RFP 26-10: Butts County Animal Services Care & Control Facility

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BUTTS COUNTY BOARD OF COMMISSIONERS

REQUEST FOR PROPOSAL (RFP)

RFP #26-10

BUTTS COUNTY ANIMAL SERVICES

CARE & CONTROL FACILITY

Butts County Board of Commissioners 625 West Third Street

Suite 4 Jackson, Georgia 30233

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BUTTS COUNTY BOARD OF COMMISSIONERS

Purchasing Department 625 W. Third Street, Suite 4 Jackson, Georgia 30233 Phone: (770) 775-8200

December 1, 2025

Subject: Request for Proposal— Butts County Animal Services Care and Control Facility – Design-Build Construction

To All Interested Contractors:

Butts County, Georgia, is seeking qualified and experienced contractors to submit proposals for the design and construction of the new Butts County Animal Services Care and Control Facility. The project delivery method will be Design-Build. The County intends to engage a single entity to provide all design, engineering, and construction services necessary to deliver a fully functional animal care and control facility on county-owned property.

The proposed facility will consist of approximately 7,000 square feet of conditioned building space, to include kennel areas, adoption and intake spaces, offices, veterinary exam/treatment areas, storage, laundry, restrooms, and mechanical rooms. The site will include parking areas, fenced dog runs, and related site improvements. The project site is located at 461 Recreation Drive, Jackson, Georgia, on county-owned property near the Recreation Complex.

A pre-proposal conference will be held on Monday, December 15, 2025, at 10:00 a.m., at the project site (461 Recreation Drive, Jackson, Georgia 30233) to allow prospective bidders to review existing site conditions and ask questions regarding the project. Attendance is not mandatory but is strongly encouraged, as no additional walkthroughs will be scheduled.

Questions concerning this Request for Proposal (RFP) must be submitted in writing to JoAnna Phillips, Purchasing Coordinator, via email at jphillips@buttscounty.org, no later than 2:00 p.m. on Wednesday, January 7, 2026. Any exceptions to the proposal specifications and/or terms and conditions should be addressed during this phase.

Responses to all inquiries and any addenda will be posted on the Butts County website under the Purchasing Department page as well as the Georgia Procurement Site. It is the responsibility of each proposer to review and acknowledge any addenda issued. Deadline for first addendum, if required, posted on both Georgia Procurement and the Butts County website: https://buttscountyga.com/requests-for-bids-proposals-or-qualifications by 4:00 p.m.

January 9, 2026. The posting of additional addenda may be required, and it is the responsibility of the bidder to ensure that they review the County’s website for any additional addenda, and that they submit acknowledgement of all applicable addenda (on the included form) with their solicitation. Bidders should not expect to be individually notified by Butts County.

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The written bid documents supersede any verbal or written prior communications between the parties. Butts County reserves the right to reject any or all bids, to waive technicalities and to make an award deemed in its best interest. Bids may be split or awarded in entirety. Butts County reserves the option to negotiate terms, conditions, and pricing with the lowest responsive, responsible bidder(s) at its discretion.

Please submit one (1) original, three (3) copies, and one (1) digital copy (USB drive) of your proposal in a sealed envelope clearly marked: RFP # 26-10 Butts County Animal Services Care and Control Facility – Design-Build Construction

Sealed proposals must be delivered no later than 2:00 p.m., Wednesday, January 21, 2026, to:

Butts County Board of Commissioners Attn: Purchasing Department 625 W. Third Street, Suite 4 Jackson, Georgia 30233 Late, faxed, or emailed proposals will not be accepted. All proposals must be signed to be considered responsive.

The County reserves the right to reject any and all proposals, to waive technicalities, and to award the contract in the best interest of Butts County.

Sincerely, JoAnna Phillips Purchasing Coordinator Butts County Board of Commissioners

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Schedule of Events

Non-Mandatory Pre-bid Meeting

461 Recreation Drive Jackson, GA 30233

Monday December 15, 2025 10:00 am

Questions Submittal Deadline

Direct all questions to:

jphillips@buttscounty.org

January 7, 2026 2:00 pm

First Addendum Deadline

Posted on county website:

https://buttscountyga.com/requests-for-bids-proposals-or-qualifications

January 9, 2026 4:00 pm

Bid Delivery Deadline

Mail to:

Butts County BOC 625 West Third Street Suite 4 Attn: Procurement Dept Jackson, Georgia 30233

January 21, 2026 2:00 pm

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GENERAL TERMS AND CONDITIONS

RFP 26-10: Butts County Board of Commissioners Animal Services Shelter

1. Definitions:

a. RFP: Request for Proposals.

b. Offeror: A company or individual who submits a proposal in response to this RFP

c. Successful Offeror: The offeror that is awarded a contract

d. Contractor: The Successful Offeror, upon execution of the contract

e. County: Butts County Board of Commissioners, Georgia.

2. Preparation of Offers: It shall be the responsibility of the Offeror to examine specifications, scope of work, schedule, and all instructions included in this request for proposal. Failure to observe any of the instructions or conditions in this request for proposal may result in rejection of the offer.

