RFP 260000001692 HMA Skip Paving - M-15.docx

REQUEST FOR PROPOSAL # 260000001692

Michigan Department of Transportation Oakland Transportation Service Center HMA Skip Paving – M-15 in Oakland County Solicitation Manager Name: Ruth Thole Direct Phone: 517-335-4972 Email: TholeR@michigan.gov This is a Request for Proposal (RFP) for services to perform HMA milling and paving along M-15 between South of Granger Rd to County Line Rd. Work under this contract will require milling, removal and disposal of existing bituminous asphalt, installation of binder, installation of finished course of hot mix asphalt, providing traffic control, installing shoulder line Corrugations, pavement markings, and other defined work.

RFP Timeline

*A bidder’s proposal received at 3:00:01 p.m. Eastern is late and subject to disqualification.

This RFP is subject to change. Check www.michigan.gov/SIGMAVSS for current information.

PROPOSAL INSTRUCTIONS

1. PROPOSAL PREPARATION. The State recommends reading all RFP materials prior to preparing a proposal, particularly these Proposal Instructions and the Vendor Questions Worksheet. Bidders must follow these Proposal Instructions and provide a complete response to the items indicated in the table below. References and links to websites or external sources may not be used in lieu of providing the information requested in the RFP within the proposal. Include the bidder’s company name in the header of all documents submitted with your proposal. Note that all documents and information submitted as part of a proposal will become public record immediately upon receipt by the State. Proposals received by the State may be posted on the State’s publicly available website after bidders are notified of the award recommendation.

RFP Structure and Documentation

2. CONTACT INFORMATION FOR THE STATE. The sole point of contact for the State concerning this RFP is:

Ruth Thole, Solicitation Manager 517-335-4972 TholeR@michigan.gov Contacting any other State personnel, agent, consultant, or representative about this RFP may result in bidder disqualification.

3. MODIFICATIONS. The State may modify this RFP at any time. Modifications will be posted on www.michigan.gov/SIGMAVSS. This is the only method by which the RFP may be modified.

4. QUESTIONS. Bidder questions about this RFP must be emailed to the Solicitation Manager at TholeR@michigan.gov no later than 12:00 pm Eastern Time on April 13, 2026. In the interest of transparency, only written questions are accepted. Answers to questions will be posted on www.michigan.gov/SIGMAVSS.

5. DELIVERY OF PROPOSAL. The bidder must submit its proposal, all attachments, and any modifications or withdrawals electronically through www.michigan.gov/SIGMAVSS. The price proposal should be saved separately from all other proposal documents. The bidder should submit all documents in a modifiable (native) format (examples include but are not limited to Microsoft Word or Excel and Google Docs or Sheets). In addition to submitting documents in a modifiable format, the bidder may also submit copies of documents in PDF. Attachment file size is limited to 30 MB per document. Bidder’s failure to submit a proposal as required may result in disqualification. The proposal and attachments must be fully uploaded and submitted prior to the proposal deadline. Do not wait until the last minute to submit a proposal, as the SIGMA VSS system requires the creation of an account and entry of certain information, in addition to uploading and submitting the materials. The SIGMA VSS system will not allow a proposal to be submitted after the proposal deadline identified in the solicitation Closing On/Closing Date fields (Summary view/Detail view), even if a portion of the proposal has been uploaded.

Questions on how to submit information or how to navigate in the SIGMA VSS system can be answered by calling (517) 284-0540 or (888) 734-9749. The Solicitation Manager will not provide assistance related to the submittal of the proposal and all attachments on the day of the proposal deadline. Responsibility for a complete submission lies with the bidder. Note that all documents and information submitted in any manner as part of a proposal will become public record immediately upon receipt by the State. Proposals received may be posted by the State on the State’s publicly available website after bidders are notified of the award recommendation.

6. MANDATORY MINIMUM REQUIREMENTS. To avoid disqualification, the bidder must meet the following mandatory requirements. Only proposals meeting the mandatory minimum requirements will be considered for evaluation.

a. Bidder must be currently listed as a MDOT Prequalified Contractor in the following category(s):

Cb (Hot Mix Asphalt/Bituminous Paving) N93A (Cold Milling) N3 (Pavement Marking) The list of Prequalified Contractors may be found at https://mdotjboss.state.mi.us/PSVR/PrequalifiedContractors.htm.

