMENT

It is the policy of the Athens-Clarke County government that no person or business shall be excluded from participation, denied the benefits of, or otherwise discriminated against in relation to the award and performance of any contract or subcontract on the grounds of race, color, creed, national origin, age, or sex.

L. HOLD HARMLESS AND INDEMNIFICATION

The Proposer agrees, insofar as it legally may, to indemnify and hold harmless the Unified Government of Athens-Clarke County, its officers, employees and agents from and against all loss, costs, expenses, including attorneys' fees, claims, suits and judgments, whatsoever in connection with injury to or death of any person or persons or loss of or damage to property resulting from any and all operations performed by Proposer, its officers, employees, and agents under any of the terms of this contract.

M. SITE VISIT: NOT APPLICABLE

N. AWARD OF CONTRACT

This is a past performance / technical / price trade-off source selection in which competing Proposers’ past and present performance history and technical ability will be evaluated. Award will be made to the most responsible Proposer(s) whose proposal represents the best value after evaluation in accordance with the factors listed in Section IV herein. ACCGov may reject any or all proposals if such action is in the Unified Government’s best interest.

O. MULTIPLE AWARDS

In addition to other factors, and notwithstanding the paragraph titled “Award of Contract,” proposals will be evaluated on the basis of advantages and disadvantages to the Unified Government of Athens-Clarke County that might result from making more than one award (multiple awards).

P. QUALIFICATION OF PROPOSERS

The Unified Government of Athens-Clarke County may make such reasonable investigations as deemed proper and necessary to determine the ability of the Proposer to perform the work and the Proposer shall furnish to the Unified Government all such information and data for this purpose as may be requested.

The Unified Government reserves the right to reject any proposal if the evidence submitted by, or investigations of, such Proposer fails to satisfy the Unified Government that such Proposer is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein.

The Unified Government of Athens-Clarke County vendors must have a current Athens-Clarke County business license if they are physically located in Athens-Clarke County or if they perform a service in Athens-Clarke County.

Proposals from any Proposer that is in default on the payment of any taxes, license fees, or other monies due to the Unified Government will not be accepted.

R. ALTERNATE PROPOSALS

Alternate proposals or proposals that deviate from the requirements of this solicitation will not be considered. Proposers shall not insert in their proposal any written statement which will have the effect of making any material change or changes in the Scope of Services or in any

Page | 8 contract between the parties covering subject matter thereof.

S. OPEN RECORDS

In accordance with OCGA Section 50-18-72(a)(34) Any trade secrets obtained from a person or business entity that are required by law, regulation, bid, or request for proposal to be submitted to an agency. An entity submitting records containing trade secrets that wishes to keep such records confidential under this paragraph shall submit and attach to the records an affidavit affirmatively declaring that specific information in the records constitute trade secrets pursuant to Article 27 of Chapter 1 of Title 10. If such entity attaches such an affidavit, before producing such records in response to a request under this article, the agency shall notify the entity of its intention to produce such records as set forth in this paragraph. If the agency makes a determination that the specifically identified information does not in fact constitute a trade secret, it shall notify the entity submitting the affidavit of its intent to disclose the information within ten days unless prohibited from doing so by an appropriate court order. In the event the entity wishes to prevent disclosure of the requested records, the entity may file an action in superior court to obtain an order that the requested records are trade secrets exempt from disclosure. The entity filing such action shall serve the requestor with a copy of its court filing. If the agency makes a determination that the specifically identified information does constitute a trade secret, the agency shall withhold the records, and the requester may file an action in superior court to obtain an order that the requested records are not trade secrets and are subject to disclosure;

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SECTION III - SCOPE OF SERVICES

The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary for security services per the scope of services outlined below.

A. INTRODUCTION AND PURPOSE

The Unified Government of Athens-Clarke County (ACCGov) is a unified city/county government located in the northeast section of the state of Georgia and is approximately sixty (60) miles northeast of Atlanta, Georgia. The Unified Government of Athens-Clarke County (the government’s official name) was formed in 1991 by a referendum which required the combining of The City of Athens and Clarke County. ACCGov serves an area population of approximately 120,000+ with annual growth projected at 1% per year. ACCGov provides a multitude of local and state-funded services, which includes, but is not limited to, Public Safety, Utility, Courts, Corrections, Tax and Fire Services. ACCGov currently employs approximately 1,700 people.