All the specifications and information contained in this request for proposal, unless specifically accepted in writing by the Offeror and such exceptions being included with the offer and agreed to by the County, will form the basis of the contract between the Successful Offeror and the County. The Offeror should ensure that all questions are answered and all requested information is provided.

3. Submission of Offers: Offerors must submit their proposal, along with any amendments issued by the County, in a sealed opaque envelope. Price schedules shall be placed in an additional opaque sealed envelope, identified as the price schedule, and enclosed in the sealed envelope with the proposal.

Mail or deliver one (1) original, unbound (NO STAPLES) proposal, signed in ink by a company official authorized to make a legal and binding offer, four bound paper copies, and a copy on a flash drive (do not include pricing on flash drive) to:

Butts County Board of Commissioners Attn: Purchasing Department 625 West Third Street, Suite 4 Jackson, GA 30233

4. Timely Receipt: Offers not received in the Purchasing Department by the time and date of the scheduled proposal opening will not be considered.

5. Open Offer: To allow sufficient time for a contract to be awarded, the offer, once submitted and opened, shall remain open for acceptance for a period of at least ninety (90) days from the date of the opening to the date of award.

6. Corrections or Withdrawals: The Offeror may correct a mistake or withdraw a proposal before the proposal opening date by sending written notification to the Purchasing Coordinator.

Proposals may be withdrawn after the opening only with written authorization from the County Manager.

7. Defects or Irregularities: The County reserves the right to waive any defect or irregularity in any proposal received. In case of a discrepancy between unit prices and extended prices, the unit price will govern unless the facts or other considerations indicate another basis for correction of the discrepancy.

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8. Trade Secrets – Confidentiality: If any person or entity submits a bid or proposal that contains trade secrets, an affidavit shall be included with the bid or proposal. The affidavit shall declare the specific information included that constitutes trade secrets. Any trade secrets must be either (1) placed in a separate envelope, clearly identified and marked as such, or (2), at a minimum, marked in the affidavit or an attached document explaining exactly where such information is, and otherwise marked, highlighted, or made plainly visible. See Georgia law at O.C.G.A. § 50 -18-72 (A)(34).

9. Site Conditions: Offerors are urged to visit the site to familiarize themselves with site conditions. Upon submission of an offer, it is understood that the Offeror is acknowledging their acceptance of all site conditions.

10. References: See page 23 - including Relevant Experience.

11. Ethics – Disclosure of Relationships: Before a proposed contract in excess of $10,000.00 is recommended for award to the Board of Commissioners or the County Manager, or before the County renews, extends, or otherwise modifies a contract after it has been awarded, the Contractor must disclose certain relationships with any County Commissioner or County Official, or their spouse, mother, father, grandparent, brother, sister, son or daughter related by blood, adoption, or marriage (including in-laws). A relationship that must be reported exists if any of these individuals is a director, officer, partner, or employee, or has a substantial financial interest in the business, as described in Butts County Board of Commissioners Ordinance Chapter 2, Article IV, Division 3 (Code of Ethics).

If such a relationship exists between your company and any individual mentioned above, relevant information must be presented in the form of a written letter to the Purchasing Coordinator. You must include the letter with any bid, proposal, or price quote you submit to the Purchasing Department.

If a Contractor fails to comply with this requirement, the County will take action as appropriate to the situation, which may include actions up to and including rejection of the bid or offer, cancellation of the contract in question, or department or suspension from award of a county contract for a period of up to three years.

12. Evaluation of Offers: The evaluation of offers and the determination as to the acceptability of services offered shall be the responsibility of the County. Accordingly, to ensure that sufficient information is available, the Offeror may be required to submit literature, samples, or other information before award. The County reserves the right to obtain clarification or additional information from any firm regarding its proposal. The County reserves the right to select a responsive, responsible firm based on best value that is deemed to be most advantageous to the County. The County reserves the right to reject any proposal, or all proposals, and to re-release the request for proposals.

13. Non-Collusion: By responding to this request for proposals, the Offeror shall be deemed to have represented and warranted that the proposal is not made in connection with any other Offeror submitting a separate response to this request for proposals and is in all respects fair and without collusion or fraud.

14. Ability To Perform: The Offeror may be required, upon request, to provide to the satisfaction of the County that he/she has the skill, experience, and the necessary facilities, as well as sufficient financial and human resources, to perform the contract in a satisfactory manner and within the required time. If the available evidence is not satisfactory to the County, Page - 7 the County may reject the offer.

15. Notice to Proceed: The County shall not be liable for payment of any work done or any costs incurred by any Offeror prior to the County issuing a written Notice to Proceed.

16. Unavailability of Funds: This contract will terminate immediately and absolutely at such time as appropriated and otherwise unobligated funds are no longer available to satisfy the obligations of the County under the contract.

17. Payment Terms: The County’s standard payment terms are Net 30. Any deviation from standard payment terms must be specified in the awarded contract, and both parties must agree to it.