If the bidder is not prequalified in the required categories, they must indicate in its proposal a currently listed prequalified contractor(s) as the subcontractor(s).

b. In accordance with Public Act 10 of 2023 (see MCL - Act 10 of 2023 - Michigan Legislature), the bidder and all subcontractors of the bidder must be registered with the Michigan Department of Labor and Economic Opportunity (LEO) to perform work on State of Michigan projects. A copy of the bidder’s and their listed subcontractors’ active State Project Registration Confirmation letter (provided by LEO) must be submitted with bidder’s solicitation response.

Registration for State Project Contractor may be completed on the LEO website, LEO - Prevailing Wage.

7. EVALUATION PROCESS The State will evaluate each proposal on a PASS/FAIL basis based on the following criteria:

The State may utilize all bidder information to determine fair market value for goods or services sought. If applicable, the State’s evaluation will include consideration of a bidder’s qualified disabled veterans/service-disabled veteran owned business(QDV/SDVOB) status under MCL 18.1261(8). Additional information on the SDVOB preference is available at: Michigan.gov/SDVOB.

The State may but is not required to conduct an on-site visit to tour and inspect the bidder’s facilities; require an oral presentation of the bidder's proposal; conduct interviews, research, reference checks, and background checks; and request additional price concessions at any point during the evaluation process.

8. NOTICE OF DEFICIENCY. The State reserves the right to issue a Notice of Deficiency to bidders if the State determines after the proposal deadline that a portion of the RFP was deficient, unclear, or ambiguous. Failure to respond to a Notice of Deficiency timely may be cause for disqualification.

9. CLARIFICATION REQUEST. The State reserves the right to issue a Clarification Request to a bidder to clarify its proposal if the State determines the proposal is not clear. Failure to respond to a Clarification Request timely may be cause for disqualification.

10. RESERVATIONS. The State reserves the right to:

a. Disqualify a bidder for failure to follow these instructions.

b. Discontinue the RFP process at any time for any or no reason. The issuance of an RFP, your preparation and submission of a proposal, and the State’s subsequent receipt and evaluation of your proposal does not commit the State to award a contract to you or anyone, even if all the requirements in the RFP are met.

c. Consider late proposals if: (i) no other proposals are received; (ii) no complete proposals are received; (iii) the State received complete proposals, but the proposals did not meet mandatory minimum requirements or technical criteria; or (iv) the award process fails to result in an award.

d. Consider an otherwise disqualified proposal if no other proposals are received.

e. Disqualify a proposal based on: (i) information provided by the bidder in response to this RFP; (2) the bidder’s failure to complete registration on www.michigan.gov/SIGMAVSS ; or (3) if it is determined that a bidder purposely or willfully submitted false or misleading information in response to the RFP.

f. Consider prior performance with the State in making its award decision.

g. Consider overall economic impact to the State when evaluating proposal pricing and in the final award recommendation. This includes but is not limited to: considering principal place of performance, number of Michigan citizens employed or potentially employed, dollars paid to Michigan residents, Michigan capital investments, job creation, tax revenue implications, and economically disadvantaged businesses.

h. Consider total-cost-of-ownership factors (e.g., transition and training costs) when evaluating proposal pricing and in the final award recommendation.

i. Refuse to award a contract to any bidder that has failed to pay State taxes or has outstanding debt with the State.

j. Enter into negotiations with one or more bidders on price, terms, technical requirements, or other deliverables.

k. Evaluate the proposal outside the scope identified in the Evaluation Process section of this document if the State receives only one proposal.

11. AWARD RECOMMENDATION. The contract will be awarded to the responsive and responsible bidder who receives a PASS for each criterion and has the lowest price.

The State will publish an Award Recommendation and Evaluation Synopsis, by posting a Notice of Intent to Award (NIA1) on www.michigan.gov/SIGMAVSS.

12. DEBRIEF MEETING AND BID PROTEST. The State will post an Award Recommendation and Evaluation Synopsis which will provide instructions on how to request a debrief meeting.

If you wish to initiate a protest of the award, you must submit your written protest to Michael Meddaugh at MeddaughM@Michigan.gov no later than 3:00 p.m., three (3) business days after posting the Award Recommendation and Evaluation Synopsis on SIGMA VSS. The State reserves the right to adjust this timing and will publish any change.

Additional information about the protest process is available at DTMB - Programs and Policies (michigan.gov) under the “Bidder Protests” link.

13. STATE ADMINISTRATIVE BOARD. Contracts equal to or greater than $500,000 require approval by the State Administrative Board. The State Administrative Board’s decision is final; however, its approval does not constitute a contract. The award process is not complete until the awarded contractor receives a contract fully executed by all parties.