ACCGov seeks to establish task order contracts one or more well-qualified vendors to provide both armed and unarmed on-site security services for various locations owned and operated by ACCGov. ACCGov previously used piggyback contracts for these services.

Task order contracts will be for a one-year period, with the option to extend the contract for up to 4 (four) additional on-year terms upon mutual agreement.

Once task order contracts are established, ACCGov will then solicit quotes from the contracted vendor(s) for specific security service projects/locations (task order releases). Task order releases may be for short-term or one-time projects, or they may be for projects that may be renewed on a yearly basis for up to a total of 5 (five) years or until the master task order contract expires, is canceled, or is not renewed, whichever occurs first. All contract time periods will be set at the time of requesting task order pricing and are at the discretion of ACCGov.

B. GENERAL REQUIREMENTS

1. Physical Security: The contractor shall safeguard all Unified Government of Athens-Clarke County property provided for contractor use. At the close of each work period, vehicles, facilities, support equipment, and materials shall be secured.

2. Access Control: Control for each site will vary by task order release.

3. Contract Performance Period: Master task order contracts shall have an initial contract period of

January 1, 2027 or the date of full contract execution, whichever is later, to December 31, 2027.

Contract may be terminated by either party giving to the other written notice of termination in writing thirty (30) days prior to the proposed date of termination. Termination by the Unified Government of Athens-Clarke County can be immediate upon contractor failure to comply with any of the terms. The contract period of task order releases shall be determined by the terms of the individual task order release.

4. Hours Of Operation: General business office hours of ACCGov are 8am-5pm Monday – Friday, excluding holidays observed by ACCGov. Hours of Operation required for task order releases will be dictated by each release and may include day shift (hours worked between 7am-7pm), night shift (hours worked between 7pm-7am), weekends, and holidays.

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5. Ordering and Payment: Performance will be ordered by issuance of a purchase order for the period of performance. Payment for work performed shall be paid monthly upon receiving invoicing with an attached copy of each certificate of receipt of service for that month approved by the Department Director or designee. The contractor shall ensure that all invoices clearly reflect the purchase order number. All original invoices must be mailed or hand-delivered to Athens-Clarke County Accounts Payable, P.O. Box 1748, Athens, GA 30603 or Athens-Clarke County Accounts Payable, 375 Satula Avenue, Room 175, Athens, GA 30601. A duplicate invoice must be submitted to the department. Failure to comply with this provision may result in delayed payments for services rendered.

a. The Contractor shall prepare and submit invoices to the Finance Office address specified on individual orders. If the invoice does not comply with these requirements, the Finance Office will return it with the reasons why it is not a proper invoice. A proper invoice must include the items listed below.

(i) Name and address of the Contractor.

(ii) Invoice date and invoice number. (The Contractor should date invoices as close as possible to the date of the mailing or transmission.)

(iii) Purchase order number for supplies delivered or services performed.

(iv) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed.

(v) Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms).

(vi) Name and address to whom payment is to be sent.

(vii) Name (where practicable), title, phone number, and mailing address of the person to notify in the event of a defective invoice.

(viii) Any other information or documentation required by the contract (e.g., evidence of shipment).

b. In the event orders are made via monthly or period purchase orders, the contractor may provide a summary invoice for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total dollar value. A summary invoice shall be supported by receipt copies of the delivery tickets. Delivery tickets or sales slips shall contain:

(i) Name of supplier

(ii) Purchase Order number

(iii) Ship to Department and Address

(iv) Description, Quantity, unit price, and extension of each item.

(v) Date of delivery or shipment.

C. ADDITIONAL REQUIREMENTS

1. TERMINATION FOR CAUSE: The Unified Government of Athens-Clarke County reserves the right to immediately terminate the resulting contract, in whole or in part, for failure to comply with any provisions of the contract as outlined by providing a written notice to the successful vendor.

The successful vendor will not be relieved of any outstanding responsibilities or unfinished obligations under this contract.

The successful vendor has the right to terminate this contract for cause by providing a written notice of intent to the Purchasing Administrator to terminate at least thirty (30) days prior to the effective date of the contract termination.

