RFP 26_17 Tire Service and Sales 3_23_2026.pdf

City of South Fulton, Georgia

General Services

REQUEST FOR PROPOSAL

FOR

RFP NUMBER: 26-17

Tire Service & Sales

ISSUED: MONDAY, MARCH 23, 2026

Proposals due no later than 2:00 P.M. ET Thursday, April 23, 2026

City of South Fulton Procurement Department

4715 Frederick Dr. SW Atlanta, GA 30336

The City of South Fulton, Georgia Purchasing Department 4715 Frederick Dr. SW., Atlanta, GA 30336 Phone: 470-809-7700

Website: Procurement Department | South Fulton, GA Procurement Department | South Fulton, GA

City of South Fulton General Services Department

REQUEST FOR PROPOSAL RFP #26-17

TIRE SERVICE & SALES

SCHEDULE OF EVENTS DATE

Bid Release Date: March 23, 2026

Non-Mandatory Pre-Proposal Conference:

No pre-proposal conference will be held for this solicitation.

Deadline for questions:

Questions must be submitted online at:

https://www.bidnetdirect.com/georgia/cityofsouthfulton

March 31, 2026

3:00 P.M. ET

Answers will be posted by addendum at:

https://www.bidnetdirect.com/georgia/cityofsouthfulton

April 9, 2026

All responses to this RFP must be submitted online at:

https://www.bidnetdirect.com/georgia/cityofsouthfulton. Proposers are required to submit responses to solicitations electronically. If you need any assistance registering or using the platform, please call BidNet Direct's Support Team at 800-835-4603 ext. 2 for assistance. To attend the Bid Opening, please refer to Information and Instructions to Proposers for details.

April 23, 2026

2:00 P.M. ET

Interview Process

As Determined by City

THIS PROPOSAL SOLICITATION FORM

MUST BE SIGNED AND SUBMITTED WITH PROPOSAL

COMPANY NAME: DATE:

MAILING ADDRESS: PHONE:

CITY: FAX:

STATE: ZIP: SSN OR FEDERAL TAX ID#:

EMAIL: TITLE OF AUTHORIZED REPRESENTATIVE:

PRINTED NAME: AUTHORIZED SIGNATURE:

https://www.cityofsouthfultonga.gov/2462/Procurement-Department https://www.bidnetdirect.com/georgia/cityofsouthfulton

TABLE OF CONTENTS

INFORMATION AND INSTRUCTIONS TO PROPOSERS

SUBMITTAL CHECKLIST

INTRODUCTION

SCOPE OF SERVICES

MINIMUM REQUIREMENTS

EVALUATION PROCESS

APPENDICES

Appendix A – Scope of Services

ATTACHMENTS

Attachment B – Required Form Submittals… Attachment C – Bonding and Insurance Requirements Attachment D – Bid Cost Form

RFP #26-17 TIRE SERVICE & SALES

INFORMATION AND INSTRUCTION TO PROPOSERS

1. Request for Proposal: This Request for Proposal (RFP) is for qualified personnel hereinafter referred to as Proposer (“Proposer” or “Proposers”) to provide tire mounting, balance and field service within a qualified repair facility. All proposers are recommended to provide state contract or best market-based tire pricing. The Proposer shall submit a proposal for the scope of the project as defined in Attachment A: Scope of Services.

2. Solicitation Method: This solicitation is being conducted in accordance with all applicable provisions of the City of South Fulton Purchasing Policy, codified in Sec.

1-9001 et seq of the City of South Fulton Code of Ordinances. By submitting a Bid in reference to this solicitation, a Proposer acknowledges that it is familiar with all laws applicable to this solicitation, including, but not limited to, the City’s Code of Ordinances, which laws are incorporated into this RFP by reference.

3. Minimum Qualifications: Each Proposer and team member shall have the minimum experience set forth in this RFP.

4. Certificate of Authority to Transact Business in Georgia: Each Proposer must submit documentation that demonstrates it is duly authorized to conduct business in the State of Georgia with its RFP. This requirement also applies to Joint Venture (JV) Team Members, Sub-Consultants and Sub-Contractors.

5. Business License: The successful proposer must possess all required business licenses necessary to perform the services described in this solicitation. Proof of such licensing shall be provided prior to contract execution. If Proposer is a joint venture, Proposer shall submit valid business licenses for each member of the joint venture. If the Proposer is not a Georgia corporation, Proposer shall submit a Certificate of Authority to Transact Business in the State of Georgia and a copy of its current, valid business license issued by its home jurisdiction.

6. No Offer by City and Firm Offer by Proposer: This solicitation does not constitute an offer by City to enter into an agreement and cannot be accepted by any Proposer to form a Contract. This solicitation is only a request for proposals from interested Proposers, and no offer shall bind City. A Proposer’s offer is a firm offer and may not be withdrawn except as provided in this RFP, and in the City’s Code of Ordinances and other applicable law.

7. Bid Duration: Proposa ls submitted in response to this RFP must be valid for a period of Ninety (90) calendar days from the Bid Submission Deadline and must be marked as such.

8. Bid Submission Deadline: Responses to this RFP will be accepted online at https://www.bidnetdirect.com/georgia/cityofsouthfulton until April 23, 2026, by 2:00 P.M. Eastern Time (ET).