18. Severability: The invalidity of one or more of the phrases, sentences, clauses, or sections contained in the contract shall not affect the validity of the remaining portion of the contract.

Suppose any provision of the agreement is unenforceable. In that case, both parties shall be relieved of all obligations arising under such provision to the extent that the provision is unenforceable. In such a case, the contract shall be deemed amended to the extent necessary to make it enforceable while preserving its intent.

19. Indemnification: The Contractor shall indemnify and save the County and all its officer, agents and employees harmless from all suits, actions, or other claims of any character, name and description brought for or on account of any damages, losses, or expenses to the extent caused by or resulting from the negligence, recklessness, or intentionally wrongful conduct of the Contractor or other persons employed by or utilized by the Contractor in the performance of the contract. The Contractor shall pay any judgment with cost which may be obtained against the County growing out of such damages, losses, or expenses, but only to the extent such damages, costs and expenses are adjudicated to have been caused by or resulted from the negligence, recklessness, or intentionally wrongful conduct of the Contractor or other persons employed or utilized by the Contractor in the performance of the contract.

20. Non-Assignment: Assignment of any contract resulting from this request for proposals will not be authorized, except with express written authorization from the County.

21. Insurance: The Successful Offeror shall procure and maintain the following insurance, to be in effect throughout the term of the contract, in at least the amounts and limits set forth as follows:

• General Liability Insurance: $1,000,000 combined single limit per occurrence, including bodily and personal injury, destruction of property, and contractual liability.

• Automobile Liability Insurance: $1,000,000 combined single limit each occurrence, including bodily injury and property damage liability.

• Worker’s Compensation & Employer’s Liability Insurance:

Bodily injury by Accident – each employee $1,000,000 Bodily injury by Disease - each Employee $1,000,000 Bodily injury by Disease – policy limit $1,000,000

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• Builder’s “All Risk” Insurance: In the event the Contractor is performing construction services under the contract, Contractor shall procure and maintain ”all-risk” builder’s insurance, providing coverage for the work performed under the contract, and the materials, equipment or other items incorporated therein, while the same are located at the construction site, stored off-site, or at the place of manufacture. The policy limit shall be at 100% of the value of the contract, including any additional costs which Butts County Board of Commissioners is normally insured under such a policy.

Before a contract is executed with the Successful Offeror, the Successful Offeror shall provide Certificates of Insurance for all required coverage. The Successful Offeror may provide the Certificate of Insurance after contract award, but it must be provided before both parties execute the contract document. Certificates shall list an additional insured as follows:

Butts County Board of Commissioners 625 West Third Street, Suite 4 Jackson, GA 30233

22. Bid Bond: All proposing firms shall include a bid bond with their proposals, equal to five percent (5%) of the total amount proposed for the project, including the assumed construction price provided in the RFP. Bid bonds shall be provided by a surety that appears on the U.S.

Treasury’s list of approved bond sureties (Circular 570). The Bid Bond will be in place until the Successful Offeror and the County agree upon a Guaranteed Maximum Price, the Successful Offeror provides payment and performance bonds, and the Guaranteed Maximum Price contract amendment is executed by both parties. The bid bond shall be included with your proposal on AIA Document A310 -2010.

23. Performance and Payment Bonds: After a Guaranteed Maximum Price is mutually agreed upon, but prior to award of the Guaranteed Maximum Price contract amendment, the successful offeror shall submit performance and payment bonds, each equal to 100 percent (100%) of the contract amount, provided by a surety which appears on the U.S. Treasury’s list of approved bond sureties (Circular 570). The performance Bond and payment shall be submitted on AIA Document A312 -2010.

24. Building Permits: Work performed for the County requiring building permits by licensed Contractors will not have permit fees assessed. However, any re-inspection fees for disapproved inspections will be the responsibility of the Contractor before final inspections and the issuance of the Certificate of Occupancy or Certificate of Completion.

25. Termination for Cause: The County may terminate the contract for cause by sending written notice to the Contractor of the Contractor’s default in the performance of any term of this agreement. Termination shall be without prejudice to any of the County’s rights or remedies by law.

26. Termination for Convenience: The County may terminate the contract for its convenience at any time with 10 days’ written notice to the Contractor. In the event of termination for convenience, the County will pay the Contractor for services performed. The County will compensate for partially completed performance based upon a signed statement of completion submitted by the Contractor, which shall itemize each element of performance completed.

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27. Force Majeure: Neither party shall be deemed to be in breach of the contract to the extent that performance of its obligations is delayed, restricted, or prevented by reason of any act of God, natural disaster, act of government, or any other act or condition beyond the reasonable control of the party in question.

28. Governing Law: This agreement shall be governed in accordance with the laws of the State of Georgia. The parties agree to submit to the jurisdiction of Georgia and further agree that any cause of action arising under this agreement shall be brought in the appropriate venue in Butts County, Georgia.

