RFP 26_06 PROMOTIONAL ASSESSMENT CENTER Unsig.pdf

City of South Fulton, Georgia

Police Department

REQUEST FOR PROPOSAL

FOR

RFP NUMBER: 26-06

Promotional Assessment Center

ISSUED: THURSDAY, January 8, 2026

Proposals are due no later than 2:00 PM EST Thursday, February 5, 2026

City of South Fulton Procurement Department 4715 Frederick Dr. SW South Fulton, GA 30336

The City of South Fulton – RFP NO. 26-06 Promotional Assessment Center

The City of South Fulton, Georgia Procurement Department

4715 Frederick Dr. SW., Atlanta, GA 30336 Phone: 470-809-7700

Website: Procurement Department | South Fulton, GA Procurement Department | South Fulton, GA

Police Department

REQUEST FOR PROPOSAL

RFP # 26-06

PROMOTIONAL ASSESSMENT CENTER

SCHEDULE OF EVENTS DATE

Proposal Release Date:

January 8, 2026

Non-Mandatory Pre-Proposal Conference:

The City shall hold Non-Mandatory Pre-Proposal Conference virtually. To attend the Pre-Proposal Conference, please refer to Information and Instructions to Proposers for details.

January 15, 2026 10:00 A.M.

Deadline for questions:

Questions must be submitted online at:

https://www.bidnetdirect.com/georgia/cityofsouthfulton

January 22, 2026 3:00 P.M.

Answers will be posted by addendum at:

https://www.bidnetdirect.com/georgia/cityofsouthfulton January 29, 2026

All responses to this RFP must be submitted online at:

https://www.bidnetdirect.com/georgia/cityofsouthfulton. Proposers are required to submit responses electronically. If you need any assistance registering or using the platform, please call BidNet Direct's Support Team at 800-835-4603 ext. 2 for assistance. To attend the Proposal Opening, please refer to Information and Instructions to Proposers for details.

February 5, 2026 2:00 P.M.

Mandatory Interview TBD

THIS PROPOSAL SOLICITATION FORM

MUST BE SIGNED AND SUBMITTED WITH PROPOSAL

COMPANY NAME: DATE:

MAILING ADDRESS: PHONE:

CITY: FAX:

STATE: ZIP: SSN OR FEDERAL TAX ID#:

EMAIL: TITLE OF AUTHORIZED REPRESENTATIVE:

PRINTED NAME: AUTHORIZED SIGNATURE:

IF AWARDED THE PROJECT FOR THIS SOLICITATION, THE CITY WILL SUBMIT THE ATTACHED DRAFT CONTRACT, IN ITS FINAL FORM, TO THE AWARDEE FOR SIGNATURE. PLEASE READ IN ITS ENTIRETY. ANY EXCEPTIONS SHOULD BE NOTED ON THE F6.12 EXCEPTIONS FORM.

https://www.cityofsouthfultonga.gov/2462/Procurement-Department https://www.bidnetdirect.com/georgia/cityofsouthfulton https://www.bidnetdirect.com/georgia/cityofsouthfulton

TABLE OF CONTENTS

INFORMATION AND INSTRUCTIONS TO PROPOSERS

INTRODUCTION

SCOPE OF SERVICES

EVALUATION PROCESS

EVALUATION – SELECTION CRITERIA

ATTACHMENTS

Attachment A – Scope of Services

Attachment B –Project Milestone and Key Variance

Attachment C – Insurance Requirements

APPENDICES

Appendix A – Required Form Submittals Appendix B– Proposal Cost Form

EXHIBITS

Exhibit A – General Terms and Conditions

Exhibit B – Professional Service Contract

RFP # 26-06 PROMOTIONAL ASSESSMENT CENTER

INFORMATION AND INSTRUCTION TO PROPOSERS

1. Request for Proposals: The City of South Fulton Procurement Department is issuing this Request for Proposal (RFP) for qualified personnel hereinafter, referred to as Proposer or (“Proposer” or “Proposers”) for the Promotional Assessment Center Vendor Project. The Proposer shall submit a Proposal for the scope of the project as defined in Attachment A:

Scope of Services.

2. Solicitation Method: This Solicitation is being conducted in accordance with all applicable provisions of the City of South Fulton Procurement Policy, codified in Sec.

1-9001 et seq of the City of South Fulton Code of Ordinances. By submitting a Proposal in reference to this Solicitation, a Proposer acknowledges that it is familiar with all laws applicable to this Solicitation, including, but not limited to, the City’s Code of Ordinances, which laws are incorporated into this RFP by reference.

3. Minimum Qualifications: Each Proposer and team member shall have the minimum experience set forth in this RFP.

4. Certificate of Authority to Transact Business in Georgia: Each Proposer must submit documentation that demonstrates it is duly authorized to conduct business in the State of Georgia with its Proposal. This requirement also applies to Joint Venture (JV) Team Members, Sub-Consultants and Sub-Contractors.

5. Business License: The Proposer shall submit a copy of its current, valid business license with their Proposal. If the Proposer is a Georgia corporation a valid City or Local Business License must be submitted. If the Proposer is a Joint Venture, each member must provide a valid Business License. For non-Georgia corporation, they shall submit a Certificate of Authority to Transact Business in the State of Georgia and a copy of its current, valid Business License issued by its home jurisdiction.

6. No Offer by City and Firm Offer by Proposer: This Solicitation does not constitute an offer by City and cannot be accepted by the Proposer to form a Contract. This Solicitation is only a Request for Proposal from interested Proposers, and no offer shall bind City. A Proposer’s offer is a firm offer and may not be withdrawn except as provided in this RFP, and in the City’s Code of Ordinances and other applicable law.

