Michigan.gov/MiProcurement

Michigan.gov/MiProcurement

AWARD RECOMMENDATION

The Department of Technology, Management, and Budget’s Central Procurement Office has completed the evaluation of Request for Proposal (RFP) 260000002057 Winter Maintenance Truck Components and has recommended an award to Truck & Trailer Specialties in the amount of 10,000,000.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Patrick Turcotte, Solicitation Manager.

TurcotteP@Michigan.gov Public copies of all bidder proposals can be found here: DTMB - Bid Proposals (michigan.gov) Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide Winter Maintenance Truck Build-up Components. The term of this contract is five years, with up to two additional one-year renewal options.

Bidders:

The RFP was posted on SIGMA VSS on 5/28/2026 for five weeks. The following bidders submitted proposals by the published due date of 7/2/2026.

*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise

EVALUATION SYNOPSIS

I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Proposal Instructions: Evaluation Process

Proposals receiving 80 or more evaluation points will have pricing evaluated.

The full evaluation process is stated in the RFP Proposal Instructions.

Non-Responsive Bidder:

Abutilon Co., Inc. was deemed non-responsive and their bid was not evaluated as they failed to complete the Specifications – Attachment 1 Worksheet leading to an incomplete proposal being received.

II. Evaluation Method Responses to this solicitation were reviewed by Joint Evaluation Committee, which consisted of the following individuals:

Patrick Turcotte, Commodities Category Analyst DTMB, Central Procurement Services Katie McFarland, Category Manager DTMB, Central Procurement Services

Erin Reincke MDOT, Procurement Specialist MDOT, Fleet Services

Colby Page, Fleet Department Manager

Lucas Bush Fleet Supervisor

III. Evaluation Results A. Southern Truck Equipment, Inc The Evaluation Team determined that Southern Truck Equipment, Inc based on a score of 80, met the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Attachment 1 - Specifications (31/50 points) The Evaluation Team noted the following deficiencies:

a. Section 1, Fuel Tank and Hydraulic Reservoir Assembly – Bidder did not provide a bid..

b. Section 2, Front Plow Jack– Bidder did not provide a bid.

c. Section 4, Pre-wet Systems, Item 4.4.1 – Bidder’s proposed alternative does not meet the specification. Pre-wet system must be set up as noted for trucks to function properly.

d. Section 5, Hydraulic System– Bidder did not provide a bid.

e. Section 7, 11 ft. Combination 45 degree Sloped Side Dump and Spreader Body, Hoist, Rear Discharge and Distribution Systems 7.2.26 - Bidder does not offer additional wire/cable retention studs to meet specifications.

f. Section 8, 11 ft. Combination 45-degree Sloped Side Dump and Spreader Body, Dual Auger, Hoist, Rear Discharge and Distribution Systems, Item 8.2.23 - Bidder does not offer additional wire/cable retention studs to meet specifications

g. Section 21, Reversing Rear Cross Auger with Side Spinner, Item 21.1.10 – Bidder does not offer a bottom trough with three solid half inch pipe hinges.

h. Section 23, Hopper Box Material Spreader 11 Foot and Distribution Systems, Item 23.5.1 – Bidder indicated grease tubes are not required when using poly rollers. The State does not use poly rollers and grease tubes are required.

i. Section 24, Hopper Box Material Spreader 11 Foot and Distribution Systems, Item 24.5.1 - Bidder indicated grease tubes are not required when using poly rollers. The State does not use poly rollers and grease tubes are required. .

j. Section 25, Hopper Box Material Spreader 14 Foot and Distribution Systems, Item 25.5.1 - Bidder indicated grease tubes are not required when using poly rollers. The State does not use poly rollers and grease tubes are required.

k. Section 26, Hopper Box Material Spreader 14 Foot and Distribution Systems

a. Item 26.5.1 - Bidder indicated grease tubes are not required when using poly rollers. The State does not use poly rollers and grease tubes are required.

b. Item 26.6.3 – Bidder’s proposal of a 6.8 CID motor which is too small and does not meet the 12.1 CID motor required.

l. Section 32 – Bidder did not provide a bid..

2. Schedule A – Statement of Work – All sections (19/20 points).

The Evaluation Team

a. Section 16 – Organizational Chart. The Evaluation Team determined the document provided was just a list of names and not an actual chart with hierarchies identified.

3. Vendor Questions Worksheet – All sections (30/30 points).

The Evaluation Team did not find any deficiencies.

Total Score: 80/100 B. Truck & Trailer Specialties, Inc.

The Evaluation Team determined that Truck & Trailer Specialties, Inc., based on a score of 99, met the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Attachment 1 - Specifications (50/50 points) The Evaluation Team did not find any deficiencies.

2. Schedule A – Statement of Work – All sections (19/20 points).

The Evaluation Team determined the responses were satisfactory, but the following deficiency was noted:

a. Section 9 – Timeframes – The bidder is unable to meet the delivery requirement of 120 days from receipt of order.

3. Vendor Questions Worksheet – All sections (30/30 points).

The Evaluation Team did not find any deficiencies.

Total Score: 99/100 IV. Technical Evaluation Summary

V. Pricing Summary Pricing was evaluated for the bidders who passed technical. The following is a summary of their price proposals:

VI. Award Recommendation Award recommendation is made to the responsive and responsible Bidder who offers the best value to the State of Michigan. Best value is based on the proposal meeting the minimum point threshold and offering the best combination of the factors stated in the Proposal Instructions Evaluation Process section, and price.

Truck & Trailer Specialties, Inc. provided the best value to the State based on its higher technical evaluation score, broader coverage of the requested components, and lower aggregate price for items bid by both bidders.

As part of the best value determination, overall economic impact to the State of Michigan was considered and is not a determinative factor in making this award.

Award Recommendation is made to Truck & Trailer Specialties, Inc. in the amount of $10,000,000.00.

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