Vendor Services Department

Procurement 1701 Mountain Industrial Boulevard

Stone Mountain, Georgia 30083

REQUEST FOR PROPOSAL (RFP) 26-735

Behavioral Intervention Services

Schedule of Events

EVENT DATE(S) TIME LOCATION

Solicitation Posts May 7, 2026 https://dekalbschoolsga.ionwave.net

Optional Pre-Proposal Conference

May 19, 2026 2:00 PM Via Microsoft Teams (registration required)

Deadline to Submit Questions (Q&A)

May 22, 2026 12:00 PM https://dekalbschoolsga.ionwave.net

Q&A Deadline Responses May 29, 2026 4:30 PM https://dekalbschoolsga.ionwave.net

Submission Deadline June 4, 2026 2:00 PM https://dekalbschoolsga.ionwave.net

Virtual Public Acknowledgement

June 4, 2026 3:00 PM Via Microsoft Teams (Registration required)

SUBMISSIONS MUST BE RECEIVED ELECTRONICALLY VIA https://dekalbschoolsga.ionwave.net

DeKalb County School District Solicitation Contact Person:

Lakesia Watkins, Buyer, Non-Capital

(678) 676-0315 and/or email at solicitationquestions@dekalbschoolsga.org https://dekalbschoolsga.ionwave.net/ https://dekalbschoolsga.ionwave.net/ https://dekalbschoolsga.ionwave.net/ mailto:solicitationquestions@dekalbschoolsga.org

RFP 26-735 ______ BEHAVIORAL INTERVENTION SERVICES_____________ ______ PAGE 2

1701 MOUNTAIN INDUSTRIAL BLVD, STONE MOUNTAIN, GEORGIA 30083

https://dekalbschoolsga.ionwave.net

REQUEST FOR

PROPOSAL

RFP 26-735

RFP 26-735 ______ BEHAVIORAL INTERVENTION SERVICES_____________ ______ PAGE 3

TABLE OF CONTENTS

Title Page Table of Contents ............................................................................................................... 3-4 Submittal Terms ........................................................................................................................................................ 5-7 Attachments .................................................................................................................... 29-41

PART I – BACKGROUND AND INFORMATION

A. Objectives B. General Information C. Procurement Process D. Addenda E. Proposal Contact Persons F. Prohibited Contacts G. Optional Virtual Pre-Proposal Conference H. Proposal Submission Deadline…………………………………………………… 9 I. Virtual Public Acknowledgement.……………………………………………… J. Questions and Answers

PART II – GENERAL REQUIREMENTS

A. Offeror Performance B. News Release C. Non-Discrimination D. Drug Free Workplace E. Smoke Free Workplace F. Background Checks G. Costs Incurred H. Insurance I. Indemnification J. Illegal Immigration Reform and Enforcement Act of 2011 K. Interviews L. Contract Terms M. Permits and Applicable Laws N. Infringement O. Ownership Rights P. Non-Collusion Q. Conflict of Interest R. Financial Stability S. No Obligation/No Contract Guaranteed T. Confidentiality and Non-Disclosure U. Business License V. Protest Process………………………………….…………………………………18

RFP 26-735 ______ BEHAVIORAL INTERVENTION SERVICES_____________ ______ PAGE 4

TABLE OF CONTENTS (CONT’D)

PART III – SCOPE OF WORK

A. Purpose / Project Overview B Project Scope of Work C. Offeror Responsibilities D. Compliance with Specifications E. Brochures, Catalogs, Manuals, Websites, Literature F. Added Value G. Technical Proposal………………………………………………………………23 H. Transition Plan…………………………… ……………………………………27 I. Required Content / Document Checklist

ATTACHMENTS

Attachment A – Cost Proposal Form Attachment B – Non-Collusion Attachment C – Conflict of Interest Attachment D – Critical Paragraphs Attachment E – Statement of Confidentiality and Non-Disclosure Attachment F – Suspension and Debarment Attachment G – Immigration and Security Certification Attachment H – Signature Page Final Page

APPENDIX

Appendix A – Sample Service Agreement

RFP 26-735 ______ BEHAVIORAL INTERVENTION SERVICES_____________ ______ PAGE 5

DeKalb County School District (“DCSD”) extends this offer to submit a proposal for the possible purchase or lease of goods and/or services conforming to the following designated specifications, terms, and conditions. This solicitation will require DCSD Board of Education approval.

Format and Submission of Proposals

Submittal responses to this solicitation will be received electronically on the DeKalb County School District website at https://dekalbschoolsga.ionwave.net.

The format requirements for RFP responses are designed to ensure uniformity in the responses, provide the information necessary to understand each offeror’s proposal, and facilitate an efficient and comprehensive evaluation of all responses. Proposals must comply with the specifications and detailed instructions stated in this RFP document, be signed by the certifying company official, and be presented to the DCSD Purchasing Department according to the detailed instructions stated in this document.

• RFP responses must be submitted electronically via https://dekalbschoolsga.ionwave.net.

• Proposals must be presented in a PDF format. All attachments must be identified properly for easy recognition and association.

• Each page of the response must be numbered.

• Each proposal must contain a detailed Table of Contents and must be organized in the same order as the requirements are outlined in this RFP document. Each separate bullet point must be addressed individually. A response that does not adhere to a “point-by-point” format may be disqualified.

