RFP _26_1023_01 Riverview Golf Course Manhole.pdf

City of Dublin, Georgia

Request for Proposals for

Riverview Golf Course Manhole Repair

RFP #: 26-1023-01

Issue Date: October 23, 2026

Issued By: City of Dublin

Office of Purchasing 702 E. Madison St.

Dublin, GA 31021

Inquiries: David Sawyer, Purchasing Director

City of Dublin sawyerd@dublinga.org

Proposals Due: November 24, 2026, by 2PM Proposal Opening: November 24, 2026 @ 2PM

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CITY OF DUBLIN, GEORGIA

SECTION 1.

A. PURPOSE

The City of Dublin, Georgia ("City") is seeking competitive sealed proposals from qualified contractors to provide manhole repair and replacement services for the Riverview Golf Course Manhole Repair Project, located at 300 Riverview Drive, Dublin, Georgia 31021.

This Request for Proposals (RFP) is intended to provide interested firms with the information, requirements, and evaluation criteria necessary to prepare and submit responsive proposals for the project.

This RFP is being issued as a competitive sealed proposal solicitation for the repair and/or replacement of an existing manhole associated with the Riverview Golf Course infrastructure. Award, if made, shall be to the responsive and responsible Proposer whose proposal is determined to be most advantageous to the City, considering factors including qualifications, relevant experience, technical approach, project schedule, and cost. The City reserves the right to award the contract based upon the proposal that best meets the City's needs and is not obligated to award the contract to the lowest-priced Proposer.

B. SCHEDULE INFORMATION

This RFP has been issued on Friday October 23, 2026. All Firms interested in submitting a proposal MUST SUBMIT all addendums if applicable with their proposal.

It is the proposer's responsibility to track this proposal process. All documents including any addendums will be posted on the City of Dublin’s website at www.cityofdublin.org, under proposal opportunities.

1. Sealed proposals will be received and time-stamped until 2:00 PM on Tuesday, November 24, 2026, at which time all proposals will be opened. Proposals will not be publicly read. Any proposal received after the designated deadline will be deemed non-responsive and will not be considered.

2. All questions regarding this solicitation must be submitted in writing to David Sawyer, Purchasing Director at sawyerd@dublinga.org. Questions will be answered by issuance of an addendum and posted on the City website at: www.cityofdublin.org. The last day for questions is Wednesday November 11, 2026, by

10AM.

3. Contact with other departments or City representatives without permission may render your proposal void.

4. Prices and quotations included in the proposal shall remain firm for not less than one hundred twenty

(120) calendar days from proposal deadline stated above.

5. The City shall not be liable for any costs associated with the preparation of responses to this solicitation;

therefore, all costs shall be borne by the proposer.

6. It is the intent and purpose of the City that this solicitation promotes competition. It shall be the Proposer’s responsibility to advise David Sawyer, Purchasing Director, in writing, via email at sawyerd@dublinga.org, or PO Box 690., Dublin, GA 31040, if any language or requirements, or any combination thereof, RFP #26-1023-01 – Riverview Golf Course Manhole Repair 3 | P a g e inadvertently restricts or limits this solicitation to a single source. Such notification shall be submitted in writing and must be received by the Purchasing Director at least five calendar (5) days prior to proposal receipt date. A review of such notification shall be made by the Purchasing Director.

7. Prior to submitting a proposal, each Proposer shall carefully examine the RFP document, study and thoroughly familiarize himself/herself with the specifications/requirements of the RFP and the Contract Documents and notify the City of any conflicts, errors, or discrepancies.

8. By submission of a proposal, the Proposer guarantees that all goods and services meet the requirements of the RFP during the contract period.

9. Failure to submit all the required information may be determined as a non-responsive proposal.

10. Any Proposer may withdraw its proposal prior to the closing time for the receipt of proposals. Correction or withdrawal of inadvertently erroneous proposals before or after the opening date, or cancellation of awards or contracts based on such mistakes, may be permitted subject to the following:

1) Mistakes discovered by the Proposer before proposal opening may be corrected by modification or withdrawal and resubmission by submitting written notice to the City Manager’s Office prior to the time set for proposal opening.

2) After proposal opening, no changes in prices or other provisions of proposals, which are prejudicial to the interest of the City, shall be permitted.

3) Except as otherwise allowed by law, all decisions to permit the correction or withdrawal of proposals, or to cancel awards, or contracts, after award but prior to performance shall be supported by a written determination made to the Purchasing Director’s Office.

