REQUEST FOR PROPOSAL

TABOR PUMP STATION - PUMP AND

ELECTRICAL IMPROVEMENTS

CITY OF BRYAN PROJECT NO. 611-D6-2423

RFP NO. 27-003

PREPARED BY:

CDM Smith

CITY OF BRYAN

ENGINEERING DEPARTMENT

Proposal Opening Via Zoom November 3, 2026 @ 2:00 p.m.

OCTOBER 2026

TBPE FIRM REGISTRATION NO. F-3043

8310-1 N Capital of Texas Hwy., Suite 250

Austin, TX 78731 tel 512-346-1100 fax 512-345-1483

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CDM SMITH PROJECT NO. 2381-298849

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Certifications

TBPE FIRM REGISTRATION NO. F-3043

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© 2026 CDM Smith 2381-298849 All Rights Reserved September 2026

Tabor Pump Station - Pump and Electrical Improvements

City of Bryan, Texas

Table of Contents

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Bid Set

CONTRACT DOCUMENTS AND SPECIFICATIONS

FOR

TABOR PUMP STATION – PUMP AND ELECTRICAL IMPROVEMENTS

CITY PROJECT NO. D62423

RFP NO. 26-035

Table of Contents

Request For Competitive Sealed Proposals

Disclosure Requirements

Additional Certifications

Anticipated Schedule of Events

Project Scope, Budget and Completion Date

Proposal Pages (return this section with proposal)

Statement of Proposer’s Qualifications (return this section with proposal)

Special Provisions

CITY OF BRYAN STANDARD SPECIFICATIONS

(STANDARD SPECIFICATIONS ARE NOT INCLUDED BUT ARE MADE PART OF THE CONTRACT BY REFERENCE -https://www.bcsunited.net/)

GENERAL SPECIFICATIONS

013000 Digital Construction Pictures

015526 Traffic Control

015800 Project Identification (City of Bryan Only)

017113 Mobilization

017123 Construction Surveying

024113.13 Removal of Existing Concrete

033000 Concrete

312333 Excavating, Trenching, and Backfilling

312513 Erosion and Sedimentation Control

315000 Trench Safety

329219 Seeding for Erosion Control

330501 Polyvinylchloride Pipe and Fittings

330502 Ductile Iron Pipe

STREET SPECIFICATIONS

321114 Flexible Base Crushed Stone Limestone

321116 Subgrade Preparation and Compaction

321127 Reworking Base Material

321129.01 Sprinkling

321129.02 Rolling

321313 Concrete Pavement

321314 Horizontal Curb Cut

321613 Concrete Curb and Gutter

321613.01 Concrete Sidewalk

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Tabor Pump Station - Pump and Electrical Improvements

City of Bryan, Texas

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DRINKING WATER SPECIFICATIONS

331216 Main Line Valves

331300 Disinfection of Waterlines

333913 Manholes

TECHNICAL SPECIFICATIONS

DIVISION 01 - GENERAL REQUIREMENTS

011000 Summary

012300 Alternates

012500 Substitution Procedures

012600 Contract Modification Procedures

012900 Payment Procedures

013100 Project Management and Coordination

013200 Construction Progress Documentation

013300 Submittal Procedures

014000 Quality Requirements

014200 References

015000 Temporary Facilities and Controls

015639 Temporary Tree and Plant Protection

016000 Product Requirements

017300 Execution

017419 Construction Waste Management and Disposal

017700 Closeout Procedures

017823 Operating and Maintenance Data

017839 Project Record Documents

017900 Demonstration and Training

019113 General Commissioning Requirements

DIVISION 02 –EXISTING CONDITIONS

024119 Selective Demolition

DIVISION 03 - CONCRETE

030130.71 Modifications to Existing Concrete

033010 Miscellaneous Cast-in-Place Concrete

036000 Grouting

DIVISION 05 - METALS

050519 Post-Installed Anchors and Reinforcing Bars

DIVISION 09 - FINISHES

099679 Atmospheric Protection and Plant Service Areas Coatings

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Tabor Pump Station - Pump and Electrical Improvements

City of Bryan, Texas

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DIVISION 26 – ELECTRICAL

260010 Supplemental Requirements for Electrical

260011 Facility Performance Requirements for Electrical

260513 Medium-Voltage Cables

260519 Low-Voltage Electrical Power Conductors and Cables

260523 Control-Voltage Electrical Power Cables

260526 Grounding and Bonding for Electrical Systems

260529 Hangers and Supports for Electrical Systems

260533.13 Conduits for Electrical Systems

260533.16 Boxes and Covers for Electrical Systems

260543 Underground Ducts and Raceways for Electrical Systems

260544 Sleeves and Sleeve Seals for Electrical Raceways and Cabling

260553 Identification for Electrical Systems

260573 Power System Studies

261326 Medium-Voltage, Metal-Clad Switchgear

261839 Medium-Voltage Motor Controllers

262726 Wiring Devices

262813 Fuses

262816 Enclosed Switches and Circuit Breakers

DIVISION 27 - COMMUNICATIONS

271513 Communications Copper Horizontal Cabling

DIVISION 31 - EARTHWORK

310515 Soils and Aggregates for Earthwork 310900 Geotechnical Instrumentation and Monitoring 312000 Earthwork 312333 Trenching and Backfilling 315000 Excavation Support and Protection

DIVISION 33 – UTILITIES

330517 Precast Concrete Valve Vaults and Meter Boxes 331300 Disinfecting of Water Utility Distribution

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Tabor Pump Station - Pump and Electrical Improvements

