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Request for Proposal RFP

City of Mableton Household Hazardous Waste Collection Event

Procurement Schedule of Events

Event Date Submit by RFP Issued 03.10.2026 01:00 PM EST Questions Due 03.17.2026 01:00 PM EST Addendum Issued (if any) 03.24.2026 01:00 PM EST Proposals Due: 04.10.2026 01:00 PM EST Evaluation Deadline: 04.17.2026 01:00 PM EST Consultant Selection: TBD TBD Council Consideration TBD TBD

The City of Mableton plans to host a Household Hazardous Waste (HHW) collection event for residents.

The City is seeking qualified firms or individuals with demonstrated experience in managing HHW collection events to submit proposals for providing these services.

The selected vendor will be responsible for the collection, handling, identification, packaging, lawful transportation, recycling, reuse, treatment, and/or disposal of household hazardous waste materials at a permitted disposal facility in accordance with all applicable local, state, and federal regulations. The event will support the safe and environmentally responsible management of household chemicals and hazardous materials generated by residents of the City of Mableton, Georgia.

Availability of RFP Documents and Submission Requirements

A complete Request for Proposals (RFP) package, including all submission requirements, is available through the Georgia Procurement Registry (GPR). Only firms that have formally obtained the official RFP package through the City of Mableton Purchasing Division and are documented by the City as registered plan holders will be eligible to submit a proposal. Proposals must be submitted on a USB flash drive only, 2 | P a g e in accordance with the instructions outlined in the RFP package. Interested firms must also send an email to purchasing@mableton.gov to confirm their intent to respond. This email will serve as acknowledgment of receipt of the RFP documents and confirmation of the vendor’s participation in the solicitation process. This solicitation will remain open for thirty (30) calendar days from the date of issuance. No extensions will be granted. All proposers must ensure that all required Exhibits and

Addenda are fully completed, signed, and notarized (where applicable) and submitted as part of the proposal package. Failure to include the required documentation may result in the proposal being deemed non-responsive. All questions regarding this solicitation must be submitted no later than March

17, 2026, at 01:00 PM (EST). Questions received after this deadline will not be accepted or responded to.

Proposals must be delivered to address below.

City of Mableton – Purchasing Division

5656 Mableton Parkway

Mableton, Georgia 30126

No later than April 10, 2026, at 01:00 PM EST. Late submissions will not be accepted.

Final award is subject to approval by the Mayor and City Council (tentative).

The proposed schedule of events is provided for informational purposes only and is subject to change at the discretion of the City. The City reserves the right to reject any or all proposals, waive informalities, request clarifications, re-advertise, or cancel the solicitation in the best interest of the City.

mailto:purchasing@mableton.gov

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PROPOSAL LETTER

We propose to furnish and deliver all the deliverables and services named in the attached Request for Proposal (RFP). The price or prices offered herein shall apply for the period stated in the RFP.

We further agree to strictly abide by all the terms and conditions contained in the City of Mableton Vendor Manual as modified by any attached special terms and conditions, all of which are made a part hereof. Any exceptions are noted in writing and included with this bid.

It’s understood and agreed that this Proposal constitutes an offer submitted to the City of Mableton. Receipt or written acknowledgment of this Proposal by the Purchasing Division does not create a binding contract. In accordance with Georgia municipal procurement requirements, award or acceptance of a proposal does not constitute a contract.

A binding agreement shall exist only upon formal approval by the Mayor and City Council, and the execution of a written Professional Services Agreement signed by authorized representatives of both parties.

It is understood and agreed that we have read the City’s specifications shown or referenced in the RFP and that this statement is made by the provisions of such specifications. By our written signature on this proposal, we guarantee and certify that all items included in this statement meet or exceed all such City specifications. We further agree, if you awarded a contract, to deliver goods and services which meet or exceed the specifications. The City of Mableton reserves the right to reject any or all offers, waive technicalities, and informalities, and to make an award in the best interest of the city.

It is understood and agreed that this statement of Proposal and proposal shall be valid and held open for a period of sixty (60) days from the opening date.

Additionally, the proposer certifies compliance with the applicable provisions of the Official Code of Georgia Annotated (O.C.G.A.) Title 13, which governs public contracts, and Title 50, Chapter 5, which addresses procurement and bidding processes for public entities in the State of Georgia.

The proposer acknowledges that any violation of these statutes may result in disqualification from future contracts and potential legal penalties.

Furthermore, the proposer acknowledges compliance with O.C.G.A. § 45-10-20 et seq., which prohibits conflicts of interest in public contracting and ensures that no public officer or employee has a direct financial interest in the contract.

The proposer also certifies adherence to Georgia’s Illegal Immigration Reform and Enforcement Act of 2011 (O.C.G.A. § 13-10-91), confirming that the proposer and all subcontractors have registered and participated in the federal E-Verify program to verify employment eligibility.

