RFP 27_03 City of Mableton Household Hazardou.pdf

City of Mableton Household Hazardous Waste Collection Events

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Request for Proposal RFP 27-04

Procurement Schedule of Events

RFP Event Information Date Time RFP Issued 08.13.2026 02:00 PM EST Questions Due 08.20.2026 02:00 PM EST Addendum Issued (if any) 08.27.2026 02:00 PM EST Proposals Due: 09.11.2026 02:00 PM EST Evaluation Deadline: 09.24.2026 02:00 PM EST Interviews/BAFO, if requested TBD TBD Notice of Intent to Award (NOIA) TBD TBD Mayor Council Consideration TBD TBD

Notice to Proposers The following schedule of events is provided for informational purposes only and is subject to change at the sole discretion of the City of Mableton. Respondents shall not contact elected officials, evaluators, or other City personnel regarding this solicitation unless specifically authorized in writing. Any revisions to this solicitation shall be made by written addendum and posted on the Georgia Procurement Registry (GPR). Final contract award is subject to approval by the Mayor and City Council.

The City of Mableton is soliciting proposals from qualified and experienced household hazardous waste contractors to provide comprehensive collection and management services for two resident-only Household Hazardous Waste (HHW) collection events. The selected contractor will be responsible for event planning, mobilization, staffing, site operations, waste identification and handling, regulatory documentation, transportation, recycling, treatment, The schedule below establishes the City’s anticipated procurement sequence. The City may revise the schedule by written addendum. Respondents are responsible for monitoring the Georgia Procurement Registry (GPR) for updates.

Page 2 | 25 and lawful disposal of all accepted materials.

The events are scheduled for Saturday, December 5, 2026, and Saturday, April 24, 2027. The December event will also include the collection of fats, oils, and grease (FOG) to address increased disposal needs associated with holiday cooking. Each event is anticipated to operate for approximately four hours at a City designated location within Mableton.

The City’s planning assumptions are informed by its June HHW event, which collected approximately 15,383 pounds of material at an all-inclusive cost of approximately $24,000.

Based on this experience and anticipated participation, the City has established a combined planning baseline of approximately 36,000 pounds, or 18,000 pounds per event, and an anticipated combined budget of $50,000 to $70,000. These figures are provided for planning purposes and do not constitute guaranteed quantities or expenditures.

The selected contractor shall furnish all qualified personnel, supervision, equipment, vehicles, containers, packaging materials, labels, personal protective equipment, spill-response resources, permitted downstream facilities, regulatory documentation, and reporting required to conduct both events safely, efficiently, and in compliance with all applicable federal, state, and local requirements.

Throughout each event, the contractor shall actively monitor estimated material weights and associated costs, maintain sufficient staffing and operational capacity to unload at least two vehicles simultaneously, and promptly notify the City if projected costs may approach the authorized not-to-exceed amount. The contractor shall prioritize recycling, beneficial reuse, and other environmentally responsible disposition methods whenever technically and legally feasible and shall restore the event site to a condition equal to or better than its pre-event condition.

The City will be responsible for event promotion, resident registration, residency verification, traffic-control barriers, directional signage, and City or volunteer personnel supporting activities outside the contractor-controlled unloading, processing, and staging areas.

Intent to Submit a Proposal Interested firms intending to submit a proposal in response to this Request for Proposals (RFP) shall notify the City of their intent by sending an email to purchasing@mableton.gov. The email shall advise the Procurement Manager of the firm's intent to submit a proposal for this solicitation.

Upon receipt of the notification, the Purchasing Division will acknowledge the firm's intent and provide the official RFP package and any applicable procurement information within twenty-four (24) business hours. Only firms that have notified the Purchasing Division of their intent to submit a proposal and have received the official solicitation package from the City of Mableton Purchasing Division will be eligible to submit a proposal.

mailto:purchasing@mableton.gov

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Proposal Submission Requirements All proposals and Addendums shall be submitted electronically on a USB flash drive (Jump Drive). Electronic files must be searchable, unencrypted, and free of password protection.

Respondents must also acknowledge all issued addenda in the completed Proposal Letter and Certification. Paper proposals will NOT be accepted. Email submissions will NOT be accepted under any circumstances.