• Responses shall be organized simply and economically. Emphasis must be placed on completeness and clarity. Proposals that do not include all the required information may be disqualified.

All potential respondents must register as a vendor at https://dekalbschoolsga.ionwave.net.

Time is of the essence. Specify your earliest __________ and latest __________ service commencement dates after receipt of award letter.

Approval by the DeKalb County Board of Education Official approval by the DeKalb County Board of Education is required for this procurement. No contract shall be construed to be formed without the advance official approval of the DeKalb County Board of Education.

The successful offeror will be notified after DeKalb County Board of Education approval.

Funding Provisions No award or contract will be made if funding is not approved by the DeKalb County Board of Education.

Compliance with Requirements Offeror must indicate below whether or not their proposal is in complete compliance with the stated requirements. If there are any deviations from these requirements, offeror must indicate in writing what the exact deviations are and what actual services will be provided. Attach and label additional sheets if necessary.

___ Proposal is in complete compliance with proposal requirements.

___ Proposal deviates from stated requirements as follows:

https://dekalbschoolsga.ionwave.net/

RFP 26-735 ______ BEHAVIORAL INTERVENTION SERVICES_____________ ______ PAGE 6

Cancellation Awards, contracts, and extensions may be canceled for convenience by the DeKalb County School District (DCSD) at any time. In the event of termination of contract by DCSD, the DCSD will be responsible only for those services that have been delivered and accepted according to the RFP requirements. Any cancellation for convenience by DCSD shall be effective three (3) business days after receipt of the Notice of Cancellation for convenience from DCSD by the Offeror.

Fiscal Year Funding Implications The fiscal year for DCSD begins July 1 and ends June 30. This solicitation and any resulting contract(s) may contain renewal and extension options.

This solicitation, any resulting contract(s), and any renewal and extension options shall terminate absolutely without further obligation on the part of DCSD at the end of the fiscal year in which this solicitation was issued and at each June 30 renewal anniversary date thereafter unless the successful offeror is notified otherwise and agrees in writing to the exercise of renewal and extension options.

Payment to Successful Vendor(s) Payment for goods and services will be made by electronic funds transfer (EFT). Vendor(s) doing business with DCSD are required to provide EFT payment information when registering as a DCSD vendor at:

https://www.dekalbschoolsga.org/purchasing/.

Rights Reserved DCSD reserves the right to accept or reject any and/or all parts of responsive proposals received and/or to reject all proposals submitted. DCSD reserves the right to award any resulting contract in the manner that is in the best interest of and most advantageous to DCSD. DCSD reserves the right to waive any technicalities or minor irregularities in responses received and to award the contract in the most beneficial manner for DCSD.

The decision of DCSD shall be final.

DCSD reserves the right to request and negotiate a “best and final” response from offerors.

Taxes Purchases made by DCSD are not subject to federal, state, or local sales tax. A Sales Tax Exemption Certificate will be furnished upon request.

F.O.B. Delivery All prices are to be F.O.B. delivery to various DCSD locations.

Estimated Quantities The quantities shown in this RFP document are estimates, which are provided for your information.

However, actual quantities purchased by DCSD may vary.

Exclusions of Trade Usages This RFP contains all of the terms, conditions and obligations to which the parties agree, and shall not be modified, controlled, explained, supplemented or affected in any way by any usage of trade not expressly included in this agreement.

Conditional Proposals Proposals that are conditional and/or in any way qualify or vary the terms of these instructions, conditions, and specifications shall be considered non-responsive and disqualified.

https://www.dekalbschoolsga.org/purchasing/

RFP 26-735 ______ BEHAVIORAL INTERVENTION SERVICES_____________ ______ PAGE 7

Offeror Failure In the event services to be furnished by the successful offeror should for any reason fail to conform to the scope of work contained herein, DCSD reserves the right to reject the services and further reserves the right to terminate the contract.

Failure of the successful offeror to perform contracted services may also result in the removal of that offeror from doing business with DCSD for a period of not less than one year.

Georgia Open Records Act All proposals submitted in response to DCSD solicitations may be subject to the Georgia Open Records Act, which permits any member of the public to inspect and/or copy documents prepared and maintained or received in the course of the operation of the public office or agency.

No Assignment of Award The successful offeror may not assign the award or contract to or subcontract with another party without the express written permission of DCSD.

The Laws of the State of Georgia

This RFP and subsequent agreement are subject to the laws of the State of Georgia.

2 CFR 200.322(a) § 200.322 Domestic preferences for procurements.

(a) As appropriate and to the extent consistent with law, the non-Federal entity should, to the greatest extent practicable under a Federal award, provide a preference for the purchase, acquisition, or use of goods products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, or other manufactured products).

Additional Terms In the event an award is made to an offeror, the resulting contract shall not depart from this document unless agreed to in writing by DCSD and the successful offeror. DCSD shall not be bound by additional terms and conditions and/or extraneous language added to this document by offerors.