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PROPOSAL SIGNATURE AND CERTIFICATION

(Proposer to sign and return)

I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a proposal for the same materials, supplies, equipment, or services and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of State and Federal Law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of the proposal and certify that I am authorized to sign this proposal for the proposer.

I further certify that the provisions of the Official Code of Georgia Annotated, Sections 45-10-20 et seq. have not been violated and will not be violated in any respect throughout the contract.

Authorized Signature Date

Name Company Name Here

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City of Mableton

Request for Proposal (RFP)

City of Mableton Household Hazardous Waste Collection Event

RFP No. 26-05

Section I: Purpose and Background

The City of Mableton, Georgia, intends to host a Household Hazardous Waste (HHW) Collection Event for residents in April 2026 as part of its ongoing commitment to environmental stewardship, public health, and responsible waste management. Household hazardous waste events provide residents with a safe and environmentally responsible opportunity to dispose of hazardous household materials that cannot be placed in regular trash collection.

The City seeks qualified firms and individuals with demonstrated experience in planning and managing hazardous waste collection events to provide services for this event. The selected vendor will be responsible for the collection, identification, handling, packaging, lawful transportation, recycling, reuse, treatment, and/or disposal of household hazardous waste materials at a permitted disposal facility in accordance with all applicable local, state, and federal environmental regulations, including requirements established by the U.S. Environmental Protection Agency (EPA) and the Georgia Environmental Protection Division (EPD).

The City anticipates hosting the event on a Saturday for approximately four (4) hours at a park or school facility within the City of Mableton. Participation is estimated at approximately 200 to 300 vehicles or households, based on registration projections. The City of Mableton will be responsible for event promotion and participant registration, while the selected contractor will provide all necessary personnel, equipment, materials, safety measures, transportation, and disposal services required to conduct the event safely and in compliance with applicable regulations. The anticipated budget for the event, including mobilization and all associated services, is between $50,000 and $90,000.

Through this solicitation, the City seeks to partner with a qualified vendor capable of delivering a safe, efficient, and environmentally responsible HHW collection event that supports the City’s sustainability initiatives and protects the health and safety of Mableton residents.

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Section II: Contractual Requirements The firm selected through this solicitation will be required to enter into a Professional Services Agreement (PSA) with the City of Mableton. The agreement will include, but is not limited to, the following provisions:

Compliance with all applicable local, state, and federal laws, regulations, and ordinances governing the performance of services.

Non-discrimination and conflict of interest provisions in accordance with O.C.G.A. § 45-10-20 et seq.

Submission and maintenance of required documentation, including but not limited to an E-Verify Affidavit, IRS Form W-9, valid Business License, and Certificate of Insurance (COI).

Clearly defined project deliverables, performance milestones, and reporting requirements as outlined in the agreement.

A termination for convenience provision, allowing the City to terminate the agreement upon thirty (30) days written notice.

Payment terms consistent with the Georgia Prompt Pay Act (O.C.G.A. § 13-11-1 et seq.), subject to acceptance of deliverables and applicable invoicing requirements.

Compliance, where applicable, with the Redevelopment Powers Law (O.C.G.A. § 36-44-1 et seq.).

Compliance with the Georgia Open Records Act (O.C.G.A. § 50-18-70 et seq.), acknowledging that certain documents submitted to the City may be subject to public disclosure unless otherwise exempt under applicable law.

Environmental Indemnification:

The Contractor shall defend, indemnify, and hold harmless the City of Mableton, its elected officials, officers, employees, volunteers, and agents from and against any and all claims, liabilities, damages, penalties, fines, costs, or expenses (including reasonable attorney’s fees) arising out of or related to:

− improper handling or disposal of hazardous materials − violations of environmental laws or regulations − contamination or environmental release − transportation incidents involving hazardous materials − failure to comply with EPA or GA-EPD requirements

This indemnification obligation shall survive the termination or expiration of this Agreement.

The City reserves the right to negotiate final contract terms and conditions with the selected firm prior to execution of the Professional Services Agreement.

Section III: Regulatory Compliance The Contractor shall comply with all applicable laws including but not limited to:

Resource Conservation and Recovery Act (RCRA) EPA Hazardous Waste Regulations (40 CFR Part 261) Georgia Environmental Protection Division (GA-EPD) regulations Toxic Substances Control Act Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA) Superfund Amendments and Reauthorization Act (SARA) The Contractor shall serve as the generator of the HHW for regulatory purposes

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Section IV: Scope of Work

A. The vendor shall manage all HHW delivered to the site by the general public. This includes providing an appropriate number of qualified chemists, technicians, and appropriate staff to lawfully receive, identify, sort, package, label, load, and transport waste received, as well as enough general labor to expedite receiving materials during the event. Other events suggest that a staff capable of unloading two (2) vehicles at a time (at a minimum) is needed, as participants should remain in their vehicles.