7. Proposer Duration: Proposal submitted in response to this RFP must be valid for a period of Ninety (90) calendar days from the Proposal Submission Deadline and must be marked as such.

8. Proposal Submission Deadline: Responses to this RFP will be accepted online at https://www.bidnetdirect.com/georgia/cityofsouthfulton until February 5, 2026, by 2:00 P.M. Eastern Time (ET).

9. Non-Mandatory Pre-Proposal Conference: A Non-Mandatory Pre-Proposal Conference has been scheduled for January 15, 2026, at 10:00 A.M., ET., and will be hosted virtually by our staff and responsible person(s). To attend the Pre-Proposal Conference, please access Microsoft Teams via the app or on the web by utilizing the below information:

Meeting ID: 289 397 490 581 65 Passcode: MX6X8LD9 Download Teams | Join on the web Or call in (audio only) +1 929-583-6155,,82843868# United States, New York Phone Conference ID: 828 438 68# Find a local number | Reset PIN

Attendance at the Pre-Proposal Conference is non-mandatory for all Proposers responding to this RFP, during the Pre-Proposal Conference, the general requirements of the Promotional Assessment Center project shall be reviewed. Any questions asked during the Pre-Proposal Conference shall not be considered authoritative. Each Proposer is responsible for being fully informed of all existing and anticipated conditions that shall affect the cost or performance of the services.

It is expressly emphasized that nothing discussed or stated during the Pre-Proposal Conference shall be construed to modify, alter, or change the requirements of the Solicitation documents, unless such modifications are formally incorporated into an Addendum to the Solicitation documents.

10. Solicitation Questions/Prohibited Contacts: Any questions and communications regarding this RFP shall be submitted in writing by logging into https://www.bidnetdirect.com/georgia/cityofsouthfulton on or before January 22, by 3:00 P.M. ET. Questions received after the designated period may not be considered. Any response made by the City will be posted online at https://www.bidnetdirect.com/georgia/cityofsouthfulton by addendum. No Proposer may rely on any verbal response to any question submitted concerning this RFP.

11. Protests and Challenges: Any protest, objection, or challenge relating to this Solicitation, including but not limited to the form, content, evaluation process, or award, shall be submitted in writing to the City’s Procurement Director within five (5) business days after the protestor knew or should have known of the facts giving rise to the protest.

Protests shall be limited to the grounds specifically raised in the initial written protest.

Failure to timely file a protest in accordance with this section shall constitute a waiver of all rights to challenge the Solicitation, evaluation, or award.

https://www.microsoft.com/en-us/microsoft-teams/download-app https://www.microsoft.com/microsoft-teams/join-a-meeting tel:+19295836155,,82843868 https://dialin.teams.microsoft.com/ba83620b-2648-4bd3-9555-378ecf04647b?id=989159654 https://dialin.teams.microsoft.com/usp/pstnconferencing

The City’s determination regarding any protest shall be final and conclusive unless otherwise required by applicable law.

12. No Contact and Conflict of Interest Policy: From the date an RFP is issued until the date the City Council makes a final contract award, all Proposer and the representatives are prohibited from initiating or continuing any verbal or written communications regarding the Solicitation with any City Officer, Elected Official, Employee, or other City representative, except for the Procurement Department contact person named in the Solicitation, unless otherwise specified. Any attempt to influence the outcome of a contract prior to a recommendation of award to City Council is strictly prohibited. The Director of Procurement shall review all alleged violations of this rule. If the Director determines that such communication compromised the competitive process, the Proposer’s Proposal shall be disqualified from consideration, and the Proposer shall be placed on the City’s ineligible source list.

Violations of this provision shall also subject the Proposer to prosecution under applicable Federal, State, or Local laws.

The City of South Fulton Employees, Officials, and their family members are strictly prohibited from seeking, requesting, or accepting any material payment, gift, job offer, security, promise of future benefit, or any other thing of value that could influence a procurement decision or provide an unfair advantage in a procurement competition, as outlined in Sec. 1-9004(d) of the City of South Fulton Code of Ordinances and all other applicable policies.

13. Ownership of Proposals: Each Proposal submitted to the City shall become the property of the City without compensation to a Proposer, for the City’s use in its discretion. The City shall not be liable for any Proposal preparation costs incurred by Proposer.

14. Georgia Open Records Act: Information provided to the City is subject to disclosure under the Georgia Open Records Act, O.C.G.A. § 50-18-70 et. seq. Pursuant to O.C.G.A.

§ 50-18-72(a)(34), “[a]n entity submitting records containing trade secrets that wishes to keep such records confidential under this paragraph shall submit and attach to the records an Affidavit affirmatively declaring that specific information in the records constitute trade secrets pursuant to Article 27 of Chapter 1 of Title 10 [O.C.G.A. § 10-1-760 et seq.]”.

15. Insurance Requirements: The Insurance requirements for this contract that shall be awarded pursuant to this RFP are set forth in Attachment B: Insurance Requirements.

Proposer must provide a copy of their current Certificate of Insurance, evidencing any existing Commercial General Liability policies issued for them, if any. For purposes of this section, “Proposer” shall mean an individual, Corporation or other Corporate Entity submitting a Proposal in connection with this Solicitation, including each Joint Venture partner if Proposers are a Joint Venture.