2. CONTRACT RENEWAL TERMS

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Beginning January 1, 2028, the term of the master task order contract may be extended for up to four (4) additional periods of one (1) year each (collectively “Renewal Terms”) upon mutual written agreement by both parties. ACCGov will give written notice of its intention not to renew, not renew, or to modify, the agreement 60 days before expiration of the effective renewal term.

3. TERMINATION WITHOUT CAUSE: The Unified Government of Athens-Clarke County reserves the right to terminate the contract at any time without cause, in whole or in part, by providing a written notice to the other party at least thirty (30) days before the effective date of termination. The other party will not be relieved of any outstanding responsibilities or unfinished obligations under this contract that were incurred prior to termination.

5. REPORTING DISPUTES: The contractor shall report any contract disputes and/or problems to the Purchasing Administrator, both verbally and in writing, within 48 hours of their occurrence.

6. INDEPENDENT CONTRACTOR: The contractor shall not be an employee of the Unified

Government of Athens-Clarke County, but shall be an independent contractor. Nothing in this agreement shall be construed as authority for the contractor to make commitments which shall bind the Unified Government or to otherwise act on behalf of the Unified Government, except as the Unified Government may expressly authorize in writing.

7. SAFETY: The contractor shall take every precaution at all times for the protection of persons and property, including the Unified Government of Athens-Clarke County's employees and property and its own. The contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the work under this contract.

The contractor shall maintain an adequate safety program to ensure the safety of contractor employees, subcontractor employees, and all other individuals working under this contract. In addition, the contractor must also provide the Unified Government of Athens-Clarke County with a written safety program that he intends to follow in pursuing work under this contract. No work under this contract will be permitted until the Unified Government is assured that the contractor has an adequate safety program in effect.

8. SUBCONTRACTS: No portion of the work shall be subcontracted without the prior written consent of the Unified Government of Athens-Clarke County Purchasing Division. If a portion of the work is approved for subcontracting, the contractor shall remain fully liable and responsible for the work to be done by the subcontractor(s) and shall assure compliance with all requirements of this contract.

9. ESTIMATED QUANTITIES: The quantities of items specified in the Price Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Unified Government of Athens-Clarke County requirements do not result in orders in the quantities described as "estimated", that fact shall not constitute the basis for an equitable price adjustment. Delivery shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order clause or elsewhere in this contract, the Contractor shall furnish to the Unified Government all items specified in the Proposal Schedule and called for by orders issued in accordance with the Ordering clause

10. CHANGES: Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

11. INSURANCE.

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Contractor shall procure and maintain insurance which shall protect the Contractor and ACCGov from any claims for bodily injury, property damage, or personal injury which may arise out of operations under the agreement. Contractor shall procure the insurance policies at the Contractor’s own expense and shall furnish ACCGov an insurance certificate listing ACCGov as certificate holder. The insurance certificate must document that the liability insurance coverage purchased by the Contractor includes contractual liability coverage to protect ACCGov. The insurance certificate must provide the following information:

1) Name and address of authorized agent

2) Name and address of insured

3) Name of insurance company (licensed to operate in Georgia)

4) Description of coverage in standard terminology

5) Policy period

6) Limits of liability

7) Name and address of certificate holder (ACCGov)

8) Acknowledgement of notice of cancellation to ACCGov

9) Signature of authorized agent

10) Telephone number of authorized agent

11) Details of policy exclusions in comments section of insurance certificate

12) Additional Insured Endorsement

Note: It is the intent of ACCGov that certificates of insurance should comply with the pertinent Rules of the Commissioner of Insurance, which are found in Chapter 120-2-103 of the Official Compilation of the Rules and Regulations of the State of Georgia.

Each policy shall contain a provision that coverage afforded under the policies will not be canceled (or not renewed or allowed to lapse for any reason) until at least thirty (30) days after Owner has received notice thereof as evidenced by return receipt of registered letter. All policies must be issued by an insurance company licensed to do business in the State of Georgia, with a minimum AM Best rating of A-, and signed by an authorized agent.

The Contractor must submit, along with insurance certificate(s), an additional insured endorsement for all coverages as allowed by statute naming the Unified Government of Athens Clarke County, and a notice of cancellation endorsement.

