RFP 26 _ 040 Credit Recovery Proposal.pdf

BIBB COUNTY SCHOOL DISTRICT

PROCUREMENT OFFICE

RFP: 26-040

BIBB COUNTY PUBLIC SCHOOLS – Request for Proposals

BIBB COUNTY SCHOOL DISTRICT

Bid Responses Must Be Done Online via

BONFIRE

RFP # 26 -040

RFP – Grades 6-12 Online Learning Platform for Initial Credit and Credit Repair

RFP Schedule - Date & Time

RFP Issued 04/23/2026

PRE BID DATE AND TIME 05/07/2026 @ 9 am, EST.

Deadline for Questions 05/14/2026 @ 8 am, EST

RFP Due Date and Time 05/21/2026 @ 8 am, EST

Proposals must be received by the due date and time. No late proposals will be accepted.

RFP Buyer Contact Information

Name Dr. Elaine M Wilson

E-Mail Elaine.Wilson@bcsdk12.net;

Any inquiries or requests regarding clarification of this RFP document shall be submitted to the buyer in writing. Offerors may contact ONLY the buyer regarding the terminology stated in the procurement documents.

RFP Submittal Location

All Submittals are completed Via

BONFIRE:

https://bcsdk12.bonfirehub.com/portal/?tab=openOpportunities.

Registration is FREE – A valid account is needed to review the bid opportunity.

RFP Term

This is a one-year term for the 2026-27 School Year. With the option of Renewal for the next 4 years.

mailto:Elaine.Wilson@bcsdk12.net https://bcsdk12.bonfirehub.com/portal/?tab=openOpportunities

THE PERSON SIGNING THIS BID MUST BE LEGALLY AUTHORIZED TO

BIND THE COMPANY

DATE:

COMPANY NAME:

COMPANY ADDRESS:

TELEPHONE NUMBER (AREA CODE & EXTENSION):

VENDOR FAX NUMBER:

VENDOR EMAIL ADDRESS:

PRINT REPRESENTATIVE NAME:

SIGNATURE OF REPRESENATIVE:

TITLE OF REPRENTATIVE:

FED ID NUMBER: -

VENDOR WEB PAGE ADDRESS:

Ladies and Gentlemen:

The Bibb County School District takes this opportunity to announce that we are requesting bids for Online Digital Learning Platform offering grades 6-12 curriculum focused on core subjects, electives, and credit recovery.

Bids will be accepted before May 21st, 2026. At which time will they be released to the review committee for evaluation purposes?

All bids will be evaluated as described in the attached document. Time is of the essence and any bids received after the announced time and date for submittal, whether by mail or otherwise, will be rejected. The time of receipt shall be determined by the time clock stamp in the Purchasing

Department.

Late bids received will be so noted in the bid file in order that the vendor's name will not be removed from the subject commodity/service list. Late bids will not be considered.

All Vendors completing this bid should register online as well. Please visit the Bibb County

School District website, under Department, Procurement, and Vendor Registry, www.bcsdk12.net.

If you have any questions concerning this bid, please submit them in writing to Elaine M.

Wilson, Elaine.wilson@bcsdk12.net. In addition, all communication relating to this bid solicitation, either before or after the bid opens, must be coordinated through the Purchasing

Department to Elaine Wilson, via email ONLY; Elaine.Wilson@bcsdk12.net.

Your interest and participation in submitting a bid will be appreciated.

Dr. Elaine M. Wilson

Executive Director of Procurement http://www.bcsdk12.net/ mailto:Elaine.wilson@bcsdk12.net

I. INTRODUCTION

The Bibb County School District (hereinafter referred to as “District”) is soliciting proposals from insurance organizations (hereinafter referred to as “PROPOSER” qualified to provide Online Digital

Learning Platform offering grades 6-12 curriculum focused on core subjects, electives, and credit recovery for the DISTRICT. The scope of the work will encompass all aspects of DISTRICT operations and require extensive knowledge and experience across all lines of coverage.

The information provided in the Request for Proposal (hereinafter referred to as “RFP”) specifications is only to be used for the purpose of preparing a proposal detailing the costs of providing the insurance coverage specified. Each PROPOSER is expected to read these specifications with care. Failure to meet each or a combination of specified conditions may invalidate your proposal.

The Bibb County School District believes that the data contained in these specifications is sufficient for the preparation of offers. The information is believed to be accurate and is based upon the latest available information but is not to be considered in any way as a warranty. The DISTRICT reserves the right to reject any or all offers or any portion thereof and to accept the offer deemed most advantageous to the

DISTRICT.

II. GENERAL BACKGROUND

• The DISTRICT is comprised of 38 School Locations; this bid will be under the department of

Teaching and Learning.