Responsibilities shall include, without limitation, the unloading of HHW from the general public's vehicles, identifying the materials delivered, inventorying each item, packaging the material for safe transportation and storage, manifesting the HHW, and loading the material onto the vendor's vehicles for ultimate processing through recycling, reuse, treatment, and/ or disposal at a RCRA approved disposal facility.

B. The vendor shall be the "generator" of the HHW from the standpoint of the United States Environmental Protection Agency (EPA) and the Georgia Department of Natural Resources Environmental Protection Division (GA-EPD). The vendor shall comply with all municipal, state, and federal regulations and laws, ordinances, rules, and regulations. The vendor shall obtain, at his own expense, all permits and licenses required by federal, state, or local law or ordinance, rule, or regulation, and maintain the same in full force and effect. Waste acceptance, ownership, and responsibility for necessary handling, packing, lawful transportation, storage, recycling, beneficial reuse, treatment, and/or disposal of wastes received at the collection site shall pass to the vendor from the party delivering the acceptable waste at the time that party delivers to the collection event.

C. Vendor must offer for each material accepted (when applicable):

First-Recycle Second- Fuel blend or reuse Third- Treatment Fourth- RCRA incineration Last Option- Land disposal

D. The vendor shall be responsible for all site operations from the point where the general public vehicles containing the HHW move to the unloading area until the general public vehicles leave the unloading area. Upon arrival at the collection point, the vendor personnel, upon permission, shall open the doors of the vehicle and remove the HHW.

E. The vendor shall have sufficient personnel to promptly handle at least two (2) vehicles at one time, leaving any non-acceptable materials in each vehicle and taking the acceptable materials to an area established for positive identification.

F. The HHW vendor will monitor the intake of materials and estimate the volume and costs during the event to ensure compliance with the budget.

G. At the end of the collection event, the vendor shall provide to the City of Mableton an estimated total weight for all HHW collected from residents/households.

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H. The vendor shall load all collected material into trucks, clean up and stow all equipment at the end of the collection event. The vendor should ensure that nothing is left behind from the collection effort and shall ensure that the site is in as good or better condition in all respects than it was prior to set-up and preparation for the collection event.

I. The vendor shall provide all equipment, staff, and materials necessary for the efficient collection and handling of all acceptable wastes received and shall at all times operate the collection site and its facilities in accordance with Applicable Law.

J. The vendor shall be responsible for lawful transportation, recycling, beneficial reuse, fuel blend, treatment, storage and/or disposal of all wastes received at the collection site and must follow all local, district, state, and federal regulations regarding all disposal methods.

K. The vendor shall provide written documentation (i.e., recycling certificate or other tracking documentation) of the ultimate reuse, recycling, treatment, and/or permitted approved facilities, for HHW collected at the collection event. The vendor shall also verify that all hazardous substances collected are disposed in a manner that constitutes strict adherence with EPA regulations.

L. Waste Tracking and Documentation The Contractor shall provide:

Hazardous waste manifests Recycling certificates Disposal facility documentation Final event summary report All documentation must demonstrate compliance with EPA and GA-EPD requirements.

M. The City Responsibilities:

Traffic control barriers Volunteer staff for residency verification Event advertising and registration Site location and scheduling Traffic direction signage

City of Mableton Furnished Property/Services City of Mableton will furnish traffic control barriers and additional personnel at the collection site to assist with the event. Before a vehicle reaches the unloading area, volunteers provided by the City will check residency requirements and direct the resident to the proper unloading area. Organization and monitoring of volunteer personnel will be the responsibility of the City of Mableton. The City of Mableton will provide signage to direct traffic to the site, site. location, and scheduling. Residents will pre-register for the collection to ensure residency.

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Section V: Evaluation and Guidelines for Proposal Preparation/Requirements The award of the contract resulting from this RFP will be based upon the most responsive Vendor whose offer will be the most advantageous to the City in terms of cost, functionality, and other factors as specified elsewhere in this RFP. The City is requesting to enter into an agreement with a vendor who can perform all the functions requested within this RFP. The vendor’s proposal shall be submitted in several parts as set forth below. The Vendor will confine its submission to those matters sufficient to define its proposal and to provide an adequate basis for the City evaluation of the Vendor’s proposal.

Proposals will be evaluated strictly in accordance with the above criteria. Proposers are encouraged to provide clear, concise, and complete responses that demonstrate both technical capability and an understanding of the City’s public-sector operating environment. The RFP must contain the information outlined below. Please include a title on each page of your RFP and number the pages to ensure proper identification.

Proposals must be organized in the order outlined below and clearly address each evaluation criterion.

Failure to follow this format may result in the proposal being deemed non-responsive.

Proposals Submission Requirements:

Proposals shall include:

1. Cover Letter

2. Firm Qualifications and Relevant Experience

3. Technical Approach & Operational Plan

4. Regulatory Compliance & Environmental Management

5. Waste Management Hierarchy & Disposal Methods

6. Event Logistics & Staffing Capacity

7. Cost Proposal

8. References (minimum of three)

1. Cover Letter Each proposal must have a Cover/Transmittal Letter briefly summarizing the qualifications and experience relevant to the scope. Please include in the letter the following:

The company’s information includes the name of the company (including any dba names);

headquarters and parent company locations; and a brief history of the company.