Coverages and Limits Required:

Workers Compensation (WC):

Workers Compensation Insurance (per Occurrence) in the amounts of the statutory limits established by the General Assembly of the State of Georgia (a self-insurer must submit a certificate from the Georgia Board of Works Compensation stating that the supplier qualifies to pay its own workers compensation claims). In addition, the supplier shall require all subcontractors occupying the premises or performing work under the contract to obtain an insurance certificate showing proof of Workers Compensation Coverage with the following minimum coverage:

Bodily injury by accident – per employee $1,000,000 Bodily injury by disease – per employee $1,000,000 Bodily injury by disease – policy limit $1,000,000

Commercial General Liability (CGL):

Each Occurrence Limit $1,000,000

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Personal & Advertising Injury Limit $1,000,000 General Aggregate Limit $2,000,000 Products/Completed Ops. Aggregate Limit $2,000,000

Automobile Liability:

Combined Single Limit $1,000,000

Professional Liability: $1,000,000

Fidelity/Crime Insurance: $50,000

Umbrella Liability: $2,000,000

Additional Insured: The vendor or contractor shall add “the Unified Government of Athens- Clarke County, its officers, employees, and agents” as an additional insured under the commercial general liability, automobile, and umbrella liability policies. The additional insured endorsement must be provided.

Contractors are responsible for making sure all sub-contractors have the required insurance coverage.

D. SPECIFIC TASKS:

Locations included in the scope of this contract:

1. Physical buildings and the entire campus surrounding those buildings, including outdoor areas, parking lots, walkways, building perimeters, and other surrounding spaces.

2. Parks and their buildings, structures, and trails

3. Other public spaces such as sidewalks, crossings, etc. as needed for special events.

4. Buses, bus stops, and other properties associated with public transit

Work included in this contract will be physically demanding and may include extended periods of walking, standing, biking, navigating stairs, and conducting routine patrols across multiple buildings or areas of a campus.

Work hours may include nights, weekends, and holidays, and specific hours required will be dependent upon individual task order releases and may be during day shift (between 7am and 7pm), night shift (between 7pm and 7am), or a combination of these (3pm-11pm, for example).

Work may vary by location and may include, but not be limited to, the following:

1. Operating x-ray screening machines, hand-held magnetometers, walk-through magnetometers (metal detectors), or some combination thereof, and screen persons and their possessions for weapons and other unauthorized items.

2. Operate a computerized security software system, closed circuit television monitors, intrusion alarm system, elevator control system, and computerized fire/life safety system.

3. Conduct interior and exterior perimeter security foot patrols of facilities and vehicle patrol of ACCGov property.

4. Control access to ACCGov buildings and property.

5. Respond to intrusion detection alarms in ACCGov properties at various sites.

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6. Evacuate persons from ACCGov properties as directed during emergencies.

7. Detain and/or physically restrain persons.

8. Conduct searches of persons and their possessions, vehicles, and buildings/work areas.

9. Check designated ACCGov properties to determine that they are properly secured.

10. Take relevant field notes and prepare legible, comprehensive security incident reports.

11. Testify in court or other legal or administrative proceedings

12. Use handheld radios and appropriate codes and signals for security communications

13. Operate fire extinguishers and determine proper type extinguisher based on type of fire encountered.

14. Document and turn in found property.

15. Use basic first aid techniques to assist persons choking, bleeding, with broken limbs, concussions, or in shock. Perform emergency breathing and cardiopulmonary resuscitation (CPR) on persons in respiratory or cardiac arrest respectively.

16. Write security reports of incidents requiring documentation.

17. Patrol ACCGov trails, preferably via bicycle, to deter vandalism and illegal activity. Contractor must provide their own bicycles.

18. Assist with security and crowd control for large events

19. Patrol park properties during increased usage from Memorial Day through Labor Day and during public events.

20. Patrol buses, bus stops, and other properties associated with public transit.

21. Perform other security duties as required.

Contractor will perform all duties in accordance with the requirements contained herein, industry standard operating procedures, and applicable law. Such duties will be performed in a professional and businesslike manner such that ACCGov buildings and properties are maintained in a secure condition and in a manner such as not to annoy, disturb, endanger, offend, or unreasonably interfere with and/or delay the operations, activities or any occupants of the premises. Contractor shall use their best efforts to coordinate and adjust their activities to the needs and requirements of the various users of ACCGov buildings.