City of Bryan, Texas

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DIVISION 40 – PROCESS INTERCONNECTIONS

400506 Couplings, Adapters, and Specials for Process Piping 400507 Hangers and Supports for Process Piping 400519 Ductile Iron Process Pipe 400531 Thermoplastic Process Pipe 400551 Common Requirements for Process Valves 400553 Identification for Process Piping

400565.16 Globe Valves

400578.19 Combination Air Valves for Water Service

400593.13 Medium-Voltage Motor Requirements for Process Equipment 406100 Process Control and Enterprise Management Systems General Provisions

406121.20 Process Control System Testing

406126 Process Control System Training 406196 Process Control Descriptions 406343 Programmable Logic Controllers 406717 Industrial Enclosures 406733 Panel Wiring 406863 Configuration of HMI Software 406866 Configuration of Controller Software 407000 Instrumentation for Process Systems

407113.23 Insertion Type Magnetic Flow Meters

407276 Level Switches 407313 Pressure and Differential Pressure Gauges 407336 Pressure and Differential Pressure Switches 407719 Vibration Velocity Measurement Devices 407726 Position, Speed, and Motion Measurement Devices

DIVISION 43 – PROCESS GAS AND LIQUID HANDLING, PURIFICATION, AND STORAGE

EQUIPMENT

432426.15 Vertical Turbine Short-Set Pumps

CITY OF BRYAN STANDARD SPECIFICATIONS

City of Bryan Record of Excavation

Policy Utility Installation Notifications

Wage Scale

Sales Tax Exemption Certificate

General Provisions and Requirements

Sample Contract

Performance Bond

Payment Bond

Contractor’s Affidavit of Bills Paid

APPENDIX A City of Bryan Contractor Registration Program Instructions

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CONTRACT DOCUMENTS AND SPECIFICATIONS FOR

TABOR PUMP STATION – PUMP AND ELECTRICAL

IMPROVEMENTS

CITY OF BRYAN JOB NO. 611-D6-2423

RFP #27-003

TABLE OF CONTENTS

Section

Disclosure Requirements

Additional Certifications

Request for Competitive Sealed Proposals

Anticipated Schedule of Events

Project Scope, Budget and Completion Date

Proposal Pages (RETURN THIS SECTION WITH PROPOSAL)

Special Provisions

Technical Specifications

Drawings-Separate Attachments

CITY OF BRYAN STANDARD SPECIFICATIONS

(Not included but made part of this contract) http://www.bcsunited.net/

GENERAL:

Spec 01 30 00 ...............Digital Construction Pictures Spec 01 55 26 ...............Traffic Control Spec 01 58 00 ...............Project Identification (City of Bryan Only) Spec 01 71 13 ...............Mobilization Spec 01 71 23 ...............Construction Surveying Spec 02 41 13.13 ..........Removal of Existing Concrete Spec 03 30 00 ...............Concrete Spec 03 30 01 ...............Concreate Blocking or Anchorage Spec 03 34 00 ...............Flowable Fill Existing Line Spec 04 05 12 ...............Mortar and Grout Spec 09 03 12 ...............Conductive Trace Wire for Water Pipe and Sewer Force Main Installation Spec 31 23 23.53 ..........Cement Stabilized Sand Backfill Spec 31 23 33 ...............Excavating, Trenching, and Backfilling Spec 31 25 13 ...............Erosion and Sedimentation Control Spec 31 50 00 ...............Trench Safety Spec 32 92 13 ...............Hydro-Mulch Seeding Spec 33 05 01 ...............Polyvinylchloride Pipe and Fittings

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STREETS:

Spec 31 23 00 ...............Excavation and Embankment Spec 32 05 17 ...............Asphalts, Oils, and Emulsions Spec 32 11 14 ...............Flexible Base Crushed Stone Limestone Spec 32 11 16 ...............Subgrade Preparation and Compaction Spec 32 11 29 ...............Lime Stabilization Spec 32 11 29.01 ..........Sprinkling Spec 32 11 29.02 ..........Rolling Spec 32 11 34 ...............Cement Stabilization of Material in Place Spec 32 12 16 ...............Hot-Mix Asphaltic Concrete Pavement Spec 32 13 13 ...............Concrete Pavement Spec 32 16 13 ...............Concrete Curb and Gutter Spec 32 16 13.01 ..........Concrete Sidewalk Spec 32 17 23.23 ..........Pavement Markers (Reflectorized) Spec 34 41 13 ...............Signage

WATER:

Spec 33 11 13.1 ............Water Main Construction Spec 33 12 16 ...............Main Line Valves Spec 33 12 19 ...............Fire Hydrants Spec 33 13 00 ...............Disinfection of Water Lines Spec 33 13 10 ...............Hydrostatic Tests

SANITARY SEWER:

Spec 33 01 30.13 ..........Testing for Sanitary Sewage Gravity System Spec 33 31 13 ...............Sanitary Sewer System Spec 33 39 13 ...............Manholes Spec 33 39 14.01 ..........Connection of New Lines to Existing Manholes

ADDITIONAL SPECIFICATIONS:

(Included herein)

Technical Specifications for TxDOT

The Texas Department of Transportation “Standard Specifications for Construction and Maintenance of Highways, Streets, and Bridges,” 2014 Edition, is incorporated herein for all intents and purposes.

If a standard specified in that document conflicts with a standard included within a bid specifications document, the standard in the bid specifications document controls. If the standard is still unclear, the Engineer will determine which standard controls and his determination shall be final.

