RFP 260000001530 Uniforms and Logo Wear - Award Recommendation and Evaluation Synopsis 8.12.26.docx

Michigan.gov/MiProcurement

Michigan.gov/MiProcurement

AWARD RECOMMENDATION

The Department of Technology Management and Budget office has completed the evaluation of RFP 260000001530 Uniforms and Logo Wear and has recommended an award to Libra Industries, Inc. of Michigan in the amount of $3,028,261.19 pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Lisa Spitzley, Solicitation Manager.

spitzleyL4@michigan.gov 517-249-0440 Public copies of all bidder proposals can be found here: DTMB - Bid Proposals (michigan.gov) Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide Uniforms and Logo Wear. The term of this contract is (3) years, with up to (5) 1-year renewal options.

Bidders:

The RFP was posted on SIGMA VSS on Monday, June 8, 2026, for 28 days. The following bidders submitted proposals by the published due date of Wednesday, July 15, 2026.

*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise

EVALUATION SYNOPSIS

I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Proposal Instructions: Evaluation Process

Proposals receiving 80 or more technical evaluation points will have pricing evaluated and considered for award.

The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method Responses to this solicitation were reviewed by a Joint Evaluation Committee which consisted of the following individuals:

Voting

Brooke Jones, Buyer DNR, Procurement Services

Bethany Preston, Department Analyst DTMB, Financial Services

Vic Sasota, Compliance Analyst DMVA, State Operations

Clayton Nurenberg, Buyer Specialist MDARD, Procurement Services

Christian Clauer, Support Services Manager MDHHS Bureau of Organizational Services

Christopher Hopcraft, Buyer MDOC, Procurement, Monitoring, and Compliance Division

Lisa Spitzley, Category Management Specialist DTMB, Central Procurement Services

III. Evaluation Results A. Libra Industries The Evaluation Team determined that Libra based on a score of 97/100 did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Schedule A, Statement of Work, Sections 2-9 The Evaluation Team determined that overall, the responses were satisfactory, but the following deficiency was noted. (24/25)

a. Section 3, General Requirements the Evaluation Team notes Bidder accepted requirements but did not provide details on how they would meet the requirements.

2. Schedule A, Statement of Work, Sections 11-19 The Evaluation Team determined that the responses were satisfactory, with no deficiencies noted. (25/25)

3. Schedule A, Statement of Work, Sections 20-47, and Attachment 1, Key Personnel The Evaluation Team determined that the responses were satisfactory, with no deficiencies noted. (30/30)

4. Vendor Questions Worksheet The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted: (18/20)

a. Experience 2 met the scope of work but was not of similar size.

b. Experience 3 met the scope of work but was not of similar size.

Total Score: 97/100 B. The Idea People The Evaluation Team determined that The Idea People based on a score of 94/100 did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Schedule A, Statement of Work, Sections 2-9 The Evaluation Team determined that the responses were satisfactory, with no deficiencies noted. (25/25)

2. Schedule A, Statement of Work, Sections 11-19 The Evaluation Team determined that the responses were satisfactory, with no deficiencies noted. (25/25)

3. Schedule A, Statement of Work, Sections 20-47, and Attachment 1, Key Personnel The Evaluation Team determined that the responses were satisfactory, with no deficiencies noted. (30/30)

4. A Vendor Questions Worksheet The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted: (14/20)

a. Experience 1 did not meet the scope of work but was of similar size.

b. Experience 2 did not meet the scope of work, and the Evaluation Team could not determine size as no dollar value was provided.

c. Experience 3 met the scope of work but was not of similar size.

Total Score: 94/100 IV. Technical Evaluation Summary

It is noted that Technical Evaluation for Embellishment Samples/Alternate Samples were not applicable.

V. Pricing Summary Pricing was evaluated for the bidders who passed technical evaluation. Pricing Matrix is based on a core items list and historical data to estimated costs.

The following is a summary of their price proposals:

Initial Pricing

Pricing following 2nd Round Pricing Request

VI. Negotiations Second Round Pricing was requested. Libra Industries provided reduced pricing. The Idea People indicated best pricing was offered with original submission.

VII. Award Recommendation Award recommendation is made to the responsive and responsible Bidder who offers the best value to the State of Michigan. Best value is based on the proposal meeting the minimum point threshold and offering the best combination of the factors stated in the Proposal Instructions Evaluation Process section, and price.

Libra Industries, Inc. provided the best value to the State. Best value factors for Award Recommendation include experience and overall price as shipping costs are included in price for standard shipping orders, with no minimum order required.

As part of the best value determination, overall economic impact to the State of Michigan was considered and is not a determinative factor in making this award.

Award Recommendation is made to Libra Industries, Inc. of Michigan in the amount of $3,028,261.19.

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