FACT SHEET

Title of RFP: Riverview Golf Course Manhole Repair

Date of Issue: Friday October 23, 2026 Mandatory Pre-Proposal Site Visit Wednesday November 4, 2026 @ 10AM Last day to submit questions: Wednesday November 11, 2026, by 10AM Date of final answers: Monday November 16, 2026 Proposal due date: Tuesday November 24, 2026, by 2PM Copies of proposal required: 1 original, 3 copies Proposal opening date: Tuesday November 24, 2026, at 2PM

Proposal submission location:

702 E. Madison St., Dublin, GA 31021 Office of the Purchasing Director

Proposal opening location:

702 E. Madison St., Dublin, GA, 31021 Office of the Purchasing Director

Project name: Riverview Golf Course Manhole Repair Firm selection schedule: December 4, 2026

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C. INSTRUCTIONS FOR PROPOSALS

Written responses to all written inquiries received by 10AM EST on Wednesday November 11, 2026, will be posted on the City’s website at www.cityofdublin.org under Open Bid / RFP’s opportunities, Riverview Golf Course Manhole Repair, as an addendum.

It is the Proposer’s responsibility to follow this proposal process so that they will be aware of all addenda being posted prior to proposal opening. Acknowledgement of all addenda is required.

No City staff or other officials associated with this RFP should be contacted regarding this RFP other than the City Official named below. Doing so may result in disqualification.

All inquiries regarding this RFP MUST be in writing via email and addressed to:

David Sawyer, Purchasing Director sawyerd@dublinga.org

An original and three (3) copies of this RFP are to be submitted to:

David Sawyer Dublin Purchasing Director 702 E. Madison St.

Dublin, Georgia 31021

Proposals MUST be submitted no later than 2PM EST on November 24, 2026. Proposals must be received in a sealed envelope or container marked “RFP # 26-1023-01 – Riverview Golf Course Manhole Repair”. Place the Project name and opening date on the submitting envelope or container. No proposal will be received or accepted after the above specified date and time of the proposal opening. Proposals submitted after the designated date and time will be deemed invalid and returned unopened to the proponent.

RFP Format Requirements:

1. All proposals shall be complete and carefully worded and must convey all of the information requested by the City. If significant errors are found in the proposal, or if the proposal fails to conform to the essential requirements of the RFP, the City and the City alone will determine whether the variance is sufficient to warrant rejection of the proposal.

2. Proposals are to be prepared simply and, in a manner, designed to provide the City with a straightforward presentation of the Proposer’s capability to satisfy the requirements of this RFP. The Proposer’s proposal must, therefore, follow the RFP format, utilizing the same section titles, schedules, and paragraphs.

3. The Proposer must clearly mark as "Confidential" each part of its proposal which it believes contains proprietary information, which could be exempt from disclosure from the Privacy Act of 1974. The City reserves the right to determine whether this information should be exempt from disclosure, and the Proposer agrees by submitting its proposal that no claim or legal action may be brought against the City or its agents for its determination in this regard.

4. The Proposer shall make its proposal in the official name of the entity or individual under which business is conducted (showing an official business address).

5. The Proposer shall include on the proposal the Federal Employer Identification Number (FEIN) and DUNS number of the entity issuing the proposal (or in the absence of a FEIN and DUNS number, the

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Social Security Number of the individual issuing the proposal, SSN will not be publicly disclosed and must be submitted on a separate, sealed form if required.).

6. The Proposer shall include all applicable requested information and is encouraged to include any additional information the Proposer wishes to be considered. If the proposal includes any comments over and above the specific information requested in our RFP, the Proposer shall include this information as a separate appendix to the proposal.

7. The Proposer shall clearly write in ink or type-write all prices and quotations.

8. A person duly authorized to legally bind the Proposer shall execute all required documents in ink.

9. Each copy of the proposal should be bound into a single volume where practical.

10. This RFP may result in additional negotiations. To maintain the integrity of the procurement process, all contacts and discussions shall be directed to the City Manager’s Office.

11. Comments or discussions by City personnel relative to this solicitation shall not be binding on the

City.

12. All supplementary documents and attachments are essential parts of this RFP and requirements occurring in one are as binding as though occurring in all.

13. Each Proposer shall fully acquaint itself with conditions relating to the scope and restrictions attending the execution of the work contemplated under this RFP. The failure or omission of a Proposer to acquaint itself with existing conditions shall in no way relieve the Proposer of any obligation with respect to this RFP or any agreement reached with the City.

D. EVALUATION AND AWARD CRITERIA

1. EVALUATION TEAM

An internal Evaluation Team will conduct proposal evaluations.

2. AWARD CRITERIA

The Evaluation Team shall evaluate each of the Proposals using the criteria and applying the percentages as set forth below. The City reserves the right to request Proposers to appear for an additional presentation followed by a question-and-answer period, in order to further evaluate qualifications. The additional presentations, if any, will be scored and combined with prior scoring to determine the successful Proposer.