ALL SOLICITATIONS ISSUED BY DCSD ARE ADVERTISED IN THE LEGAL SECTION OF THE

CHAMPION NEWSPAPER, (404) 373-7779, POSTED ON THE DCSD IONWAVE WEBSITE, AND POSTED IN THE TEAM GEORGIA MARKETPLACE’S GEORGIA PROCUREMENT REGISTRY. Offerors are solely responsible to review and make themselves aware of DCSD solicitations posted on the following website:

https://dekalbschoolsga.ionwave.net/Login.aspx https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.ecfr.gov%2Fcurrent%2Ftitle-2%2Fsection-200.322&data=04%7C01%7Cjoyce_d_foster%40dekalbschoolsga.org%7Cdc439dfbdf764041940f08da0b6feb90%7C312b238ac08341c1a18b736b02696f79%7C0%7C0%7C637834872559764060%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=Tc8CPb8W8vH6M5t9QPl%2FqZWxrnEwYqJGNwJK%2Bq%2B0zkk%3D&reserved=0 https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.ecfr.gov%2Fcurrent%2Ftitle-2%2Fsection-200.322&data=04%7C01%7Cjoyce_d_foster%40dekalbschoolsga.org%7Cdc439dfbdf764041940f08da0b6feb90%7C312b238ac08341c1a18b736b02696f79%7C0%7C0%7C637834872559764060%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=Tc8CPb8W8vH6M5t9QPl%2FqZWxrnEwYqJGNwJK%2Bq%2B0zkk%3D&reserved=0

RFP 26-735 ______ BEHAVIORAL INTERVENTION SERVICES_____________ ______ PAGE 8

PART I

BACKGROUND AND INFORMATION

A. Objectives DeKalb County School District (hereinafter, “DCSD”) is requesting qualified vendors to submit proposals to provide behavioral intervention services.

Awarded offeror(s) shall provide services in accordance with the specifications, requirements and terms and conditions stated herein. Services shall include all labor, materials, tools, specialized equipment, supplies, trained personnel, insurance, travel, per diem, direct and indirect administrative costs, overhead, tolls, parking, fuel, lodging, all other cost and charges, and all things and services necessary to provide services, in accordance with the requirements of this RFP. There shall be no add-on charges of any kind.

DCSD reserves the right to make multiple awards.

B. General Information DCSD is a metropolitan Atlanta public school system organized and existing under the Constitution and laws of the State of Georgia. DCSD is located in the fourth largest county in Georgia. DeKalb County is one of the most culturally diverse counties in the nation. DCSD has a student enrollment of over 91,000 students in pre-kindergarten through grade 12. With more than 138 schools and centers, DCSD educates the third largest pre-kindergarten through grade 12 student population in the State of Georgia. DCSD is the second largest employer in DeKalb County with approximately 14,000 employees.

DCSD is dedicated to giving every student the best possible education through an intensive core curriculum and specialized, challenging instructional and career programs. DCSD is striving to become the premier K-12 school system of choice and desires to significantly improve leadership, teaching, and student learning to fulfill its mission as an organization for public education.

DCSD includes approximately:

• 77 Elementary Schools

• 19 Middle Schools

• 22 High Schools

• 8 Start-up Charter Schools

• 12 Specialized Learning Centers

• 7 Administrative Centers, and

• 5 Athletic Stadiums

DCSD’s wide-area network connects instruction and administration sites to deliver technology and learning tools to every child. The main administrative offices are located at 1701 Mountain Industrial Boulevard, Stone Mountain, Georgia 30083. DCSD is governed by a seven-member Board of Education.

C. Procurement Process The procurement will be on a formally advertised basis. Proposals must be responsive to all aspects of this RFP.

D. Addenda It is the responsibility of offerors to frequently check for any addenda, questions, and answers posted on the Purchasing Bulletin Board on the DCSD website. Failure on the part of offerors to make themselves aware of and comply with addenda requirements will not relieve them of this obligation.

All posted addenda must be printed, signed by the offeror, and included in the offeror’s RFP submission.

Click on the following link to the Purchasing Bulletin Board: https://dekalbschoolsga.ionwave.net

RFP 26-735 ______ BEHAVIORAL INTERVENTION SERVICES_____________ ______ PAGE 9

E. Proposal Contact Person The assigned contact person for offerors is Lakesia Watkins, Buyer, Non-Capital, who can be reached at

(678) 676-0315 or by email to solicitationquestions@dekabschoolsga.org.

F. Prohibited Contact(s) Except with the consent of the proposal contact person, all offerors, including any persons affiliated with or in any way related to the offeror, are strictly prohibited from contacting DeKalb County Board of Education members and DCSD employees or consultants on any matter having to do in any aspect with this RFP between the time a request for proposal is formally released and a recommendation is made by the administration to the Board, other than as provided herein. Communication with anyone other than the proposal contact person regarding any portion of this RFP can result in the violating firm being disqualified. Furthermore, no employee, officer, or agent of the DeKalb County Board of Education or DCSD may participate in the selection, award or administration of a contract if he or she has a real or apparent conflict of interest.

Board Member Communication with Prospective Vendors Vendors shall not contact Board members individually for the purpose of soliciting a purchase or contract between the time a request for proposal is formally released and a recommendation is made by the administration to the Board. If a vendor violates this prohibition during this timeframe, consideration for the vendor for award shall be invalidated. Board members shall be notified of possible violations and actions taken.

G. Optional Virtual Pre-Proposal Conference An optional virtual pre-proposal conference will be held via Microsoft Teams at 2:00 PM EST on Tuesday, May 19, 2026.