To attend the Bid Opening, please access Microsoft Teams via the app or on the web by utilizing the information below:

Meeting ID: 287 448 958 365 23 Passcode: Xz2Ps69T Download Teams | Join on the web Or call in (audio only) +1 929-583-6155,,390117343# United States, New York Phone Conference ID: 390 117 343# Find a local number | Reset PIN

9. Non-Mandatory Pre-Proposal Conference: A Non-Mandatory Pre-Proposal

Conference is not scheduled for this solicitation.

10. Solicitation Questions/Prohibited Contacts: Any questions and communications regarding this RFP shall be submitted in writing by logging into https://www.bidnetdirect.com/georgia/cityofsouthfulton on or before March 31, 2026, by 3:00 P.M. ET. Questions received after the designated period may not be considered. Any response made by the city will be posted online at https://www.bidnetdirect.com/georgia/cityofsouthfulton by addendum. No Proposer may rely on any verbal response to any question submitted concerning this RFP.

11. Proposers and their representatives of Proposers shall not initiate or continue any verbal or written communications regarding a solicitation with any City officer, elected official, employee or other City representative other than the Procurement Department employee named in the solicitation, between the date of the issuance of the solicitation and the date of the final Contract award by City Council, unless specified otherwise herein. Attempting to influence the outcome of any given Contract before a recommendation of award to the City Council is strictly prohibited. The Director of Procurement will review alleged violations of this prohibition. If the Director of Procurement determines that such a communication has compromised the competitive process, the Bid submitted by that Proposer may be disqualified from consideration for award, and that Proposer may, among other things, be placed on the ineligible source list. Violations of this prohibition may also be subject to prosecution under federal, state, or local laws. City of South Fulton employees, officials, and their family members are prohibited from seeking, requesting, or receiving any material payment, gift, job offer, security, promise of future benefit, or any other tangible or intangible thing of value when such receipt has the potential to influence a procurement decision or to gain unfair advantage in a procurement competition, and as outlined in Sec. 1- 9004 (d) of the City of South Fulton Code of Ordinances and all other applicable policies.

12. Interview Process: The City reserves the right to request oral presentations as part of the evaluation process. If deemed necessary, shortlisted firms will be notified and provided with the date, time, location, and format requirements.

Participation in an oral presentation, if requested, may be considered in the final evaluation.

https://www.microsoft.com/en-us/microsoft-teams/download-app https://www.microsoft.com/microsoft-teams/join-a-meeting tel:+19295836155,,390117343 https://dialin.teams.microsoft.com/ba83620b-2648-4bd3-9555-378ecf04647b?id=989159654 https://dialin.teams.microsoft.com/usp/pstnconferencing

13. Ownership of Proposals: Each Proposal submitted to the City will become the property of the City, without compensation to a Proposer, for the City’s use, in its discretion. The City shall not be liable for any bid preparation costs incurred by Proposers.

14. Georgia Open Records Act: Information provided to the city is subject to disclosure under the Georgia Open Records Act, O.C.G.A. § 50-18-70 et. seq.

Pursuant to O.C.G.A. § 50-18-72(a)(34), “[a]n entity submitting records containing trade secrets that wishes to keep such records confidential under this paragraph shall submit and attach to the records an affidavit affirmatively declaring that specific information in the records constitute trade secrets pursuant to Article 27 of Chapter 1 of Title 10 [O.C.G.A. § 10-1-760 et seq.]”.

15. Insurance Requirements: The Insurance requirements for any Contract that may be awarded pursuant to this RFP are set forth in Attachment C: Insurance Requirements. Proposer must provide a copy of a current certificate of insurance evidencing any existing commercial general liability policies issued for Proposer, if any. For purposes of this section, “Proposer” shall mean an individual, corporation or other corporate entity submitting a Bid in connection with this solicitation, including each Joint Venture partner if Proposer is a Joint Venture.

16. Subconsultants and Manufacturers: Proposers are required to submit, in writing, the addresses of any proposed Subconsultants or equipment manufacturers listed in the Bid and may be required to submit other material information relative to proposed Subconsultants. The City reserves the right to disapprove of any proposed Subconsultants whose technical or financial ability, or resources, or experience are deemed inadequate.

17. Examination of RFP Documents:

17.1 Each Proposer is responsible for examining with appropriate care the complete RFP and all Addenda and for informing itself with respect to all conditions which might in any way affect the cost or the performance of any Services. Failure to do so will be at the sole risk of the Proposer, who is deemed to have included all costs for performance of the Services in its Bid.

17.2 Each Proposer shall promptly notify the City in writing should the Proposer find discrepancies, errors, ambiguities, or omissions in the solicitation documents, or should their intent or meaning appear unclear or ambiguous, or should any other question arise relative to the RFP. Replies to such notices may be made in the form of an addendum to the RFP, which will be issued simultaneously to all potential Proposers. No oral responses are binding on the city.

17.3 The City may in accordance with applicable law, by Addendum, modify any provision or part of the RFP at any time prior to the Bid due date and time.

17.4 Each Proposer must confirm all Addenda has been received and acknowledge receipt by executing the Acknowledgment of Addenda form provided with each Addendum.

17.5 The city may waive any technicalities and formalities in this solicitation.

Additionally, the City reserves the right to cancel the RFP in its entirety.