The City is not obligated to accept the lowest cost proposal. The City may also award to other than the highest ranked proposer if the price submitted by that proposer is more than the budget available for the project. If made, the award will go to the Proposer providing the most responsive, responsible proposal that provides the best overall value and service to the City. As further outlined below, the award, if any, will take into consideration several factors, including the soundness and flexibility of the proposal, functional capability, quality of performance, quality of service, the time specified in the proposal for the performance, ability to provide support, overall cost, and the Proposer’s references. Prior to award, the City may conduct such further discussions and negotiations as contemplated by and allowed for under the City’s Procurement Policy Guidelines. The City shall have the authority to reject all proposals, parts of all proposals, or all proposals for any one or more supplies or contractual services included in the proposed contract, when the public interest will be served thereby. The internal Evaluation Team will make their recommendation to the City Council.

1. Qualifications 30%

2. Experience w/ Similar Projects 25%

3. Project Approach & Schedule 25%

4. Price Proposal 20%

Total possible cumulative percentage is 100%

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Proposals shall be considered only from Proposers who are regularly established in the business called for, and who in the judgment of the City are financially responsible and able to demonstrate sufficient evidence of their reliability, ability, experience, facility and personnel directly employed or supervised by the Proposer. The Proposer must be able to render prompt and satisfactory service in the volume called for under the award. The City may make such an investigation, as it deems necessary to determine the ability of the Proposer to perform the work. Proposer shall furnish to the City all such information and data as the City may request, including, if requested, a detailed description of the method and program of the work which the Proposer proposes to perform. The City reserves the right to reject any proposal if the evidence submitted by, or investigation of, such Proposer fails to satisfy the City that such Proposer is properly qualified to carry out the obligations of the Agreement and to complete the work contemplated therein. Conditional proposals will not be accepted.

3. Contractor Licensing Requirements

The Proposer and any subcontractor performing work requiring licensure under Georgia law shall possess and maintain all licenses required by the State of Georgia throughout the duration of the Project. Evidence of such licensure shall be submitted with the proposal and upon request by the City.

4. AWARD OF CONTRACT

If awarded, the Notice of Award will be posted on the City's website at www.cityofdublin.org . The contract shall be awarded to the responsive and responsible Proposer whose proposal is determined to be most advantageous to the City and in its best interest, based upon the evaluation criteria set forth in this RFP. The City is not obligated to award the contract to the Proposer submitting the lowest-priced proposal.

The City shall be the sole judge in determining whether a proposal has satisfactorily met the requirements of this solicitation and reserves the right to accept or reject any or all proposals, as permitted by law. The agreement executed between the City and the successful Proposer shall incorporate this RFP, any issued addenda, and the successful Proposer's submitted proposal.

E. CONTRACT MATTERS

1. EXECUTION OF AGREEMENT.

The Successful Proposer shall sign and deliver the Agreement and such other required Contract Documents to the City within ten (10) Calendar Days after the Notice of Award has been received by the Proposer.

2. DELIVERY OF CERTIFICATES OF INSURANCE AND BONDS

At the time of proposal submission, Proposers shall submit a written statement affirming their ability to meet all insurance requirements specified herein. Proof of insurance, including Certificates of Insurance and all required endorsements, shall be provided only after notice of award and prior to execution of the contract. Failure to provide acceptable proof of insurance shall result in withdrawal of the award.

3. CONTRACT TERM & SCHEDULE

a. Contract Term

The Contract shall commence upon issuance of a Notice to Proceed (NTP) by the City and shall remain in full force and effect until final completion and acceptance of the Project by the City, unless earlier terminated in accordance with the Contract Documents.

The Contract is a project‑specific construction contract with no renewal options. The Contract shall automatically expire upon final acceptance of the Project and completion of all

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The Contract shall be a lump-sum construction contract, with payment based on the submitted Price Proposal Form.

b. Time of Performance

i. Contract Time The Contractor shall perform and complete all Work within the time limits set forth below:

Project Completion:

The Contractor shall substantially complete all Work within the calendar month of January 2027, with Final Completion achieved no later than January 31, 2027. The City may, at its sole discretion, negotiate an alternative project schedule with the successful Proposer prior to contract execution. Any negotiated schedule shall be incorporated into the Contract Documents.

Time is of the essence for this Contract.

ii. The City anticipates issuing the Notice to Proceed within a reasonable time after execution of the Contract and receipt of all required bonds, insurance certificates, and preconstruction submittals. No Work shall begin prior to issuance of the Notice to Proceed.

c. Installation Schedule

i. Baseline Schedule

Within ten (10) calendar days after issuance of the Notice to Proceed, the Contractor shall submit a baseline construction schedule for review and approval by the City. The schedule shall:

Be logically sequenced and reflect the full scope of work.

Include all major activities, including but not limited to:

o Mobilization o Utility Locates and Coordination o Site Preparation o Manhole Repair and/or Replacement Activities o Excavation and Backfilling o Site Restoration o Final Inspection o Project Closeout

Identify the critical path and key project milestones.

Show anticipated start and completion dates for each major activity.

Show Substantial Completion and Final Completion dates.

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Identify any anticipated impacts to golf course operations and the measures proposed to minimize disruption to golfers, staff, tournaments, leagues, and other scheduled activities.