Prospective offerors must provide the following information by 5:00 PM EST, on Monday, May 18, 2026:

Name and Title Company Name Telephone Number Email Address

This information must be sent to solicitationquestions@dekalbschoolsga.org. Please enter “Optional Virtual Pre-Proposal Conference – RFP 26-735 Behavioral Intervention Services” in the subject line of your email.

An invitation will be sent via Microsoft Teams to those providing the above information no later than Tuesday, May 19, 2026, by 1:30 PM EST.

H. Proposal Submission Deadline All potential offerors must register as a vendor at https://dekalbschoolsga.ionwave.net.

Proposals in response to this RFP must be received electronically via IonWave no later than 2:00 PM on Thursday, June 4, 2026. Proposals received after the stated deadline will not be considered.

I. Virtual Public Acknowledgement The public acknowledgment will be held virtually through Microsoft Teams on Thursday, June 4, 2026, at 3:00 PM EST. For those who would like to attend the acknowledgement, please register no later than Wednesday, June 3, 2026, by 5:00 PM EST, by sending an email to solicitationquestions@dekalbschoolsga.org.

Please enter “Virtual Public Acknowledgement - RFP 26-735 Behavioral Intervention Services” in the subject line of your email.

An invitation will be sent via Microsoft Teams to those participants no later than Thursday, June 4, 2026, by 2:30 PM EST.

mailto:solicitationquestions@dekabschoolsga.org mailto:solicitationquestions@dekalbschoolsga.org about:blank

RFP 26-735 ______ BEHAVIORAL INTERVENTION SERVICES_____________ ______ PAGE 10

J. Questions and Answers It is intended that this RFP be adequate for any offeror to respond to DCSD’s requirements. However, should offerors have questions, all questions shall be submitted electronically to: https://dekalbschoolsga.ionwave.net.

Questions submitted to any other mailbox, voice mail or e-mail address will not be considered for response. The deadline to submit questions is Friday, May 22, 2026, at 12:00 PM EST. Questions received after the deadline will not be considered.

All questions received by the deadline shall be answered in writing and both the questions and answers will be posted to the website https://dekalbschoolsga.ionwave.net no later than Friday, May 29, 2026, at 4:30 PM EST. Responses to questions will not be posted on official DCSD holidays.

https://dekalbschoolsga.ionwave.net

RFP 26-735 ______ BEHAVIORAL INTERVENTION SERVICES_____________ ______ PAGE 11

PART II

GENERAL REQUIREMENTS

A. Offeror Performance

The successful offeror is required to perform and fulfill all the undertakings, covenants, terms, conditions, and agreements of this RFP document and any negotiated contract(s). Specifications contained herein and in the successful response will become contractual obligations if an award ensues.

Failure of the offeror to fully perform these obligations may result in the cancellation of the award and contract.

DCSD will look to the offeror and his/her identified personnel to coordinate and deliver the services described in this RFP. The services shall not be delegated to sub-offerors or assigned to any third party.

B. News Release Any news release or publicity pertaining to any phase of this project must be cleared through the DCSD Executive Director of Communications.

C. Non-Discrimination DCSD does not discriminate based on race, color, religion, sex, national origin, age, or disability in any of its employment practices, education programs, services or activities.

DCSD supports an open, fair, and impartial free-market system which maximizes competition and seeks to include all responsible businesses and to provide ample opportunities for business growth and development. Minority businesses are encouraged and given the opportunity to bid on various projects;

however, all responses will be evaluated on the same criteria. It is not the intention or desire of DCSD to restrict or impede competition, nor to increase the cost of the work.

D. Drug-Free Workplace By submission of a response to this RFP, the offeror certifies that he/she and his/her employees shall not engage in the unlawful manufacture, sale, distribution, dispensation, possession, or use of controlled substance or drugs during the performance of the contract.

E. Smoke-Free Workplace

By submission of a response to this RFP, the offeror certifies that he/she and his/her employees shall not use tobacco products on DCSD property at any time during the performance of this contract.

F. Background Checks

A criminal background check must be performed on all contractors, consultants, subcontractors, volunteers and vendors (hereinafter jointly referred to as "Individuals") who provide services on DCSD premises, supervise services on DCSD premises, or has contact with students. These Individuals shall undergo the same criminal background check, within the last 365 days, as required by DCSD employees. Such background checks will be performed by DCSD at the expense of the Individual at a cost of $45.00 per individual.

Additionally, any charges against the Individual, may be deemed unacceptable in DCSD’s sole discretion regardless of whether dismissed, expunged, sealed, removed from the record, treated as a “first offender” or dead docketed. Upon receipt and evaluation of DCSD’s background check results, DCSD may demand that the Individual have no contact with DCSD students or parents or provide services to DCSD premises.

RFP 26-735 ______ BEHAVIORAL INTERVENTION SERVICES_____________ ______ PAGE 12

Any failure of the contractor to obtain a criminal records background check through DCSD, as stated herein, may result in termination of any resulting contract between contractor and DCSD.

G. Costs Incurred DCSD is not liable for any costs incurred by an offeror in preparing and/or submitting a response to this RFP or for any interview if requested. Any and all costs incurred by the offeror in preparing and/or submitting a response to this RFP and interviewing with DCSD (if requested) shall be the sole responsibility of the offeror and shall not be reimbursed by DCSD.

There is no guarantee of any offeror receiving an award as a result of submitting a response to this

RFP.

H. Insurance

Certificate of Insurance and/or ACORD Form is required with solicitation submittal and required upon award.