Company’s mailing address, contact person, telephone number for a primary contact person, and email address. A principal or officer of the company authorized to execute contracts or other similar documents on the firm’s behalf must sign the letter.

2. Firm Qualifications and Relevant Experience A brief history of the company and the present organizational structure of the firm describing the management organization, permanent employees by discipline, and this project’s coordination structure; if the firm is a partnership, indicate the name of all partners, if incorporated indicate where and when. If the Contractor has changed name or incorporation status within the last five (3) years, then please list all such preceding organizations and a brief reason for the change. The contractor shall also provide a business license indicating that the Contractor can conduct business in Cobb County, Georgia. Further, the Contractor shall provide documentation showing that the Contractor is properly registered to conduct business in the State of Georgia. The contractor acknowledges and agrees that any business license and registration must remain current for the duration of the contract and such documents are material terms to this agreement. Complete submissions to this Request for Proposal

10 | P a g e will contain sufficient information to provide the City of Mableton with a thorough description of the Offeror’s qualifications to accomplish the work described in this solicitation. If the Offeror does not possess the in-house capabilities to perform a particular component of the project, the response should demonstrate the Offeror’s ability to prepare and administer a subcontractor to work jointly with another firm having the requisite expertise to accomplish that component of the project in a timely manner. Any work performed under a subcontract, joint venture, partnership, or other joint undertakings with another firm must comply with the State of Georgia’s Procurement Code and must receive the City’s prior written approval concerning the intent to subcontract a component of the services. In addition, prime contractors will ensure that for any subcontracted work, all subcontractors will encourage participation from and take steps to select small, minority women-owned businesses (WBE), Veterans-Owned Businesses (VBE) and disadvantage businesses (DBEs) when these firms are the most responsive and responsible bidders for providing goods and services associated with the prime contract. As with the City, prime contractors may accept State of Georgia DBE certification as evidence of a firm’s qualification. Any subcontractors to be utilized within an assigned task order will be listed when the cost estimate is submitted for the work.

3. Technical Approach & Operational Plan

Quality and completeness of the vendor’s proposed plan to manage the HHW event, including staffing levels, safety procedures, vehicle unloading process, material identification, packaging, labeling, and waste handling procedures. Ability to efficiently process at least two vehicles simultaneously will be evaluated.

4. Regulatory Compliance & Environmental Management

Demonstrated ability to comply with all applicable federal, state, and local regulations, including EPA and GA-EPD requirements. Vendor’s ability to act as the generator, obtain permits/licenses, properly manifest waste, and ensure lawful transportation, recycling, treatment, and disposal will be evaluated.

5. Waste Management Hierarchy & Disposal

Vendor’s commitment to environmentally responsible disposal practices including recycling, fuel blending, reuse, treatment, incineration, and landfill disposal as a last option. Documentation and tracking of final waste disposition will be evaluated.

6. Event Logistics & Staffing Capacity Vendor’s ability to provide adequate personnel, equipment, vehicles, safety materials, and operational controls to manage the event efficiently and safely, including traffic flow coordination, participant interaction, and site cleanup.

7. Cost Proposal Total cost for the HHW event includes mobilization, labor, transportation, recycling, treatment, and disposal services. Cost will be evaluated for reasonableness, completeness, and alignment with the City’s estimated event budget.

References: Minimum 3 qualified references

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Minimum Qualifications: This section will present the criteria identified in the Minimum Qualifications and include proof or examples showing that the vendor meets the minimum qualifications. Proposals submitted in response to this RFP will be evaluated and scored, in accordance with the criteria outlined below, by an evaluation committee established by the client.

8. Evaluation and Selection Criteria

Criteria Weight

Firm Qualifications and Relevant Experience 25

Technical Approach & Operational Plan 20

Regulatory Compliance & Environmental Management 15

Waste Management Hierarchy & Disposal Methods 15

Event Logistics & Staffing Capacity 15

Cost Proposal 10

Highest Possible Score 100

Note: The City reserves the right to conduct interviews with top-ranked firms and to request best-and-final offers, if deemed in the City’s best interest.

a) Corporations should provide corporate seals, a copy of the Secretary of State’s Certificate of Incorporation, and a listing of the principals of the corporation with the proposal.

b) The City is concerned about the proposers’ financial capability to perform. Therefore, please provide enough data to lead evaluators to the conclusion that your firm has the financial capability to perform. As detailed financial data is generally proprietary, and proposers do not wish such information to be part of the public record under the Georgia Open Records Act (G.O.R.A.), the City reserves the right to perform additional due diligence in this area, at the sole discretion of the City, prior to award of any contract.