16. Sub-Consultants and Manufacturers: Proposers are required to submit, in writing, the addresses of any proposed Sub-Consultants or equipment manufacturers listed in the Proposal and may be required to submit other material information relative to proposed Sub-Consultants. The City reserves the right to disapprove any proposed Sub-consultants whose technical or financial ability, or resources, or experience are deemed inadequate.

17. Examination of Proposal Documents:

17.1 Each Proposer is responsible for examining with appropriate care the complete RFP and all Addenda and for informing itself with respect to all conditions which might in any way affect the cost or the performance of any Services. Failure to do so will be at the sole risk of the Proposer, who is deemed to have included all costs for performance of the Services in their Proposal.

17.2 Each Proposer shall promptly notify the City in writing should they find discrepancies, errors, ambiguities, or omissions in the Solicitation documents, or should their intent or meaning appear unclear or ambiguous, or should any other question arise relative to the RFP. Replies to such notices may be made in the form of an Addendum to the RFP, which will be issued simultaneously to all potential Proposers. No oral responses are binding on the City.

17.3 The City may, in accordance with applicable law, by Addendum, modify any provision or part of the RFP at any time prior to the Proposal due date and time.

17.4 Each Proposer must confirm all Addenda has been received and acknowledge receipt by executing the Acknowledgment of Addenda form provided with each Addendum.

17.5 The City may waive any technicalities and formalities in this Solicitation.

Additionally, the City reserves the right to cancel the RFP in its entirety.

17.6 The City of South Fulton may disqualify Proposals as a result of, but not necessarily limited to, the following reasons:

17.6.1 Failure to follow the City of South Fulton’s Proposal schedule.

17.6.2 Failure to return applicable compliance and/or specification sheets.

17.6.3 Failure to return applicable addenda.

17.6.4 Failure to provide information on alternates or equivalents, when allowed.

17.6.5 Failure to provide Performance Bond when specifically stated will result in automatic rejection.

17.6.6 Failure of Proposer to sign all requested documents.

17.6.7 Failure to submit Proposal by deadline.

17.6.8 Failure of Contractor to extend prices.

17.6.9 Failure to hold firm pricing.

17.6.10 Failure to meet specified delivery requirements.

17.6.11 Prices for Services or items that exceed the department's budgeted amount allowed for those items.

17.6.12 A Proposal submitted by a Person on the Ineligible Source List.

17.6.13 A Proposal which is non-responsive; and/or

17.6.14 A Proposal submitted by a Person who has litigation pending against the City, or anyone representing a firm or business in litigation against the City, not arising out of the procurement process.

18. Award and Execution of Contract: In the event the City awards a contract pursuant to this Proposal, the City shall prepare and transmit to the Proposer an unsigned contract for execution, substantially in the form of the Draft Contract included in this RFP. The City reserves the right to modify the contract to incorporate the Proposer’s Proposals, Scope of Services, and Cost Forms.

Proposer are strongly advised to review the Draft Contract prior to submitting a Proposal.

Any proposed revisions must be submitted in writing with their Proposal response. The City retains sole discretion to reject any Proposal if the proposed revisions are deemed unacceptable. Proposer is further encouraged to consult with an Authorized Representative with full authority to execute the contract regarding any such revisions.

Upon City Council approval of the award, the City shall provide the Proposer with an unsigned contract through Adobe Sign or another City-approved electronic signature platform. The Proposer must execute and return the contract, along with all required Insurance Certificates and any additional documentation specified in this RFP or requested by the City within ten (10) calendar days of receipt. Failure to comply shall result in withdrawal of the award, forfeiture of Proposal security (if applicable), and award of the contract to the next lowest responsive and responsible Proposer.

19. Protest and Appeal Waiver Framework: Any protest or challenge relating to this Solicitation must be submitted in writing to the Procurement Director within five business days of the event giving rise to the protest. Failure to submit a protest in time, shall constitute a waiver of all rights to challenge the Solicitation or award.

20. Illegal Immigration Reform and Enforcement Act: Illegal Immigration Reform and Enforcement Act: This RFP is subject to the Illegal Immigration Reform and Enforcement Act of 2011 (the “Act”), formerly known as the Georgia Security and Immigration Compliance Act. In accordance with the Act, each Proposer must provide proof of registration in, and continued participation with, the E-Verify Program administered by the U.S. Department of Homeland Security.

A completed Contractor Affidavit (Forms F6.6 and F6.7), included in Attachment B:

Required Form Submittals, must be submitted with the Proposal at the time of submission.

Under State law, the City cannot consider any Proposal that does not include a completed Form F6.6.

If the Proposer is required to obtain an Employer Identification Number (EIN):

The Proposer must complete the Contractor Affidavit on its own behalf and provide the Federal Work Authorization User ID Number issued to the Proposer.

If the Proposer is not required to obtain an EIN: Each entity comprising the Proposer’s business structure shall submit a separate Contractor Affidavit. This notice does not provide detailed legal advice on the Act. Each Proposer is solely responsible for ensuring compliance with the Act and for determining how it applies to their participation in this Solicitation.

For more information or to enroll in the E-Verify Program, visit:

https://e-verify.uscis.gov/enroll. Guidance on completing and submitting the Contractor Affidavit is provided in the instructions preceding the form in this RFP.

21. Rights to Reject All and Reissue: The City reserve the right to reject any or all Proposals, to cancel and reissue this Solicitation, or to negotiate with one or more Proposers when it is determined to be in the best interest of the City.

22. Joint Ventures: Each party to a Joint Venture will be required to fully complete and submit the Required Submittal Forms unless otherwise indicated in this RFP.