E. OTHER RELEVANT INFORMATION REQUIRED:

Staffing Informtion:

1. Describe your hiring process, including minimum requirements for experience, training, education, licensing, physical and mental condition, etc.

2. Describe the personnel uniform and appearance expectations, as well as expectations for employee conduct, including behavior, demeanor, acceptance of gifts/gratuities, etc.

3. Describe criminal history background check methods for all personnel, and drug/alcohol testing requirements. Include how often testing is conducted.

4. Describe the hiring, training, testing, and supervising provided to ensure all personnel has the capacity and capability to perform all duties under this contract. all persons hired to perform screening functions and duties, and to ensure the personnel performing these duties possess the capability to do so.

5. Describe the training provided and required for firearms and the use of firearms in tactical situations.

F. OVERTIME RULES, SCHEDULING, AND PRIOR APPROVAL

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Contractor Responsibility for Scheduling and Staffing Efficiency:

1. Overtime Minimization: The Contractor shall make every reasonable and diligent effort to design employee schedules, relief rotations, and shift assignments to completely eliminate the occurrence of billable overtime hours.

2. Standard Workweek: The Contractor is solely responsible for managing its personnel to ensure that individual security officers do not exceed forty (40) hours of work in a designated workweek on the ACCGov’s account, unless explicitly authorized in writing by ACCGov.

3. No Automatic Billing: ACCGov shall not be held liable for, nor will it pay, any automatic or unapproved overtime premiums resulting from the Contractor's internal scheduling deficiencies, chronic understaffing, shift-to-shift relief delays, or guard cross-utilization from other accounts.

Mandatory Prior Approval Process

1. Advance Request: In the event that a scheduling vacancy, specialized operation, or emergency requires an officer to work overtime hours that will be billed to ACCGov, the Contractor must seek and obtain written approval from ACCGov, in writing, prior to the commencement of the affected shift.

2. Approval Threshold: Verbal approvals shall only be permitted in immediate, unforeseen life-safety emergencies and must be followed by a formal written confirmation (via email) within twenty-four

(24) hours of the verbal authorization.

3. Unapproved Overtime Penalty: Any overtime hours billed to ACCGov that lack a verifiable, documented prior written approval from ACCGov will be strictly denied. ACCGov will alter the invoice to pay for those specific hours at the standard, straight-time base hourly bill rate outlined in the submitting pricing table.

Financial Calculation of Approved Overtime:

1. Compliance with FLSA: When overtime is explicitly authorized by ACCGov, it shall be billed at a rate of 1.5 times the standard hourly bill rate for the specific staff being utilized.

2. Blended Premium Rules (Shift Differentials): In compliance with the Fair Labor Standards Act

(FLSA), if an officer works approved overtime during the Designated Night Shift (7:00 PM – 7:00 AM), the 1.5x overtime multiplier shall be calculated using the Night Shift rate.

3. Pyramiding Prohibited: Billable hours shall not be "pyramided." Overtime premiums shall not be duplicated or combined for the same hours worked.

Call-Out Exception: If an emergency relief situation occurs, such as a no-call no-show, the Contractor may authorize up to two (2) hours of emergency overtime to maintain post-coverage while actively deploying a straight-time relief staff member, provided ACCGov is notified immediately upon occurrence.

G. ADDITIONAL TERMS & CONDITIONS:

1. The Contractor must not hire, for assignment at ACCGov sites, or allow work under this contract, people who have been convicted of a felony or misdemeanor violation involving theft or dishonesty. Violation of this provision may be considered cause for immediate termination of the contract.

2. Driver’s license: Contractor must ensure all employees assigned to ACCGov shall be the holder of a valid Class C driver’s license, which shall be in their possession throughout the term of this contract. A good color copy of this license shall be kept in the employee’s file.

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3. Private detective / private security guard license: applicable licenses and certifications in accordance with O.C.G.A. 43-38-7 for personnel practicing as Security Officers at ACCGov facilities or properties must be adhered to.

4. Permit to carry firearm: armed Security Officers must possess a valid permit to carry a firearm as outlined in O.C.G.A. 40-38-10.