City of Bryan Record of Excavation

Policy Utility Installation Notifications

Wage Scale

Sales Tax Exemption Permit

General Provisions and Requirements

Sample Contract

Performance Bond

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Payment Bond

Terms and Conditions

EXHIBIT C – Insurance Requirements

Contractor’s Affidavit of Bills Paid

APPENDIX A - City of Bryan Contractor Registration Program Instructions

SEPARATE ATTACHMENTS:

ATTACHMENT A - TECHNICAL SPECIFICATIONS

ATTACHMENT B - BID PROPOSAL (EXCEL FORMAT)

ATTACHMENT C - DRAWINGS TABOR PUMP & ELECTRICAL IMPROVEMENTS

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DISCLOSURE REQUIREMENTS

Chapter 176 of the Texas Local Government Code mandates the public disclosure of certain information concerning persons doing business or seeking to do business with the City of Bryan, including affiliations and business and financial relationships such persons may have with City of Bryan officers. An explanation of the requirements of Chapter 176, applicable forms and a complete text of the new law are available at:

http://www.bryantx.gov/purchasing-services/#vendorethics

If you are unable to obtain such information online, please contact the City of Bryan Purchasing Department, 2611 N Earl Rudder Fwy, Bryan, Texas 77803 or call (979) 209- 5505.

BY DOING BUSINESS OR SEEKING TO DO BUSINESS WITH THE CITY OF BRYAN,

YOU ACKNOWLEDGE THAT YOU HAVE BEEN NOTIFIED OF THE REQUIREMENTS

OF CHAPTER 176 OF THE TEXAS LOCAL GOVERNMENT CODE AND THAT YOU

ARE SOLELY RESPONSIBLE FOR COMPLYING WITH THEM.

DISCLOSURE OF INTERESTED PARTIES

In 2015, the Texas Legislature adopted House Bill 1295, which added section

2252.908 of the Government Code. The law states that a governmental entity or state agency may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties to the governmental entity or state agency at the time the business entity submits the signed contract to the governmental entity or state agency. The law applies only to a contract of a governmental entity or state agency that either (1) requires an action or vote by the governing body of the entity or agency before the contract may be signed or

(2) has a value of at least $1 million. The disclosure requirement applies to a contract entered into on or after January 1, 2016. The process as implemented by the Commission is as follows:

1. A business entity must use the application to enter the required information on Form 1295 and print a copy of the form and a separate certification of filing that will contain a unique certification number.

2. An authorized agent of the business entity must sign the printed copy of the form and have the form notarized. The completed Form 1295 and certification of filing must be filed with the city “at the time the business entity submits the signed contract” to the city.

3. The city must notify the Commission, using the Commission’s filing application, of the receipt of the filed Form 1295 and certification of filing not later than the 30th day after the date the contract binds all parties to the contract.

For more information regarding how to file Form 1295, please click on the following link: https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm .

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Additional Certifications

Pursuant to Texas Government Code 2252.152, contracts with companies engaged in business with Iran, Sudan, or foreign terrorist organizations are prohibited; a governmental entity may not enter into a governmental contract with a company that is identified on a list prepared and maintained under Government Code Sections 806.051, 807.051, or 2252.153.

Pursuant to Government Code 2270.002, a governmental entity may not enter into a contract with a company for goods or services unless the contract contains written verification the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract.

Confidential Information

Any information deemed to be confidential or proprietary by Proposer should be clearly annotated on the pages where confidential or proprietary information is contained. The City cannot guarantee that it will not be required to disclose all or part of any public record under Texas Public Information Act, since information deemed to be confidential or proprietary by Proposer may not be confidential or proprietary under Texas Law, or pursuant to a Court order. Pursuant to Government Code, Chapter 552, the City must disclose certain contracting information and the law presumes that most contracting information is public. Certain types of contracting information must generally be released under the Public Information Act: overall price; price and description of items or services to be delivered; delivery and service deadlines; remedies for breach of contract; identity of the parties to the Contract; execution and effective dates; and information connected to a vendor or contractor’s performance on the Contract. Additionally, information regarding performance under the Contract, including breaches of the Contract, Contract variances, amendments, liquidated damages, and other penalties for non- performance, must generally be released under the Public Information Act.

The requirements of Subchapter J, Chapter 552, Government Code, may apply to this RFP and the contractor or vendor agrees that the Contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter.

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REQUEST FOR COMPETITIVE SEALED PROPOSALS

Pursuant to Chapter 2269 of the Texas Government Code and other applicable law, the City of Bryan (the “City”) is soliciting Competitive Sealed Proposals from qualified firms interested in providing construction services in connection with the construction of:

TABOR PUMP STATION - PUMP AND ELECTRICAL IMPROVEMENTS

CITY OF BRYAN JOB NO. 611-D6-2423

• NON-MANDATORY PRE-PROPOSAL MEETING:

OCTOBER 20, 2026 @ 10:00 AM CST VIA ZOOM

Pre-Registration Required:

https://us02web.zoom.us/meeting/register/spxtbOwdSvqfipV2H0rq9Q After registering, you will receive a confirmation email containing information about joining the meeting.

• In order to ensure a fair and public process, all questions related to this Request for Proposals shall be addressed in writing, via the Brazos Valley Online Bidding System (https://brazosbid.ionwave.net) to the individual identified above prior to 10:00 AM CST, October 27 2026. Contact with any City of Bryan employee or official is prohibited without prior written consent from the City Purchasing Supervisor.