23. Conflict of Interest: Proposers are advised to read and familiarize themselves with the conflict-of-interest provisions of this RFP. The City reserves the right to issue RFPs for specific projects that are independent of RFP # 26-06 PROMOTIONAL ASSESSMENT CENTER. Except as stated in this RFP, these Instructions, and the Notice to Proposers concerning Conflicts of Interests, successful Proposers under this RFP are not precluded from responding to such Solicitations.

Contractor shall promptly disclose any actual or potential conflict of interest arising during the terms of this Agreement. Failure to disclose may result in termination for cause.

24. Tax Exemption Status: The City is exempt from Federal Excise Tax or Georgia Sales Tax with regard to Goods and Services purchased directly by the City of South Fulton.

Exemption certificates furnished upon request.

25. Codes, Fees, Licenses and Laws: The successful Proposer shall be solely responsible for obtaining and maintaining all required licenses, certifications, and any associated requirements necessary to operate the Promotional Assessment Center. All operations, equipment, and services shall comply with all applicable Federal, State, and Local Laws, Ordinances, Regulations, and safety codes enforced by authorities having jurisdiction.

Such requirements are deemed incorporated into and made a part of the contract as though fully set forth herein.

https://e-verify.uscis.gov/enroll

26. TITLE VI SOLICITATION NOTICE - The City of South Fulton, GA, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC §§ 2000d to 2000d-4) and the Regulations (28 CFR Part 42), hereby notifies all Proposers or Offerors that it will affirmatively ensure that for any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded a full and fair opportunity to submit Proposals in response to this invitation and shall not be, on the grounds of race, color, or national origin, excluded from participation in, denied the benefits of, or subject to discrimination in consideration for an award for any program or activity that receives Federal funds or other Federal financial assistance.

27. Electronic Submission Requirements: Proposer who elect to submit Proposal electronically shall adhere to the following requirements to ensure proper receipt and Proposer who elect to submit Proposal electronically shall adhere to the following requirements to ensure proper receipt and evaluation of submissions.

25.1. The Proposal shall be submitted as two separate PDF files clearly labeled as follows:

• “Technical Proposal – [Proposer’s Company Name]”

• “Price Proposal – [Proposer’s Company Name]”

25.2. The Technical Proposal file must contain all non-price information required by this RFP. The Price Proposal file must contain only the completed and signed Price Proposal Form and associated cost data.

25.3. Both files shall be uploaded to the City’s designated electronic procurement platform or transmitted via the email address specified in the solicitation notice prior to the stated deadline.

25.4. Electronic files must be readable, virus-free, and under 25MB per attachment (unless otherwise stated). The City is not responsible for corrupted or inaccessible files.

25.5. Time of receipt shall be determined by the system timestamp at the City’s server.

Late submissions shall not be accepted.

25.6. The Proposer shall ensure that all forms requiring signatures are digitally signed or scanned with original signatures prior to submission.

28. Payment Terms Favorable to Small Businesses: To improve cash flow for small Vendors, the City will provide payment within twenty (20) calendar days of receipt of an undisputed invoice. Milestone or phased billing will be permitted when deliverables are clearly defined. All other payments shall be made within thirty (30) days of receipt of an undisputed invoice, following the end of each month.

29. Flexible Experience Requirements: The Proposers shall demonstrate equivalent relevant experience listed in the minimum requirements, provided the Proposer can show clear relevance to the Scope of Work.

30. Encouragement of Partnerships: Small Firms are encouraged to form Joint Ventures, subcontracting arrangements, or consortia to meet the requirements of this RFP. Prime Contractors are encouraged to include small businesses in their teams.

31. Scoring Adjustments for Local Business Participation: Evaluation criteria will award up to five (5) additional points for certified Local Businesses or Proposals that demonstrate at least 25% of the contract value being subcontracted to certified Local Businesses, where allowable by law.

The City reserves the right to reject any submission that fails to comply with these electronic submission requirements.

32. Electronic Signature Acknowledgement: The City of South Fulton utilizes Adobe Sign, or another City-approved electronic signature platform, for the official execution of contract, by submitting a Proposal and, if awarded, executing a contract with the City the Proposer acknowledges and agrees to the following:

32.1 Legally Binding: An electronic signature executed through Adobe Sign shall possess the same legal force and effect as a handwritten signature, in accordance with the Georgia Uniform Electronic Transactions Act (O.C.G.A. § 10-12-1 et seq.), the Federal Electronic Signatures in Global and National Commerce Act (15 U.S.C. § 7001 et seq.), and any other applicable law.

32.2 Authority to Sign: The individual executing the contract electronically on behalf of the Proposer affirms their authority to bind the Proposer to the terms of the contract.

32.3 Official Record: The fully executed contract, as maintained in Adobe Sign by the

City, shall serve as the official and binding version of the contract for all purposes.

32.4 No Requirement for Paper Originals: Unless specifically requested by the City no paper copies or handwritten signatures shall be necessary for the validity or enforceability of the contract.

33. Electronic Communications: All communications pertaining to this Solicitation and any resulting contract, including but not limited to Addenda, Notices of Award, contract amendments, and other official correspondence, shall be transmitted electronically by the City of South Fulton. The Proposer agrees to the following terms:

33.1 Official Delivery: Communications sent by the City via email or through Adobe

Sign (or another City-approved electronic platform) shall be considered officially delivered on the date and time transmitted, unless the City encounters an error message indicating unsuccessful transmission.