c) The proposals will be the basis from which interested firms will be selected for interviews if deemed necessary. Following the City staff’s evaluation of the proposals received, selected firms may be invited to make oral presentations before the City’s Evaluation Panel. The City’s Project Manager will provide additional details outlining the preferred content of the presentation to each firm or team of firms that are invited to participate. Upon completion of the evaluations, the City’s Evaluation Panel will determine the most qualified firms based

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d) Any firm failing to submit information in accordance with the procedures set forth in the RFP may be subject to disqualification. The City reserves the right to change the solicitation schedule or issue amendments to the solicitation at any time. The City reserves the right, at its sole discretion, to waive immaterial irregularities contained in the solicitation. The City reserves the right to reject all proposals at any time, without penalty. The City reserves the right to request "best and final" offers; and to issue a new RFP. Firms eliminated from further consideration will be notified by mail by the City as soon as practical.

All submissions are due at the location specified no later than the date and time specified herein.

The RFP package must include detailed information relative to the Request for Qualification Process and Selection Criteria, as required.

Terms and Conditions

The City reserves the right to reject any or all proposals.

The City may waive informalities and minor irregularities.

This RFP does not commit the City to award a contract.

All costs incurred in proposal preparation are the responsibility of the proposer.

Protest Procedures Any actual or prospective proposer who believes they have been aggrieved in connection with the solicitation or the award of a contract may file a written protest with the City of Mableton Procurement Division.

To be considered, a protest must be submitted in writing within five (5) business days following the issuance of the Notice of Intent to Award or the occurrence of the action being protested.

The written protest must clearly state the specific legal and factual grounds for the protest and the remedy or corrective action requested by the protesting party.

Upon receipt of a timely protest, the City Manager or their designee will review the protest, the procurement record, and any supporting documentation. The City may request additional information from the protesting party or other involved parties as necessary.

A written determination will be issued within ten (10) business days, unless additional time is required for review. The decision of the City Manager or their designee shall constitute the final administrative determination of the City of Mableton.

The filing of a protest does not automatically stay the procurement process, unless the City determines that a temporary suspension is necessary to protect the integrity of the procurement process or the interests of the City.

Public Records and Confidentiality All proposals are subject to the Georgia Open Records Act. Proposers must clearly mark any information claimed to be confidential.

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EXHIBIT A

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT

Contractor(s) Name: Address:

By executing this affidavit, the undersigned person or entity verifies its compliance with O.C.G.A.

§ 13- 10-91, stating affirmatively that the individual, firm, or corporation which is registered with, is authorized to participate in, and is participating in the federal work authorization program commonly known as E-Verify,* in accordance with the applicable provisions and deadlines established in O.C.G.A. §

13-10-91.

The undersigned person or entity further agrees that it will continue to use the federal work authorization program throughout the contract period, and it will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the undersigned with the information required by O.C.GA. § 13-10-91(b).

The undersigned person or entity further agrees to maintain records of such compliance and provide a copy of each such verification to the City of Mableton within five (5) business days after any subcontractor(s) is/are retained to perform such service.

E Verify TM Company Identification Number Date of Authorization

BY: Authorized Officer or Agent Date (Name of Person or Entity)

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

DAY OF______, 2026 [NOTARY SEAL]

Notary Public

My Commission Expires: ______________________

* or any subsequent replacement operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland

Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control

Act of 1986 (IRCA), P.L. 99-60.

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Subcontractor Affidavit under O.C.G.A. § 13-10-91(b)(3)

By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. § 13-10-

91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with (name of contractor) on behalf of (name of public employer) has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in

O.C.G.A. § 13-10-91. Furthermore, the undersigned subcontractor will continue to use the federal work authorization program throughout the contract period, and the undersigned subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the subcontractor with the information required by O.C.G.A.§ 13-10-91(b).

Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a sub-subcontractor to the contractor within five business days of receipt. If the undersigned subcontractor receives notice that a sub- subcontractor has received an affidavit from any other contracted sub-subcontractor, the undersigned subcontractor must forward, within five business days of receipt, a copy of the notice to the contractor. Sub-contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization Name of

Subcontractor

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

DAY OF_________, 2026 [NOTARY SEAL]

Notary Public

My Commission Expires:___________________________

End of Exhibit A

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EXHIBIT B

NON-COLLUSION AFFIDAVIT

The undersigned bidder or agent, being duly sworn on oath, says that he/she has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to include anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding.

He/She further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission, or thing of value on account of such sale.

OATH AND AFFIRMATION

I HEREBY AFFIRM UNDER THE PENALTIES FOR PERJURY THAT THE FACTS AND INFORMATION CONTAINED

IN THE FOREGOING BID FOR PUBLIC WORKS ARE TRUE AND CORRECT.

Dated this day of , 20

(Name of Organization) (Title of Person Signing)

(Signature) (Bid Number)

ACKNOWLEDGEMENT

STATE OF )

COUNTY OF )

Before me, a Notary Public, personally appeared the above name and swore that the statements contained in the foregoing document are true and correct.