17.6 The City of South Fulton may disqualify Proposals as a result of, but not necessarily limited to, the following reasons:

17.6.1 Failure to follow the City of South Fulton’s proposal schedule.

17.6.2 Failure to return applicable compliance and/or specification sheets.

17.6.3 Failure to return applicable addenda.

17.6.4 Failure to provide information on alternates or equivalents, when allowed.

17.6.5 Failure to provide insurance when specifically stated will result in automatic rejection.

17.6.6 Failure of Proposer to sign all requested documents.

17.6.7 Failure to submit Proposal by deadline.

17.6.8 Failure of Proposer to extend prices.

17.6.9 Failure to hold firm pricing.

17.6.10 Failure to meet specified delivery requirements.

17.6.11 Prices for services or items that exceed the department's budgeted amount allowed for those items.

17.6.12 A proposal submitted by a Person on the Ineligible Source List.

17.6.13 A proposal which is non-responsive; and/or

17.6.14 A proposal submitted by a Person who has litigation pending against the city, or anyone representing a firm or business in litigation against the City, not arising out of the procurement process.

18. Award and Execution of Contract: The proposer shall execute the agreement within the time specified by the City.

19. Illegal Immigration Reform and Enforcement Act: This RFP is subject to the

Illegal Immigration Reform and Enforcement Act of 2011 (Act), formerly known as the Georgia Security and Immigration Compliance Act. Pursuant to Act, the Proposer must provide with its Bid proof of its registration with and continuing and future participation in the E-Verify Program established by the United States Department of Homeland Security. Completed Contractor Affidavit, Illegal Immigration Reform and Enforcement Act Forms attached herein as Attachment B: Required Form Submittals must be submitted with the Bid at the time of submission. Under State Law, the City cannot consider any Bid which does not include the completed form. Where the business structure of a Proposer is such that Proposer is required to obtain an Employer Identification Number (EIN) from the Internal Revenue Service, Proposer must complete the Contractor Affidavit on behalf of, and provide a Federal Work Authorization User ID Number issued to, the Proposer itself. Where the business structure of a Proposer does not require it to obtain an EIN, each entity comprising the corporate entity must submit a separate Contractor Affidavit. It is not the intent of this notice to provide detailed information or legal advice concerning the Act. All Proposers intending to do business with the City are responsible for independently apprising themselves of and complying with the requirements of the Act and assessing its effect on City solicitations and their participation in those solicitations. For additional information on the E-Verify program or to enroll in the program, go to: https://e-verify.uscis.gov/enroll.

Additional information on completing and submitting the Contractor Affidavit can be found preceding this form in this RFP.

20. Joint Ventures: Each party to a Joint Venture will be required to fully complete and submit the Required Submittal Forms unless otherwise indicated in this RFP.

21. Conflict of Interest: Proposers are advised to read and familiarize themselves with the conflict-of-interest provisions of this RFP. The City reserves the right to issue RFPs for specific projects that are independent of RFP# 26-17 Tire Service & Sales. Except as stated in this RFP, these Instructions, and the Notice to Proposers concerning Conflicts of Interests, successful Proposers under this RFP are not precluded from responding to such solicitations.

22. Tax Exemption Status: The City is exempt from Federal Excise Tax or Georgia Sales Tax with regard to goods and services purchased directly by the City of South Fulton. Exemption certificates furnished upon request.

23. Codes, Permits, Fees, Licenses and Laws: All permits, fees, arrangements for inspections, licenses, and costs incurred for the same shall be the sole responsibility of the successful Proposer. All materials, labor and construction must comply with all applicable rules and regulations of local, state and/or national codes, laws and ordinances of all authorities having jurisdiction over the project, which shall apply to the Contract throughout and will be deemed to be included in the Contract the same as though herein written out in full.

24. TITLE VI SOLICITATION NOTICE - The City of South Fulton, GA, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC

§§ 2000d to 2000d-4) and the Regulations (28 CFR Part 42), hereby notifies all

Proposers or offerors that it will affirmatively ensure that for any Contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded a full and fair opportunity to submit bids in response to this invitation and will not be, on the grounds of race, color, or national origin, excluded from participation in, denied the benefits of, or subject to discrimination in consideration for an award for any program or activity that receives Federal funds or other

Federal financial assistance.

25. Electronic Submission Option: T h e c ity will accept electronic Proposal Submissions via secure electronic procurement portal. Electronic submissions must be received by the stated deadline.

26. Payment Terms Favorable to Small Businesses: To improve cash flow for small vendors, the City will provide payment within 20 calendar days of receipt of an undisputed invoice. Milestone or phased billing will be permitted when deliverables are clearly defined.

27. Flexible Experience Requirements: Firms may demonstrate equivalent relevant experience listed in the minimum requirements, provided the proposer can show clear relevance to the scope of work.

https://e-verify.uscis.gov/enroll

28. Encouragement of Partnerships: Small firms are encouraged to form joint ventures, subcontracting arrangements, or consortia to meet the requirements of this RFP. Prime Contractors are encouraged to include small businesses in their teams.

29. Scoring Adjustments for Small Business Participation: Evaluation criteria will award up to five (5) additional points for certified small businesses or proposals that demonstrate at least 25% of the contract value being subcontracted to certified small businesses, where allowable by law.

RFP# 26-17 TIRE SERVICE & SALES

SUBMITTAL CHECKLIST

1. Please use the following checklist to verify that all required information is included in your bid.

2. It is the sole responsibility of each Proposer to ensure that their bid is inclusive of all Submittals outlined below or elsewhere in this RFP.