33.2 Responsibility to Monitor: Proposer are responsible for actively monitoring the email address and/or electronic platform designated in their Proposal submission for communications from the City. Failure to receive or review electronic communications shall not exempt the Proposer from any obligations under this RFP or any resulting contract.

33.3 Legal Effect: Electronic communications issued in accordance with this section shall carry the same legal force and effect as if provided in hard copy.

33.4 Record Retention: The City’s electronic records of such communications shall constitute the official record for all Procurement and contract administration purposes.

34. Technical Proposal: The Technical Proposal shall demonstrate the Proposer’s understanding of the City’s objectives, the required scope of work, and the ability to successfully deliver all requested services. The Technical Proposal must be complete, well-organized, and free of cost information. Inclusion of pricing within the Technical Proposal shall result in disqualification.

The Technical Proposal shall include, at a minimum, the following:

31.1. Executive Summary: A brief overview summarizing the Proposer’s qualifications, understanding of the project, and unique approach to providing a Promotional Assessment Center.

31.2. Company Profile and Qualifications: A description of the Proposer’s organization, including years in business, ownership structure, and relevant experience in similar Promotional Assessment service environments.

31.3. Project Approach and Methodology: A detailed narrative explaining how the Proposer intends to perform the required services, manage operations, and ensure customer satisfaction.

31.4. Staffing Plan and Key Personnel: Identification of key personnel who shall be assigned to this contract, including their roles, qualifications, and experience.

Resumes shall be included as attachments.

31.5. Past Performance and References: A minimum of three (3) references for similar contracts, preferably with governmental or airport entities. Include contact information, project scope and contract value.

31.6. Implementation Schedule: A timeline showing the major milestones, mobilization plan, and readiness to commence operations upon award.

31.7. Required Forms and Certifications: All completed and signed forms as specified in this RFP (excluding price forms), including Affidavits, Licenses, and Insurance Certificates.

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RFP # 26-06 PROMOTIONAL ASSESSMENT CENTER

1. INTRODUCTION

The City of South Fulton Procurement Department is soliciting Proposals from qualified Proposer for a Promotional Assessment Center for identifying qualified internal promotional position of Sergeants and Lieutenants for South Fulton Police Department.

1.1 INTENT TO AWARD

The City intends to award to the Proposer whose Proposal represents the best value to the City for RFP # 26-06 PROMOTIONAL ASSESSMENT CENTER. Additionally, the City reserves the right to cancel the Solicitation.

1.1.1 Responsibility - The determination of the Proposer’s responsibility will be made by the City based on whether the Proposer meets the following minimum standard requirements:

1.2.1.1 Has the appropriate and adequate technical approach and understanding of the scope of work required.

1.2.1.2 Has required experience and qualifications to carry out the assessment.

1.2.1.3 Shows cost reasonableness and transparency.

1.2.1.4 Able to provide references and past performance with similar projects.

1.2.1.5 The ability to meet assessment timelines and deliverables.

1.2.2 Responsiveness - The City shall determine the Proposer’s responsiveness based on whether their Proposals submitted are complete, comply with all RFP requirements, and is free from irregularities, exclusions, special conditions, or alternative Proposal, unless such alternatives are specifically requested or permitted in the RFP.

1.2 TERM OF CONTRACT

The initial term of the contract shall be for one (1) year beginning on the date specified in the notice to proceed. The City shall have the option to renew the contract for up to three (3) additional one (1) year terms, to be exercised in writing by the City prior to the expiration of the then-current terms. Each renewal is subject to the availability of funds, satisfactory contract performance, and the mutual written agreement of both parties.

1.3 SUB-CONSULTANTS AND SUB-CONTRACTORS

1.3.1 Proposers must ensure the responsibility standards for each of its Sub- Consultants and Sub- Contractors as listed below and in each and every part of this RFP are met. Verification must include documentation that each Sub-Consultant or Sub-Contractor meets the responsibility criteria required to perform the work including any professional license, certification, insurance requirements of this RFP, any governmental agency having jurisdiction over the matter, or any law or regulation pertaining to the work or requirements. Proposer must not furnish any statement, representation, or certification in connection with Sub- Consultants or Sub-Contractors that is materially false, deceptive, incorrect, or incomplete. Failure of the Proposer to provide information concerning the responsibility of any Sub-Consultant or Sub-Contractor may result in a finding that the Proposer is not responsible.

1.3.2 All proposed Sub-Consultants and Sub-Contractors must be listed in the Proposer’s response. Proposer must ensure that all proposed Sub- Contractors have adequate personnel, past experience, adequate facilities, finances, and business systems to perform the scope of services. The City reserves the right to approve all Sub-Contractors and Sub-Consultants.

1.3.3 Proposer must have the responsibility of verifying the existence, authenticity, and dates of expiration of all licenses required by all Sub- Consultants and Sub-Contractors engaged in the work of this RFP. The lack of a valid license from the Proposer or any Sub-Consultant or Sub- Contractor shall be grounds for default, and for immediate termination for cause with prejudice as it relates to the Proposer, and the removal of any unlicensed entity from the project. In the event Proposer, a Sub-Consultant or Sub-Contractor is required to be licensed or certified as a condition precedent to providing goods or services under this RFP, the revocation or loss of such license or certification may result in immediate termination of the Proposer’s Contract effective as of the date on which the license or certification is no longer in effect.

1.3.4 All Sub-Consultants and Sub-Contractors must be approved by the City prior to performing.

Proposer must receive written permission to add Sub- Consultants or Sub-Contractors not initially submitted with Proposer’s response. Sub-Consultants and Sub-Contractors shall not subcontract any portion of their work pursuant to this RFP without the written consent of the City. Failure of the Proposer to obtain from the City prior approval of each Sub-Consultant or Sub-Contractor performing work on the project may result in suspension of work by that Sub-Contractor, removal of work performed by unapproved Sub-Contractor(s) and all permissible sanctions against the Proposer.