PURPOSE: The Bibb County School District is seeking a qualified vendor to provide an Online Digital Learning Platform offering grades 6-12 curriculum focused on core subjects, electives, and credit recovery

IV. SCOPE OF SERVICES

The Bibb County School District seeks to contract a vendor to provide an Online Digital

Learning Platform offering grades 6-12 curriculum focused on core subjects, electives, and credit recovery and related professional learning for teachers. The successful proposer must be able to provide coursework for traditional high schools and/or a virtual middle-high school and the curriculum offered must align to the Georgia standards and be recognized as compliant with NCAA regulations.

The successful proposer should have a record of successful performance in improving educational outcomes for disadvantaged students. The targeted grade levels are grades 6-8 and 9-12.

The Bibb County School District expectations for the Online Digital Learning Platform program funded through this procurement include the following:

1. Courses must be aligned to Georgia standards. A course list must be provided showing the title of each course in the vendor platform as well as the Georgia DOE course number that the course aligns to in the “State-Funded List of K-8 Subjects and 9-12 Courses” document provided by the Georgia Department of Education. If courses are bundled and priced by bundle selected, the options should be clearly provided in accordance with the requests in item 14 below.

https://case.georgiastandards.org/6345e226-252d-11eb-966e-0242ac140004/6345e226-252d-11eb-966e-0242ac140004

2. Proof of National Collegiate Athletic Association (NCAA) approval for student athletes.

3. Proof of accreditation by by Cognia or a similar national accreditation agency verifying high-quality educational standards.

4. Proof of approval by College Board if Advanced Placement (AP) courses are offered.

5. Coursework options must include options for both initial credit and credit recovery.

6. Options for coursework supported by a vendor provided teacher should be available.

7. Provide details regarding operability with Infinite Campus and Classlink.

8. Provide details regarding if and how they incorporate AI for feedback and student support.

If so, pricing must include this support.

9. Provide details regarding if and how academic integrity is monitored. Details should include what is monitored, how it is monitored, what the school/district is provided with to monitor, and other pertinent information. More specifically, the precautions and prevention methods that the vendor uses to prevent AI bots and similar software and/or methods to circumvent academic integrity should be detailed.

10. Provide details for how students are provided with immediate feedback and support while using the platform that do not require immediate teacher intervention.

11. Provide details for how students whose primary language is not English are supported.

12. For the video component of each lesson, provide information regarding how the video is developed and the length of the average video?

13. The vendor will provide evidence of and a procedure for vetting and training of all teachers.

14. The vendor should provide 4 primary prices.

a. First, the price for a site license for traditional high schools for unlimited use for initial credit and credit recovery as well as instructional support as needed (this part is not for credit, but for students that may need a unit or two.) If this is not feasible, give the per credit cost for initial credit and credit recovery. Traditional high school enrollment numbers are below:

i. Central High: 930

ii. Howard High: 1135

iii. Northeast High: 769

iv. Rutland High: 905

v. Southwest High: 787

vi. Westside High: 924

b. Second, the price for a virtual school where students are using the product in the manner below (see chart). Please give the cost per line and the total cost to address the request below.

Type of Support Needed for Virtual School # of credits needing licenses

# of licenses needed if 1 license is required per 1/2 credit

Grades 6-8 Initial Credit Using Vendor Teacher 100 200 Grades 6-8 Initial Credit Using Online Modules (our teachers monitor) 60 120 Grades 9-12 Initial Credit Using Vendor Teacher 450 900 Grades 9-12 (Initial Credit) Using Online Modules (our teachers monitor) 540 1080

c. Third, the costs for a professional learning plan adequate to support the answers in

“a” and “b” with details for what the professional learning would look like.

d. Lastly, if a summer school program were to be used at any of the traditional high schools during June 2027 using the product, any costs associated with that use should be provided.

15. The vendor should include ancillary prices for any products mentioned in items 1-13, for instance, if academic integrity monitoring has a cost, it should be provided. If connecting to Classlink or Infinite Campus incurs a cost, it should be provided. Any items mentioned in the prior numerical items that are not listed as “added cost” with the added cost provided will be assumed to be part of the pricing in item 14 and not an additional fee.

The Plan – What is your expectation or how do you want the contractor to provide these services to you?

• Ready to implement curriculum and resources during June 2026 with implementation for the period of July 1, 2026, to June 30, 2027.

• Professional learning should be provided to teachers to show them how to use the product during at the beginning of the 2026-2027 school year in accordance with the plan in item 14c above.

• Regular check-ins and support for the district should be provided monthly.

The Results - What do you want to make sure you get from these services?

• A high quality online, easily accessible, initial credit and credit recovery curriculum that maintains high academic integrity.

TERM OF AGREEMENT

The term of the agreement will be begin on July 1, 2026, and end on June 30, 2027.

Pricing: Please report the price separately for each tier of service.

Total Price For the Scope of Services Provided:

VII. PREPARATION OF PROPOSALS

A. PROPOSER is expected to examine this Request for Proposal (RFP) carefully, understand the terms and conditions for providing the pertinent services, and respond completely. Failure to respond completely may result in disqualification. Questions about this RFP shall be directed, in writing or by email to

Elaine.wilson@bcsdk12.net.