3. Failure to submit any of the items below may cause rejection of the Proposal.

4. Proposers are required to submit responses to solicitations electronically online at https://www.bidnetdirect.com/georgia/cityofsouthfulton. The City will not consider any bid that does not include completed Illegal Immigration Reform and Enforcement Act Affidavit Form(s).

REQUIRED DOCUMENTATION INITIAL IF INCLUDED

1. BID SOLICITATION FORM

2. ENTIRE BID

3. SUBMITTAL CHECKLIST (THIS FORM)

4. ADDENDA (IF APPLICABLE)

5. BID COST (ATTACHMENT D)

6. REQUIRED FORM SUBMITTALS (APPENDIX B)

NON-CONFLICT OF INTEREST

NON-COLLUSION AFFIDAVIT

ILLEGAL IMMIGRATION REFORM AND

ENFORCEMENT ACT – CONTRACTOR AFFIDAVIT

ILLEGAL IMMIGRATION REFORM AND

ENFORCEMENT ACT- SUBCONTRACTOR AFFIDAVIT

SUBCONTRACTOR INFORMATION FORM

ACKNOWLEDGEMENT OF INSURANCE REQUIREMENTS

Printed Name Title Date

Signature Firm Name

Email Address Phone Number

RFP# 26-17 TIRE SERVICE & SALES

1. INTRODUCTION

The City is soliciting Proposals from interested and qualified firm(s) to provide Tire Service & Sales for the Fleet Management Department.

1.1 INTENT TO AWARD

The City intends to award the responsible and responsive Proposer whose proposal represents the best value to the City for RFP# 26-17 TIRE SERVICE &

SALES. Additionally, the City reserves the right to cancel the solicitation.

1.1.1 Responsibility - The determination of the Proposer’s responsibility will be made by the City based on whether the Proposer meets the following minimum standard requirements:

1.1.1.1 Has the appropriate and adequate technical experience required.

1.1.1.2 Has adequate personnel and equipment to perform the work expeditiously.

1.1.1.3 Ability to comply with the required or proposed delivery and installation schedule.

1.1.1.4 Has a satisfactory record of performance.

1.1.1.5 The ability of t h e Proposer to provide ongoing maintenance and/or service.

1.1.1.6 Has adequate financial means to meet obligations incidental to the work; and

1.1.1.7 Such other factors the City deems to be pertinent to either the

RFP or the Contract.

1.1.2 Responsiveness - The determination of the Proposer’s

responsiveness will be made by the City based on consideration of whether the Proposer has submitted complete Proposal documents meeting RFP requirements without irregularities, exclusions, special conditions, or alternative bids for any item unless specifically requested in the RFP.

1.2 TERM OF CONTRACT

The initial term of the contract shall be for a period of one (1) year beginning on the date specified in the notice to proceed. The City shall have the option to renew the contract for up to three (3) additional one (1) year terms, to be exercised in writing by the City prior to the expiration of the then-current terms. Each renewal is subject to the availability of funds, satisfactory contract performance, and the mutual written agreement of both parties.

1.3 SUBCONSULTANTS AND SUBCONTRACTORS

1.3.1 Proposer must ensure the responsibility standards for each of its Subconsultants and Subcontractors as listed below and in each and every part of this RFP are met. Verification must include documentation that each Subconsultant or Subcontractor meets the responsibility criteria required to perform the work including any professional license, certification, insurance requirements of this RFP, any governmental agency having jurisdiction over the matter, or any law or regulation pertaining to the work or requirements. Proposer must not furnish any statement, representation, or certification in connection with Subconsultants or Subcontractors that is materially false, deceptive, incorrect, or incomplete.

Failure of the Proposer to provide information concerning the responsibility of any Subconsultant or Subcontractor may result in a finding that the Proposer is not responsible.

1.3.2 All proposed Subconsultants and Subcontractors must be listed in the Proposer’s response. Proposer must ensure that all proposed Subcontractors have adequate personnel, past experience, adequate facilities, finances, and business systems to perform the scope of services. The City reserves the right to approve all Subcontractors and Subconsultants.

1.3.3 The Proposer must have the responsibility of verifying the existence, authenticity, and dates of expiration of all licenses required by all Subconsultants and Subcontractors engaged in the work of this RFP. The lack of a valid license from the Proposer or any Subconsultant or Subcontractor shall be grounds for default, and for immediate termination for cause with prejudice as it relates to the Proposer, and the removal of any unlicensed entity from the project. In the event that Proposer, a Subconsultant or Subcontractor is required to be licensed or certified as a condition precedent to providing goods or services under this RFP, the revocation or loss of such license or certification may result in immediate termination of the Proposer’s Contract effective as of the date on which the license or certification is no longer in effect.

1.3.4 All Subconsultants and Subcontractors must be approved by the City prior to performing. Proposer must receive written permission to add Subconsultants or Subcontractors not initially submitted with Proposer’s response.

Subconsultants and Subcontractors shall not subcontract any portion of their work pursuant to this RFP without the written consent of the City. Failure of the Proposer to obtain from the City prior approval of each Subconsultant or Subcontractor performing work on the project may result in suspension of work by that Subcontractor, removal of work performed by unapproved Subcontractor(s) and all permissible sanctions against the Proposer.

2. SCOPE OF SERVICES

The City of South Fulton is seeking to establish a Tire Service & Sales vendor relationship that exceeds minimum industry standards. The city intends to partner with a first-in-class repair facility with demonstrated expertise in tire mounting, balancing, and on-site field service, ensuring reliability, safety, and responsive support for the City’s fleet operations.