Upload this documentation under the Response Attachment tab via IonWave titled “Certificate of Insurance”.

The DCSD Director of Risk Management sets insurance and indemnification requirements for each

Solicitation.

Certificate of Insurance / Accord Form is required with solicitation submittal upon award. Provision of Certificate of Insurance is a mandatory requirement. Proposals submitted with certificates of insurance will be considered conditionally responsive to the insurance and indemnification requirement. Final award of this RFP will be contingent upon receipt within six (6) business days of request for insurance documentation complete with the following requirements and fully acceptable to the DCSD Risk Manager. No work will commence / no purchases will be made without the written statement of approval of insurance coverage from the DCSD Risk Manager. In the event the awarded offeror cannot produce insurance coverage acceptable to the Risk Manager within the time provided, DCSD reserves the right to award this solicitation to the first runner-up.

(1) The successful Offeror shall procure and maintain throughout the term of this agreement a policy or policies of insurance providing coverage as set forth below that shall protect the offeror and the Indemnitees (as defined in Part II, Section I of th is RFP) from any claims for bodily injury, property damage, or personal injury which may arise out of offeror’s operations under this agreement. The foregoing policies shall be obtained from insurance companies approved to do business in the State of Georgia and companies acceptable to DCSD. Offeror shall procure the insurance policy(ies) at the offeror’s own expense and shall furnish to DCSD a certificate of insurance containing the following:

(a) Name and address of authorized agent;

(b) Name and address of insured;

(c) Name of insurance company;

(d) Description of coverage in standard terminology;

(e) Policy period;

(f) Policy Number;

(g) Limits of liability;

(h) Name and address of certificate holder;

(i) Acknowledgment to the DCSD of notice of expiration or cancellation;

(j) Signature of authorized agent;

(k) Telephone number of authorized agent; and

RFP 26-735 ______ BEHAVIORAL INTERVENTION SERVICES_____________ ______ PAGE 13

(l) Details of policy exclusions applicable to this agreement in comments section of insurance certificate.

All certificates evidencing primary and excess layers shall be renewed and kept current and up to date on an annual basis.

(2) Offeror is required to maintain the following insurance coverage during the term of this agreement:

(a) Workers Compensation Insurance in the amounts of the statutory limits established by

The General Assembly of the State of Georgia. Offeror shall have the ability to self -insure its required workers’ compensation coverage if offeror is an approved self-insurer in the State of Georgia.

(b) Commercial General Liability Policy, or equivalent coverage, to include products and completed operations liability and contractual liability. The Commercial General Liability Policy shall have dollar limits sufficient to insure that there is no gap in coverage between this policy and any excess or Commercial Umbrella Policy described below.

(c) Automobile Liability Policy to include but not be limited to liability coverage on any owned, non-owned and hired vehicle used by offeror or offeror’s personnel in the performance of this agreement. The Comprehensive Automobile Policy shall have dollar limits sufficient to insure that there is no gap in coverage between this policy and the excess or Commercial Umbrella Policy required under this agreement.

(d) Commercial Umbrella or Excess Liability Policy, which must provide the same or broader coverage than those provided for in the above Comprehensive General Liability and Business Auto Policies. Policy limits for the Commercial Umbrella or Excess Liabi lity Policy shall have an annual occurrence and annual aggregate limit not less than $2,000,000 per claim.

(e) Professional Liability or Errors & Omissions coverage with limits not less than $2,000,000 per claim/$2,000,000 aggregate. The deductible shall not exceed $10,000 per claim.

(f) Under all coverage and certificates required hereunder, policies shall or be endorsed to include the following terms and conditions:

(i) All policies and coverage shall be on an “occurrence” not “claims made” basis

(excepting (e) above)

(ii) The foregoing policies shall contain a provision that coverage afforded under the policies will not be canceled, or not renewed, allowed to lapse for any reason until at least thirty (30) days prior written notice has been given to DCSD.

(iii) Shall waive all right of subrogation against Indemnitees (as defined in Part II, Section I of this RFP) for losses arising out of this agreement.

(iv) A severability of interest or cross liability clause or endorsement applies to commercial general liability and excess liability policies.

(v) Certificates of Insurance showing such coverage to be in force shall be filed with DCSD prior to commencement or continuation of any work under this agreement.

RFP 26-735 ______ BEHAVIORAL INTERVENTION SERVICES_____________ ______ PAGE 14

(vi) All such coverage shall remain in full force and effect during the term and any renewal or extension thereof.

(g) Under coverage and certificates required under Sections 2(a), 2(b), (c), and (d) above, policies shall be endorsed to include the following terms and conditions:

(i) Minimum limits of $1,000,000 per occurrence $2,000,000 in the annual aggregate.

Primary limits of coverage in the amount of $1,000,000 per occurrence must be with insurers approved to conduct business in the State of Georgia. Excess or umbrella liability insurance may be placed with any insurer submitted by offeror, including captive or self-insured programs, with the prior written approval of DCSD.

(ii) Contractual liability coverage, specifically referencing this agreement and its Indemnity applies to liability assumed by the named insured.

(iii) Shall include Indemnitees as additional insured except on coverages (2) (a) and (2)(e).

(iv) Shall waive all right of subrogation against Indemnitees (as defined in Part II, Section I of this RFP) for losses arising out of this agreement.