5. Removal of employee from contract: in the event ACCGov disapproves any employee hired by the Contractor for assignment under the contract, the Contractor shall remove the employee immediately upon verbal confirmation of ACCGov. ACCGov will provide written confirmation of such notice to the Contractor within thirty-six (36) hours of receipt of a request from the Contractor.

6. The Contractor is required to supply personnel in sufficient number as required to provide the service type and coverage as indicated herein, to include relief for lunch and rest breaks, at no additional cost to ACCGov. Security officers’ assigned shift and assigned work site will not be changed without prior approval of ACCGov.

7. The Contractor must maintain a contingency of security staff on an “on-call” basis sufficient to cover all no-shows.

8. Contractor must endeavor to staff assignments so that security staff does not incur overtime hours.

9. A holiday premium will be allowed for New Year’s Day, Memorial Day, Independence Day, Labor

Day, Thanksgiving Day, and Christmas Day. No other holidays observed by ACCGov, state, or federal law shall be eligible for premium holiday billing. Holiday premium billing is strictly limited to the actual 24-hour calendar day of the holiday beginning at 12:00am (midnight) and concluding at 11:59pm on the specified date. If a shift overlaps a holiday day and a non-holiday day, the premium rate shall only apply to the specific hours worked within the holiday window.

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SECTION IV - SELECTION PROCESS AND EVALUATION CRITERIA

The Unified Government of Athens-Clarke County intends to evaluate proposals and award a contract without discussions with Proposers. Therefore, the Proposer’s initial proposal should contain the Proposer’s best terms from a price and technical standpoint. The Unified Government reserves the right to conduct discussions if the Unified Government later determines them to be necessary.

EVALUATION CRITERIA

Evaluation criteria to be used in determining the selected firm in order of importance are:

1. FIRM EXPERIENCE (25 points) in providing services, including to public sector organizations.

2. QUALIFICATIONS (25 points) of the firm and the staff that will be assigned to the contract.

3. UNDERSTANDING OF THE REQUIREMENT (20 points) and the ability to provide the services as described.

4. REFERENCES (10 points) including applicable past work with the Unified Government of

Athens-Clarke County.

6. CONTRACTOR FURNISHED EQUIPMENT (10 points) including adequacy and relevancy for the performance of the requirements of the contract.

Cost/Price (10 points) Assesses whether the price is reasonable and in concert with industry standards. For the purpose of pricing this contract, day shift shall consist of hours worked between 7am and 7pm. Night shift shall consist of hours worked between 7pm and 7am.

PROPOSAL EVALUATION AND CONTRACT AWARD

Athens-Clarke County intends to evaluate proposals and award a contract without discussions with Proposers. Therefore, the Proposer’s initial proposal should contain the Proposer’s best terms from a price and technical standpoint. Athens-Clarke County reserves the right to conduct discussions if the government later determines them to be necessary.

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SECTION V – PROPOSAL FORMS

A: PROPOSAL FORM

Proposal of___________________________________________________________

(Hereinafter called "Proposer"), organized and existing under the laws of the State of

__________________________, doing business as ________________________________*.

In compliance with your RFP, the Proposer hereby proposes and agrees to perform and furnish all work for the requirement known as RFP #27007 On-Site Security Services Task Order Contract in strict accordance with the Proposal Documents, within the time set forth therein, and at the price proposed.

By submission of this Proposal, the Proposer certifies, and in the case of a joint Offer, each party thereto certifies as to its own organization that:

1. The Proposer has examined and carefully studied the Proposal Documents and the Addenda, receipt of all of which is hereby acknowledged at Section V-B.

2. The Proposer agrees that this proposal may not be revoked or withdrawn after the time set for the opening of proposals but shall remain open for acceptance for a period of sixty (60) days following such time.

Company:

Contact:

Address:

Phone: Fax

Email:

By checking this box, I acknowledge that I have read all insurance requirements and will meet requirements listed in RFP #27007 On-Site Security Services Task Order Contract if awarded.

Authorized Representative/Title (print or type)

Authorized Representative (Signature)

Date

MANDATORY SUBMITTAL

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B: ADDENDA ACKNOWLEDGEMENT

The Proposer has examined and carefully studied the Specifications and the following Addenda, Receipt of all of which is hereby acknowledged:

Addendum No.

dated

Acknowledgement

Initial

Proposers must acknowledge any issued addenda. Proposals which fail to acknowledge the Proposer’s receipt of any addendum will result in the rejection of the proposal if the addendum contained information which substantively changes the Owner’s requirements.