Each USB flash drive shall be enclosed in a sealed package clearly labeled with:

● Firm Name

● Firm Address

● Solicitation Number: (RFP 27-04)

● Project Title: City of Mableton Household Hazardous Waste Collection Events

Proposals shall be mailed to:

City of Mableton – Procurement Division Finance Department P.O Box #104 5284 Floyd RD SW Mableton, GA 30126

Proposal Due Date: 09.10.2026 Time: 2:00 PM Eastern Time

Late proposals will not be accepted. Extensions will not be honored.

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Questions Regarding Solicitation To ensure a fair and transparent procurement process, telephone calls regarding this solicitation will not be accepted. All questions, requests for clarification, or interpretation must be submitted in writing to the City of Mableton Purchasing Division no later than 08.20.2026, at 12:00 PM Eastern Time.

▪ Addenda: All solicitation updates, clarifications, corrections, and addenda will be posted on the Georgia Procurement Registry (GPR). It is the sole responsibility of each proposer to monitor the GPR and acknowledge all addenda in its proposal.

Proposal Deadline No proposal submission extensions will be granted. Proposers are solely responsible for ensuring their proposal is received by the Purchasing Division prior to the stated deadline.

Business License Requirements Respondents are NOT required to possess a City of Mableton business license at the time of proposal submission. A current business license issued by another municipality, county, or state is acceptable for purposes of submitting a proposal. If awarded a contract, the successful proposer shall comply with all applicable City of Mableton licensing and registration requirements prior to contract execution, if required by law or City ordinance.

Vendor Registration and Required Documents Prospective vendors are encouraged to review the City's vendor requirements by visiting:

www.mableton.gov. Navigate to: Finance → Procurement → How to Become a Vendor. This webpage provides detailed information regarding the documents and forms that may be required if your firm is selected for award, including, but not limited to:

▪ Vendor Registration Forms

▪ W-9

▪ Certificate of Insurance (COI)

▪ E-Verify Affidavit (where applicable)

▪ O.C.G.A. § 50-36-1 Contractor Affidavit (where applicable)

▪ Business License Documentation

▪ Other required compliance documents

Submission of these documents is generally required only from the successful proposer(s) prior to contract execution unless otherwise stated in the solicitation.

http://www.mableton.gov/

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PROPOSAL LETTER

We propose to furnish and deliver all the deliverables and services named in the attached Request for Proposal (RFP). The price or prices offered herein shall apply for the period stated in the RFP. We further agree to strictly abide by all the terms and conditions contained in the City of Mableton Vendor Manual as modified by any attached special terms and conditions, all of which are made a part hereof. Any exceptions are noted in writing and included with this bid.

It is understood and agreed that this statement of Proposal and proposal constitutes an offer, which when accepted in writing by the Purchasing Division, City of Mableton, and subject to the terms and conditions of such acceptance, will constitute a valid and binding contract between the undersigned and the City of Mableton.

It is understood and agreed that we have read the City’s specifications shown or referenced in the RFP and that this statement is made by the provisions of such specifications. By our written signature on this proposal, we guarantee and certify that all items included in this statement meet or exceed all such City specifications. We further agree, if you awarded a contract, to deliver goods and services which meet or exceed the specifications. The City of Mableton reserves the right to reject any or all offers, waive technicalities, and informalities, and to make an award in the best interest of the city. It is understood and agreed that this statement of Proposal and proposal shall be valid and held open for a period of sixty (60) days from the opening date.

Additionally, the proposer certifies compliance with the applicable provisions of the Official Code of Georgia Annotated (O.C.G.A.) Title 13, which governs public contracts, and Title 50, Chapter 5, which addresses procurement and bidding processes for public entities in the State of Georgia. The proposer acknowledges that any violation of these statutes may result in disqualification from future contracts and potential legal penalties.

Furthermore, the proposer acknowledges compliance with O.C.G.A. § 45-10-20 et seq., which prohibits conflicts of interest in public contracting and ensures that no public officer or employee has a direct financial interest in the contract. The proposer also certifies adherence to Georgia’s Illegal Immigration Reform and Enforcement Act of 2011 (O.C.G.A. § 13-10-91), confirming that the proposer and all subcontractors have registered and participated in the federal E-Verify program to verify employment eligibility.