B. If any carrier contemplating submitting a proposal is in doubt as to the true meaning of any part of these specifications, contact the DISTRICT’s Procurement office for a written request for interpretation thereof. It is suggested that any and all questions be sent by email to Elaine.Wilson@bcsdk12.net. No inquiries or questions of substantive nature will be answered after 8:00 am on 04/27/208, to allow ample time for distribution of answers and/or any changes.

C. Failure to respond to all portions of this RFP may result in the PROPOSER's response being deemed non-responsive. If DISTRICT deems a Proposal non-responsive, it will be disqualified. An officer or principal of the PROPOSER must sign proposals, however, an agent if accompanied by written evidence of authority may sign them.

D. The Proposal response should indicate whether the PROPOSER would be able to include all items identified in this RFP. If a Proposal does not identify whether the

PROPOSER will include these items, the PROPOSER may be disqualified.

E. All Proposals should include the PROPOSER's federal tax identification number.

VIII. SELECTION PROCESS

The district will conduct a comprehensive, fair and impartial evaluation of all Proposals received in response to this RFP. Each Proposal will be analyzed to determine overall responsiveness and qualifications under the RFP. Criteria to be evaluated, not necessarily in order of priority, may include the items listed below. Final approval of a selected PROPOSER is subject to the action of DISTRICT’s District Council.

DISTRICT may accept, within the time specified herein, any Proposal in whole or in part, whether there are negotiations subsequent to its receipt. If subsequent negotiations are conducted, they shall not constitute a rejection or alternate RFP on the part of DISTRICT.

The Contract will be awarded to the respondent whose Proposal will be most advantageous to

DISTRICT, as determined by the evaluation factor's listed herein and by the recommendation of the Selection Committee with approval of the District Board if applicable

IX. RESERVATION OF RIGHTS

The DISTRICT reserves the right to:

• Reject any and all Proposals received.

• Issue a subsequent RFP

• Cancel the entire RFP

• Remedy technical errors in the RFP process

• Negotiate with any, all or none of the respondents to the RFP

• Accept the written Proposal as an offer

• Waive minor informalities and irregularities

• Accept one or more Proposals for all or part of the RFP.

This RFP does not commit the DISTRICT to enter a Contract, nor does it obligate it to pay any costs incurred in preparation and submission of Proposals or in anticipation of a Contract.

REQUEST FOR PROPOSAL

REQUEST FOR INFORMATION

All questions and/or correspondence during the entire proposal process shall be directed in writing to the Administrator. Correspondence may be submitted via e-mail to Elaine.wilson@bcsdk12.net.

During the entire period of solicitation, proposal and evaluation, no Offeror shall contact any

Board member or employee of BCSD concerning this solicitation. Such action could result in the Offeror being removed from further consideration in this solicitation.

REQUEST FOR PROPOSAL

Scoring Criteria:

Evaluation Factors (100 Points)

Quality of Product and Suitability to District Needs 50 Points

Pricing Proposal 30 Points

Proposed Management Plan 20 Points

Total Points 100 Points

Offeror’s Responsibility:

It shall be the responsibility of the selected Offerors to meet all specifications and guidelines set forth therein. No offer will be considered that does not provide a serious and reasonable proposal to the solicitation. Each proposal will be evaluated in its entirety.

Oral Interview:

BCSD will not require qualified Offerors to participate in an oral interview.

Submission of Proposal:

BONFIRE SUBMISSION ONLY

Basis of Award:

Proposals will be evaluated on a combination of factors. The evaluation factors are (1) price ranges provided as they relate to the quality of the product lines provided, (2) whether the conceptual design meets the needs and expectations of the BCSD, (3) the capability to deliver on time, and (4) business stability/longevity of the firm.

Preparing the Proposal:

Begin each section and subsection on a separate page. Number the pages in each section consecutively. If any confidential and/or proprietary information is included, then each page containing such information must be stamped “proprietary.” It is not acceptable to label the entire proposal as confidential and proprietary.

Executive Summary

An executive summary of not more than two pages, stating the Offeror’s overview of the program, shall precede the specific required sections.

QUALITY:

Demonstrate the quality as it relates to the price of the items.

TIMELINESS: BUSINESS STABILITY:

Provide a brief cover letter introducing the company, including the corporate name, address and telephone number of the corporate headquarters and local office. The name and phone number of one individual who will be the company’s primary contact with BCSD for contract negotiation for this project.

Describe the financial status of the firm.

List as references (names, address, contact persons, and phone numbers) a minimum of three clients of similar size and nature to BCSD for which a similar scope of work was completed within the last three years. A brief description of the services provided shall accompany each reference.

Indicate if the Offeror has defaulted on a contract or denied a bid due to non-responsibility to perform. If so, provide the facts and circumstances.