Company Name (printed):

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C: GEORGIA SECURITY & IMMIGRATION COMPLIANCE (GSIC) AFFIDAVIT

The Unified Government of Athens-Clarke County and Contractor agree that compliance with the requirements of O.C.G.A. § 13-10-91, as amended, and Rule 300-10-1-.02 of the Rules of the Georgia Department of Labor are conditions of this Agreement for the physical performance of services.

The Contractor further agrees that its compliance with the requirements of O.C.G.A. § 13-10-91, as amended, and DOL Rule 300-10-1-.02 is attested to on the executed Contractor Affidavit and Agreement attached hereto.

If employing or contracting with any subcontractor(s) in connection with this Agreement, Contractor further agrees:

(1) To secure from the subcontractor(s) an affidavit attesting to the subcontractor’s compliance with O.C.G.A. § 13-10-91, as amended, and DOL Rule 300-10-1-.02; such affidavit being in the form attached hereto; and

The failure of Contractor to supply the affidavit of compliance at the time of execution of this Agreement and/or the failure of Contractor to continue to satisfy the obligations of O.C.G.A. § 13-10-91, as amended, and DOL Rule 300-10-1-.02 as set forth in this Agreement throughout the contract period shall constitute a material breach of the contract. Upon notice of such breach, Contractor shall be entitled to cure the breach within ten days, upon providing satisfactory evidence of compliance with the terms of this Agreement and State law. Should the breach not be cured, Athens-Clarke County shall be entitled to all available remedies, including termination of the contract and damages.

SEE AFFIDAVIT ON FOLLOWING PAGE

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C: CONTRACTOR AFFIDAVIT & AGREEMENT UNDER O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, as amended, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of The Unified Government of Athens-Clarke County, Georgia, has registered with, is authorized to use, and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the provisions and deadlines established in O.C.G.A. § 13- 10-91, as amended.

Furthermore, the undersigned will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization Company Identification Number Date of Authorization

Name of Contractor: _______________________________________________________________

Name of Project: _______________________________________________________________

Name of Public Employer: The Unified Government of Athens-Clarke County

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ____, ___________, 202__ in _______________________, _____________________.

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE

____ DAY OF ____________, 202_

Notary Public My Commission Expires:

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SECTION VII DOCUMENTS CHECKLIST:

PROPOSAL DOCUMENTS CHECKLIST:

1. Cover Letter

2. Table of Contents

3. Business Information

4. Qualifications and Experience

5. References/Reference Projects

6. Financial Information and Documentation

7. Contractor Provided Equipment

8. Other Relevant Information

MANDATORY PROPOSAL FORMS (SECTION V) Proposer must complete, execute and include with the proposal the following mandatory documents:

A. Proposal form

B. Acknowledgement of Addenda

C. Georgia Security & Immigration Compliance (GSIC) Act Affidavit

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ATTACHMENT A

What Your Business Needs to Know about Georgia’s E- Verify Requirements

(Effective July 1, 2013) E-Verify Contractor Requirements Georgia law, O.C.G.A. § 13-10-91, requires all businesses that contract with a public employer for labor or services by bid or by contract in which the labor or services exceed $2499.99 to sign an affidavit attesting that they are registered for and use E-Verify unless 1) the contractor has no employees (in which case they must present an approved state issued identification card/drivers’ license from an approved state as provided on the Attorney General’s website ) or, 2) the contract is with an individual licensed under Title 26, Title 43, or the State Bar of Georgia who is in good standing and that individual is performing that service. Anyone your business subcontracts with for labor and services, as well as the subcontractors of your subcontractors, in furtherance of that contract is also subject to this requirement. E-Verify Contractor, Subcontractor, and Sub- Subcontractor affidavits can be found here.

E-Verify Private Employer Requirements Georgia law, O.C.G.A. § 36-60-6, requires all businesses, with more than 10 employees that are seeking an occupation tax certificate/business license or other document required to operate a business with a county or city to sign an affidavit attesting that they are registered for and use…