The Contractor shall coordinate all work with the City's designated representative and the Riverview Golf Course staff. To the greatest extent practicable, the Contractor shall schedule and perform the Work in a manner that minimizes impacts to golf course operations. Temporary closures, access restrictions, or other operational disruptions shall be kept to a minimum and shall be subject to prior approval by the City.

Approval of the schedule shall not relieve the Contractor of the responsibility to complete the Work within the Contract Time.

ii. Schedule Updates The Contractor shall update the schedule as requested by the City or when conditions require revised sequencing. Schedule updates shall reflect actual progress, anticipated delays, and revised completion dates.

d. Liquidated Damages The Contractor acknowledges that timely completion of the Project is critical due to impacts on public sewer service, easements, and adjacent property owners.

If the Contractor fails to achieve Substantial Completion within the time specified, the Contractor shall pay the City liquidated damages in the amount of $2,100.00 per day for a closure lasting longer than (7) days which prevents the golf course from resuming normal operations in the (7) day time period.

Liquidated damages shall be deducted from progress payments or retained amounts and are intended to represent the City’s estimated administrative costs, oversight expenses, public inconvenience, and disruption, and are not a penalty.

e. Extensions of Time The Contract Time may be extended only by written change order executed by the City.

Extensions may be granted for causes beyond the reasonable control of the Contractor, including but not limited to:

Differing site conditions Unusual or severe weather events Delays caused by the City Unanticipated utility conflicts not shown in the Contract Documents

The Contractor shall submit a written request for a time extension within seven (7) calendar days of the event causing the delay, including documentation supporting the request. Failure to timely request an extension constitutes a waiver of the claim.

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f. Work Hours and Sequencing The Contractor shall perform Work during normal working hours unless otherwise approved by the City. Weekend or extended-hour Work may be permitted but shall not justify a Contract Time extension unless specifically authorized.

The Contractor shall coordinate all activities to minimize disruption to existing sewer service, adjacent property owners, and fenced areas, and shall maintain continuous service unless otherwise authorized by the City.

g. Suspension or Termination The City reserves the right to suspend or terminate the Contract in accordance with the General Conditions if the Contractor fails to:

Prosecute the Work diligently Maintain the approved schedule Comply with Contract requirements

Suspension or termination shall not relieve the Contractor of liability for damages, costs to complete the Work, or liquidated damages as applicable.

4. CHANGE ORDERS

All change orders must be authorized in writing by the City Manager. The City shall not be bound to any change in the original purchase order or contract without prior written approval of the City Manager or City Council

5. SUBCONTRACTS

The proposer shall not subcontract work hereunder without the prior written consent of the City, and any such subcontract without the consent of the City shall be null and void. If Proposer proposes to subcontract any of the work hereunder, it shall submit to the City the name of each proposed subcontractor, with the proposed scope of work which its subcontractor is to undertake. The City shall have the right to reject any subcontractor which it considers unable or unsuitable to satisfactorily perform its duties. The proposer shall not enter into any cost reimbursable agreements with any proposed subcontractor without the City’s prior written authorization. Notwithstanding any consent by the City to a proposed subcontract, Proposer shall remain responsible for all subcontracted work and services. Proposer agrees it shall be as fully responsible to the City for the acts and omission of its subcontractors, their agents, representatives, and persons either directly or indirectly employed by them as it is for the acts and omissions of persons directly employed by Proposer. Neither this provision, nor the City’s authorization of Proposer’s agreement with a subcontractor, the City’s inspection of a subcontractor’s facilities or work, or any other action taken by the City in relation to a subcontractor shall create any contractual relationship between any subcontractor and the City. The proposer shall include in each of its subcontracts a provision embodying the substance of this provision and shall present a copy thereof to the City before commencement of any work by the subcontractor. Proposer’s violation of this provision shall be grounds for the City’s termination of any agreement with Proposer for default, without notice or opportunity for cure. In addition, by submitting a response to this RFP, Proposer agrees to indemnify, defend, and hold the City harmless from and against any claims (threatened, alleged, or actual) made by any subcontractor of Proposer (of any tier) for compensation, damages, or otherwise, including any cost incurred by the City to investigate, defend, or settle any such claim.

F. GENERAL INFORMATION

1. The successful proposer shall take affirmative action in complying with all federal, state and local labor and employment laws.

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2. Proposals that are uncertain as to terms, delivery, compliance requirements, and/or specifications, may be rejected or otherwise disregarded.

3. Every effort has been made to ensure that all information needed is included in this RFP. If the Proposer finds that it cannot complete its response without additional information, it may submit written questions to the issuing office on or before the deadline set forth herein. No further questions will be accepted after that date.

4. Oral explanations and/or instructions given before the award shall not be binding on the City. Any information given to a prospective Proposer about this solicitation shall be promptly furnished to other prospective Proposers as an amendment, provided that information is necessary in submitting proposals or if the lack of it would be prejudicial to other prospective Proposers.