14. GENERAL CONDITIONS. The State will not be liable for any costs, expenses, or damages incurred by a bidder participating in this solicitation. The bidder agrees that its proposal will be considered an offer to do business with the State in accordance with its proposal, including the Contract Terms, and that its proposal will be irrevocable and binding for a period of 180 calendar days from date of submission. If a contract is awarded to the bidder, the State may, at its option, incorporate any part of the bidder’s proposal into a contract. This RFP is not an offer to enter into a contract. This RFP may not provide a complete statement of the State’s environment or contain all matters upon which agreement must be reached. The bidder understands that their proposal will become public record immediately upon receipt by the State. Other than verified trade secrets, proposals submitted via www.michigan.gov/SIGMAVSS are the State’s property.

15. THE FREEDOM OF INFORMATION ACT. As a public record, all portions of the bidder’s proposal and resulting contract are subject to disclosure as required under Michigan’s Freedom of Information Act (FOIA), MCL 15.231, et seq.

a. NO ADVICE. The State will not advise a bidder as to the nature or content of documents entitled to protection from disclosure under FOIA or other laws, as to the interpretation of such laws, or as to the definition of trade secret or financial or proprietary information. Nothing contained in this provision will modify or amend requirements and obligations imposed on the State by FOIA or other applicable law.

b. The State has the final authority to determine whether the materials are exempt from disclosure under FOIA. Bidder forever releases the State, its departments, subdivisions, officers, and employees from all claims, rights, actions, demands, damages, liabilities, expenses and fees, which arise out of or relate to the disclosure of all or a portion of bidder’s proposal submitted under this RFP. Bidder must defend, indemnify and hold the State, its departments, subdivisions, officers, and employees harmless, without limitation, from and against all actions, claims, losses, liabilities, damages, costs, attorney fees, and expenses (including those required to establish the right to indemnification), arising out of or relating to any FOIA request, including potential litigation and appeals, related to the portion of bidder’s proposal submitted under this RFP that bidder has identified as a trade secret, or financial or proprietary information. The State will notify bidder in writing if indemnification is sought. The State is entitled to: (i) regular updates on proceeding status; (ii) participate in the defense of the proceeding; (iii) employ its own counsel; and to (iv) retain control of the defense, or any portion thereof, if the State deems necessary. Bidder will not, without the State’s written consent (not to be unreasonably withheld), settle, compromise, or consent to the entry of any judgment in or otherwise seek to terminate any claim, action, or proceeding. If a State employee, official, or law is involved or challenged, the State may control the defense of that portion of the claim. Any litigation activity on behalf of the State, or any of its subdivisions under this Section, must be coordinated with the Department of Attorney General. An attorney designated to represent the State may not do so until approved by the Michigan Attorney General and appointed as a Special Assistant Attorney General.

vendor questions worksheet Provide a detailed response to each question. “You” and “company” refers to the bidder. Information in this section such as legal name, doing business as, vendor customer code, business address, etc., MUST match your Vendor Profile in SIGMA VSS.

1. Contact Information

Bidder’s sole contact person during the RFP process:

Name:

Title:

Address:

Phone Number:

Email:

Person authorized to receive and sign a resulting contract:

Name:

Title:

Phone Number:

Email:

Sole contact authorized to give and receive Notices (see Standard Contract Terms, Point 2.)

Name, email address, and phone number. Include address if different than legal business address

Contractor’s Contract Administrator (see Standard Contract Terms, Point 3.)

Name, email address, and phone number. Include address if different than legal business address

Contractor’s Program Manager (see Standard Contract Terms, Point 4.)

Name, email address, and phone number. Include address if different than legal business address

2. Company Background Information

Legal business name.

Legal business address.

Business entity designation, e.g., sole proprietor, corporation, LLC, or LLP.

What state was the company formed in?

Phone number.

Legal business name and address of parent company, if any.

Has bidder ever been debarred, suspended, or disqualified from bidding or contracting with any entity, including the State of Michigan? If yes, provide the date, the entity, and details about the situation.

Has your company been a party to litigation against the State of Michigan? If the answer is yes, then state the date of initial filing, case name and court number, and jurisdiction.

Within the last 5 years, has your company or any of its related business entities defaulted on a contract or had a contract terminated for cause? If yes, provide the date, contracting entity, type of contract, and details about the termination or default.

Michigan.gov/MiProcurement

Michigan.gov/MiProcurement

Under MCL 18.1261, a “qualified disabled veteran” means a business entity that is 51% or more owned by 1 or more veterans with a service-connected disability. A “service-connected disability” means a disability incurred or aggravated in the line of duty in the active military, naval, or air service as described in 38 USC 101(16).

To demonstrate qualification as a qualified disabled veteran, you must provide:

In lieu of the documentation identified above, the Contractor may provide proof of certification by the National Veterans Business Development Council.