PROPOSAL SIGNATURE AND CERTIFICATION

(Proposer to sign and return) I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a proposal for the same materials, supplies, equipment, or services and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of State and Federal Law and can result in fines, prison sentences, and civil damage

Page 6 | 25 awards. I agree to abide by all conditions of the proposal and certify that I am authorized to sign this proposal for the proposer.

I further certify that the provisions of the Official Code of Georgia Annotated, Sections 45-10- 20 et seq. have not been violated and will not be violated in any respect throughout the contract.

Authorized Signature Date

Name Company Name Here

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Table of Contents

RFP 27-04 and Procurement Schedule of Events Page 1

Notice to Proposers Page 1-2

Intent to Submit Proposal Instructions Page 2

Proposal Submission Requirements Page 3

Questions Regarding Solicitation Page 4

Proposal Letter and Certification Page 5-6

Purpose and Background Page 8

Project Objectives and Guiding Principles Page 8-9

Scope of Services Page 9-10

Deliverables and Acceptance Page 11

Project Governance and Responsibilities Page 12

Schedule and Contract Term Page 12-13

Proposal Submission Requirements Page 13

Evaluation and Selection Page 14

Cost Proposal Page 15

Contractual and Regulatory Requirements Page 15-16

Reservations, Public Records, and Protests Page 16-17

Exhibits and Required Forms Page 17-24

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City of Mableton

Request for Proposal (RFP) 27-04

City of Mableton Household Hazardous Waste Collection Events

RFP No. 27-04

Section 1: Purpose and Background

1.1 Purpose

The City invites qualified firms with demonstrated experience in household hazardous waste collection events to submit proposals for two resident-only HHW collection events. The contractor will be responsible for compliant planning, collection, identification, segregation, packaging, loading, transportation, recycling, reuse, treatment, disposal, documentation, and reporting.

1.2 Event Program

Event 1: will occur on Saturday, December 5, 2026, and includes HHW plus fats, oils, and grease (FOG). Event 2: will occur Saturday, April 24, 2027, and includes HHW. Each event is expected to operate for approximately four hours at a City designated site.

1.3 Planning Assumptions

✦ Approximately 200 to 300 vehicles or households per event.

✦ Combined baseline volume of 36,000 pounds, approximately 18,000 pounds per event.

✦ Combined anticipated budget of $50,000 to $70,000, inclusive of mobilization and all required services.

✦ FOG collection applies only to the December event.

✦ Quantities are planning estimates and are not guaranteed.

Section 2: Project Objectives and Guiding Principles

2.1 Objectives

✦ Conduct two safe, efficient, resident-focused collection events with minimal vehicle delay.

✦ Maintain full compliance with applicable environmental, transportation, worker-safety, and hazardous-material requirements.

✦ Maximize recycling, beneficial reuse, and fuel blending before treatment, incineration, or land disposal.

✦ Provide complete, auditable weight, manifest, facility, recycling, disposal, incident, and cost documentation.

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✦ Monitor event weights and costs so the City can remain within the authorized not-to-exceed amount.

2.2 Guiding Principles

Principle Application

Safety first Protect residents, workers, volunteers, the site, and the public through trained personnel, PPE, segregation, spill control, and emergency procedures.

Legally compliant

Maintain permits, licenses, manifests, vehicle compliance, facility approvals, and required records.

Environmentall y responsible

Prioritize recycling, beneficial reuse, and fuel blending before treatment, incineration, or land disposal.

Operationally efficient

Process at least two vehicles simultaneously and coordinate promptly with City traffic and residency functions.

Cost controlled Track estimated quantities and cost throughout each event; obtain written approval before exceeding the authorized amount.

Transparent Provide itemized pricing and complete final disposition documentation.

Section 3: Scope of Services

The following scope establishes the minimum requirements for both events. The contractor shall provide all labor, supervision, equipment, containers, supplies, vehicles, permits, downstream facilities, and documentation necessary for complete performance.