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SECTION 1

GENERAL OVERVIEW

A. OBJECTIVE

Butts County Board of Commissioners is soliciting proposals from qualified contractors experienced in performing Construction Management at Risk (CMAR) projects for the construction of an Animal Services Shelter Building, along with associated site work and landscaping.

B. PROJECT DESCRIPTION

Scope of Work Project Title: Butts County Animal Services Care and Control Facility Location: 461 Recreation Drive, Jackson, Georgia 30233 Owner: Butts County Board of Commissioners Maximum Project Budget: $1,000,000 (One Million Dollars) Project Delivery Method: Design-Build or Lump Sum Construction Contract

1. Project Overview

Butts County seeks to design and construct a new Animal Services Care and Control Facility to provide safe, humane housing and operational efficiency for the County’s Animal Services Department. The facility will be located on existing County-owned property at 461 Recreation Drive and is intended to replace or consolidate current animal shelter operations.

The project must be completed within the established budget and meet local, state, and federal codes for animal care facilities.

2. Project Objectives

Provide modern, durable, and sanitary housing for domestic animals (dogs and cats primarily).

Include secure intake, quarantine, adoption, and administrative areas.

Ensure efficient workflow between animal care, control, and public functions.

Incorporate energy-efficient, low-maintenance systems to minimize long-term operating costs.

Design with future expansion capacity and compliance with Georgia Department of

Agriculture requirements.

3. Site Information

Address: 461 Recreation Drive, Jackson, GA Site Ownership: Butts County Government Utilities: County water and electrical service available; verification of capacity and connection points required by contractor.

Zoning: Public institutional use.

Topography: Generally level site with existing access road and utilities nearby.

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Site Access: Via Recreation Drive; coordination required with Parks & Recreation Department during construction.

4. Building Requirements

a. General

i. Approximate size: 6,000–7,000 square feet

ii. Type: Pre-engineered metal building with masonry or metal façade

iii. Construction: Slab-on-grade, steel frame, standing seam metal roof

iv. Design must allow for efficient separation of animal care zones (intake, adoption, isolation, etc.)

b. Functional Areas

i. Public/Administrative:

o Lobby/reception area o Adoption meet-and-greet rooms o Office and staff work area o Breakroom and restrooms

ii. Animal Housing:

o Dog kennel area (minimum 30 kennels) o Cat housing area (minimum 20 enclosures) o Quarantine/medical isolation rooms o Laundry and janitorial areas o Food prep/washroom

iii. Animal Control Operations:

o Secure vehicle sally port o Evidence/impound area o Storage for traps, supplies, and equipment

iv. Support Areas:

o Mechanical/electrical rooms o Waste management and odor control systems o Outdoor fenced exercise yard

5. Design Standards & Codes

The facility shall be designed and constructed in compliance with: - Georgia Building Code and local ordinances

- Americans with Disabilities Act (ADA)

- Georgia Department of Agriculture, Animal Protection Division Standards

- NFPA fire and life safety standards

- County-approved stormwater and erosion control measures

- Energy-efficient design per Georgia Energy Code

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6. Construction Deliverables

a. Site Preparation: Clearing, grading, and erosion control

b. Foundation and Structural Systems: Reinforced concrete foundation and pre-engineered steel framing.

c. Building Envelope: Walls, roof, insulation, doors, and windows meeting energy and durability standards.

d. Interior Finishes: Epoxy floors, sealed concrete, moisture-resistant wall panels

e. Mechanical Systems: HVAC with odor control and air exchange rates compliant with animal care standards.

f. Plumbing: Floor drains, hose bibs, washdown areas, water heating, and sanitation systems.

g. Electrical: Full power distribution, LED lighting, emergency backup power capability

h. Security and Communications: Cameras, keycard or controlled access, data/network wiring.

i. Site Improvements: Driveway, parking, sidewalks, landscaping, fencing, and stormwater management.

7. Contractor Responsibilities

a. Secure all necessary permits, inspections, and approvals.

b. Provide design drawings, specifications, and as-built plans.

c. Maintain compliance with OSHA safety regulations and County standards.

d. Provide project schedule and milestone updates biweekly

e. Ensure all subcontractors are licensed and insured.

f. Maintain site cleanliness and erosion control during construction.

g. Provide a one-year warranty on all materials and workmanship.

8. Project Timeline (Tentative) Phase Description Estimated Date Design & Engineering Conceptual and final design, County review Fed – Mar 2026

Permitting & Procurement County and state approvals Apr – May 2026 Construction Site prep through substantial completion Jun – Dec 2026

Final Inspection & Occupancy

Close-out, punch list, occupancy permit

Jan 2027

9. Budget and Payment Terms

a. Maximum total project cost: $1,000,000.00, inclusive of design, materials, labor, site work, and contingencies.

b. Contractor must submit a guaranteed maximum price (GMP) or fixed lump sum.

c. Payment schedule: Progress payments based on milestones and County inspection approval.