4. Standard Contract Terms

Bidder must affirm agreement with the attached Contract Terms. If not in agreement, bidder must submit proposed changes to the Contract Terms in track changes (i.e., visible edits) with an explanation of the bidder’s need for each proposed change.

5. Michigan Voluntary Protection Program

Bidder must disclose any violations of state or federal labor, antidiscrimination and employment laws and regulations received within the past five years.

Bidder must disclose any violations of state or federal environmental laws and regulations received within the past five years.

7. Other

Contractor must enter company name here.

Schedule A – statement of work Request for Proposal (RFP) No. 260000001692 HMA Skip Paving – M-15 in Oakland County This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP, as well as the Contractor who is awarded the contract. The term “bidder” is used to identify where specific responses to the RFP are required.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

IMPORTANT NOTE TO CONTRACTORS/BIDDERS: There are specific requirements for which acceptance must be simply acknowledged through a checkbox(es), and others that require further explanation. Click one checkbox and complete the entries as identified.

SCOPE

Michigan Department of Transportation (MDOT), Oakland Transportation Service Center is seeking a Prequalified Maintenance Contractor to perform HMA milling and paving along M-15/Ortonville Road between South of Granger Road to County Line Road, in Village of Ortonville, Brandon Township, Oakland County. The Contract will require milling, removal and disposal of existing bituminous asphalt, installation of binder, installation of finished course of hot mix asphalt, providing traffic control, installing Shoulder line Corrugations, installing pavement markings, and other work all in accordance with these Contract Provisions and referenced Documents (the “Contract Activities”).

1. REQUIREMENTS

1.1. General Requirements

A. Contract Activities must be performed on three (3) consecutive weekends (Saturday and Sunday).

B. The Contractor shall provide all labor, material, equipment, supervision, and any incidental services or items required to perform Contract Activities.

C. Except where otherwise indicated within this Schedule A, all materials and workmanship shall be in accordance with the MDOT Standard Specifications for Construction, 2020 Edition [see MDOT 2020 Standard Specifications for Construction [WEB]-linked (michigan.gov)], and in accordance with any relevant/applicable Frequently Used Special Provisions (2020), and any relevant/applicable Supplemental Specifications (2020).

D. At no point shall work begin without a representative from MDOT on site.

E. The Contractor must not leave equipment and/or store equipment overnight on any trunkline, State right-of-way, or public recreational property during the performance of the Contract. The Contractor must not operate or park equipment or store materials within a tree drip line.

F. All local noise, dust, and work-hour ordinances shall apply to the Contract.

G. MDOT will not be responsible for any cost associated with the disposal of any service provided in the Contract. MDOT will not be responsible for any citations, fines or tickets received, while performing Contract Activities.

H. The Contractor shall take any other actions themselves or as directed by MDOT, to protect the safety and health of the public, state employees, State property and property of the local unit of government during the performance of the Contract.

I. The Contractor shall conduct and supervise work as to ensure its completion in accordance with the terms of this contract and the approved progress schedule.

J. MDOT Program Manager reserves the right to shut down any construction operations if no proper communicable notice is received from the Contractor.

1.2 Specific Requirements

A. The approximate paving limits within the project area may be viewed in the Google Earth map at https://earth.google.com/earth/d/1QyWxHBNmpnPDiYPGpFHMNMwDuoweHJEC?usp=sharing. Paving repair locations are estimated and provided for reference only. Actual work performed will be determined by the MDOT Program Manager. Final locations will be marked by the MDOT Program Manager or representative before the start of the project and are subject to change at the time of marking.

B. See all Exhibits and referenced documents for additional specific requirements for the project.

1.3 Miss Dig / Underground Utility Notification

A. For the protection of underground utilities and in conformance with Public Act 174 of 2013, the Contractor must contact MISS DIG System, Inc. a minimum of three (3) business days prior to excavation. MISS DIG must be contacted by phone at 811 or 800-482-7171 or via the web at Michigan Utility Notification Center - MISS DIG System (https://missdig811.org).

B. The Contractor must complete form 5300 MDOT Underground Infrastructure Staking Request Form (see MDOT UNDERGROUND INFRASTRUCTURE STAKING REQUEST FORM) and submit the completed form and attachments to the applicable MDOT Metro Region addresses indicated on the form. The form must be emailed at least five (5) business days prior to the anticipated start date of digging work. The staking request form covers the following utilities which are not part of MISS DIG:

· MDOT electrical systems

· MDOT traffic counters

· MDOT signal loops

List all exception(s):

2. DESCRIPTION OF SERVICES

Work includes continuous cold milling and paving of two inches (2”) of the existing pavement, replacing pavement markings, shoulder line corrugations and milling and surfacing of approaches at the discretion of MDOT.