5. All amendments to and interpretations of this solicitation shall be in writing and signed by an authorized representative of the City. Any amendments or interpretations that are not signed and in writing shall not legally bind the City or its agents. It is the Proposer’s responsibility to acknowledge receipt of amendments by signing and returning one (1) copy of the amendment by letter, email (with signed amendment scanned and attached in PDF), to the City Manager (powellj@dublinga.org)

G. INSURANCE REQUIREMENTS

At the time of proposal submission, Proposers shall submit a written statement affirming their ability to comply with the insurance requirements set forth herein. Certificates of Insurance and required endorsements shall be submitted only after notice of award and prior to execution of the contract and commencement of work.

Required Insurance Coverages The successful Proposer shall procure and maintain the following insurance coverages with insurers authorized to do business in the State of Georgia and rated A- or better by A.M. Best:

1. Commercial General Liability o $2,000,000 per occurrence o $4,000,000 general aggregate

The City, its officials, employees, and agents shall be named as Additional Insureds on a primary and non-contributory basis for ongoing and completed operations.

2. Workers’ Compensation o Statutory coverage as required by Georgia law o Employer’s Liability limits of not less than:

$100,000 each accident $100,000 disease – each employee $500,000 disease – policy limit

3. Commercial Automobile Liability o $1,000,000 combined single limit o Coverage for owned, hired, and non-owned vehicles

4. Umbrella/Excess Liability o $2,000,000 per occurrence / aggregate o Excess of General Liability, Auto Liability, and Employer’s Liability

Additional Provisions

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Coverage shall be primary and non-contributory.

Policies shall provide 30 days’ prior written notice of cancellation or material change

(10 days for non-payment).

A waiver of subrogation in favor of the City shall apply where permitted by law.

Deductibles or self-insured retentions are subject to City approval.

Effect of Insurance Requirements

The maintenance of insurance required herein shall not limit the Proposer’s liability or obligations under the Indemnification provisions of this RFP or any resulting agreement.

H. PERFORMANCE, PAYMENT, AND BID BOND REQUIREMENTS

A. Bid Bond

Each Proposal shall be accompanied by a Bid Bond, Certified Check, or Cashier's Check in an amount not less than ten percent (10%) of the total Proposal amount. The Bid Bond shall be issued by a surety authorized to conduct business in the State of Georgia and acceptable to the City.

The Bid Bond shall serve as a guarantee that the Proposer, if awarded the Contract, will execute the Contract and furnish all required bonds, insurance certificates, and other required documents within the time prescribed by the City.

Failure of the successful Proposer to execute the Contract and provide the required documents within the specified time may result in forfeiture of the Bid Bond as liquidated damages and not as a penalty.

B. Performance Bond The successful Proposer shall furnish a Performance Bond in an amount equal to one hundred percent (100%) of the Contract Amount. The Performance Bond shall guarantee faithful performance and completion of the Work in accordance with the Contract Documents.

C. Payment Bond The successful Proposer shall furnish a Payment Bond in an amount equal to one hundred percent (100%) of the Contract Amount. The Payment Bond shall guarantee payment of all labor, materials, equipment, supplies, subcontractors, and other obligations incurred in the performance of the Work.

D. Submission of Bonds The successful Proposer shall provide the required Performance Bond and Payment Bond within ten

(10) calendar days following Notice of Award and prior to execution of the Contract.

Failure to provide the required bonds within the prescribed time may result in forfeiture of the Bid Bond, cancellation of the award, and award of the Contract to another Proposer as determined to be in the best interest of the City.

E. Cost of Bonds All costs associated with furnishing the required bonds shall be included in the Proposal price.

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I. SUBMITTAL REQUIREMENTS

1. Name, address, telephone number, email address of company.

2. List of current stockholders, officers or principals of the company and a current organizational chart for the company.

3. List the contract completion dates of at least two similar projects

4. Submit a list of current work-in-progress with contract amounts and a list of work currently awarded but not yet started.

5. Submit information describing the company’s safety program and substance abuse program.

6. Submit information describing your company’s quality control program.

7. Describe how your company will provide job site security.

8. Submit a sample contract for the performance of the work outlined in this RFP.

J. RESERVED RIGHTS

Issuance of this RFP does not constitute a commitment on the part of the City of Dublin to award a contract pursuant to this RFP.

1. The City shall reserve the unqualified right to reject any and all proposals or accept such proposals, as appears in the City’s best interest.

2. The City shall reserve the unqualified right to waive technicalities or irregularities of any kind in response to this RFP.

3. In all cases, the City shall be the sole judge as to whether a Proposer’s proposal has or has not satisfactorily met the requirements of this RFP.

4. The City may reject any proposal that fails to conform to the essential requirements of this

RFP.