Failure to observe this requirement may be grounds for rejection of the Proposal.

• You may upload one (1) electronic proposal response in the format prescribed herein to the City’s procurement website at https://brazosbid.ionwave.net/ . The electronic submission must include all required elements of the RFP, such as pricing, required forms, and supporting documentation. Electronic submission closes at 2:00 PM CST, November 3, 2026. Please note: The City of Bryan is not responsible for high internet traffic or technical issues at or near the submission deadline. Respondents who submit during peak traffic times assume the risk that their response may not be received by the due date and/or time.

Alternatively, if you choose to submit a hard copy, one (1) original proposal response must be returned in a sealed envelope clearly bearing the name and address of the respondent. Sealed proposal responses will be accepted until 2:00 PM CST, November 3, 2026 and shall be delivered to the location noted below:

RFP No. 27-003 City of Bryan, Purchasing Department

Attn: Catherine Benavides 2611 N. Earl Rudder Frwy

Bryan, Texas 77803

• Public Acknowledgement of Proposal via Zoom:

https://us02web.zoom.us/j/81565335071?pwd=GRyYVMayl1JDN7rYgYat3aFQznIbKt.1

MEETING ID: 815 6533 5071

PASSCODE: 513310

DIAL IN: 1-346-248-7799

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Plans, Specifications and Information for Proposers are online at https://brazosbid.ionwave.net or may be examined at the Purchasing Department Office at 2611 N. Earl Rudder Frwy, Bryan, Texas, (979) 209-5505. No Proposal may in any way qualify, modify, substitute or change any part of the specifications or contract documents.

The City believes that the data contained in these specifications is sufficient for the preparation of Competitive Sealed Proposals. Requests for additional information will be considered depending on the proposal time frame and the availability of the requested information. Such information will be submitted to all known Proposers simultaneously on the website mentioned above.

Pursuant to Government Code Chapter 2269, subchapter D, the City of Bryan may enter into a contract with the Offeror meeting all the qualifications and specifications that submits the Competitive Sealed Proposal that offers the best value to the City.

The City will evaluate and rank Proposals considering the selection criteria and weighted value set forth in the request for proposals. The City of Bryan reserves the right to accept or reject any or all Proposals, to waive any informalities and technicalities, to accept the offer considered most advantageous and to award the Proposal to the vendor offering the best value to the City of Bryan. Additionally, all Proposers are hereby notified that the City of Bryan shall consider all factors it believes to be relevant in the determination of the best value including, but not limited to, the proximity of the Proposer as it relates to their ability to perform the contract for the City of Bryan.

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• October 12, 2026 – Web site post date

• October 20, 2026 @ 10:00 AM CST – Non-Mandatory Pre-Proposal meeting to be held via zoom:

Pre-Registration Required:

https://us02web.zoom.us/meeting/register/spxtbOwdSvqfipV2H0rq9Q

• October 27, 2026 @ 10:00 AM CST - Deadline for written requests for clarifications to the RFP.

• October 29, 2026 – Deadline to Issue Final Addendum

• November 3, 2026 @ 2:00 PM CST – Responses Due

Electronic responses may be uploaded at https://brazosbid.ionwave.net/. Please note:

The City of Bryan is not responsible for high internet traffic or technical issues at or near the submission deadline. Respondents who submit during peak traffic times assume the risk that their response may not be received by the due date and/or time.

Alternatively, if you choose to submit a response in written format, proposal must be returned in a sealed envelope clearly bearing the name and address of the respondent.

Proposals are to be delivered to City of Bryan-Purchasing Department, 2611 N. Earl Rudder Fwy, Bryan, Texas 77803.

Proposals received after the time and date set for the opening of Proposals will not be accepted. The proposal opening will be held virtually via Zoom immediately following closing (link information on page 7).

• November 10, 2026 – Anticipated date of Notice of Intent to Award

• November 24, 2026 – All Submittals for project due 10 Business Days from Notice of Intent to Award

• December 8, 2026 – Anticipated date of Contract Award by City Council

• December 15, 2026 – Anticipated date of Signed Contract

• December 24, 2026 – Performance and Payment Bonds due within 7 business days of Signed Contract

• TBD – Anticipated Pre-construction Meeting

• January 11, 2027 – Anticipated date of Notice to Proceed

• June 21, 2028 – Targeted Completion Date

ANTICIPATED SCHEDULE OF EVENTS

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TABOR PUMP STATION - PUMP AND ELECTRICAL IMPROVEMENTS

CITY OF BRYAN JOB NO.611-D6-2423

Architect/Engineer: The Project has been designed by CDM Smith

Location: City of Bryan, Texas

Project Scope: The City anticipates the scope of work for the Project to consist of (but not limited

to) the following responsibilities and the following items:

• Mobilize and perform demolition work of mechanical and electrical equipment as shown on

Drawings and as necessary to perform the work.

• Install a new vertical turbine pump (Pump No. 8) in an existing can and provide associated improvements with tying new pump into the existing pump station.

• Install a redundant primary metered utility service and transformers to step down the primary service voltage to 4160V.

• Install new two source metal-clad switchgear, medium voltage motor control center, and auxiliary equipment for the new pump, and perform all other related electrical improvements.

• Install four new insertion type magnetic flow meters in access vaults at locations outside of the

Tabor Pump Station site.

• Provide all instrumentation and control (I&C) improvements for incorporating the new pump, electrical feed, flow meters, and associated equipment.

• Provide all associated structural and civil-related improvements.