2. SCOPE OF SERVICES

The City of South Fulton Procurement Department is seeking qualified Firms to provide, design and administer a Promotional Assessment Center for internal candidates with the South Fulton Police Department (SFPD), where a fair, transparent, and validating process for evaluating promotional readiness for ranks of Sergeant and Lieutenant to be identified for promotions. The Proposer will provide a Proposal for the scope of the project as defined in Appendix A, Scope of Services.

2.1. Assessment Center Development

• Conduct job analysis and identify core competencies for each rank.

• Design assessment exercises (e.g., structured interview, role-play, written exercise, in-basket).

• Develop rating guides, scripts, candidate materials, and scoring rubrics.

• Collaborate with SMEs to validate exercises and ensure accuracy.

• Document the validation process and testing integrity.

2.2. Assessment Administration

• Administer the assessment center in a controlled, professional environment.

• Provide trained assessors, evaluators, and facilitators.

• Ensure fairness, consistency, and standardization in scoring.

• Maintain confidentiality and data security throughout the process.

2.3. Reporting and Feedback

• Compile results and scoring summaries for each candidate.

• Provide detailed final report summarizing process, methodology, and outcomes.

• Deliver individual candidate feedback reports.

• Conduct debriefing with command staff and HR.

2.4 Project Management

• Coordinate planning and scheduling with City stakeholders.

• Develop a project timeline and provide regular progress updates.

• Ensure timely communication and resolution of issues.

All assessment tools shall comply with the Uniform Guidelines on Employee Selection Procedures and recognized professional testing standards, including SIOP principles

Additional Compliance Requirements

3. Iran Divestment Certification Proposer certifies that they are not included on the Iran Divestment List created under O.C.G.A 50-5-85 and do not participate in investment activities in Iran’s energy sector.

4. Certification Regarding Boycotts of Israel Proposer certifies that they are not currently engaged in and agree for the duration of the contract not to engage in a boycott of Israel as defined in O.C.G.A and 50-5-85.1.

5. Debarment and Suspension Certification Proposer affirms that neither it nor any of its principals is currently debarred, suspended, proposed for debarment, or declared ineligible for contracts by any Federal or State agency.

6. Records Retention Contractor must maintain all records, books, and documents pertinent to this Agreement for at least five (5) years after completing the services and must make them available for inspection upon reasonable request by the City or its auditors. Address below:

PROCUREMENT DEPARTMENT, 4715 Frederick Dr. SW, Atlanta, GA 30336.

7. Georgia Open Records Act Proposals submitted in response to this RFP are subject to the Georgia Open Records Act.

The City cannot guarantee the confidentiality of information marked “confidential” by a Proposer if such information is required to be disclosed under the Act.

8. Cost-Plus Prohibition All compensation shall be a fixed fee or not to exceed by task or milestone. No reimbursement shall be paid beyond the approved maximum without written authorization by the City.

9. Non-Discrimination Contractor agrees not to discriminate against any person based on race, color, religion, national origin, sex, age, disability, veteran status, sexual orientation, or gender identity in performing this Agreement.

10. Liquidated Damages If the Contractor fails to deliver services or work products on time as specified in individual task orders, and the delay is not caused by factors beyond the Contractor’s control, the City may impose liquidated damages of $500 for each calendar day of delay until the services are completed. These damages are not a penalty but serve as compensation to the City for administrative costs and potential project impacts. The City also reserves the right to deduct these damages from any payments due to the Contractor.

11. Confidentiality/Data Security The Proposer agrees to maintain the confidentiality of all documents, data, records, and other information developed, received, or obtained in connection with this Agreement related to Promotional Assessment Center. The Proposer must implement commercially reasonable measures to protect electronic and physical data and shall not disclose any City information to third parties without the prior written authorization of the City.

12. EVALUATION PROCESS AND SELECTION CRITERIA

The following criteria shall be used to evaluate Proposal:

The City desires to select the Proposer whose Proposal is determined to be the most advantageous to the City considering the evaluation criteria listed below.

The Evaluation Committee (EC) shall be responsible for ranking and recommending the most qualified Proposer to the City Council for award. The procurement process shall proceed as follows:

The Procurement Director shall deliver the RFP submittals to the appropriate Department Staff for summarization and distribution to the Evaluation Committee members. The Department Staff shall review each submittal for completeness and identify any deficiencies.

The Evaluation Committee may consider qualitative factors, demonstrated understanding, and overall best value in addition to numerical scores. Numerical scoring is a tool to aid selection and does not require selection of the highest scoring Proposer.

The Department shall review each Proposer’s litigation history, while the Procurement Department shall evaluate the financial portion of the submittals.

The Procurement Director shall review all information compiled and make a recommendation to the Evaluation Committee regarding each Proposer’s responsiveness to the RFP requirements. The final determination of responsiveness rests solely with the Evaluation Committee.

Proposer determined to be both responsive and responsible to the requirements of the RFP may be invited to make an oral presentation before the Evaluation Committee to further illustrate their proposed approach to the Scope of Work. If interviews are requested, Staff shall provide a list of discussion topics, and each Proposer shall be given equal time to present; however, the questions and answers shall vary.

All Proposal shall be evaluated using the Evaluation Criteria specified in this Solicitation and in accordance with the City’s Code of Ordinances.