5. The City may reject any proposal that does not conform to the applicable specifications unless the RFP authorizes the submission of alternate proposals, and the services offered as alternates meet the requirements specified in the RFP.

6. The City may reject any proposal that fails to conform to any delivery schedule or permissible alternates stated in the RFP.

7. The City may reject a proposal when the Proposer imposes conditions that would modify requirements of this RFP or limit the Proposer’s liability to the City, since to allow the Proposer to impose such conditions would be prejudicial to other Proposers. For example, the City may reject proposals in which the Proposer:

I. Protects against future changes in conditions, such as increased costs, if total possible costs to the City cannot be determined;

II. Fails to state a fee schedule, if one is required.

III. A Proposer may be requested to delete objectionable conditions from a proposal provided the conditions do not go to the substance, as distinguished from the form of the proposal, or work an injustice on other Proposers. A condition goes to the substance of a proposal where it affects price, quality, or delivery of the services offered.

IV. Any proposal may be rejected if the City Manager’s Office determines in writing that it is unreasonable as to price. The unreasonableness of price includes not only the total price of the proposal, but the prices for any individual line items as well.

V. Any proposal may be rejected if the prices for any line items or sub-line items are materially unbalanced.

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VI. Proposals received from any person or company that are suspended, debarred, proposed for debarment or declared ineligible as of the proposal opening date shall be rejected unless a compelling reason is given, and a determination otherwise is made.

VII. The City Manager’s Office must reject Proposals received from entities determined to be non-responsible.

VIII. The originals of all rejected Proposals, and any written findings with respect to such rejections, shall be preserved with the documents relating to the RFP.

IX. After submitting a proposal, if all of a Proposer’s assets, or that part related to the proposal are transferred during the period between the proposal opening and the award, the transferee may not be able to take over the proposal. Accordingly, the City Manager’s Office may reject such a proposal.

K. OWNER QUESTIONS

Any vendor that submits a proposal may be requested to provide additional information to the City. Such information is only for the purpose of clarification and in no way changes the vendor’s proposal as originally submitted. The City reserves the right to ask any or all vendors to clarify any portion of their proposals after submission.

L. COSTS OF PROPOSALS

The City is not responsible or liable for any of the costs incurred by any vendor in preparing and/or submitting a proposal pursuant to this RFP.

M. EQUAL OPPORTUNITY

The City prohibits discrimination on the basis of race, color, gender, religion, national origin, or disability in connection with employment of any person, or the award of any contract with the corporation. The successful Proposer, if any, must, in performance of work under the contract, fully comply with all applicable federal, state, or local laws, rules and regulations, including, but not limited to, the Civil Rights Act of 1964, the Age Discrimination Act of 1975, the Americans with Disabilities Act of 1990, and Section 504 of the Rehabilitation Act of 1973. Any approved subletting or subcontracting by the Proposer subjects subcontractors to the same provision. The Proposer agrees that the hiring of persons to perform the contract will be made on the basis of merit and qualifications and there will be no discrimination based upon race, color, religion, creed, political ideas, sex, age, marital status, physical or mental disability, or national origin by the persons performing the contract.

N. ACCESS TO PUBLIC RECORDS ACT NOTICE

Each Proposer should give specific attention to the identification of those portions of its proposal that it considers confidential, proprietary commercial information or trade secrets, and provide justification as to why such materials, upon request, should not be disclosed.

O. GENERAL CONDITIONS

Upon submission of a proposal, the proposer hereby certifies on behalf of his company or organization that:

1. This proposal is genuine and not made in the interest of, or on behalf of, an undisclosed person, firm or corporation.

2. This proposal is not submitted in conformity with any agreement or rules of any group, association, organization or corporation.

3. The Proposer has not directly or indirectly induced or solicited any other proposer to submit a false or sham proposal.

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4. The Proposer has not solicited or induced any person, firm or corporation to refrain from proposing.

5. The Proposer has not sought by collusion to obtain for itself any advantages over any other proposer or over the City of Dublin.

P. DRUG FREE WORKPLACE

The City of Dublin is a drug free workplace and contractors are to abide by the Federal Drug Free Workplace Act of 1988 41 U.S Code § 8102.

If Contractor is an individual, he or she hereby certifies that he or she will not engage in the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana during the performance of this contract.

Certification: If Contractor is an entity other than an individual, it hereby certifies that:

i. A drug-free workplace will be provided for the Contractor's employees during the performance of this contract; and

ii. It will secure from any subcontractor hired to work in a drug-free workplace the following written certification: "As part of the subcontracting agreement with (Contractor's Name), (Subcontractor's Name), certifies to the Contractor that a drug-free workplace will be provided for the subcontractor's employees during the performance of this contract pursuant to paragraph 7 of subsection B of Code Section 50-24-3."