Subscribed and sworn to me this day of , 20 .

(Notary Public Signature) (Notary Commission Expires)

End of Exhibit B

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EXHIBIT C

AFFIDAVIT VERIFYING STATUS FOR CITY PUBLIC BENEFIT APPLICATION

By executing this affidavit under oath, as an applicant for a City of Mableton, Georgia Business License or Occupation Tax Certificate, Alcohol License, Taxi Permit, execution of contract or other public benefit as referenced in O.C.G.A. § 50-36-1, I am stating the following with respect to my application for a City of Mableton license/permit and /or contract for

[ Name of natural person applying on behalf of individual, business, corporation, partnership, or other private entity]:

1. I am a United States citizen

OR

2. I am a legal permanent resident 18 years of age or older or I am an otherwise qualified alien or non-immigrant under the Federal Immigration and Nationality Act 18 years of age or older and lawfully present in the United States. *

In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of O.C.G.A. § 16-10-20.

Signature of Applicant: Date:

Printed Name:

* Alien Registration number for non-citizens:

** PLEASE INCLUDE A COPY OF YOUR PERMANENT RESIDENT CARD, EMPLOYMENT AUTHORIZATION, GREEN CARD, PASSPORT WITH A COPY OF YOUR DRIVER LICENSE, OR OTHER DOCUMENTATION AS

ALLOWED UNDER THE LAW IF YOU ARE A LEGAL PERMANENT RESIDENT (#2).

Subscribed and Sworn Before Me, this the day of , 20

Notary Public:

My Commission Expires:

* Note: O.C.G.A.§ 50-36-1(e)(2) requires that aliens under the Federal Immigration and Nationality Act, Title 8 U.S.C., as amended, provide their alien registration number. Because legal permanent residents are included in the Federal definition of “alien”, legal permanent residents must also provide their alien registration number. Qualified aliens that do not have an alien registration number may supply another identifying number below:

End of Exhibit C

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EXHIBIT D

DRUG-FREE WORKPLACE

The undersigned certifies that the provisions of Code Sections 50-24-1 through 50-24-6 of the Official Code of Georgia Annotated, relating to the “Drug-free Workplace Act”, have been complied with in full.

The undersigned further certifies that:

(1) A drug-free workplace will be provided for the Service Provider’s employees during the performance of the Contract; and

(2) Each Service Provider who hires a subcontractor to work in a drug-free workplace shall secure from the subcontractor the following written certification:

“As part of the subcontracting agreement with (Service Provider), (subcontractor) certifies to the Service Provider that a drug-free workplace will be provided for the subcontractor’s employees during the performance of this Contract pursuant to paragraph (7) of the subsection (b) of Code Section 50-24-03.”

Also, the undersigned further certifies that he/she will not engage in the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana during the performance of the Contract.

Company Name

BY: Authorized Officer or Agent Date (Service Provider Signature)

Title of Authorized Officer or Agent of Service Provider

Printed Name of Authorized Officer or Agent

End of Exhibit D

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EXHIBIT E

Sample Professional Services Agreement (To Be Executed Upon Approval)

This Professional Services Agreement (“Agreement”) is made and entered into this ___ day of _______, 2026, by and between the City of Mableton, (“City”), and ___________________________(“Consultant”).

This Agreement is funded in whole or in part by a federal award. Accordingly, the Contractor agrees to comply with all applicable provisions of 2 CFR Part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, including the contract provisions contained in Appendix II to Part 200.

The City shall compensate the Contractor for services in an amount not to exceed $__________, consistent with the approved federal grant budget.

In the event of conflict, this Agreement shall control.

1. Terms and Conditions:

The services to be performed under this Contract shall commence on the date hereof. The initial terms of this Contract shall be through December 31, 2026. This Contract shall terminate absolutely and without further obligation on the part of the City on December 31, 2026, and each December 31 of each succeeding and renewed year, as required by O.C.G.A. §36-60-13, as amended, unless terminated earlier in accordance with the provisions of this Contract.

2. Federal Grant Compliance:

The Contractor agrees to comply with all applicable federal grant requirements including:

2 CFR Part 200 – Uniform Guidance Equal Employment Opportunity (EEO) Davis-Bacon Act (if applicable) Clean Air Act & Federal Water Pollution Control Act (if applicable) Debarment and Suspension Certification

3. Attachments:

The following documents are attached and are specifically incorporated herein by reference the General Conditions documents:

Exhibit A: Georgia Security and Immigration Compliance Affidavit.

Exhibit B: Non-Collusion Affidavit.

Exhibit C: Affidavit Verifying Status for Public Benefit Application.

Exhibit D: Drug-Free Workplace.

Exhibit E: Professional Services Agreement Sample.

Exhibit F: Appendix II to Part 200.

Exhibit G: Davis-Bacon Act Exhibit H: Cost Proposal Form

4. Performance :

Service Provider agrees to furnish all skill and labor of every description necessary to carry outperform and perform the services by the solicitation documents and contract (the “Work”).