• Provide all necessary stormwater, traffic control, and permitting as required during construction.

• All other improvements as shown on Drawings and specified herein, as necessary to perform the work.

The Project will be designed and constructed to meet all applicable federal, state, and local accessibility standards.

The selected Offeror will be also responsible for: obtaining all applicable permits and inspections;

providing all necessary performance and payment bonds and insurance certificates; and providing the Owner with all manufacturers’ warranties and all operations and maintenance (O & M) manuals for all equipment installed.

The selected Offeror may be required to perform some or all of the following pre-construction and construction services. Preconstruction Services may include, but not necessarily be limited to, planning and value engineering the Work. Construction Services may include, but not necessarily be limited to, all work associated with construction, occupancy and warranty of the facilities.

Project Estimated Budget: The proposed estimated budget for construction costs for this Project is $7,500,000 inclusive of all incidental and contingent expenses associated with the construction of the entire scope of the Project.

Project Estimated Completion Date: The City has established a target commencement date for construction activities as January 1, 2027. The projected completion time is estimated to be 450 working days. The City reserves the right to modify the commencement date, subject to Owner and Contractor availability, phase the construction of the Project, or modify the schedule as needed and determined by the City due to modifications in scope.

PROJECT SCOPE, BUDGET AND COMPLETION DATE

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PROPOSAL INSTRUCTIONS

The following items must be included with the Competitive Sealed Proposal (CSP) when it is submitted. The City reserves the right to reject any CSP for failure to comply with these requirements. The Proposal Pages may be removed from the specification booklet and submitted with a proposal bond or cashier’s check. It is not necessary to include copies of the addendums.

A space to acknowledge receipt of addendums is included in the RFP documents.

All proposals shall be accompanied by a proposal bond in the amount of five percent

(5%) of the total proposal amount payable to the City of Bryan, from a surety company authorized to do business in Texas as a guarantee that the Proposer will enter into a contract and provide required insurance within five (5) business days after receiving a Notice of Intent to Award, and will provide to City all submittals required by this contract within ten (10) business days from Notice of Intent to Award, and will provide to the City executed Performance and Payment bonds within seven (7) business days after City Council Award of Contract. The bond shall be on the forms provided, each in the amount of 100% of the contract price from a Surety Company holding a permit in the State of Texas and approved by the Federal Government, and must bear the impressed seal of the surety company and the name of the Proposer, and be signed by the Proposer and an authorized representative of the surety company. Powers of attorney must be attached to the bid bond.

A proposal that has been fully completed and signed by the person authorized to represent the company submitting the CSP. The proposal must use the same form or a photocopy of the form provided in the RFP document. Acknowledgment of the receipt of any and all addenda to the proposals must be provided on the proposal.

If the Proposer is a corporation, a copy of their “Franchise Tax Certificate of Account Status” showing all franchise taxes are current (this item may be submitted to the City within 3 working days of the proposal opening for the proposal to be considered).

All Proposers must have submitted a Contractor’s Registration packet and received a score of 70 or better prior to the date of the CSP opening for the proposal to be considered.

See Appendix A.

Should the scope of work for these CSP documents fall outside of the construction classifications approved by the Contractor’s Registration process, a “Statement of Qualifications” shall be submitted as part of the CSP. Additional qualifications would be limited to the activities not previously presented under the Contractor Registration program.

All Proposers must submit the “Felony Conviction Notification form” contained within this RFP package. Failure to acknowledge and submit the completed Felony Conviction Notification form is sufficient cause for the CSP to be rejected.

Additional information regarding these items is provided in the Proposal Pages that follow.

Proposers on this work will be required to comply with the President's Executive Order No.

11246 regarding non-discrimination in employment. The requirements under this order are available at the City of Bryan Purchasing Department.

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Evaluation Process: A selection committee appointed by the City will evaluate Proposals submitted in response to this solicitation. The following selection criteria and associated weighted value will be used by the City to rank the Proposals received. In the event of a tie in the rankings, the City shall break the tie based upon the City’s determination of which Proposal will provide the best value to the City. Subjective judgment on the part of the City is implicit in the criteria selection process. Once the Proposals have been ranked, the City will begin contract negotiations with the first ranked Proposer. If the City is unable to come to terms with the selected Proposer, discussions will be terminated in writing and the City will proceed to negotiate with the next ranked Proposer and repeat the process until a contract agreement is reached or all Proposals are rejected. Upon reaching an agreement the contract will be placed in writing and executed by both parties and a purchase order will be issued by the City for the contract amount.

After opening and ranking, an award may be made on the basis of the initially submitted proposal, without discussion, clarification or modification, or the City may discuss with the selected Proposer, options for a scope or time modification and any price change associated with the modification. Proposers must indicate any and all modifications or exclusions to the contract with their proposal. Any Proposal may be considered unacceptable if the committee determines it fails to provide adequate technical or pricing information in the Proposals as specified in these Proposal Instructions.

Selection Criteria: Contractor may submit additional information relevant to the Selection Criteria listed below. Failure to submit all required documentation in the following order may lead to the rejection of the Proposal. Submit all documentation required for the Statement of Proposer’s Qualifications as a part of this CSP documentation.

A. Cost Proposal– 50 Points

1. Completed Competitive Sealed Proposal Form including the Contract Sum and all itemized line items, acknowledgement of all Addenda received, and all required information and signatures in a legible written format. (Pass/Fail score – if not included, score for Selection Item A is Zero.)