Q. INDEMNIFICATION

The Proposer shall indemnify, defend, and hold harmless the City, its officers, employees, council members, agents, and attorneys from and against any and all losses, damages, claims, demands, actions, causes of action, liabilities, and expenses of every kind and nature whatsoever, including, without limitation, attorney’s fees and costs, arising out of, resulting from, or related to the Proposer’s work performed in connection with this RFP or any agreement arising therefrom. This indemnification obligation includes claims asserted by the Proposer itself.

Without limitation, this obligation applies to liability arising from:

(1) injury to or death of any person;

(2) damage to real or personal property;

(3) economic loss; and

(4) any other loss, damage, or claim resulting from the acts or omissions of the Proposer or anyone acting under its direction, control, or on its behalf.

This indemnification obligation shall apply regardless of the active or passive negligence of the City or its officers, employees, or agents, except to the extent that such loss, cost, damage, claim, expense, or liability is caused by the City’s sole gross negligence or willful misconduct, to the fullest extent permitted by Georgia law.

Upon written request by the City, the Proposer shall, at its sole cost and expense, promptly defend any suit or action asserting a claim for any matter covered by this indemnification and shall pay all costs, expenses, and attorney’s fees incurred by the City in connection with such claim, suit, or the enforcement of this provision.

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In the event of conflict, the indemnification provisions contained in Section P shall govern.

R. GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT: E-VERIFY AND SAVE PROGRAM

The City of Dublin participates in the Georgia Security and Immigration Compliance Act with regard to Contractors and Subcontractors. The Act is explained in detail in this document. Additionally, there are three documents included that must be completed and returned to the City of Dublin with your proposal package, as applicable. These are:

1. Contractor Affidavit and Agreement

2. Subcontractor Affidavit – if applicable

3. Sub-subcontractor Affidavit – if applicable

Failure to return the completed documents, if required, shall result in disqualification of the proposal in its entirety

S. Accordance to Title VI The Recipient, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all proposers that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 23 will be afforded full opportunity to submit proposals in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award.

The undersigned Proposer has read and understands the provisions contained herein and agrees to be bound by same. Please sign below to acknowledge you have read and understand the RFP requirements.

PROPOSER

Name of Firm

By: _________________________

Name: ______________________

Title: _______________________

Notary: _________________________

My Commission Expires: _________________________ Affix Seal

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SECTION 2

1. General

This work shall involve the removal and replacement of a manhole at the Riverview Golf Course in Dublin, Georgia. The manhole is located in the interior portion of Riverview Golf Course and consists of a precast concrete structure with 30-inch concrete piping entering and exiting the manhole. There is a drop in elevation through the manhole that occurs within the structure.

The work shall include bypassing the eƯluent around the manhole to be replaced. The amount of bypass line shall not exceed 1,300 linear feet. The eƯluent present in the manhole is pumped from an upstream lift station known as the Washington Street Lift Station. All flow must be bypassed around the manhole structure in order for the structure to be removed and replaced.

The Contractor shall design an appropriate bypass pumping system to divert flow around the existing structure during removal and replacement activities. The Contractor shall schedule and perform the manhole replacement work within the overall Contract Time established in Section E. Active bypass pumping and manhole replacement operations shall not exceed seven (7) consecutive calendar days. Total on-site construction activities associated with the manhole replacement, restoration, and related work shall not exceed fourteen (14) calendar days unless otherwise approved in writing by the City.

The seven (7) day period shall commence upon installation of the pumping system and shall conclude once the pumping system is removed. The fourteen (14) day period shall include all setup of pumping systems, removal and replacement of the manhole, removal of the pumping system, final grading, restoration, and return of the area to service. After the initial seven (7) day period, normal golf course operations will resume. The final seven (7) days shall be allowed for cleanup, grading, restoration, and related activities; however, the Contractor shall assume the golf course will be in use and shall make provisions for conducting such activities safely and with minimal disruption to golf course operations.

2. Access Maintenance

Contractor shall maintain safe access for golfers, golf course staƯ, maintenance personnel, emergency responders, and authorized visitors throughout the Project. Any temporary closures, restricted access areas, or operational interruptions shall be coordinated with and approved by the City and Golf Course Manager in advance.

The Contractor shall provide and maintain all necessary signage, barricades, safety devices, and other protective measures required to safeguard the public and golf course users during construction.

The Contractor shall minimize disruptions to normal golf course operations and shall restore access as soon as practicable following completion of the Work.

3. Utility Damage Responsibility

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Contractor shall be responsible for coordinating utility locates through Georgia 811 and for protecting all existing underground and aboveground utilities. Any damage to utilities resulting from Contractor operations shall be repaired at Contractor's expense.

4. Environmental Spill Reporting

Contractor shall immediately notify the City of any sanitary sewer overflow, discharge, spill, release, or other environmental incident resulting from or occurring during the performance of the Work.

The Contractor shall take all actions necessary to contain, control, mitigate, clean up, document, and report the incident in accordance with all applicable local, state, and federal laws, regulations, and permit requirements.