The Proposer will provide a Proposal for the scope of the project as defined in Appendix A, Scope of Services.

3. MINIMUM REQUIREMENTS - (PROPOSER RESPONSIBILITY)

3.1 Tire Industry Association Certification or equivalent.

3.2 Location within seventy-five (75) miles of COSF City Hall located at 5540 Fulton Industrial

Blvd, Atlanta, GA 30336.

3.3 Ability to provide quote and repair timeline within one hour of vehicle arriving at facility or field repair requested.

3.4 Mobile repair availability.

3.5 Ability to provide original equipment manufacturer (OEM) parts or equivalent.

3.6 All proposers recommended to provide current state contract or best market-based pricing for Goodyear, Michelin and Firestone/Bridgestone Tires.

4. EVALUATION PROCESS

The following criteria will be used to evaluate Proposals:

The city desires to select the proposer whose proposal is determined to be the most advantageous to the City considering the technical and price evaluation criteria listed below.

The Evaluation Committee (EC) will be responsible for ranking and recommending the most qualified firm to City Council for award. The process for this procurement may proceed in the following manner: The Procurement Director delivers the RFP submittals to agency staff for summarization for the Evaluation Committee members. The appropriate department will review the submitted history, and the Procurement Department will review the administrative portion of the submittals. Staff will also identify any incomplete responses. The Procurement Director or designee will review the information and will make a recommendation to the Evaluation Committee as to each firm’s responsiveness to the requirements of the RFP.

The Evaluation Committee has sole authority to determine responsiveness. Responsive and responsible firms may be invited to make oral presentations to the Committee and discuss their proposal to illustrate to the Evaluation Committee their approach to the scope of work. If interviews are requested by the city, staff may provide a list of subject matter for the discussion, and each firm will be given equal time to present but the question and answer may vary.

All proposals will be evaluated using the Evaluation Criteria listed in the solicitation. All Proposals will be evaluated by an Evaluation Committee in accordance with the City’s Code of Ordinances and the criteria specified in this RFP as follows:

5. PRESENTATIONS or INTERVIEWS (if requested)

The City reserves the right to request Best and Final Offers (BAFOs) from one or more responsive and responsible Proposers determined to be within the competitive range. The competitive range will consist of proposals that the Evaluation Committee determines have a reasonable chance of being selected for award. The City also reserves the right to request presentations or interviews from one or more Proposers for the purpose of clarifying proposals or demonstrating service capabilities. The City may make an award based solely on written proposals without conducting presentations or interviews.

If the City elects to request BAFOs:

5.1 Proposers will be provided written notice identifying any revisions requested, including but not limited to pricing, service levels, or clarifications.

5.2 BAFO submissions shall be submitted by the date and time specified in the City’s request.

5.3 After receipt of BAFOs, the City may seek written clarifications but will not permit material revisions to proposals.

5.4 BAFOs shall be evaluated based on the criteria set forth in this RFP.

Award, if made, shall be made to the responsive and responsible Proposer whose proposal, as modified by its BAFO (if requested), is determined to be most advantageous to the City.

The City reserves the right to make an award without requesting BAFOs.

The Evaluation Committee (EC) may provide a list of subject matter for the discussion. The individuals/firms will have equal time to present but the question-and-answer time may vary. Proposers / Providers may be requested to demonstrate the nature of their offered solution to the EC. After receipt of submittals, all firms will receive a description of, and arrangements for, the desired demonstration, if applicable.

PROPOSAL EVALUATION – SELECTION CRITERIA

The City's selection of a firm shall be based upon the demonstrated competence and qualifications of the firms to provide the type of service required. Each proposal will be evaluated and scored through a process by the City's staff. The Proposer's submittal must fully address the requirements listed in this solicitation and the Firm's degree of experience, knowledge, and ability to provide experienced and qualified support staff. The proposal is not to have any exclusions, conditions or provisions applied to the aforementioned request. It is the City's intention to select a firm which is the most qualified to meet the

City's needs. The award shall be based on but not limited to the following factors:

REQUEST FOR PROPOSALS SCORING VALUE

MAXIMUM POINTS

Qualification of Firm – Qualifications to be considered include but are not limited to:

Technical experience in performing work of a closely similar nature; experience working with other public agencies; record of completing work on schedule; strength and stability of firm; technical experience and strength and stability of proposed sub-contractors; and assessments by client references. Qualifications of project staff will also be considered, particularly key personnel, and, especially, the project manager. Other factors to be considered include but are not limited to key personnel’s level of involvement in performing related work, logic of project organization, adequacy of labor commitment, and concurrence in the restrictions on changes in key personnel.

Technical Approach/Project Understanding

Proposer’s demonstrated understanding of project requirements, potential problem areas and project approach.

References and Past Performance

Provide a minimum of three (3) past performance references that are comparable in scope, size, and clients within the last five (5) years. Government/Public entities are preferred.

Local Vendor Preference (Optional)

Proposers with a physical office located within the City of South Fulton limits may receive up to 5 additional points in the evaluation scoring. To qualify, proposers must provide evidence of a valid business license issued by the City of South Fulton showing a physical business address within City limits.

Cost Proposal

The Cost Proposal shall also include all costs the Proposer desires to have considered in any contract entered with the City.

MAXIMUM SCORING POINTS TOTAL 100

Please note that prices may be negotiated in the best interest of the city after the scoring is completed.