3.1 Task 0: Project Initiation and Management

✦ Attend a kickoff meeting and site walk-through for each event.

✦ Confirm points of contact, site layout, operating hours, vehicle flow, staffing, equipment, waste streams, documentation, escalation, and cost-control procedures.

✦ Provide a detailed event work plan at least 21 calendar days before each event.

3.2 Pre-Event Planning and Mobilization

✦ Submit an event-specific operations plan, staffing plan, health and safety plan, emergency response plan, spill-prevention procedures, severe-weather procedures, and list of downstream facilities.

✦ Provide current permits, registrations, licenses, certificates of insurance, employee training documentation, emergency contacts, and vehicle information.

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✦ Coordinate containers, packaging, labeling, supplies, scales or weight methods, and transportation capacity for approximately 18,000 pounds per event.

✦ Provide dedicated receiving containers and equipment for FOG during the December event.

3.3 Event Setup and Site Controls

✦ Arrive with sufficient time to complete setup before the public opening.

✦ Establish contractor-controlled unloading, identification, segregation, packaging, staging, spill control, and loading areas.

✦ Coordinate the operational interface with City staff responsible for registration, residency verification, traffic barriers, and directional signage.

3.4 Collection and Processing Operations

✦ Provide qualified chemists, technicians, drivers, laborers, and supervisors in sufficient numbers to process at least two vehicles simultaneously.

✦ Residents should remain in their vehicles unless directed otherwise for safety. Contractor staff should remove accepted material from vehicles.

✦ Identify, segregate, inventory, package, label, manifest or document, stage, and load all accepted materials. Non-acceptable materials shall remain in the resident’s vehicle.

✦ Maintain safe separation of incompatible materials and follow applicable containers, labeling, placarding, and transport requirements.

✦ Monitor estimated weights and costs throughout the event and promptly notify the City when the authorized amount may be approached.

3.5 Waste Management Hierarchy and Disposal

✦ Use recycling as the preferred disposition method when technically and legally feasible.

✦ Use beneficial reuse or fuel blending as the second preference, followed by treatment, permitted incineration, and permitted land disposal as a last option.

✦ Use properly permitted receiving, recycling, treatment, storage, and disposal facilities.

✦ The proposal shall identify anticipated disposition methods and downstream facilities by waste stream.

3.6 Transportation and Regulatory Responsibility

✦ Transport all material in properly licensed, permitted, marked, and insured vehicles using qualified drivers.

✦ Assume custody and responsibility for accepted material at the point of receipt and serve as generator for regulatory purposes where legally permissible.

✦ Comply with applicable RCRA, EPA, U.S. Department of Transportation, Georgia EPD, TSCA, CERCLA, SARA, OSHA, and local requirements.

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✦ Immediately notify the City of spills, releases, injuries, regulatory contacts, transportation incidents, or other material events and provide a written incident report within 24 hours.

3.7 Demobilization and Site Restoration

✦ Load and remove all collected materials, containers, supplies, and equipment.

✦ Clean the work area and restore the site to as good as or better condition than before setup.

Section: 4 Deliverables and Acceptance

4.1 Minimum Deliverables

Deliverable Minimum Content Required Format

Event Work Plan

Operations, staffing, safety, emergency response, spill prevention, weather, site layout, vehicle flow, equipment, facilities, contacts.

Searchable PDF

Pre-Event Compliance Package

Permits, licenses, registrations, insurance, training, vehicles, downstream facilities.

Searchable PDF

On-Site Weight Estimate Estimated total HHW and FOG weight before contractor departure. Written/electronic summary

Shipping and Regulatory Records

Manifests, bills of lading or shipping papers, scale tickets, facility documentation.

Searchable PDF

Recycling and Disposal Certificates

Final disposition by waste stream and facility. Searchable PDF

Final Event Report Participants, weights by stream, disposition, diversion, incidents, lessons learned, and final cost.

PDF and editable source

Itemized Invoice Authorized line items, quantities, unit rates, event total, and supporting documents.

PDF

4.2 Review and Acceptance Procedure

✦ The contractor shall submit an estimated total weight before leaving each event site.