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10. Close-Out Requirements

At project completion, the contractor must provide:

a. As-built drawings (digital and hard copy)

b. Operation & maintenance manuals

c. Warranty documentation

d. Final inspection and punch list resolution

e. Training for County staff on building systems

The scope of work associated with this Request for Proposal is the delivery of Construction Management services.

PROJECT AWARD TIMELINE

Issue RFP December 1, 2025 Pre-Proposal Conference December 15th, 2025, at 10 AM Questions Due January 7, 2026, by 4PM Final Addenda Issued January 9, 2026 RFP Responses Due January 21, 2026, by 2 PM Board Approval February 2026 Contract Date February 2026

SECTION II

RESPONSE FORMAT

1. Cover Page: Include the Request for Proposal number (RFP 26-10) and title (Butts County

Animal Services Shelter). Also include your firm’s name, address, telephone number, and e-mail address.

2. Required Documents:

a. Checklist of Bid Documents/Addenda Acknowledgement

b. Bidder information Form

c. Bid bond – on AIA Document A310 -2010

d. Contractors Affidavit under O.C.G.A. 13 -10-91(b)(1)

e. Certificate of Non-Conflict of Interest

f. List of Similar Projects – see section 5 below

g. Exceptions & clarifications

h. Fee Proposal Form in a separate “Price Schedule” envelope

i. General Conditions & General Requirements Worksheet in a separate “Price Schedule.”

envelope

j. Warranty Documentation

k. W-9

l. Georgia Security & Immigration Compliance Act Affidavit & Agreement

m. Supplier Inclusion Program

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3. Firm History and Capability:

Provide the following basic company information (please limit it to two pages):

a. Address of corporate and branch offices. State which office location would be responsible for the management of this project. The office responsible must be within a 100-mile radius of the project site.

b. Form of ownership and number of years in business (corporate and responsible branch office).

c. Organizational chart of the company indicating structure and depth of resources

d. Number of employees by professional discipline and location

e. Litigation history (if any) for the past five years

f. Safety record ratings for the past five years – TRIR rate.

4. Relevant Experience:

Each Offeror shall submit three (3) similar projects of approximately $1,000,000 - $5,000,000 construction value completed by the Contractor in the last 5 years (more recent projects of similar scope will be given more consideration than older projects). The County reserves the right to contact any or all of the listed projects as references. Each selected project should be similar in size, budget, and scope to the Animal Shelter Building.

Preference will be given for previous specific experience on Animal Shelter-type projects.

Projects should also reflect team members’ experience. For each project, the following information shall be submitted:

a. Name of the project, including telephone number and e-mail of the representative of the architect in charge of construction contract administration.

b. Name, telephone number, and e-mail of the representative of the Owner

c. Square Foot Area of the project

d. Construction cost of the project, including any change order amount, total

e. Schedule Information, including contract execution date and substantial completion

f. Contract Delivery Method

g. Proposed team members that participated on each project and their respective roles

5. Project Personnel:

a. Organizational chart of the team with titles and roles of key team members.

b. Resumes of each key team member indicating relevant experience. At a minimum, positions should include Executive in charge, Preconstruction Services Manager, Construction Project Manager, and Construction Superintendent(s)

c. Current and planned availability for each proposed team member, percentage of time each will spend on the project, and length of commitment for each.

6. Financial Information:

a. Bonding Company Information:

Provide contact information for your bonding company, a letter from the surety indicating bonding capacity, and the A.M. Best rating for the surety. Inability to bond the project will mean disqualification of respondents.

b. Provide last 3 fiscal years of financial statements. If you want your financial information to be considered confidential, refer to the General Terms and Conditions Item 8.

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7. Project Approach:

a. Preconstruction Services:

Provide a brief description of your approach to managing preconstruction services for this project. Your description should include the following at a minimum:

o Examples of successful management tools and techniques o Process for reviewing and value engineering the proposed design.

o Constructability issues and logistical constraints.

o Process for establishing the Guaranteed Maximum Price o Any issues of special concern for this project

b. Construction Services: Provide a brief description of your approach to managing construction services for this project to ensure that the project will be completed on time within the prescribed budget and quality levels.

Your description should include the management tools and procedures that are used to ensure the following:

o Budget Control and Change management o Quality Control o Schedule Control o Safety o Subcontractor procurement o Other value-added additional services provided which contribute to this project

8. Project Schedule:

The proposers should include a proposed Project Schedule which clearly shows the steps necessary through substantial completion. This schedule should accompany the Proposal.

EVALUATION CRITERIA

The Butts County Board of Commissioners Purchasing Department is the facilitator for issuing this RFP and all communications during procurement shall be through the Purchasing Department. Proposals will be evaluated, and a selection made using an Evaluation Committee.

Technical Merit: Evaluation scores will be based 70% on technical merit of the proposal (please see items 4–8 in the Response Requirements section above), as follows:

Maximum points

a. Firm history & capability 10

b. Relevant Experience 20

c. Project Personnel 15

d. Financial Information 5

e. Project Approach 20

Total Technical Merit Points 70

Price: The remaining 30% of your proposal score will be determined by your proposed price for General Conditions & Requirements, Pre-Construction Costs and your Contractor’s fee based on a total project cost of $1,000,000 (see Exhibit A) as compared to other responding entities.