(v) A severability of interest or cross liability clause or endorsement applies to commercial general liability and excess liability policies.

(vi) Shall be primary and not excess to any other coverage provided by or available to the Indemnitees (as defined in Part II, Section H of this RFP).

(h) Offeror shall require any and all subofferors performing work under this agreement to carry insurance of the types and with limits of liability as offeror shall deem appropriate and adequate for the work being performed. However, the obligations of the offeror to the Indemnitees assumed in Sections of Indemnification, and Insurance shall not be reduced or diminished by the standards set for the subofferors. Further, offeror agrees that their obligations to indemnify and insure the Indemnitees shall pertain to all losses arising out of the subofferor’s acts or negligence in the same manner and to the same extent as if committed by the offeror. Offeror shall obtain and make available for inspection by DCSD, current certificates of insurance evidencing insurance coverage by such subofferors.

I. Indemnification

1) The successful offeror shall indemnify, defend, and hold harmless the DeKalb County School Board, the DeKalb County School District, DCSD, and their officials, officers, employees, agents, volunteers, and assigns (all of whom may collectively be referred to as "Indemnitees" throughout this RFP), from any and all claims, demands, suits, actions, legal or administrative proceedings, losses, liabilities, costs, interest, and damages of every kind and description, including any attorneys’ fees and/or litigation and investigative expenses, for bodily injury, personal injury, (including but not limited to offeror’s employees), or loss or destruction of property (including loss of use, damage or destruction of DCSD owned property) to the extent that any such claim or suit was caused by, arose out of, or contributed to, in whole or in part, by reason of any act, omission, professional error, fault, mistake, or negligence whether active, passive or imputed, of the offeror its employees, agents, representatives, or their employees, agents, or representatives in connection with or incidental to offeror’s performance of the agreed-upon services regardless of whether such liability, claim, damage, loss, cost or expense is caused in part by an Indemnitee.

RFP 26-735 ______ BEHAVIORAL INTERVENTION SERVICES_____________ ______ PAGE 15

2) The successful offeror shall also indemnify, defend, and hold harmless the Indemnitees from any and all costs, expenses, claims, demands, rights, liabilities and causes of action inuring to offeror from events over which the Indemnitees exercise no control, such as Acts of God, strikes or government restrictions.

Offeror's obligation to indemnify any Indemnitee shall survive the completion, expiration, or termination of offeror’s agreed-upon services for any reason.

J. Illegal Immigration Reform and Enforcement Act of Upload this documentation under the Response Attachment tab via IonWave titled “IMMIGRATION

SECURITY DOCUMENTATION”.

The Illegal Immigration Reform and Enforcement Act of 2011 applies to and is a requirement for all DeKalb County School District solicitations for physical performance of services (i.e., public works contracts). The Illegal Immigration Reform and Enforcement Act of 2011 does not apply to solicitations for items, commodities and products.

Offerors must complete and/or have their subcontractors complete the following forms:

1) Immigration and Security Certification

2) Offeror E-Verify Affidavit

3) Contractor Affidavit (Contractor Only)

4) Subcontractor Affidavit (Subcontractor Only); and

5) Sub-Subcontractor Affidavit (Sub-Subcontractor Only)

The Immigration and Security Certification, the Offeror E-Verify Affidavit, the Contractor Affidavit, Subcontractor Affidavit and the Sub-Subcontractor Affidavit must be completed, notarized and submitted with your bid response.

I acknowledge the Illegal Immigration Reform and Enforcement Act of 2011 requirements for service providers and confirm by my signature below that the Immigration and Security Certification, the Contractor Affidavit, the Subcontractor Affidavit and the Sub-Subcontractor Affidavit are each completed, notarized and made a part of this solicitation response package. I also acknowledge that all items or services furnished to DCSD must comply with applicable federal and state immigration laws, and regulation.

______Please check here if the Illegal Immigration and Reform Act of 2011 does not apply to your solicitation, because it is one for items, commodities, or products. If this does not apply to any portion of the solicitation, then the Offeror is not required to complete the Contractor Affidavit, the Subcontractor Affidavit and the Sub-Subcontractor Affidavit (reference Attachment page).

K. Interviews DCSD reserves the right to require offerors to participate in one or more interviews with DCSD board members and/or staff. Offerors must be prepared to discuss the salient points of their proposal within two

(2) normal working days of being asked to participate in interviews. There are to be no presentations, individually or collectively, without such invitation.

L. Contract Terms In the event DCSD determines that outsourcing these services are in its best interest, with the approval of the DeKalb County Board of Education, the successful offeror will be notified in writing. A contract confirming firm fixed price and other terms shall be signed by the parties. Services will begin on or about August 2026. The initial contract duration shall be for one year from the final execution date of both parties. The contract may contain up to four (4) 1-year extension options contingent upon DCSD’s offer of such

RFP 26-735 ______ BEHAVIORAL INTERVENTION SERVICES_____________ ______ PAGE 16

extension, the successful offeror’s acceptance and the approval of the DeKalb County Board of Education to extend the contract. The contract is subject to the approval of the DeKalb County Board of Education and to fiscal year funding limitations. The contract price must be held firm for the entire term of the contract.

Only one (1) price change will be considered during any 12-month period and shall be effective at the renewal/extension anniversary, commencing the extension/renewal date on any individual product or service included in this RFP. Any price increase must be approved in writing by DCSD.