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✦ The contractor shall submit complete post-event records and the final report within 30 calendar days after each event.

✦ The City will review the submission and provide consolidated comments or written acceptance.

✦ The contractor shall correct incomplete, inaccurate, or nonconforming documentation without additional charge.

✦ Invoice payment or informal use does not constitute acceptance of incomplete deliverables.

4.3 Deliverable Standards

✦ Use consistent waste-stream names, units, facility names, dates, and document identifiers.

✦ Clearly distinguish estimated on-site weights from final facility or scale-ticket weights.

✦ Provide searchable electronic documents and organized file names.

Section: 5 Project Governance and Responsibilities

5.1 Contractor Responsibilities

✦ Designate one project manager with authority to coordinate the team and commit contractor resources.

✦ Provide the personnel, vehicles, equipment, materials, and downstream capacity stated in the accepted proposal.

✦ Promptly disclose schedule, staffing, facility, safety, regulatory, cost, or capacity risks.

✦ Obtain prior written City approval before material subcontractor or key-personnel changes.

5.2 City Responsibilities

✦ Designate a project manager and authorized on-site representative.

✦ Provide the event site, registration, advertising, residency verification, traffic-control barriers, direction signage, and City/volunteer staffing outside the contractor processing area.

✦ Provide registration counts and available operational information before each event.

✦ Provide timely decisions and written approval for authorized changes.

5.3 Governance and Decision Rights

✦ The kickoff meeting will confirm operational authority, communications, escalation, documentation, and change-control procedures. Only the City’s authorized contracting representative may approve changes affecting price, scope, or contract terms.

Section: 6 Schedule and Contract Term

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6.1 Event Dates

✦ Event 1: Saturday, December 5, 2026, including HHW and FOG.

✦ Event 2: Saturday, April 24, 2027, including HHW.

6.2 Minimum Milestones

Milestone Target

Kickoff and initial site coordination

Within 10 business days after notice to proceed

December event work plan

At least 21 calendar days before December 5, 2026

December final report and records

Within 30 calendar days after the event

April event work plan (Final report and records)

At least 21 calendar days before April 24, 2027

6.3 Contract Term

The anticipated performance period begins upon execution and continues through June 30, 2027, or final acceptance of all post-event documentation, whichever is later. Any continuation across calendar years is subject to appropriation and applicable Georgia law.

Section: 7 Proposal Submission Requirements

7.1 General Instructions

✦ Submit a complete, concise, and responsive proposal in the order listed below.

✦ Use the legal name of the contracting entity consistently and identify all subcontractors.

✦ Clearly identify assumptions, exceptions, exclusions, minimum charges, and price adjustments.

✦ Proposals must remain valid for at least 120 calendar days after the due date.

7.2 Required Proposal Organization

Section Required Content

1. Proposal Letter and Certification Authorized signature; addenda acknowledgment; legal entity; primary contact.

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2. Executive Summary and Project Understanding

Understanding of two event scope, risks, service priorities, and proposed value.

3. Firm and Team Qualifications Experience, organization, key personnel, licenses, permits, training, capacity, and subcontractors.

4. Comparable Experience At least three comparable HHW collection events, preferably public sector, within five years.

5. Technical Approach Planning, setup, unloading, identification, packaging, labeling, loading, transportation, cleanup, safety, and contingencies.

6. Regulatory and Environmental Management

Generator role, permits, manifests, transportation, facilities, incident response, disposition, and compliance record.

7. Staffing, Equipment, and Logistics

Staffing plan, simultaneous vehicle capacity, equipment, containers, vehicles, mobilization, and backup resources.

8. Waste Management Hierarchy Disposition methods and downstream facilities by waste stream.

9. Project Management and Schedule

Coordination, milestones, communications, reporting, cost monitoring, and risk management.

10. Cost Proposal Completed cost form with event totals, unit rates, assumptions, adjustments, and combined not-to-exceed total.

11. References and Required Forms

Three references; affidavits; certifications; licenses;

insurance evidence; other required documents.

7.3 Financial and Operational Capacity

The City may request evidence of financial stability, insurance capability, staffing availability, workload, emergency resources, vehicle capacity, downstream facility capacity, and authority to conduct business.