Proposed prices will be assigned points via use of a “variance” weighted method. The lowest offered price will earn the maximum number of points for the Pricing portion of the score.

Proposals’ price scores will be calculated based on the variance of their prices from the lowest offered price.

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Presentations: The County may, at its discretion, choose one or more of the best scoring firms to make in-person presentations. If more than one firm makes a presentation, the Evaluation Committee will evaluate the presentations and add up to an additional 20 points to the technical score for each company that makes a presentation.

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EXCEPTIONS TO SPECIFICATIONS

Please list below any exceptions or clarifications to the specifications of this RFP. Explain any exceptions in full.

Item # EXCEPTION

COMPANY NAME:

Authorized Signature:

Date:

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EXHIBIT “A” FEE PROPOSAL FORM

Fee Proposal

The proposing firm shall propose a Construction Management “at Risk” Fee (fee shall be for profit and overhead) to provide the construction management services outlined herein and as further described in “AIA Document A133- 2019 Standard Form of Agreement Between Owner and Construction Manager as Construction, where the Basis of Payment is the Cost of the Work Plus a Fee with a Guaranteed Maximum Price” in conjunction with “AIA Document A201- 2017 General Conditions of the Contract for Construction.”

The fee shall be proposed as a percentage applied to the Construction Estimate listed below. As part of the Guaranteed Maximum Price Proposal, to be submitted at a On a later date, this Fee will be converted to a lump sum amount. A separate lump sum fee proposal shall be submitted for pre-construction services. The Cost of the Work shall include all requirements as defined in “AIA Document A133 -2019 Standard Form of Agreement Between Owner and Construction Manager as Construction, where the Basis of Payment is the Cost of the Work Plus a Fee with a Guaranteed Maximum Price”.

In this Request for Proposal, the Offeror is not being requested to establish the Cost of the Work, only the Construction Manager’s “at-risk” Fee and Pre-Construction Services proposal. Offerors shall use the “estimated cost of the work” shown below in determining the Construction Manager’s “at Risk” Fee that is being proposed. Offeror shall provide the information requested below, in the format shown, and include this information in the Price Section of the Proposal. All this information is to be included in a separate sealed envelope as outlined in the Request for Proposal.

Fee Schedule to be based on Construction Estimate of $1,000,000.00

Name of Submitting Firm:

Pre-Construction Fee (Lump Sum Amount): $

General Conditions & General Requirements: $

Construction Management Fee %:

Proposal Submitted By:

Name: Title:

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BUTTS COUNTY ANIMAL SERVICES SHELTER

EXHIBIT A - FEE PROPOSAL FORM

PRE-CONSTRUCTION COSTS

STAFF

A.

Quantity Unit B.

Unit Cost C.

Total Project Executive Weeks Preconstruction Manager Weeks Project Manager Weeks Assistant Project Manager Weeks Site Superintendent Weeks Scheduler Weeks Cost Estimator Weeks Assistant Cost Estimator Weeks

Pre-Construction Total

General Conditions & General Requirements Worksheet

Part 1 - GENERAL CONDITIONS

Item

ITEM DESCRIPTION

A.

Quantity

Unit

B.

Unit

Labor

C.

Labor (A x B)

D.

Unit Mat.

E.

Material (A x D)

F.

Unit Sub

G.

Sub (A x F)

H.

Total (C + E + G)

JOBSITE STAFF

1.01 Project Executive Weeks

1.02 Project Manager Weeks

1.03 Assistant Project Manager Weeks

1.04 Site Superintendent Weeks

1.05 Scheduler Weeks

1.06 Safety Coordinator Weeks

1.07 Cost Estimator Weeks

PROJECT TRANSPORTATION / TRAVEL

1.08 Project Manager Vehicle / truck expense Weeks

1.09 Superintendent Vehicle / truck expense Weeks

1.10 Vehicle / Truck Maintenance Weeks

1.11 Project related travel / subsistence expense Weeks

1.12 Relocation / lodging expenses Weeks

1.13 Other (Describe) Weeks

TEMPORARY FACILITIES

1.14 Site Office Weeks

1.15 Mobilize / Demobilize item

1.16 Telephone to site office Weeks

1.17 Computers to site office Weeks

1.18 Software licenses item

1.19 Photocopiers to site office Weeks

1.20 Fax Machine to site office Weeks

1.21 Site Office Supplies Item

1.22 Site office Radios Weeks

1.23 Office furniture to site office Weeks

1.24 Site Toilets Weeks

1.25 Temporary Power (Site Office Only) Weeks

1.26 Temporary Water and Ice (Site Office) Weeks

PART 1 - TOTAL $ - $ - $ - $ -

PART 2 - GENERAL REQUIREMENTS

Description

A.

Quantity

Unit

B.

Unit

Labor

C.