2.1. Cold Milling and Hot Mix Asphalt

A. All milling and paving work must be performed per Section 501. Plant-Produced Hot Mix Asphalt of the MDOT 2020 Standard Specifications for Construction.

B. All paving locations and limits will be determined and marked by MDOT prior to the start of milling operations.

C. HMA surface removal depth and limits will be at the discretion of MDOT. Contractor may be required to cold mill and patch more than two inches (2”) to achieve the required cross-section and adequate base condition.

D. Contractor must ensure the final pavement cross slope conforms to MDOT Standard Requirements of 2.0% along the main traveled way and 4.0% along the shoulder, unless otherwise approved in writing by the MDOT Program Manager.

E. A uniform 2.0% cross slope on the shoulder for ease of paving operations will not be permitted, as it may create a drop-off at the shoulder edge and require additional shoulder aggregate and/or restoration resulting from nonconforming pavement slopes. Any such non-compliance work shall be rejected and the corrective work shall be performed by the Contractor without any additional cost to MDOT.

F. Traffic loops and traffic counters must be protected from damage during the cold milling operation. Any damage caused by the Contractor’s operations is not permitted unless explicitly approved in advance by the MDOT Program Manager.

G. All milled areas shall be filled during the same closure in which they are milled, and no milled area shall remain unfilled longer than 12 hours from the time milling occurs.

H. The mix for skip paving will be MDOT approved design 5EML with PG 70-28P binder.

I. A minimum in-place compaction of at least 92% will be required with third party density testing to be conducted at the discretion of the MDOT.

2.2. Shoulder Line Corrugation, Milled, HMA

A. Contractor must inventory all existing shoulder line corrugations prior to cold-milling the pavement. Contractor must re-install center line corrugations on the newly paved HMA surface per inventory and in accordance with MDOT Standard Plan for Shoulder and Center Line Corrugations, R-112-J (see R-112-J).

B. The approximate start and stop locations of the shoulder corrugations within the project limit may be viewed in the Google Earth map at https://earth.google.com/earth/d/1WXL8X6J5PLn6W8_X21aqsmJqgSexMOqf?usp=sharing. Final locations will be marked by the MDOT Program Manager or representative after the completion of final paving operations.

C. This service item includes all labor, material, and equipment necessary to complete the work as described, including containment, collection, and disposal of spoils.

D. No additional payment will be made for beadless waterborne layout lines. All other pavement marking payments will be paid for under the appropriate pavement marking pay items.

2.3. Backfilling and Slope Restoration

A. Contractor should ensure minimal disturbance along the edge of pavement during the milling and paving operation. After paving operation is complete, the Contractor must backfill, compact, and grade the remaining disturbed edges.

B. Slope Restoration will include the area up to a maximum width of 12 inches from the edge of pavement. Any additional disturbance beyond the 12 inches will be Contractor’s responsibility to restore per the requirements at no additional cost to MDOT.

C. After completing the backfill of excavated areas behind pavement, Contractor must place a minimum of three inches (3”) of clean topsoil followed by seed, fertilizer, and mulch blanket as directed by MDOT Program Manager or designee.

D. After a sufficient period has passed following the completion of the project, any areas with insufficient growth through the slope restoration area shall be identified by the MDOT Program Manager and informed to the Contractor. The Contractor must repeat slope restoration work on these areas at no additional cost to MDOT.

2.4. Shoulder Cl II

A. If the edge of pavement requires Shoulder Aggregate to be placed, the Contractor must place and compact the required shoulder gravel for the width and depth as directed by the MDOT Program Manager.

B. Shoulder Cl II will include the area up to a maximum width of 12 inches from the edge of pavement. Any additional disturbance beyond the 12 inches will be Contractor’s responsibility to restore per the requirements at no additional cost to MDOT.

2.5. Pavement Markings

A. Contractor must inventory existing pavement markings before HMA surface removal. Contractor must re-install pavement markings per inventory taken prior to cold-milling the pavement. Utilize the following Pavement Marking Standards [all Pavement Marking Standards may be found at MDOT - Transportation Standards and Special Details (state.mi.us)]:

i. PAVE-900-H

ii. PAVE-901A

iii. PAVE-904-B

iv. PAVE-905-F

v. PAVE-907A

vi. PAVE-930-E

vii. PAVE-935-F

viii. PAVE-940-E

ix. PAVE-945-E B. Temporary markings must be placed during the same closure in which paving operations are performed and within two (2) hours after completion of paving, unless otherwise approved by the Program Manager.

i. Temporary Pavement Markings placed will be measured for payment and paid one time only, based on the inventory of existing pavement markings replaced.

ii. Temporary Pavement Markings placed on a partially paved section solely to permit safe reopening to traffic, and that are to be removed during a subsequent milling phase, will not be measured for payment or paid a second time.

