RFP 2610-002 Printing Services - Exhibit B.xlsx

This is a Price Request Exhibit (Exhibit B) for RFP 2610-002 Printing Services solicitation issued by Central Health in Texas. The RFP seeks comprehensive printing services across ten service categories: general print materials (flyers, brochures, postcards, posters, business cards, letterhead, and envelopes), specialty large-format items (foam-core posters, retractable banners, vinyl banners, window clings, and wall graphics), branded apparel (polo shirts, scrubs, t-shirts, and hats), promotional swag (tote bags, pens, water bottles, and stickers), mailing fulfillment services (variable data printing, addressing, folding, inserting, and postage), technology storefront services (online platform setup, hosting, user management, and analytics), data security and compliance services (secure file transfer, PHI document handling, and HIPAA certification), rush fees, direct expenses, and optional add-on services including large-format signage installation and specialty finishes. The estimated annual volumes range from 3,000 reams for letterhead to 50,000 units for full-color flyers, with pricing requested on a per-unit basis across various measurements including per 1,000, per 100, per ream, per box, each, per batch, per hour, per trip, and per square foot.

Vendors are required to submit unit pricing for all listed services and materials, with the option to indicate volume discounts where applicable. The price request format allows bidders to propose costs for both standard recurring services and specialized offerings, with particular emphasis on mailing fulfillment capabilities, HIPAA compliance documentation, secure data handling, and flexible fulfillment options including warehousing and drop shipping to multiple sites. Direct expenses such as courier delivery, freight, and on-site installation are to be passed through without markup, and rush fees are requested as a percentage of total project cost. The solicitation accommodates the Central Health system's need for scalable services supporting internal and external outreach across multiple entities and brands, with pricing structured to enable efficient order management and high-volume project execution.