Labor (A x B)

D.

Unit Mat.

E.

Material (A x D)

F.

Unit Sub

G.

Sub

(A x F)

H.

Total

(C + E + G)

CONSTRUCTION TEMPORARY FACILITIES

2.01 Small Tools & Supplies Weeks

2.02 Temporary Tool Storage Weeks

2.03 Temporary stairs and ladders Weeks

2.04 Temporary Hoist Facilities Weeks

2.05 Protect & Maintain hoist Weeks

2.06 Hoist Signal System Weeks

2.07 Operator Hoist time Weeks

2.08 Scaffolding Weeks

2.09 Crane Rentals Weeks

2.10 Crane Operator Weeks

2.11 Storage Trailer Weeks

2.12 Laydown Yard Rental Weeks

TEMPORARY UTILITIES

2.13 Temporary electrical power Months

2.14 Temporary water Months

CLEAN UP

2.16 Trash Haul-Off/Dumpster Pulls

2.17 Daily Clean-up Weeks

2.18 Final Cleaning Unit

2.19 Laborers Weeks

Page - 20

PROTECTION & SAFETY

2.20 Safety Equipment/First Aid Months

2.21 Fire extinguishers Months

2.22 Protect finishes Weeks

2.23 Temporary site fences & barricades Months

SECURITY

2.24 Job Site Security Weeks

2.25 Watchman/Security Weeks

MISCELLANEOUS

2.26 Progress Photographs item

2.27 Project Sign Item

2.28 Ceremonies - groundbreaking etc. item

2.29 Close out Documents item

2.30 Commissioning item

PERMITS / INSURANCES / BONDS

2.31

Building Permit

BY

CLIENT

By

CLIENT

2.32 Testing & Inspections item

2.33 General Liability Insurance item

2.34 Worker's Comp Insurance item

2.35 Comprehensive Auto Liability item

2.36 Umbrella Excess Liability Insurance item

2.37 Performance & Payment Bonds item

PART 2 - TOTAL $ - $ - $ - $ -

SUB-TOTAL - GENERAL CONDITIONS & REQUIREMENTS

ADD OVERHEAD & PROFT %

- $ GRAND TOTAL - GENERAL CONDITIONS & REQUIREMENTS

Page - 21

Due Date and Time: January 21, 2026, at 3:00 PM

CHECKLIST FOR BID DOCUMENTS

Be sure to return this Checklist and the Required Documents in the order below.

DOCUMENTATION DESCRIPTION Please check

Checklist for Bid Documents/Addenda Acknowledgement (this page) Bidder Information Form (page 21) Bid bond – on AIA Document A310 -2010 (page 8) Bid Authorization Affidavit under O.C.G.A. 13 -10-91(b)(1) (page 25) Certificate of Non-Conflict of Interest (page 26) List of Similar Projects (References)– (page 22) Exceptions to Specifications (page 17) Exhibit “A” Fee Proposal Form in the separate “Price Schedule.” envelope (page 18) General Conditions & General Requirements Worksheet in the separate “Price Schedule.” envelope (page 19) Warranty documentation (page 19) W-9 (page 23) Georgia Security & Immigration Compliance Act Affidavit & Agreement (page 24) Supplier Inclusion Program (page 27)

Performance & Payment Bonds (after RFP is awarded)

ADDENDA ACKNOWLEDGEMENT

Failure to acknowledge any addenda will result in a non-responsive bid.

The vendor has examined and carefully studied the Request for Proposals and the following Addenda, receipt of all of which is hereby acknowledged:

Addendum No.

Dated Addendum No.

Dated Addendum No.

Dated Addendum No.

Dated

This affirms that all documents are included with the bidder’s bid package.

Company’s Name Date

Authorized Representative’s Name Authorized Representative’s Signature

Page - 22

Bidder Information Form

Company

Individual or Company Name: ______________________________________________

Physical Address: ________________________________________________________

Mailing Address (if different): ______________________________________________

SSN or Federal Employer ID# ______________________________________________

Authorized Representative

Signature: _______________________________________________________________

Printed or Typed Name: ____________________________________________________

Title: ___________________________________________________________________

Email address: ___________________________________________________________

Phone number: ____________________________ Fax: _________________________

Project Contact Person

Printed or Typed Name: ____________________________________________________

Title: ___________________________________________________________________

Office Number: __________________ Cellular Number: _____________________

Email address: ___________________________________________________________

Page - 23

REFERENCES

Please provide three (3) current or very current customers for whom you have provided equivalent products or services as listed in the specifications of this bid.