*Total points awarded for price will be determined by applying the following formula: (Lowest Overall Cost /Proposer’s Price) x 30 (Cost Bid Form) = Price Score

Please note that prices may be negotiated in the best interest of the city after the scoring is completed.

APPENDIX A

SCOPE OF

SERVICES

1. SCOPE OF WORK (additional)

GENERAL: Tire Service & Sales

The proposer(s) shall provide comprehensive tire services for vehicles operated by the

COSF Fleet Management Department, supporting the Police, Fire, Public Works, and

Administration departments. Service shall include tire installation, mounting, balancing, repair, replacement, and emergency field/road service. All services must be performed using Best Market-Based or Georgia State Contract pricing and must be available during normal business hours and after-hours on an on-call basis.

2. PURPOSE

The purpose of this RFP is to provide COSF vehicles within the Fleet Management Department, including Police, Fire, Public Works and Administration tire installation, mounting, balancing, field and road service. This service must be accessible both during and after hours of operation within a timely manner. COSF requires providers to install and field service all tires on city vehicles utilizing best market-based or GA state contract pricing. There are a mix of vehicles including light, medium, heavy duty as well as specialty units.

3. SERVICES VOLUME

Respondents must propose to provide estimated annual volume for the following Departments:

1. Police: 1000 Tires

2. Fire Heavy Duty: 150 Tires

3. Fire Medium Duty: 20 Tires

4. Fire Light Duty: 50 Tires

5. Public Works: 50 Tires

6. Administration: 50 Tires

4. DELIVERABLES

1. Repair Timeline: Ability to provide quote and repair timeline within one hour of vehicle arriving at facility or field repair requested.

2. Mobile: Mobile repair requested.

3. OEM: Ability to provide original equipment manufacturer (OEM) parts of equivalent.

5. MIX OF VEHICLES

Admin 163

Heavy Duty 13

Police Pursuit 240

Fire Apparatus 24

5. COMMON TIRE SIZE

1. 12R22.5

2. 225/60R18 PPV

3. 255/60R18 PPV

4. 275/55R20 PPV

5. 255/65R17 LT

6. PREFERRED BRANDS INCLUDE

Goodyear Eagle Enforcer A/W Bridgestone Heavy Truck Michelin Cooper

7. VENDOR PRIORITIES

Priority Tires must be kept in stock for roadside service Goodyear Eagle Enforcer A/W 255/60/18 Firestone FS561A AP

8. TIRE PRICING REQUIREMENTS

1. Bridgestone #051525-BRDG

2. Goodyear #051252-GTC

3. Michelin #051525-MLN

9. Payment Terms

Itemized invoicing tied to deficiencies corrected, preventive tasks completed, and compliance deliverables submitted. Performance incentives may be structured for early completion or demonstrated ISO score improvement.

ATTACHMENT B

REQUIRED FORM SUBMITTALS

NON-CONFLICT OF INTEREST

By submitting a proposal in response to this solicitation, Proposer represents that in the preparation and submission of its bid, said Proposer did not either directly or indirectly, enter into any combination or arrangement with any person, Proposer, Corporation or enter into any agreement, participate in any collusion, or otherwise take any action in the restraint of free, competitive bidding in violation of the Sherman Act (15 U.S.C.

Section I or Section 59.1-9.1 through 59.1-9.17 or Sections 59.1 – 68.6 through 59.68.8).

Collusion and fraud in bid or bid preparation shall be reported to the State of Georgia

Attorney General and the United States Justice Department.

Proposer certifies that to the best of its knowledge, no circumstances exist which shall cause a conflict of interest in performing services for the City of South Fulton, and that no company or person other than bona fide employees working solely for our firm has been employed or retained to solicit or secure an agreement resulting from this Invitation to Bids.

Signature:

Type Name:

Title:

Firm:

NON-COLLUSION AFFIDAVIT

I, of the City of , in the County of

, and the State of , of full age, being duly sworn according to law on my oath depose and say that: I am of the firm of .

The Proposer making the Bid for the above named Contract, and that I executed the said Bid with full authority so to do; that said Proposer has not, directly or indirectly, entered into any agreement, participate in any collusion, or otherwise taken any action in restraint of free, competitive bidding in connection with the above named Contract;

and that all statements contained in said Bid and in this affidavit are true and correct, and made with full knowledge that the City of South Fulton relied upon the truth of the statements contained in said Bid and in the statements contained in this affidavit in awarding the Contract for the said Bid.

I further warrant that no person or selling agency has been employed or retained to solicit or secure such Contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, except bona fide employees or bona fide established commercial or selling agencies maintained by:

(Name of Proposer)

(Signature of Proposer)

Subscribed and sworn to before me

This day of , 20 .

(Signature of Notary Public)

Notary Public of

My Commission expires , 20

ILLEGAL IMMIGRATION REFORM AND ENFORCEMENT ACT

Contractor Affidavit under O.C.G.A. § 13-10-91(b) (1)

By executing this affidavit, the undersigned Contractor verifies its compliance with O.C.G.A.

§ 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance for services on behalf of City of South Fulton (name of public employer), has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.

Furthermore, the undersigned Contractor will continue to use the federal work authorization program throughout the Contract period, and the undersigned Contractor will Contract for the physical performance of services in satisfaction of such Contract only with subcontractors who present an affidavit to the Contractor with the information required by O.C.G.A. § 13-10- 91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Contractor

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on , 20 in (City), (State).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

Subscribed and sworn before me on this the day of . 20 .