13. STANDARD CITY CONTRACT

The Professional Service Contract attached hereto as Exhibit A, is a City document which shall be thoroughly reviewed by all Proposers prior to submitting a Proposal. Refer to Information and Instructions to Proposers, Award and Execution of Contract in this RFP.

Modifications or additions to the City’s Standard Contract will not be entertained after award.

PROPOSAL EVALUATION – SELECTION CRITERIA

The selection of multiple Proposers shall be based on the demonstrated competence, experience, and qualifications, of the Proposer to provide the required execution. The Proposal shall be evaluated and scored by the City’s staff through a structured evaluation process.

Proposers’ submittals must fully address all requirements set forth in this Solicitation, including the Proposer’s experience, knowledge, and ability to provide qualified and experienced support staff.

Proposal must not contain any exclusions, conditions, or additional provisions that alter the requirements of this Solicitation.

It is the City’s intent to select the Proposer most qualified to meet the City’s needs. The award shall be based on, but not limited to, the following factors:

PROPOSAL CRITERIA SHEET FOLLOWS

PROPOSAL SELECTION CRITERIA SHEET

PROMOTIONAL ASSESSMENT CENTER

PROPOSAL EVALUATION CRITERIA MAXIMUM

POINTS

Financial Offer: Must show cost reasonableness and transparency.

Experience & Qualification: Demonstrated experience and qualifications of the Firm and assigned personnel, including references and past performance on similar law-enforcement promotional assessment projects

Operations & Management Plan: Technical approach and understanding of the Scope of Work. 20 Sustainability: The ability to meet project timelines and deliverables.

Proposal Presentation & Responsiveness: Completeness, organization, adherence to RFP Instructions, and responsiveness during Q &A.

Local Business Preference: Any local business preference shall be applied only to the extent permitted by Georgia law and applicable constitutional requirements.

In the event of a conflict between this preference and governing law, the preference shall not be applied.

MAXIMUM SCORING POINTS TOTAL

Please note that prices for Promotional Assessment Center shall be negotiated in the best interest of the City after scoring is completed.

Price Scoring Formula: Price Score = (Lowest Overall Cost

Proposer’s Price ) × 25 based on the amounts submitted in Attachment B: Promotional Assessment Center Cost Proposal.

The City of South Fulton reserves the right, in its sole discretion, to reject or accept any Proposal it considers non-responsive. If the City is unable to reach an agreement with any initially selected Proposer or team, it reserves the right to commence negotiations with the next highest-ranked Proposer.

ATTACHMENT A

SCOPE OF SERVICES

ATTACHMENT A

SCOPE OF SERVICES

RFP #26-06, PROMOTIONAL ASSESSMENT CENTER

1. Purpose The City of South Fulton (“City”) is seeking proposals from qualified Firms (“Vendor”) to design and administer a Promotional Assessment Center for internal candidates within the South Fulton Police Department (SFPD). The intent is to establish a fair, transparent, and validated process for evaluating promotional readiness for the ranks of Sergeant and Lieutenant.

2. Project Objectives

• Identify leadership competencies aligned with the City’s mission and SFPD values.

• Provide valid and reliable tools for measuring leadership, decision-making, supervision, and communication.

• Ensure the process complies with Equal Employment Opportunity (EEO) and ADA guidelines.

• Offer detailed feedback to candidates and the City for developmental use.

3. Scope of Services The selected vendor will perform the following tasks:

3.1. Assessment Center Development

• Conduct job analysis and identify core competencies for each rank.

• Design assessment exercises (e.g., structured interview, role-play, written exercise, in-basket).

• Develop rating guides, scripts, candidate materials, and scoring rubrics.

• Collaborate with SMEs to validate exercises and ensure accuracy.

• Document the validation process and testing integrity.

3.2. Assessment Administration

• Administer the assessment center in a controlled, professional environment.

• Provide trained assessors, evaluators, and facilitators.

• Ensure fairness, consistency, and standardization in scoring.

• Maintain confidentiality and data security throughout the process.

3.3. Reporting and Feedback

• Compile results and scoring summaries for each candidate.

• Provide detailed final report summarizing process, methodology, and outcomes.

• Deliver individual candidate feedback reports.

• Conduct debriefing with command staff and HR.

3.4. Project Management

• Coordinate planning and scheduling with City stakeholders.

• Develop a project timeline and provide regular progress updates.

• Ensure timely communication and resolution of issues.

4. Deliverables

• Approved Assessment Center design and materials.

• Trained assessors and administration team.

• Candidate feedback and final evaluation reports.

• Summary report with recommendations.

5. City Responsibilities

• Provide appropriate facilities for assessment administration.

• Coordinate scheduling and internal communication.

• Provide access to job descriptions and departmental data.

6. Vendor Qualifications

• Experience conducting validated promotional assessments for law enforcement agencies.

• Expertise in police leadership evaluation, test development, and validation.

• Qualified assessors trained in public safety promotional assessment centers.

• Knowledge of EEO, ADA, and professional testing standards (e.g., SIOP, EEOC).

7. Estimated Timeline Milestone Estimated Completion Project Kickoff Within 2 weeks of award Exercise Development 4–6 weeks Review with SMEs 1 week Assessment Administration 1 week Final Report Delivery 2 weeks post-assessment

8. Pricing Structure Vendors shall provide itemized costs by task, including hourly rates for staff classifications (e.g., Industrial/Organizational Psychologist, Consultant, Technical Writer, Administrative Support), and pass-through expenses such as travel or materials.