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5. Compensation:

The City agrees to pay the Service Provider following receipt by the City of a detailed (itemized) invoice reflecting the actual work performed by the Service Provider, provided, however, the Service Provider guarantees that the maximum price for materials, labor, and expenses, shall be the amount reflected in the Assigned Task Order. Payment shall be made in accordance with the Georgia Prompt Pay Act (O.C.G.A.

§13-11-1 et seq.).

6. Insurance Requirements Consultant shall maintain:

5.1 Commercial General Liability

$1,000,000 per occurrence $2,000,000 aggregate

5.2 Professional Liability

$2,000,000 per claim $2,000,000 aggregate

Coverage must include financial modeling, redevelopment planning, increment projections, and TAD feasibility analysis. Coverage must remain in effect for at least two (2) years following completion.

5.3 Workers’ Compensation (if applicable)

Statutory limits; Employer’s Liability $1,000,000.

5.4 Automobile Liability (if applicable)

$1,000,000 combined single limit.

5.5 Pollution / Environmental Liability Insurance

$1,000,000 per occurrence $2,000,000 aggregate

Covering claims arising from:

hazardous material handling transportation incidents environmental contamination disposal activities

The City shall be named as Additional Insured where applicable. Waiver of Subrogation required. 30-day cancellation notice required. Insurance shall not limit Consultant’s liability. Proof of insurance must be provided prior to commencement of services.

7. Indemnification and Hold Harmless:

The Service Provider agrees to indemnify the City (including elected officials and employees) and hold the City harmless from and against any claims, liabilities, damages, losses, costs or expenses, including, 20 | P a g e without limitation, reasonable attorney’s fees arising out of or related to a breach of the contract by Service Provider or the performance of the contract, whether by Service Provider, a subcontractor, or anyone directly or indirectly employed by them or anyone for whose acts they may be liable, regardless of whether or not such claim, liability, damage, loss, cost or expense is caused by the gross negligence or willful misconduct of a party indemnified hereunder. The Service Provider’s indemnification obligation shall not be limited by a limitation on the amount or type of damage, compensation, or benefits payable by or for the Service Provider or subcontractor under any insurance required by the contract, including workers’ compensation acts, disability benefit acts, other employee benefit acts, or any other insurance.

The Service Provider shall not settle or compromise any indemnifiable claims hereunder without the City's prior written consent. The City cannot and does not agree to indemnify, hold harmless, exonerate, or assume the defense of the Service Provider or any other person or entity whatsoever, for any purpose whatsoever.

8. Limitation of Liability:

Any limitation of liability clause proposed by consultants shall be void unless expressly approved by the City Council.

9. Termination of Clause:

The City may terminate the contract for cause upon ten (10) days prior written notice to the Service Provider of the Service Provider’s default in the performance of any term of the contract. Such termination shall be without prejudice to any City’s rights or remedies provided by law.

10. Termination for Convenience:

The City may terminate the contract for its convenience at any time upon (30) written notice to the Service Provider. In the event of the City’s termination of the contract for convenience, the Service Provider will be paid for those services performed. Partially completed performance of the Contract will be compensated based upon a signed statement of completion to be submitted by the Service Provider who shall itemize each element of performance.

11. Termination for Fund Appropriation:

The City may unilaterally terminate the contract due to lack of funding at any time by written notice to the Service Provider. In the event of the City’s termination of the contract for fund appropriation, the Service Provider will be paid for those services performed. Partially completed performance of the Contract will be compensated based upon a signed statement of completion to be submitted by the Service Provider which shall itemize each element of performance.

12. Contract Not to Discriminate:

During the performance of the contract, the Contractor shall comply with Executive Order 11246, as amended, and the implementing regulations found in 41 CFR Part 60. The Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The Service Provider will also, in all solicitations or advertisements for employees placed by qualified applicants, consider the same without regard to race, creed, color, sex, national origin, age, or disability which does not preclude

21 | P a g e the applicant from performing the essential functions of the job. The Service Provider will cause the foregoing provisions to be inserted into all subcontracts for any work covered by the contract so that such provision will be binding upon each sub-service provider for standard commercial supplies of raw materials.

13. Assignment:

The Service Provider shall not sublet, assign, transfer, pledge, convey, sell or otherwise dispose of the whole or any part of this Contract or his right, title, or interest therein to any person, firm, or corporation without the previous consent of the City in writing.

14. Debarment and Suspension The Contractor certifies that it is not debarred, suspended, or otherwise excluded from participation in federal assistance programs in accordance with 2 CFR Part 180 and 2 CFR Part 3000. The Contractor shall verify eligibility through the System for Award Management (SAM.gov) prior to contract execution.

15. Professional Stand Care:

Consultant shall perform Services in accordance with the degree of care, skill, and diligence ordinarily exercised by professionals performing similar services in the State of Georgia.