Reference One

Government/Company Name

Address

Contact Person and Title

Phone Fax

Contract Period Scope of Work:

Reference Two

Contact Person and Title

Phone Fax

Reference Three

Contact Person and Title

Phone Fax

Information of person who prepared this form:

Authorized Representative’s Name (Print or Type) Authorized Representative’s Signature

Page - 24

BID #26-02 Ambulance Remount

AUTHORIZATION AFFIDAVIT

STATE OF GEORGIA

COUNTY OF BUTTS

Page - 25

GEORGIA SECURITY AND IMMIGRATION

COMPLIANCE ACT

AFFIDAVIT AND AGREEMENT

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. §13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of Butts County Board of Commissioners has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. §13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period, and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. §13-10- 91(b). The contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Legal Name of Contractor:

Address: City: State Zip Code:

Federal Work Authorization User Identification Number (E-Verify Number) 4–6-digit number:

Date of Authorization: ____________________________ EXEMPT: YES OR NO

* If a contractor has no employees and does not hire or intend to hire, they may satisfy the law by submission of (State DL or State ID) Drivers’ License Number: _____________________

I hereby declare under penalty of perjury that the foregoing is true and correct.

Signature of Authorized Officer/Agent Date Printed Name and Title of Authorized Officer/Agent

MUST BE COMPLETED BY NOTARY

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE_________DAY OF________________,20_______

Executed in ________________________(City)____________________ (State)

NOTARY PUBLIC SIGNATURE MY COMMISSION EXPIRES

Questions for E-Verify email them at E-Verify@dhs.gov

Register for E-Verify http://www/dhs.gov/e-verify

Page - 26

BID AUTHORIZATION AFFIDAVIT

STATE OF GEORGIA

COUNTY OF BUTTS

BEFORE ME, the undersigned authority a Notary Public in and for the State of _________________, on this day personally appeared _______________________________ who, after having first been duly sworn, upon oath did depose and say; that the forgoing bid submitted by _____________________________________ hereafter called “Bidder” is duly authorized agent of said company and that the person signing said bid has been duly authorized to execute the same. Bidder affirms that they are duly authorized to execute this Agreement, that this company, corporation, firm, partnership, or individual has not prepared this bid in collusion with any other Bidder, and that the contents of this bid as to prices, terms, or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid.

The undersigned certifies that the bid prices contained in this bid have been carefully checked and are submitted as correct and final and if bid is accepted, agrees to furnish the articles and/or services listed and offered in this document at the prices and terms stated, subject to the conditions and specifications of this Request for Bid.

Bidder Information:

(Company) (Signature)

(Address) (Printed Name)

(City, State, Zip) (Title)

SWORN TO AND SUBSCRIBED BEFORE ME THIS day of .20 .

Notary Public in and for the State of _______________

(Seal)

(FAILURE TO SIGN THIS SECTION SHALL DISQUALIFY YOUR RESPONSE)

Page - 27

NON-CONFLICT OF INTEREST

By submitting an offer in response to this solicitation, the Firm represents that in the preparation and submission of this proposal, said Firm did not either directly or indirectly, enter into any combination or arrangement with any person, Proposer, Corporation or enter into any agreement, participate in any collusion, or otherwise take any action in the restraint of free, competitive bidding in violation of the Sherman Act (15 U.S.C. Section I or Section 59.1-9.1 through 59.1-9.17 or Sections 59.1 – 68.6 through 59.68.8). Collusion and fraud in proposal preparation shall be reported to the State of Georgia Attorney General and the United States Justice Department.

______________________________________ (Officer of Firm) certifies that to the best of our knowledge, no circumstances exist which shall cause a conflict of interest in performing services for Butts County, and that no company or person other than bona fide employees working solely for our firm has been employed or retained to solicit or secure an agreement resulting from this request for proposal.

Signature:

Type Name:

Title:

Firm Address:

Page - 28

SUPPLIER INCLUSION PROGRAM

Small, local, veteran-owned, Disadvantaged Business Enterprise (DBE), and female-owned business enterprises are encouraged to participate in the solicitation process. To give recognition to this type of business classification, please check all which apply:

Small Business Small businesses are defined by size standards and can be found in Title 13 of the Code of Federal Regulations (CFR), Part 121, and are broken down by the various categories of business enterprises.

Local Vendor Local vendors must operate and maintain a regular place of business within the geographical boundaries of Butts County, must have a current occupational tax certificate, must have paid all real and personal taxes owed the County and must certify its compliance with the Georgia Security and Immigration Act.

Veteran-Owned Business A veteran-owned business is a business in which a veteran owns a minimum of 51% of the business and holds the highest position at the company and is active in the daily management and strategic direction of the company. Title 38 of the Code of Federal Regulations defines a veteran as “a person who served in the active military, naval, or air service and who was discharged or released under conditions other than dishonorable.”

This definition explains that any individual that completed a service for any branch of armed forces classifies as a veteran if they were not dishonorably discharged.

DBE Business DBE businesses, as defined by the Georgia Department of Administrative Services, shall be certified by the Georgia Department of Transportation, and shall consist of five (5) minority groups:

Asian American Native American African American Hispanic/Latino Pacific Islander.

Female Owned Business A female-owned business is a business in which a female owns a minimum of 51% of the business and holds the highest position at the company and is active in the daily management and strategic direction of the company.

None of the Above Applies

Authorized Representative’s Name (Print or Type) Authorized Representative’s Signature