2. Scoring will take into account the comparison of total contract sum and its relationship to the stated Construction Cost Estimate. The following percentages will be used to calculate points:

Bid Submitted: Points is ≤ 85% of the Engineer’s Estimate 45 is > 85% and ≤ 90% of the Engineer’s Estimate 40 is > 90% and ≤ 95% of the Engineer’s Estimate 35 is > 95% and ≤ 100% of the Engineer’s Estimate 30 is > 100% and ≤ 110% of the Engineer’s Estimate 25 is > 110% and ≤ 120% of the Engineer’s Estimate 20 is > 120% and ≤ 130% of the Engineer’s Estimate 5

PROPOSAL SELECTION CRITERIA

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3. Signed letter from Contractor’s Surety stating Contractor’s ability to acquire bonding in the full contract amount. (Pass/Fail score – if not included, score for Selection Item A is Zero).

4. Value Engineering: Scoring will take into account any proposed substitutions accepted by the City. The total contract sum compared to the stated Project Budget will reflect those substitutions. Please provide any proposed substitutions separately from the original cost proposal. (Up to 5 additional points may be awarded based on what is proposed)

B. Proposed Schedule – 15 Points

1. Scoring will take into account the comparison of Project Completion date stated in the RFP to the provided schedule milestones as follows (maximum 5 points):

Working Days Submitted: Points is < 90% of the Engineer's Estimate 5 is ≥ 90% and < 100% of the Engineer's Estimate 3 is equal to the Engineer's Estimate 1

2. Provide Project Schedule (Gantt Chart) indicating the following (7 points)

a. First available start date (2 points).

b. Total Contract Time to Substantial Completion and Final Completion

c. Detailed sequence of construction events with total contract time to

Substantial Completion and Final Completion and to include all major milestones by phase and category and each category further broken down into sub-milestones, with the number of working days allocated to each phase of the work (5 points).

3. Value Engineering: Scoring will take into account proposed substitutions accepted by the City that result in an overall positive impact to the project schedule. Please provide any proposed substitutions separately from the original project schedule. (3 points).

C. Contractor Personnel and Relevant Experience – 20 Points

1. Organizational Chart including the following required information. (1 point).

a. Project Manager

b. Site Superintendent

c. Key Subcontractor Project Manager(s)

d. Safety Manager

e. Other Key Personnel

2. Resumes for Project Manager, Site Superintendent, Key Subcontractor Project Manager(s), Safety Manager and other Key Personnel not already listed under the Contractor Registration Program including years of experience in their position, and a list of projects which they managed. (5 points).

3. List of subcontractors and percentage of work to be performed by each.

(2 points).

4. Company trade organizations / associations / affiliations. (1 point).

5. List of 5 completed projects each for General Contractor (and Key

Subcontractor(s) as necessary) showing relevant experience with project name, owner/engineer contact information, original project budget and final

RFP 27-003 Tabor Pump Substation - Pump and Electrical Improvements Page 20 of 127 project cost, original completion time and actual completion time, and year completed – list contractor Project Managers and Site Superintendents for each. Refer to Statement of Proposer’s Qualifications. (11 points).

D. Reputation of Contractor, Quality Assurance & References - 10 Points

1. Provide two written references with contact information (discussing quality and timeliness on previous projects) from Owners outside the City of Bryan. (3 points).

2. Provide two written references with contact information (discussing quality, responsiveness, and timeliness on previous projects) from Architects/Engineers. (3 points).

3. Scoring will take into account the responses received from project references provided in selection criteria C (5). (1 point).

4. List of 3 most recently completed Projects for the City of Bryan and/or Bryan Texas Utilities (BTU) (3 points).

a. Number of Change Orders per project and costs

b. Date of Completion

c. Number of working days used versus number of working days per contract

E. Proximity of the Contractor to Perform Work- 5 Points

1. Provide address of contractor’s office from which personnel will operate from. (2 points).

2. Approximate distance from the office to work site in miles. (3 points).

RFP 27-003 Tabor Pump Substation - Pump and Electrical Improvements Page 21 of 127

TO THE CITY OF BRYAN

BRYAN, TEXAS

COMPETITIVE SEALED PROPOSAL

DATE:

Proposal of a corporation organized and existing under the laws of the State of ;

or a partnership consisting of ;

or an individual trading as :

The undersigned hereby proposes to furnish all labor and material, tools, and necessary equipment, for the construction of the project, and to perform the work required for the construction of the said project, at the locations set out by the plans and specifications, in strict accordance with the contract documents.

The undersigned further agree to execute the Standard City of Bryan Construction

Contract, of which this proposal, the general conditions, the plans, specifications, special provisions, payment and performance bonds, and advertisements are a part, within 5 business days from the date of Notice of Intent to Award this proposal. The undersigned further agree to provide the City all submittals required by this contract within ten (10) business days from Notice of Intent to Award, and agree to provide to the City executed Performance and Payment bonds within seven (7) business days after City Council Award of Contract. In case the undersigned fails to meet the above obligations within the specified times, the undersigned will be considered as having abandoned it, and the Cashier's Check or Proposer’s Bond in the amount of five percent (5%) of the total amount proposal of ($ ) Dollars accompanying this proposal will be forfeited to the City of Bryan, Texas, by reason of such failure on the part of the undersigned. All proposals shall be accompanied by a proposal bond in the amount of five percent (5%) of the total proposal amount payable to the City of Bryan, from a surety company authorized to do business in Texas as a guarantee that the proposer will fulfill the above-mentioned obligations. The bond must bear the impressed seal of the surety company and the name of the proposer, and be signed by the proposer and an authorized representative of the surety company.