DCSD reserves the right to terminate any resulting contract for convenience. In the event of contract termination by DCSD, the DCSD will be responsible only for those services and deliverables that have been received and accepted. Any cancellation for convenience by DCSD shall be effective three (3) business days after receipt of the Notice of Cancellation for convenience from DCSD by the offeror. Non-performance of contract terms shall give sufficient cause for DCSD to cancel the contract. Non-performance shall be construed to include, but is not limited to, failure of the offeror to deliver equipment or perform services in the time specified or in the manner required.

A contract is attached which includes all of the terms and conditions that the offeror must affirm and comply. Refer to Appendix A, Non-Capital Sample Service Agreement. Please review DCSD’s attached contract terms and conditions prior to submitting a response to this RFP. Offerors should plan on the contract terms and conditions attached to this RFP being included in any award as a result of this RFP. Therefore, all costs associated with complying with these requirements should be included in any pricing quoted by the offeror.

M. Permits and Applicable Laws By submitting a proposal, offeror acknowledges its acceptance of the RFP specifications and the contract terms and conditions without change except as otherwise expressly stated in the submitted proposal.

If an offeror takes exception to a contract term or provision, the offeror must state the reason for the exception and state the specific contract language it proposes to include in place of the provision. Any exceptions to the contract must be submitted as an attachment to the offeror’s response. Proposed exceptions must not conflict with or attempt to preempt mandatory requirements specified in the RFP.

Offerors shall at their own expense obtain all necessary permits, certifications, and licenses and shall comply with all applicable local, state, and federal laws, ordinances, rules, and regulations necessary to the full execution of the requirements stated herein. Offerors shall maintain all such permits, licenses, certifications, and compliances in a current status throughout the course of the contract. Offerors shall submit copies of permits, licenses, and certifications evidencing proof of the aforementioned immediately upon request of DCSD. Offerors shall be in compliance with registration with the Georgia Secretary of State’s office as applicable.

N. Infringement Offeror shall fully indemnify Indemnitees against any claims of infringement of any patent, copyright, trade secret, trademark, or other intellectual property rights related to the offeror’s response to this RFP or services performed upon contract award. Offeror’s obligation to indemnify any Indemnitee shall survive the completion, expiration, or termination of offeror’s agreed-upon services for any reason.

O. Ownership Rights DCSD shall retain ownership rights to the contents of all documents, supporting literature, and data submitted by offerors to this RFP.

RFP 26-735 ______ BEHAVIORAL INTERVENTION SERVICES_____________ ______ PAGE 17

P. Non-Collusion Upload this documentation under the Response Attachment tab via IonWave titled “NON-

COLLUSION”

Offerors shall fully certify that they, as individuals or as officials of a business entity, have not entered into any agreement, participated in collusion, or otherwise taken any action in restraint of free and competitive responses to this RFP. Further, offerors guarantee that their response is not made in conjunction with or on behalf of another party and that they have not been directly or indirectly induced in any manner or taken any action to result in a restriction of trade or in an unfair advantage.

Q. Conflict of Interest Upload this documentation under the Response Attachment tab via IonWave titled “Conflict of Interest”.

Offeror shall use its best efforts to disclose with their proposal the name of any officer, director, or agent who also is a DCSD employee, agent, representative, contractor, immediate family member (spouse, child, sibling, or parent or the spouse of a child, sibling or parent) or DeKalb County Board of Education member.

Offerors shall also disclose the name of any DCSD employee, agent, representative, contractor, immediate family member or board member who owns, directly or indirectly, an interest in five percent or more in the Offeror’s company or any of its branches. In the event the Offeror was aware of a conflict of interest prior to the award of the contract and did not disclose the conflict DCSD may, at its discretion, terminate the contract for default.

The Offeror further agrees that, if after award, a conflict of interest is discovered, an immediate and full disclosure in writing must be made to the DCSD Purchasing Department which must include a description of the action which the Offeror has taken or proposes to take to avoid or mitigate such conflicts. If a conflict of interest is determined to exist, DCSD may, at its discretion, cancel the contract. Offerors shall certify that their response to this RFP is impartial, at arms-length, and free of any conflict of interest at this time, unfair advantage, or personal benefit to any DCSD official.

R. Financial Stability Upload this documentation under the Response Attachment tab via IonWave titled “FINANCIAL

STATEMENTS”.

1. Offerors shall provide a copy of their company’s audited financial statements for the previous two (2) years – 2023 and 2024. A certified audit is preferred however, an offeror’s 2023 and 2024 tax returns and balance sheets will be accepted.

2. Indicate here if your company is publicly traded or not publicly traded:

My company is publicly traded. _____/ My company is not publicly traded. _____/

3. If your company is a publicly traded company, provide a copy of your company’s annual report for the previous two (2) years – 2023 and 2024.

4. List all civil and criminal proceedings your company has been the subject of, or named a party in, and provide the outcome of those proceedings. This list should include any lawsuits, administrative actions, or litigation to which your company is currently a party or has been a party. Please explain the basis for all claims, your response to those claims and state whether a settlement was reached, or a judgment entered.

5. State whether your company, or any affiliate currently or previously associated with your company, has ever filed a petition in bankruptcy, taken any actions with respect to insolvency, reorganization, receivership, moratoriums or assignment for the benefit of creditors, or otherwise sought relief from creditors.