Section: 8 Evaluation and Selection

8.1 Evaluation Criteria

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Evaluation Criterion Maximum Points

Firm qualifications and relevant experience 25

Technical approach and operational plan 20

Regulatory compliance and environmental management

Waste management hierarchy and disposal methods

Event logistics and staffing capacity 15

Cost proposal 10

TOTAL POSSIBLE SCORE 100

8.2 Evaluation Process and Interviews

The City will review proposals for responsiveness and responsibility. An evaluation committee will score responsive proposals using the published criteria.

✦ The City may request clarifications, conduct reference checks, verify information, hold interviews, request presentations, and invite best and final offers.

✦ The City may negotiate scope, schedule, price, terms, and staffing with the highest-ranked respondent.

✦ Selection or notice of intended award does not create a contract. Work may begin only after required approvals, contract execution, compliance review, and written notice to proceed.

8.3 Best Value

✦ Award, if made, will be to the responsive and responsible proposer offering the best value to the City. The lowest price will not necessarily receive the award.

Section: 9 Cost Proposal

9.1 Pricing Instructions

✦ Provide separate not-to-exceed pricing for each event and a combined not-to-exceed total.

✦ Provide unit rates and estimated extended prices for each waste stream and service line.

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✦ Unit prices must include labor, supervision, equipment, containers, PPE, packaging, labeling, loading, transportation, fuel, environmental fees, recycling, treatment, disposal, documentation, overhead, and profit.

✦ Identify minimum charges, fuel or environmental adjustments, exclusions, assumptions, and prompt-payment discounts.

✦ Quantities are estimates, not guarantees. No charge outside the executed agreement is authorized without prior written approval.

✦ See Exhibit E.

Section: 10 Contractual and Regulatory Requirements

10.1 Professional Services Agreement

The selected proposer will execute the City’s approved agreement. The final agreement will incorporate the accepted scope, schedule, compensation, insurance, compliance, records, indemnification, termination, and other required terms.

10.2 Compliance

✦ Comply with applicable federal, state, and local environmental, hazardous-material, transportation, worker-safety, licensing, and procurement requirements.

✦ Maintain required business registrations, permits, licenses, vehicle authorizations, professional qualifications, and downstream facility approvals.

✦ Comply with E-Verify, non-discrimination, ethics, conflict-of-interest, debarment, public records, and record-retention requirements.

10.3 Insurance

✦ Before contract execution, provide certificates meeting the City’s requirements, including commercial general liability, automobile liability, workers’ compensation/employer’s liability, and pollution/environmental liability. Professional liability may be required if applicable to the final scope.

10.4 Ownership and Documentation

After payment, project-specific reports and documentation prepared for the City will become City property, subject to applicable law and third-party restrictions.

10.5 Records, Audit, and Retention

Maintain complete event, cost, subcontract, transportation, facility, incident, and disposition records for the period stated in the agreement and make them available for authorized review or audit.

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10.6 Invoicing and Payment

Invoices must be itemized by event, service, quantity, unit rate, and extended amount and supported by required records. Payment is subject to acceptance and the Georgia Prompt Pay Act.

10.7 Data Security and Privacy

✦ Use reasonable safeguards for resident registration information or other City data received in connection with the events and report suspected loss or unauthorized access promptly.

Section 11: Reservations, Public Records, and Protests

11.1 City Reservations

✦ To the extent permitted by law, the City may reject any or all proposals, waive nonmaterial informalities, request clarification, verify information, negotiate, request best and final offers, cancel, or re-advertise the solicitation.

11.2 Proposal Status and Public Records

✦ Proposals are subject to the Georgia Open Records Act. Proposers must identify material claimed as exempt and provide the legal basis; the City makes the final disclosure determination.

11.3 Protests

A protest must comply with City purchasing policy and be submitted in writing within five business days after the Notice of Intent to Award or protested action. It must identify the solicitation, protester, factual and legal grounds, and requested remedy.

11.4 No Obligation Until Execution

No oral statement, selection notice, negotiation, purchase request, or draft agreement binds the City. The City is obligated only after approval and execution by authorized representatives.