Powers of attorney must be attached to the proposal bond.

The undersigned further agree that the proposal guaranty may be retained by the

City of Bryan, Texas provided the undersigned is one of the three highest ranked proposers, and that said proposal guaranty shall remain with the City of Bryan until the contract has been signed by the successful proposer; otherwise, proposal guaranty may be obtained from the City Purchasing Department after forty-eight hours from the time of opening the CSPs.

The undersigned certify that they are duly authorized to submit this Proposal and that this Proposal is made in good faith without collusion or connection with any other person, persons, partnership, company, firm, association or corporation offering Proposals on this work, and to do the work for the following proposal item unit prices, their associated extended totals and sum of extended totals as listed on the following tabulation forms:

RFP 27-003 Tabor Pump Substation - Pump and Electrical Improvements Page 22 of 127

SUBMITTED: ___________________________

DATE

PROJECT IDENTIFICATION: TABOR PUMP STATION - PUMP AND ELECTRICAL

IMPROVEMENTS

THIS BID IS SUBMITTED TO: City of Bryan, Texas (hereinafter referred to as OWNER)

1. The undersigned PROPOSER offers and agrees to enter into an Agreement with OWNER in the form included in the Bidding Documents, to complete all Work for the Contract Price and within the Contract Time, all in accordance with the Contract Documents.

2. PROPOSER accepts all of the terms and conditions of the Bidding Documents including without limitation those dealing with the OWNER's time for accepting the Bid and the disposition of Bid Security.

3. In submitting this Bid, PROPOSER makes all representations required by the Instructions to Proposers and further warrants and represents that:

a. PROPOSER has examined copies of all the Bidding Documents and of the following Addenda:

(Receipt of all Addenda is hereby acknowledged) as well as copies of the Invitation to Bid and the Instructions to Proposers.

No._______ Dated________________ Reviewed by No._______ Dated________________ Reviewed by No._______ Dated________________ Reviewed by No._______ Dated________________ Reviewed by

b. PROPOSER has familiarized itself with the nature and extent of the Contract Documents, Work, site, locality, and all local conditions and Laws and Regulations that in any manner may affect cost, progress, performance or furnishing of the Work.

c. PROPOSER has studied carefully all reports and drawings of subsurface conditions and drawings of physical conditions and accepts the extent of the technical data contained in such reports and drawings upon which PROPOSER is entitled to rely.

d. PROPOSER has obtained and carefully studied (or assumes responsibility for obtaining and carefully studying) all such examinations, investigations, explorations, tests and studies (in addition to or to supplement those referred to in (c) above) which pertain to the subsurface or physical conditions at the site or otherwise may affect the cost, progress, performance or furnishing of the Work as PROPOSER considers necessary for the performance or finishing of the Work at the Contract Price, within the Contract Time and in accordance with the other terms and conditions of the Contract Documents, and no additional examinations, investigations, explorations, tests, reports, or similar information or data are or will be required by PROPOSER for such purposes.

e. PROPOSER has reviewed and checked all information and data shown or indicated on the Contract Documents with respect to existing Underground Facilities at or contiguous to the site and assumes responsibility for the accurate location of said Underground Facilities. No additional examinations, investigations, explorations, tests, reports or similar

COST PROPOSAL SHEET

RFP 27-003 Tabor Pump Substation - Pump and Electrical Improvements Page 23 of 127 information or data in respect of said Underground Facilities are or will be required by PROPOSER in order to perform and furnish the Work at the Contract Price, within the Contract Time and in accordance with the other terms and conditions of the Contract Documents.

f. PROPOSER has correlated the results of all such observations, examinations, investigations, explorations, tests, reports and studies with the terms and conditions of the Contract Documents.

g. PROPOSER has given ENGINEER written notice of all conflicts, errors or discrepancies that it has discovered in the Contract Documents and the written resolution thereof by ENGINEER is acceptable to PROPOSER.

h. This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; PROPOSER has not directly or indirectly induced or solicited any other proposer to submit a false or sham Bid; PROPOSER has not solicited or induced any person, firm or corporation to refrain from bidding; and PROPOSER has not sought by collusion to obtain for itself any advantage over any other proposer or over OWNER.

4. Proposer will complete the Work in accordance with the Contract Documents for the following price(s):

Schedule of Prices on following page

RFP 27-003 Tabor Pump Substation - Pump and Electrical Improvements Page 24 of 127

SCHEDULE OF PRICES

CITY OF BRYAN, TEXAS

TABOR PUMP STATION - PUMP AND ELECTRICAL IMPROVEMENTS

BASE BID

Item No.

Approx.

Quantity Unit Item Description

Unit Price in Figures Amount

1 1 L.S.

Bonds and Insurance, Mobilization and Demobilization related expenses, not to exceed 5% of the Total Bid. $ $

2 1 L.S.

Furnish and install all necessary labor, materials, equipment, and incidentals to construct the Tabor Pump Station - Pump and Electrical Improvements project complete in place as detailed and specified, except those costs specifically included in other items in the Schedule of Prices. $ _________ $

3 1 L.S.

Furnish and install all necessary labor, materials, equipment, and incidentals to construct the electrical system improvements (including metal-clad switchgear, medium voltage motor control center) complete in place as detailed and specified. $ _________ $

4 1 L.S.

Furnish and install all necessary labor, materials, equipment, and incidentals to install the new vertical turbine pump and motor.