6. State whether your company was the subject of any order, judgment or decree not subsequently reversed, suspended or vacated by any court permanently enjoining your company from engaging in any type of business practice.

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S. No Obligation/No Award Guaranteed/Cost to Propose This RFP does not commit DCSD to contract with any offeror to this RFP. There is no guarantee of any offeror receiving an award or contract as a result of submitting a response to this RFP. The contract, if any, will be awarded to the offeror whose proposal offers the best value to DCSD in meeting the required scope of work described herein, if the appropriate funds are available and the contract is approved by the DeKalb County Board of Education. No obligation or commitment is incurred by the DeKalb County Board of Education from the receipt of any proposal, marketing materials, or presentations. There is no guarantee that any offeror will receive an award as a result of submitting a proposal. Any/all costs incurred by the offeror in preparation and submission of this proposal are the sole responsibility of the offeror. Expenses incurred by the offeror will not be reimbursed by DCSD or become a reason for contracting with the offeror.

T. Confidentiality and Non-Disclosure Information made available to offerors by DCSD shall be used only for purposes related to responding to this RFP and shall not be used for any other purpose without the express written permission of DCSD.

Offerors to this RFP unequivocally agree to assume responsibility for protecting and safeguarding the confidentiality of DCSD records that are not public information. Such information may include but is not limited to student and human resource file contents.

U. Business License

Upload this documentation under the Response Attachment tab via IonWave titled “BUSINESS

LICENSE”.

Offerors shall submit with their proposal, a copy of their valid company business license. If the offeror is a Georgia corporation, offeror shall submit a valid county or city business license. If the offeror is not a Georgia corporation, offeror shall submit a certificate of authority to transact business in the state of Georgia and a copy of their valid business license issued by their home jurisdiction. If offeror holds a professional certification which is licensed by the state of Georgia, offeror shall submit a copy of their valid professional license. Any license submitted in response to this requirement shall be maintained by the offeror for the duration of the contract.

V. Protest Process

This section describes the mandatory administrative procedure whereby Offerors submitting sealed competitive bids/proposals (hereinafter referred to as “bidders”) to DCSD for proposals worth $100,000 or more may challenge the solicitation process, and whereby bidders/Offerors on sealed competitive bids directly related to Vendor Services for proposals worth $100,000 or more, may challenge contract awards.

1. Protests. A bidder may file a written protest challenging DCSD’s compliance with applicable procurement procedures subject to the bidder’s compliance with the provisions outlined below. Any such written protest will be resolved in accordance with these provisions:

a) appropriate identification of the solicitation;

b) a statement of reasons for the protest;

c) supporting exhibits, evidence, or documents to substantiate any claims unless not available within the filing time (in which case the Offeror must proceed to file the protest during the filing period identified below but state the expected availability of the material); and the desired remedy.

2. Types of Challenges. Any bidder interested in and capable of responding to a competitive solicitation may file a protest with respect to the competitive solicitation process including, but not limited to, a challenge to specifications or any events or facts arising during the solicitation process.

Any bidder submitting a timely bid/proposal in response to a competitive solicitation may file a protest with respect to DCSD’s intended or actual contract award including, but not limited to, events or facts arising during the evaluation and/or negotiation process.

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3. Form of Protest. At a minimum, the written protest must include the following:

a) the name and address of the protestor;

b) appropriate identification of the solicitation;

c) a statement of reasons for the protest;

d) supporting exhibits, evidence, or documents to substantiate any claims unless not available within the filing time (in which case the Offeror must proceed to file the protest during the filing period identified below but state the expected availability of the material); and the desired remedy.

DCSD, at its discretion, may deem issues not raised in the initial protest as waived with prejudice by the protesting Offeror.

4. Filing Protests. A protest is considered to be properly filed when it is in writing, signed by a company officer authorized to sign contracts on behalf of the Offeror, and is received by the Vendor Services. The protest may be sent by any of the following means:

MAIL: Attention: Carla Smith, Executive Director DeKalb County School District

Vendor Services 1701 Mountain Industrial Boulevard

Stone Mountain, Georgia 30083

Email: solicitationquestions@dekalbschoolsga.org

The Offeror must observe the following deadlines when filing a protest:

Type of Protest Protest Filing Deadline

Challenge to Competitive Solicitation Process

Two (2) business days prior to the closing date and time of the solicitation as identified on the Invitation to Bid.

Challenge to an Intended or Actual Contract Award

In the event DCSD posts a Notice of Intent to Award (“NOIA”), the protest must be filed within ten (10) calendar days of the date the NOIA is posted.

In the event DCSD does not post a NOIA, the protest must be filed within ten (10) calendar days of the date the Notice of Award (“NOA”) is posted.

If a bidder fails to file a protest by the applicable deadline, such failure shall be deemed as a waiver with prejudice of any grounds the bidder may have for protest.

5. Stay of procurement during protest review.

When a protest challenging the competitive solicitation process has been timely filed at least two

(2) business days prior to the closing date and time, the solicitation shall not close until a final decision resolving the protest has been issued, unless the facilities management department makes a written determination that the closing of the solicitation without delay is necessary to protect the interests of DCSD.

When a protest challenging an intended contract award has been timely filed, DCSD shall not proceed to actual contract award unless the Vendor Services…