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Procurement Schedule of Events

RFP Event Information Date Time RFP Issued 08.13.2026 02:00 PM EST

Questions Due 08.20.2026 02:00 PM EST

Addendum Issued (if any) 08.27.2026 02:00 PM EST

Proposals Due: 09.10.2026 02:00 PM EST

Evaluation Deadline: 09.24.2026 02:00 PM EST

Interviews/BAFO, if requested TBD TBD

Notice of Intent to Award (NOIA) TBD TBD

Mayor Council Consideration TBD TBD

The following exhibits and required compliance documents shall be completed and submitted as directed by the solicitation. The Cost Proposal in Exhibit E shall be included with the proposal.

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Contractor(s) Name: Address:

By executing this affidavit, the undersigned individual or entity certifies compliance with O.C.G.A. § 13-10-91 by affirmatively stating that the individual, firm, or corporation is registered with, authorized to participate in, and actively participating in the federal work authorization program commonly known as E-Verify, in accordance with all applicable provisions of Georgia law. The undersigned further certifies that it shall maintain participation in the E-Verify program for the duration of any contract awarded by the City of Mableton and shall contract for the physical performance of services only with subcontractors that are in compliance with O.C.G.A. § 13-10-91.

Prior to any subcontractor performing work under the contract, the Contractor shall obtain a properly executed

Contractor Affidavit from each subcontractor as required by law.

The Contractor further agrees to maintain documentation evidencing such compliance and shall provide copies of all required subcontractor affidavits and verification records to the City of Mableton within three (3) business days of contract award or within three (3) business days of retaining any subcontractor during the term of the contract, whichever occurs later. Failure to comply with these requirements may constitute grounds for contract termination or other remedies available under applicable law and the terms of the contract.

E Verify TM Company Identification Number Date of Authorization

BY: Authorized Officer or Agent Date (Name of Person or Entity)

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE

[NOTARY SEAL]

DAY OF , 20

Notary Public

My Commission Expires:

* or any subsequent replacement operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-60

End of Exhibit A

EXHIBIT A

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT

AFFIDAVIT

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By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with (name of contractor) on behalf of (name of public employer) has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in

O.C.G.A. § 13-10-91. Furthermore, the undersigned subcontractor will continue to use the federal work authorization program throughout the contract period, and the undersigned subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the subcontractor with the information required by O.C.G.A.§ 13-10-91(b).

Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a sub-subcontractor to the contractor within five business days of receipt. If the undersigned subcontractor receives notice that a sub- subcontractor has received an affidavit from any other contracted sub-subcontractor, the undersigned subcontractor must forward, within five business days of receipt, a copy of the notice to the contractor. Sub-contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization

Name of Subcontractor Name of Public Employer

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE

DAY OF , 20 [NOTARY SEAL]

Notary Public

My Commission Expires:

End of Exhibit B

EXHIBIT B

SUBCONTRACTOR AFFIDAVIT

UNDER O.C.G.A. § 13-10-91(b)(3)

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The undersigned bidder or agent, being duly sworn on oath, says that he/she has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to include anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding.

Bidder/Agent further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission, or thing of value on account of such sale.

OATH AND AFFIRMATION

I HEREBY AFFIRM UNDER THE PENALTIES FOR PERJURY THAT THE FACTS AND INFORMATION CONTAINED IN

THE FOREGOING BID FOR PUBLIC WORKS ARE TRUE AND CORRECT.

Dated this day of , 20

(Name of Organization) (Title of Person Signing)

(Signature) (Bid Number)

ACKNOWLEDGEMENT

STATE OF___________ ) COUNTY OF ______)

Before me, a Notary Public, personally appeared the above name and swore that the statements contained in the foregoing document are true and correct.

Subscribed and sworn to me this ______day of________ , 20____.