C. Final pavement markings must be completed within 7 days from the final paving day.

D. Sprayable Thermoplastic must be used for stop bars, crosswalks, longlines and skip lines and as directed by MDOT. Cold Plastic Tape must be used for special markings and as directed by MDOT.

2.6. Clean Up

Upon completion of actual construction work the Contractor will clean up and leave in a neat condition all the premises which were occupied during the construction period. The Contractor must remove all milling, debris, rubbish, tools, traffic control devices, and equipment from the premises to the satisfaction of MDOT.

List all exception(s):

3. TRAFFIC CONTROL

3.1. Construction Influence Area (CIA)

The CIA includes the right-of-way of the following roadways, within the approximate limits described below.

A. On M-15 Ortonville Rd from approximately Seymour Lake to County Line Rd.

B. The CIA includes right-of-way of any designated detour route or alternate route, intersecting roads and ramps adjacent to the work zone for a distance of approximately ¼ mile in advance of the work zone or as far as the construction or detour signing extends. The roads include but are not limited to E Seymour Lake Rd, Glass Rd, Granger Rd, South St, Mill St/Grange Hall Rd, Oakwood Rd, Groveland Rd, Auten Rd and County Line Rd.

3.2. Requirements

A. The Contractor must maintain traffic throughout the project in accordance with the following:

i. Section 812 of the MDOT 2020 Standard Specifications for Construction

ii. Applicable MDOT Maintaining Traffic Typicals

iii. Current edition of the Michigan Manual of Uniform Traffic Control Devices (MMUTCD)

iv. Chapter 8 of the Work Zone Safety and Mobility Manual) B. All Contract Activities must be conducted in a manner that will not create a hazard, nor hinder, restrict, or impede trunkline traffic. The Contractor must not operate equipment on the roadway or in a manner that requires unnecessary crossing of the roadway.

C. The Contractor shall not park equipment within the right of way of any state trunkline in a manner not permitted by posted traffic control devices.

3.3. Traffic Control Plan

A. Prior to starting work, the Contractor must submit a traffic control plan to the MDOT Program Manager for review/approval.

B. Traffic closures must be requested by completing a Lane Closure Request (LCR) form [see MDOT LANE CLOSURE NOTIFICATION/REQUEST FORM (state.mi.us)]. The LCR must be submitted seven (7) days in advance of closure by sending to the MDOT Program Manager and planned lane closures must be submitted weekly to the MDOT Program Manager or designee. Daily closure updates must be called into SEMTOC at (313) 965-0777. Updates must describe work zone boundaries for the day and any work that is postponed.

3.4. Traffic Restrictions

A. Traffic must be maintained in accordance with regulations and notes contained herein. Changes or adjustments may be necessary to fit field conditions, subject to approval by or as determined by the MDOT Engineer.

B. The Contractor shall follow the workflow phasing plan as provided in the below Table 1, unless otherwise approved by the MDOT Program Manager. All quantities provided in the table are for reference only, the final quantities will be as determined by the MDOT Program Manager prior to start of work.

Table 1. Suggested M-15 Workflow Phasing Plan

i. For Phase 1, work shall be performed with NB traffic closed from Duck Creek (POB) to Oakwood Rd, unless approved by the MDOT Program Manager. Contractor must complete all milling, paving, and pavement marking activities on a closure prior to opening the lane back for public use within 96 hours of closure.

ii. For Phase 2 and 3, there will be no continuous overnight closure, unless approved by the MDOT Program Manager. Contractor must complete all milling, paving, and pavement marking activities on a closure prior to opening the lane back for public use within 12 hours of closure.

iii. The minimum lane width for traveling traffic will always be 11 feet.

iv. Traveling public must not be pushed towards the use of shoulder as a travel lane at any time.

v. When a lane is closed, place channelizing devices at cross streets and major drives to form a radius that clearly defines the approaches to the through and turning traffic.

vi. Maintain all cross traffic, driveways, intersections, and access to all businesses.

vii. At no time shall traffic be directed or permitted to travel on a milled surface except for cross traffic at intersecting roadways and driveways.

viii. Do not work, deliver material, or close lanes during the Holiday Periods as defined Table 2.