Notary public

My Commission Expires:

ILLEGAL IMMIGRATION AND ENFORCEMENT ACT

SUBCONTRACTOR AFFIDAVIT under O.C.G.A. § 13-10-91(b) (3)

By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a Contract with (

(name of contractor) on behalf of the City of South Fulton, Georgia has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A.

§ 13-10-91. Furthermore, the undersigned subcontractor will continue to use the federal work authorization program throughout the Contract period, and the undersigned Subcontractor will Contract for the physical performance of services in satisfaction of such Contract only with Subcontractors who present an affidavit to the Subcontractor with the information required by O.C.G.A. § 13-10-91(b). Additionally, the undersigned Subcontractor will forward notice of the receipt of an affidavit from a Subcontractor to the contractor within five business days of receipt. If the undersigned Subcontractor receives notice of receipt of an affidavit from any Subcontractor that has contracted with a Subcontractor to forward, within five business days of receipt, a copy of such notice to the Contractor. Subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization

Name of Subcontractor

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on , , 20 in (County), (State)

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

Subscribed and sworn before me on this , day of , 20 .

Notary Public (Seal)

My Commission Expires:

SUBCONTRACTOR INFORMATION FORM

The Proposer shall identify all proposed Subcontractors who shall be performing work under the proposed Contract. The Proposer certifies that the following individuals, firms, or businesses must be hired or awarded subcontracts for the indicated portions of the work in the event that the Proposer is awarded a Contract.

Please list all proposed Subcontractors below:

(Make additional copies as necessary)

1. TYPE OF WORK:

2. TYPE OF WORK:

3. TYPE OF WORK:

4. TYPE OF WORK:

ACKNOWLEDGEMENT OF INSURANCE REQUIREMENTS

I , as an authorized agent of shall comply completely and promptly with all insurance requirements contained in the City’s Request for Proposal # 26-17 Tire Service & Sales pertaining to insurance and/or bonding.

Proposer understands that it is required to share the City’s insurance and/or bonding requirements with the appropriate surety company(s) and/or insurance brokers, agents, underwriters, etc. prior to any award of a Contract and to take all necessary steps to ensure compliance with the applicable bonding, insurance, and endorsement requirements without delay. Proposer understands, acknowledges, and agrees that its failure to fully comply with these requirements within five (5) days and no more than ten (10) days of the date Proposer receives a final Contract from the

City, may result in the forfeiture of the bid guarantee submitted with its bid and/or the disqualification of Proposer from further consideration for the Contract.

By executing this Acknowledgement of Insurance Requirements, I represent that I am authorized to make the representations contained herein on behalf of

. Further by signing below, I represent that understands and agrees to unconditionally comply with all requirements related to bonding and insurance contained in the City’s Contract attached hereto as Appendix A.

Date: , 20 .

Corporate Proposer Non-Corporate Proposer

Signature Signature

Name: Name:

Title: Title:

Notary Public (Seal) Notary Public (Seal)

My Commission Expires: My Commission Expires:

DRUG-FREE WORKPLACE CERTIFICATION

Pursuant to O.C.G.A. § 50-24-1, every public contractor with 500 or more employees, and every subcontractor with 500 or more employees, must certify that they will provide a drug-free workplace.

By executing this certification, the undersigned certifies that the company named below complies with the Georgia Drug-Free Workplace Act and has implemented a program to maintain a drug-free workplace.

Signature:

Printed Name & Title:

Company Name:

ISRAEL BOYCOTT CERTIFICATION

Pursuant to O.C.G.A. § 50-5-85, the State of Georgia requires that any company entering into a contract with a public entity for goods or services with a value of $100,000 or more, and employing 10 or more employees, must certify that it is not currently engaged in, and agrees for the duration of the contract not to engage in a boycott of Israel.

By executing this certification, the undersigned certifies the following on behalf of the company named below:

1. The company is not currently engaged in a boycott of Israel; and

2. The company agrees that for the duration of this contract, it will not engage in a boycott of

Israel as defined by Georgia law.

Executed on this day of , 20 .

Authorized Representative (Signature)

Printed Name & Title

Company / Firm Name

Address

Phone / Email

ATTACHMENT C

INSURANCE REQUIREMENTS

ATTACHMENT C

INSURANCE REQUIREMENTS

Insurance Requirements

1. Statutory Workers' Compensation Insurance Employers Liability:

Bodily Injury by Accident - $1,000,000 each accident Bodily Injury by Disease - $1,000,000 policy limit Bodily Injury by Disease - $1,000,000 each employee

2. Commercial General Liability Insurance

2.1 $2,000,000 limit of liability per occurrence for bodily injury and property damage.

2.2 Separate Owner's and Contractor's Protective policy with City of South Fulton (and any applicable authority) as Named Insured

2.3 The following additional coverages must apply:

2.3.1 1986 (or later) ISO Commercial General Liability Form

2.3.2 Dedicated Limits per Project Site or Location (CG 25 03 or CG 25 04)

2.3.3 Additional Insured Endorsement (Form B CG 20 10 with a modification for completed operations or a separate endorsement covering Completed Operations)

2.3.4 Blanket Contractual Liability

2.3.5 Broad Form Property Damage Including Pollution.

2.3.6 Severability of Interest

2.3.7 Underground, explosion, and collapse coverage

2.3.8 Personal Injury (deleting both contractual and employee exclusions)

2.3.9 Incidental Medical Malpractice

2.3.10 Hostile Fire Pollution Wording

3. Auto Liability Insurance

3.1 $2,000,000 limit of liability per occurrence for bodily injury and property damage.