9. Evaluation Criteria

• Technical approach and understanding of the scope of work.

• Experience and qualifications of the firm and personnel.

• Cost reasonableness and transparency.

• References and past performance with similar projects.

• Ability to meet project timelines and deliverables.

10. Contract Term

The initial contract will cover one promotional cycle. The City reserves the right to renew the contract for future promotional processes based on satisfactory performance and funding availability.

11. Appeal Support Cost Cap

Appeals support services shall be limited to a maximum of ___ hours or ___ dollars unless otherwise authorized in writing by the City. Any services performed beyond this limit without written authorization shall not be compensable.

REST OF PAGE LEFT BLANK INTENTIONAL

ATTACHMENT B

PROJECT MILESTONE

AND

KEY VARIANCE

ATTACHMENT B

PROJECT MILESTONES AND KEY DELIVERABLES

POLICE PROMOTIONAL ASSESSMENT CENTER SERVICES

1. Milestone 1 – Project Initiation and Governance Setup

1.1 Deliverables

a. Project kickoff meeting with Police, Human Resources, and Procurement

b. Final project timeline, communications plan, and confidentiality protocols

c. Stakeholder roles, approval workflow, and escalation process

1.2 Acceptance Criteria

City issues written approval of the governance plan.

1.3 Invoice Eligibility

Invoice permitted only after acceptance of all Milestone 1 deliverables.

2. Milestone 2 – Comprehensive Job Analysis

2.1 Deliverables

a. Updated job task inventory for Sergeant, Lieutenant, and Captain

b. Competency model with behavioral anchors

c. Legal defensibility statement confirming compliance with EEOC, ADA, POST, and applicable industry standards

2.2 Acceptance Criteria

Job Analysis Report approved in writing by Human Resources and Police Command.

2.3 Invoice Eligibility

Invoice permitted after acceptance of Job Analysis Report.

3. Milestone 3 – Assessment Design and Exercise Development

3.1 Deliverables

a. Minimum of three assessment exercises per rank, including emergency incidents, role play exercise, simulations, in-basket exercises, practical exams, written exams and structured oral interviews

b. Exercise scripts, scoring rubrics, anchors, and rater instructions

c. Validation matrix linking exercises to competencies

d. Confidentiality and data-security protocols for all assessment materials

3.2 Acceptance Criteria

City approval of the complete exercise package prior to deployment.

3.3 Invoice Eligibility

Invoice permitted upon written approval of 100 percent of assessment materials.

4. Milestone 4 – Rater Recruitment, Vetting, and Training

4.1 Deliverables

a. Rater roster including qualifications, accomplishment records and conflict-of-interest certifications

b. Standardized scoring workbooks and rating tools

c. Rater training session, calibration scoring, and readiness documentation

4.2 Acceptance Criteria

City issuance of written certification confirming rater readiness.

4.3 Invoice Eligibility

Invoice permitted after approval of rater training completion.

5. Milestone 5 – Assessment Center Delivery

5.1 Deliverables

a. Full operational delivery of all assessment exercises

b. On-site quality control management and daily briefings

c. Secure custody and transfer of all scoring materials

5.2 Acceptance Criteria

Completion of all scheduled assessment days with no integrity or procedural issues.

5.3 Invoice Eligibility

Invoice permitted after completion of all assessment activities and QC review.

6. Milestone 6 – Scoring, Ranking, and Quality Assurance

6.1 Deliverables

a. Weighted scoring summary for each candidate

b. Preliminary and final ranking list with scoring audit trail

c. Internal quality-assurance review and error-check documentation

6.2 Acceptance Criteria

City acceptance of final verified rankings.

6.3 Invoice Eligibility

Invoice permitted upon acceptance of final scoring package.

7. Milestone 7 – Appeals Support

7.1 Deliverables

a. Appeals procedures and documentation templates

b. Written responses to candidate appeals

c. Consultant participation in appeal hearings as required

7.2 Acceptance Criteria

Appeals process completed and confirmed closed by the City.

7.3 Invoice Eligibility

Invoice permitted upon written confirmation that the appeal window has closed.

8. Milestone 8 – Final Technical Report and Project Closeout

8.1 Deliverables

a. Final validation report including methodology, analytics, and legal defensibility documentation

b. Rater performance summary

c. Recommendations for future improvement

d. Delivery of all work product, digital files, and retained records as required

8.2 Acceptance Criteria

City acceptance of all final closeout documents.

8.3 Invoice Eligibility

Final invoice permitted only after acceptance of all closeout materials.

9. Timeline Requirements

a. Job Analysis: 2–3 weeks

b. Assessment Design: 4 weeks

c. Rater Training: Conducted 1 week prior to assessment

d. Assessment Delivery: 1–3 days depending on candidate volume

e. Scoring and Ranking: Within 5 business days

f. Appeals: Within 10 business days

g. Final Report: Within 15 business days after appeals close

ATTACHMENT C

INSURANCE REQUIREMENTS

ATTACHMENT C

INSURANCE REQUIREMENTS

A. Insurance Requirements

Within 10 days of Notice of Award, and at all times that this Agreement is in force, Contractor shall obtain, maintain and furnish the City Certificates of Insurance from licensed companies doing business in the State of Georgia with an A.M. Best Rating A-6 or higher and acceptable to the City covering:

All policies shall name the City of South Fulton as Additional Insured on a primary and non-contributory basis with waivers of subrogation in favor of the City.

1. Workers’ Compensation & Employer’s Liability Insurance, Workers’ Compensation

Insurance in compliance…