5 1 L.S.

Furnish and install all necessary labor, materials, equipment, and incidentals to install the new flow meter vaults and flow meters.

6 160 L.F.

Design, furnish, install, maintain and remove Trench Excavation Safety Systems as required in all trenches deeper than five feet deep, complete in place as detailed and specified, including overhead and profit associated therewith. $ $

* Maximum linear feet to be determined by Proposer and entered here.

TOTAL BASE BID (ITEMS 1 – 6) $

(Figures)

(Written)

RFP 27-003 Tabor Pump Substation - Pump and Electrical Improvements Page 25 of 127

ADDITIVE ALTERNTIVE

After reviewing the Total Base Bid Amount, at the OWNER’s discretion, the OWNER may elect to accept the following additive alternative as determined by the OWNER to be in their best interest.

The selection of the alternative will be based on availability of funds and will be considered in the selection of the low bidder Proposer.

Item No.

Approx.

Quantity Unit Item Description

Unit Price in Figures Amount

A1 1 L.S.

The amount to be added to the base bid amount for providing Physical Model services for the new vertical turbine pump within the existing can and suction header configuration as outlined in Section

432426.15. $ $

TOTAL ADDITIVE ALTERNATE BID (ITEM 1) $

(Figures)

(Written)

____________ additional days.

Proposer must answer the following question related to Additive Alternate No. 1:

QUESTION: If Additive Alternate No. 1 is not selected by the Owner, can the pump manufacturer still meet the required pump warranty per Section 432426.15?

Answer: ______________________________________________________________________

If the answer is “yes”, the pump manufacturer must also meet the requirements stipulated under Section 432426.15 for having similar pump intake installation experience. If applicable, provide this similar experience as additional documentation under the Statement of Proposer’s Qualifications.

RFP 27-003 Tabor Pump Substation - Pump and Electrical Improvements Page 26 of 127

SCHEDULE OF MATERIALS AND SUPPLIERS

The Contract Documents are based upon the equipment or products available from the manufacturers/ suppliers denoted within the specifications. The Cost Proposal must be based on the manufacturers or suppliers included in the specifications. Proposers shall circle the manufacturers included in the Proposal as shown on the Proposal Equipment table. If nothing is circled, then it shall be the first manufacturer listed that is expected to be provided.

Provision is made in the Contract Documents for alternate manufacturers and suppliers whose equipment or product may be deemed equivalent in quality. If the Proposer desires to propose one or more alternate manufacturers/suppliers, the Proposer may write in the name of such alternates in the spaces provided on the attached schedule. Wherever an alternate manufacturer/supplier is proposed, the Proposer must insert the amount to be deducted from the Contract Price (either lump sum or unit price) if the alternate manufacturer/supplier is eventually approved.

If the Owner determines that it is in the best interest of the project to review the alternate manufacturer then the Owner will request that the Proposer supply complete information on proposed alternates for review prior to the Notice of Award. If the proposed alternate manufacturer/supplier is not determined to be in the best interest for this project or is not acceptable to the Owner or Engineer, the Proposer shall use their circled specified manufacturers or suppliers.

The deductive amount specified for alternate manufacturers/suppliers will not be used in determining the successful Proposer. Alternates will be considered only after award of the Contract.

For any alternate manufacturer or supplier accepted by the Owner, the Contract Price will be reduced by the deductive amount stated in the Proposal. However, because the Contract Price is based on specified manufacturers/suppliers it will not be adjusted for any alternate supplier rejected.

The Contractor shall reimburse the Owner for any costs directly attributable to the change in manufacturer or supplier, such as additional field trips for the Engineer, additional redesign costs, additional review and inspection costs, etc.

RFP 27-003 Tabor Pump Substation - Pump and Electrical Improvements Page 27 of 127

BASE PROPOSAL EQUIPMENT

Equipment Item or Material Spec Section Manufacturer/Supplier

Vertical Turbine Short Set Pumps 432416.15

a. Flowserve

b. Fairbanks Nijhuis Pentair

c. Xylem Goulds

d. Floway

e. Sulzer

Globe Valves (Pump Control Valve) 400565.16 a. Cla-Val

Medium-Voltage, Metal-Clad Switchgear 261327

a. Eaton

b. Siemens Industry Inc

c. Square D, Schneider Electric

d. GE by ABB

Medium-Voltage Motor Controllers 261839

a. Eaton

b. Square D, Schneider Electric

c. Robicon, Siemens

d. Rockwell Automation

Medium-Voltage Motors for Process Equipment 400593.13

a. Idel Electric

b. Nidec

c. TECO-Westinghouse

d. TMEIC

e. Toshiba

f. WEG

Insertion Mag Meters 407113.23

a. ABB Instrumentation

b. McCrometer FPI

c. Torpee-Mag

ALTERNATE MANUFACTURERS/SUPPLIERS

Proposer proposes the following alternate manufacturers and suppliers for the equipment or material categories identified to be selected at the City’s discretion:

Equipment Item or Material

Drawing No.

Spec.

Section

Alternative Manufacturer/Supplier

(Choose One Only)

Deductible Amount (Indicate whether lump sum or unit price) 1.

2.

3.

4.

5.

RFP 27-003 Tabor Pump Substation - Pump and Electrical Improvements Page 28 of 127

SCHEDULE OF MAJOR SUBCONTRACTORS

Proposer proposes the following subcontractors to be used for the Project. All major subcontractor specialties indicated below and any subcontractors that, due to the nature of the construction work, comprise a…