3.2 Comprehensive form covering all owned, non-owned, leased, hired, and borrowed vehicles.

3.3 Additional Insured Endorsement.

3.4 Contractual Liability.

4. Umbrella Liability Insurance - Minimum $3,000,000 limit of liability

4.1 The following additional coverage must apply.

4.1.1 Additional Insured Endorsement

4.1.2 Concurrency of Effective Dates with Primary

4.1.3 Blanket Contractual Liability

4.1.4 Drop Down Feature

4.1.5 Care, Custody, and Control - Follow Form Primary

4.1.6 Aggregates: Apply Where Applicable in Primary

4.1.7 Umbrella Policy must be as broad as the primary policy.

4.1.8 Professional Liability coverage shall be included.

5. The City of South Fulton (and any applicable Authority) shall be shown as an additional insured on General Liability, Auto Liability and Umbrella Liability policies and noted accordingly on the Certificate of Insurance.

6. The cancellation provision should provide 30 days’ notice of cancellation.

7. Certificate Holder shall read:

City of South Fulton 5440 Fulton Industrial Blvd. SW Atlanta, GA 30336

8. Insurance Company, except Worker's Compensation carrier, must have an A.M.

Best Rating of A-10 or higher. Certain Workers' Comp funds may be acceptable by the approval of the Risk Management Division. European markets including those based in London and domestic surplus lines markets that operate on a non-admitted basis are exempt from this requirement provided that the contractor’s broker/agent can provide financial data to establish that a market is equal to or exceeds the financial strengths associated with the A.M. Best’s rating of A-10 or better.

9. Insurance Company shall be licensed to do business by the Georgia Department of Insurance.

10. Certificates of Insurance, and any subsequent renewals, must reference specific proposal/contract by project name and project/proposal number.

11. The Contractor shall agree to provide complete certified copies of current insurance policies or a certified letter from the insurance companies if requested by the City to verify the compliance with these insurance requirements.

12. All insurance coverage required to be provided by the Contractor will be primary over any insurance program carried by the City.

13. Contractor shall incorporate a copy of the insurance requirements as herein provided in each and every subcontract with each and every Subcontractor in any tier and shall require each and every Subcontractor of any tier to comply with all such requirements. Contractor agrees that if for any reason Subcontractor fails to procure and maintain insurance as required, all such required Insurance shall be procured and maintained by Contractor at Contractor’s expense.

14. No Contractor or Subcontractor shall commence any work of any kind under this Contract until all insurance requirements contained in this Contract have been complied with and until evidence of such compliance satisfactory to City of South Fulton as to form and content has been filed with City of South Fulton. The Acord Certificate of Insurance or a preapproved substitute is the required form in all cases where reference is made to a Certificate of Insurance or an approved substitute.

15 The Contractor shall agree to waive all rights of subrogation against the City, Council Members, its officers, officials, employees, and volunteers from losses arising from work performed by the contractor for the City.

16 Special Form Contractors’ Equipment and Contents Insurance covering owned, used, and leased equipment, tools, supplies, and contents required to perform the services called for in the Contract. The coverage must be on a replacement cost basis. The city will be included as a Loss Payee in this coverage for City owned equipment, tools, supplies, and contents.

17 The Contractor shall make available to the City, through its records or records of their insurer, information regarding a specific claim related to any City project. Any loss run information available from the Contractor or their insurer relating to a city project will be made available to the City upon their request.

18 Compliance by the Contractor and all subcontractors with the foregoing requirements as to carrying insurance shall not relieve the Contractor and all Subcontractors of their liability provisions of the Contract.

19 The Contractor and all Subcontractors are to comply with the Occupational Safety and Health Act of 1970, Public Law 91-956, and any other laws that may apply to this Contract.

20 The Contractor shall at a minimum apply risk management practices accepted by the contractors’ industry.

21 The Contractor is required to carry professional liability medical malpractice insurance.

The City of South Fulton website is the official location for the posting of all solicitation addenda and contract award results. It is the obligation of each Prospective Provider to frequently monitor the City’s website in order to obtain complete and timely information. The City’s website is located at https://www.cityofsouthfultonga.gov and the Georgia Procurement Registry website https://ssl.doas.state.ga.us/PRSapp/PR_index.jsp. All other terms, conditions, and specifications of the solicitation remain unchanged.

Name of Company / Firm / Organization

Printed Name of Authorized Rep. / Title Signature of Authorized Representative https://www.cityofsouthfultonga.gov/ https://ssl.doas.state.ga.us/PRSapp/PR_index.jsp

ATTACHMENT D – BID COST FORM

Please provide pricing in Bidnet. Please provide a price for each item listed, including all costs, direct and indirect, administrative cost, and all things necessary for providing services as specified in Appendix “D”, Scope of

Services.

CERTIFICATION OF NONCOLLUSION IN BID PREPARATION

(Signature) (Date)

The City of South Fulton requires that all who enter into a contract for the physical performance of services with the City of

South Fulton must satisfy O.C.G.A. § 13-10-91 and Rule 300-10-1-.02, in a manner, and such are…