16. Procurement of Recovered Materials In accordance with Section 6002 of the Solid Waste Disposal Act (42 U.S.C. §6962), the Contractor shall comply with requirements regarding the procurement and use of recovered materials.

The Contractor shall utilize, where practicable, products containing recycled or recovered materials as designated by the Environmental Protection Agency (EPA).

17. Energy Efficiency Compliance:

The Contractor shall comply with mandatory standards and policies relating to energy efficiency contained in the State Energy Conservation Plan issued in compliance with the Energy Policy and Conservation Act (42 U.S.C. §6201 et seq.).

18. Severability:

The parties agree that each of the provisions included in the contract is separate, distinct, and severable from the other and remaining provisions of the contract and that the invalidity of any Contract provision shall not affect the validity of any other provision or provisions of the contract.

19. Governing Law:

The parties agree that the contract shall be governed and construed by the laws of the State of Georgia. The contract has been signed in Cobb County, Georgia.

20. Merger Clause The parties agree that the terms of this Contract included the entire Contract between the parties, and as such, shall exclusively bind the parties. No other representations, either oral or written, may be used to contradict the terms of this Contract.

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21. Records Retention and Audit:

The Contractor agrees that the City of Mableton, the awarding federal agency, the Comptroller General of the United States, or any authorized representatives shall have access to any books, documents, papers, and records of the Contractor that are directly related to this Agreement for the purpose of conducting audits, examinations, excerpts, and transcriptions. The Contractor shall maintain all relevant records for a period of three (3) years after final payment, unless a longer retention period is required by federal law.

22. Small and Minority Business Clause:

The City of Mableton maintains its status as a Welcoming City and the City of Ethics commissioned a study of its Social Justice, Race, and Equity practices in the past year. As a result of the study, recommendations have been made to Mableton City Council to enhance and improve its efforts by providing opportunities for small and minority businesses in procuring goods and services. For openness and transparency, the City of Mableton encourages all businesses regardless of size and status to engage in the City’s procurement. process. The City gives equal attention to all submissions and will work with individual firms to ensure that their questions are answered on a timely basis.

23. Force Majure:

Neither party is liable for delay beyond reasonable control (excluding financial inability).

24. Entire Agreement:

This Agreement constitutes the entire understanding and may only be amended by written Council approved amendment.

IN WITNESS WHEREOF, the parties hereto, acting through their duly authorized agents, have caused this CONTRACT to be signed, sealed and delivered.

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Signatures, Mableton, GEORGIA

By:

Michael Owens Mayor for City of Mableton, Georgia

(Designee)

By:

Ron Davis Mayor Pro Tem for City of Mableton, Georgia

By:

William “Bill” Tanks City Manager for City of Mableton, Georgia

ATTEST:

Susan Hiott City Clerk for City of Mableton, Georgia

APPROVED AS TO FORM:

Emilia Walker-Ashby, City Attorney for City of Mableton, Georgia

SERVICE PROVIDER:

Signature Date

Print Name

Print Title

ATTEST:

Signature Date___________________________

Print Name

Print Title

End of Exhibit E

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EXHIBIT F

APPENDIX II 2CFR PART 200

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End of Exhibit F

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EXHIBIT G

DAVIS-BACON ACT

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End of Exhibit G

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EXHIBIT H:

COST PROPOSAL FORM

Item Waste Description Primary

Method of Disposal

Estimated Qty in Pounds

Price/ Pound

Total Price

1 Base: Oil-based paint, stains, thinners and paint strippers, solvents and varnishes, wood preservatives

3,000 – 6,000 la Aerosol/spray paint 400 - 800

2 Latex & Water-based Paint 11,000 – 20,000

Mercury: Mercury salts and elemental mercury thermometers, thermostats, and other mercury-containing items

20-50

3a Fluorescent bulbs and ballasts

150 – 300

4 Lawn care products:

Poisons, insecticides, weed killer, and pesticides, Aerosol/spray pesticides

1,500 – 3,000

5 Automotive Products:

Engine Degreaser, Brake Fluid, Transmission Fluid, etc.

2,000 – 4,000

6 Cleaners, Corrosives, Spot

Removers, Acids, and Bases 600 - 1,200

6a Oxidizers 50-100

7 Flammables:

Lighter Fluid and Waste Fuels (As Kerosene, Gasoline, Diesel, etc.)

Flammable solids

1,000 – 2,000

8 Batteries: Household and

Rechargeable 300 – 600

9 Propane (Camp Size) 150 – 300 10 Fire Extinguishers 50 – 100

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11 Mobilization charges, including all labor, equipment, supplies, insurance, and/or additional charges.

Total Price

Date:

Attach appropriate supporting documentation **Primary method of disposal (i.e., recycle, reuse/fuel blend, incineration, landfill ***Collection, handling, transportation, and disposal. Actual price will be actual quantities times "Price per pound."

Company Name and Title of Person authorized to sign

Signature

End of Exhibit H