Table 2: 2026 Holiday Periods

3.5. Staged Construction

A. Perform work and lane closures within the allowable time frames as shown in Table 3 and Table 4, unless otherwise stated by the Program Manager. MDOT Program Manager shall monitor the traffic backup during peak traffic hours and request the Contractor to reduce the length of the closure at a given time to reduce traffic impact. MDOT Program manager will work with the Contractor to ensure the best productivity for the Contract along with maintaining safety and reasonable traffic flow during the Construction hours.

Table 3: M-15 Traffic Restriction from South of Granger Rd (POB) to Oakwood Rd (maintain NB Traffic with provided Detour)

Table 4: M-15 Traffic Restrictions — Oakwood Road to County Line Road (POE) (Weekend Operations under Flagging Control)

B. During Phase 1, the Contractor shall perform all work within the limits from south of Granger Road (POB) to Oakwood Road maintain the provided traffic standards and detour. During work operations within these limits, southbound (SB) traffic shall be closed, and northbound (NB) traffic shall be maintained as a one-way single lane. The Contractor shall maintain the detour plan as provided for this traffic setup for the duration of the closure, unless otherwise approved by the Program Manager. Work within these limits shall commence on a Friday and shall be performed continuously to completion within four (4) consecutive calendar days (i.e., by the following Monday) as mentioned in Table 3. Refer to the provided traffic plan for reference to traffic closure and detour setup.

SB Traffic travels in SB Lane, NB Closed between Duck Creek to Oakwood - https://earth.google.com/earth/d/1soyD9fSRbQsDX-3mjI353Xee4ExonSbd?usp=sharing.

SB Traffic shifted to NB Lane, NB Closed between Duck Creek to Oakwood– https://earth.google.com/earth/d/1JvaZhIYO84OFoBMf5ZweYOskWaU20cPA?usp=sharing C. The Contractor shall perform all work within the limits from Oakwood Road to County Line Road (POE) under a flagging operation in accordance with 110-TR-NFW-2L and/or 112-TR-CLT. The maximum length of closure for the limits in Table 4 shall be limited to 0.75 Miles, unless otherwise approved by the MDOT Program Manager. During work operations within these limits, the Contractor shall manage traffic to avoid extended backups in either direction.

3.6. Unique Traffic Control Requirements

A. Traffic Regulators:

i. The Contractor shall provide enough flaggers to direct traffic exiting business and residential driveway approaches, and side streets, as required to maintain the correct traffic flow.

ii. The Contractor shall furnish and place additional ONE WAY and NO TURN signs at business and residential driveway approaches, and at side streets, as required to maintain the correct traffic flow.

iii. Any sign moved to accommodate construction equipment shall be immediately reinstalled or repositioned to remain clearly visible to affected traffic at all times. If any required sign is removed, laid down, obscured, or otherwise not visible to affected traffic, and a flagger is not actively in place directing affected traffic, MDOT will assess a disincentive in the amount of $100 per hour, for each hour or portion thereof, until the signing is restored in accordance with the traffic control and safety requirements.

B. Portable Changeable Message Signs (PCMS) must be placed and functional 14 calendar days in advance and must display the requested message from MDOT before any commencement of traffic closure. No work shall begin without the PCMS board on site and displaying the requested message. The MDOT Program Manager shall request changes in message according to the work phase and lane closure in place. The PCMS board must be updated within 2 hours of request and updated prior to closing of any lanes/ramps. The PCMS board shall be moved closer to the work phase location as directed by the MDOT Program Manager or designee.

C. Maintain traffic in accordance with the following Maintaining Traffic Typicals [all Typicals may be found at MDOT - Transportation Standards and Special Details (state.mi.us)]. Changes or adjustments to the maintaining traffic typical may be necessary to fit field conditions, subject to approval of or as determined by the MDOT Program Manager. Work must be performed as specified in the following Maintaining Traffic Typicals:

i. 101-GEN-SPACING-CHARTS

ii. 102-GEN-NOTES

iii. 103-GEN-SIGN

iv. 104-GEN-AB

v. 110-TR-NFW-2L

vi. 112-TR-CLT D. Any additional cost for extra traffic devices used as per need of the Contractor will not be borne by MDOT. If there are frequent disturbances noticed on the Channelizing Devices, 42 inch Fluorescent, due to adjacent flow of traffic, Contractor will have to double base the cones for additional support without any additional charges to MDOT.

E. All work performed must be continuous. Should the Contractor stop working on the project for any reason, the Contractor must remove all temporary traffic control devices from MDOT Right of Way during any shutdown period, unless otherwise approved by the MDOT Program Manager.