(Notary Public Signature) (Notary Commission Expires)

End of Exhibit C

EXHIBIT C

NON-COLLUSION AFFIDAVIT

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The undersigned certifies that the provisions of Code Sections 50-24-1 through 50-24-6 of the Official Code of Georgia Annotated, relating to the “Drug-free Workplace Act”, have been complied with in full. The undersigned further certifies that:

(1) A drug-free workplace will be provided for the Service Provider’s employees during the performance of the Contract; and

(2) Each Service Provider who hires a subcontractor to work in a drug-free workplace shall secure from the subcontractor the following written certification:

“As part of the subcontracting agreement with (Service Provider),____________________________(subcontractor) certifies to the Service Provider that a drug-free workplace will be provided for the subcontractor’s employees during the performance of this Contract pursuant to paragraph (7) of the subsection (b) of Code Section 50-24-03.”

Also, the undersigned further certifies that he/she will not engage in the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana during the performance of the Contract.

Company Name

BY: Authorized Officer or Agent Date (Service Provider Signature)

Title of Authorized Officer or Agent of Service Provider

Printed Name of Authorized Officer or Agent

End of Exhibit D

EXHIBIT D

DRUG-FREE WORKPLACE

Page 23 | 25

Item Waste Description

Primary Method of Disposal

Estimated Quantity

Price per Pound* Total Price

Base: Oil-based paint, stains, thinners and paint strippers, solvents and varnishes, wood preservatives

3,000 - 5,000

1a Aerosol/spray paint 500 - 1,000 2 Latex & Water-based Paint 10,000 - 15,000

Mercury: Mercury salts and elemental mercury thermometers, thermostats, and other mercury-containing items

10-30

3a Fluorescent bulbs and ballasts 200 - 400

Lawn care products: Poisons, insecticides, weed killer, and pesticides; aerosol/spray pesticides

1,500 - 3,000

Automotive Products: Engine degreaser, brake fluid, transmission fluid, etc.

1,000 - 2,500

5a Holiday FOG (December 5 event only):

Cooking oils, fats, and kitchen grease 1,000 - 2,500

6 Cleaners, corrosives, spot removers, acids, and bases 600 - 1,200

6a Oxidizers 50 - 100

Flammables: Lighter fluid and waste fuels (kerosene, gasoline, diesel, etc.);

flammable solids

1,000 - 3,000

8 Batteries: Household and rechargeable 300 - 800

9 Propane (camp size) 400 - 600 10 Fire extinguishers 400 - 600

Mobilization charges, including all labor, equipment, supplies, insurance, and/or additional charges.

Lump sum

TOTAL PRICE

EXHIBIT E

COST SCHEDULE/FEES

Page 24 | 25

* Collection, handling, transportation, and disposal. Actual price will be based on actual quantities multiplied by the quoted unit price.

Primary method of disposal examples: recycle, reuse/fuel blend, treatment, incineration, or landfill.

Attach appropriate supporting documentation.

Date: __________________________ Company: ______________________________________________ Name and Title of Person Authorized to Sign: ________________________________________________________

Signature: ________________________________________________________

End of Exhibit E

Page 25 | 25

This checklist is provided for convenience and does not replace any solicitation requirement.

☐ Proposal delivered to the correct location before the deadline

☐ Outer package identifies RFP title/number and respondent

☐ Required printed and electronic copies included

☐ Electronic files are searchable, readable, and not password-protected

☐ Proposal Letter and Certification signed

☐ All addenda acknowledged

☐ Firm/team qualifications and three comparable HHW references included

☐ Detailed technical approach addresses both events and every required service

☐ Regulatory, safety, transportation, and environmental approach included

☐ Staffing, equipment, vehicle capacity, and contingency resources included

☐ Project management plan and event schedule included

☐ Exhibit E cost proposal, event totals, and unit rates completed

☐ Subcontractors, downstream facilities, conflicts, assumptions, exceptions, and exclusions disclosed

☐ E-Verify affidavit(s) completed as required

☐ Non-Collusion Affidavit notarized

☐ Drug-Free Workplace Certification signed

☐ W-9, business license information, and insurance evidence included if required

☐ Authorized signer and contact information verified

End of Exhibit F

EXHIBIT F

SUBMISSION CHECKLIST

Final Review: Confirm all bracketed fields, dates, submission quantities, insurance limits, legal forms, protest deadlines, and approval language before public issuance. If any conflict exists, the final posted addendum controls.