The Contractor shall be responsible for all costs associated with the containment, cleanup, reporting, remediation, fines, penalties, and corrective actions resulting from incidents caused by the Contractor, its employees, subcontractors, suppliers, or agents.

Any required notifications to regulatory agencies shall be made without delay and coordinated with the City.

5. Manhole Specifications

The structure shall consist of a precast 72 inch inside diameter manhole (minimum) with two openings for the existing 30-inch concrete pipe to be installed. The contractor shall take the appropriate elevation measurements to determine the drop needed through the manhole to match the existing structure. Shop drawings of the replacement manhole shall be submitted to the City of Dublin Engineering Department for review prior to procuring the manhole structure. The total depth of the required manhole excavation is found to be in the 12-14 foot range. Contractor shall comply with all applicable OSHA excavation and trench safety requirements and shall provide all necessary shoring, shielding, sloping, trench boxes, and protective systems required to safely perform the Work.

The structure shall be precast with a ring and cover access. Interior steps shall be provided to access the manhole interior. The manhole shall have adequate sections to be stacked so that the ring and cover is flush with the existing grade. An eccentric cone is preferred to a flat top design if feasible.

The manhole joints shall be wrapped with Cretex wrap, or equal. The wrap shall be secured with steel straps. The minimum width of the wrap shall be 9 inches.

The manhole shall be set on a minimum of 12” of stone bedding. If more is required for a stable manhole foundation, the Engineer and Owner shall be notified.

Kore-N-Seal boots shall be provided on the manhole pipe connections.

The contractor shall also provide adequate pipe invert channels inside the manhole. The invert channels shall be a minimum of one-half (1/2) of the pipe diameter.

6. Manhole Lining System

The interior of the manhole shall be lined with PPG Raven 405 epoxy for wastewater applications. The manhole shall be lined by experienced personnel using the manufacturer’s recommendations.

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7. Pipe

The contractor shall allow in his proposal to include a minimum of 20 feet of replacement of 30 inch concrete pipe, if it is required for the removal and replacement of the manhole. The contractor shall include provisions to connect this pipe to the existing if needed. The contractor shall provide shop drawings of the connection method to the Owner if this becomes necessary.

8. Back fill

The contractor shall backfill around the manhole structure with suitable fill material to provide a minimum of 90% compaction.

9. Grassing

The contractor shall sod the excavated area with Bermuda 419 sod to match existing grass. Any and all damaged sod shall be replaced as a result of these operations, in the excavation area and outside the excavated area. Any other damaged grass will be replaced with matching sod as directed by the Golf Course Manager. All grassed areas inside and outside the work area in the golf course shall be protected from damage.

10. Dewatering

The contractor shall dewater the excavation, if required. No separate payment will be made for dewatering operations. Dewatering operations shall be filtered with appropriate erosion control measures to prevent buildup of sediments on the golf course areas. Any resulting sediments or contaminated soil shall be removed at the expense of the contractor. Soil contaminated with eƯluent shall be hauled the land fill.

11. Disposal of Excavated Material

All soil contaminated with eƯluent, the existing manhole and any other appurtenances to be disposed of shall be taken to the Laurens County Landfill at the expense of the contractor. The contractor will pay any and all transportation costs and tipping fees to dispose of any and all material generated as a result of this project.

12. Environmental Compliance

The contractor shall comply with all environmental regulations in order to complete this work. Any sewer spills shall be reported to the City of Dublin Engineering Department immediately. Any clean up or mediation for any such spill will be at the expense of the contractor.

13. Grading

Any area damaged (rutting, scrapes, holes) by these operations shall be filled and graded to the approval of the Golf Course Manager. Utmost care must be taken to preserve the playing area, fairways, rough, bunkers, ponds, river and putting greens.

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14. Liquidated Damages

Liquidated damages of $2,100 per day shall apply for each calendar day beyond the allowable seven (7) day closure period during which the Contractor prevents the Golf Course from resuming normal operations.

Acknowledgement of Scope of Work

Name of Company:

Reviewed By:

Date:

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COMPANY INFORMATION

1. Firm: ______________________________________________

2. Address: ___________________________________________

3. Telephone: ________________________

4. Entity Type: Individual ______ Partnership _____ Corporation _____

5. License Number/s: ____________________

Class: __________________ License Holder: __________________________

6. Have you or any of your principals ever been licensed under a different name or different license number? ______ If yes, give name and license number: _________________________________________

7. Attach Organizational Chart

8. Number of years in the industry: ______________

9. Has your firm or any of its principals defaulted so as to cause a loss to a surety? Response must include information pertaining to principals' association outside of the firm. _______ If yes, give dates, names, and addresses of surety and details.

10. Have you or any of your principals been assessed damages for any services rendered in the past three (3) years? Response must include information pertaining to the principals' association outside of the firm.

If yes, explain:

11. Have you or any of your principals been in litigation or arbitration or a dispute of any kind on a question or questions relating to services…