F. If the MDOT Program Manager or designee determines the Contractor is not responsive in resolving traffic control non-compliance issues; or documents traffic control is deficient, inadequate or improperly placed, the Contractor will be notified with instructions for corrective action. Upon receipt of the notification of corrective action, the Contractor has 4 hours to correct the traffic control. If the traffic control cannot be corrected within the 4-hour time period, the Contractor will develop a written implementation schedule for the corrective action and submit the schedule to the MDOT Program Manager and/or designee within 1 hour of receiving the notification.

If the corrective action implementation schedule is not approved, or if the schedule is approved but is not followed, a contract price adjustment will be made in the amount of $100 per hour for every hour or portion thereof the improvements or corrective action remains incomplete as described herein. If improvements or corrections have not been made to the satisfaction of the Department, the contract will be adjusted until the traffic control is acceptable. Contractor is to stop work until the corrective action is completed.

G. The work will be performed under the Maintenance of Traffic (MOT) described for each specific location and as specified in the above-mentioned Traffic Typicals.

H. All Traffic Controls must be removed completely from the site within 7 days of last day of paving.

I. The quantities in Schedule B reflect the maximum number of devices that are required at one time to meet the Special Provisions for Maintaining Traffic.

J. Late or improper completion of Work will be subject to liquidated damages (see Section 14 Liquidated Damages).

3.7. Open to Traffic

Temporary or permanent pavement markings must be in place prior to opening the high friction surface treatment work to traffic. Temporary pavement markings will be Wet Reflective Type NR Paint. All areas must be swept clean of dirt and debris prior to open to traffic.

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4. BOND REQUIREMENTS

The Contractor must furnish performance and lien bonds each for not less than 100% of the total contract price. The bonds must be on forms provided by MDOT. The bonds must meet the requirements of Michigan law and MDOT and include other items such as the Powers of Attorney and Endorsement as specified by MDOT. The same surety responsible for writing the performance bond must write the lien bond. It is the Contractor’s responsibility to ensure that the lien bond conforms with the terms of MCL 570.101 et seq.

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5. PROJECT PREVAILING WAGE REQUIREMENTS

The Contractor (and its Subcontractors) must pay all mechanics and laborers employed directly on the site of the work, unconditionally and at least once a week, and without subsequent deduction or rebate on any account, the full amounts accrued at time of payment, computed at wage rates not less than those stated in the advertised specifications as prevailing wages based on locality, regardless of any contractual relationship which may be alleged to exist between the Contractor or subcontractor and the laborers and mechanics.

Contractor must post the scale of wages to be paid in a prominent and easily accessible place at the site of the work. See Exhibit 1 – Prevailing Wage Information and Rates for Oakland County for scale of wages. The attached schedule, along with Prevailing Wage Rates for all counties, may also be found at LEO - Prevailing Wages By County.

Certified payroll must be submitted through the MDOT labor compliance program tracker (LCPTracker) website LCPtracker. The Contractor must specify a Certified Payroll Approver who will be responsible for entering certified payroll in LCPTracker.

Certified Payroll Approver Contact Information Name

Email Address

Phone Number

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6. SERVICE TIMEFRAME

A. All Contract Activities must be performed between June 19, 2026 and August 16, 2026.

B. Contract Activities must be performed on Saturdays and Sundays, between 7:00 a.m. and dusk.

C. Once work commences, Contract Activities must be performed and completed under continuous operations in three (3) consecutive weekends (excluding authorized extensions of time).

D. The Contractor will maintain construction activities with downtime accounting only for rain days, regular breaks between workdays, and time needed for curing, unless otherwise approved by the MDOT Program Manager.

E. No extension of time will be granted for delays in delivery of critical materials, unless the delay can be shown to be industry-wide, and the delay affects the controlling operation or critical item of work.

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7. QUALITY CONTROL

7.1. HMA Testing

HMA testing must be performed by an independent third-party testing company. Density reports must indicate at least (minimum) 92% compaction.

7.2. Other Quality Control/Testing

The Contractor must ensure that any required quality control and testing, as indicated in MDOT 2020 Standard Specifications for Construction, be completed as directed by the MDOT Program Manager and/or designee.

7.3. Damages

If there are damages to completed work caused by the Contractor or Subcontractors, all cost for removal and replacement of the damaged items will be borne by the Contractor. Such repairs will not be a cause for time extension.

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8. ACCEPTANCE

8.1. Acceptance, Inspection, and Testing

The State will use the following criteria to determine acceptance of Contract Activities:

8.2. Final Acceptance

The MDOT Program Manager or designee will determine final acceptance of the work…