1 RFP 26-015

2026 Stormwater Project

City of Commerce P.O. Box 348

27 Sycamore Street Commerce, GA 30529 Phone: (706) 335-1893

Email: bids@commercega.gov

SUBJECT: Request for Proposal 2026 Stormwater Project

The City of Commerce seeks to engage a qualified contractor to address critical stormwater drainage deficiencies across multiple roadways. The scope of work includes the upgrade, replacement, and ongoing maintenance of existing stormwater infrastructure to mitigate flooding, reduce erosion, and prevent pipe failure. The selected contractor will be responsible for all labor, materials, equipment, supervision, permitting, and coordination necessary to complete the project as described below.

Attached hereto are the general conditions, technical specifications, and submittal format:

The written requirements contained in this Request for Proposal (RFP) shall not be changed or superseded except by written addendum from The City of Commerce. Failure to comply with the written requirements for this RFP may result in disqualification of the submittal by The City of Commerce.

Submittals are to be sealed, marked with the vendor's name and address and labeled: “RFP 26-015” and delivered to:

City of Commerce P.O. Box 348

110 State Street Commerce, GA 30529 Attn: Finance Director

Due no later than May 28, 2026, by 3:00 pm local time prevailing. Any proposals received after this time will not be accepted. The City of Commerce reserves the right to reject any and all submittals, to waive any technicalities or irregularities and to award contracts based on the highest and best interest of the city.

Inquiries regarding this Request for Proposal (RFP) are encouraged to contact the Finance Director at ccase@commercega.gov.

The City of Commerce does not discriminate on the basis of disability in the admission or access to its programs or activities. Any requests for reasonable accommodations required to fully participate in any open meeting, program or activity should be directed to City Hall at 706-335-3164.

The written proposal documents supersede any verbal or written prior communications between the parties. All companies submitting a proposal will be notified in writing of award.

We look forward to your bid and appreciate your interest in the City of Commerce.

2 RFP 26-015

City of Commerce

REQUEST FOR PROPOSAL

FOR

SUBMISSIONS ARE DUE AT THE ADDRESS SHOWN BELOW NO LATER THAN

May 28, 2026, by 3:00 pm local time prevailing

City of Commerce P.O. Box 348

110 State Street

THE RESPONSIBILITY FOR SUBMITTING A RESPONSE TO THIS RFP ON OR BEFORE

THE STATED DATE AND TIME WILL BE SOLELY AND STRICTLY THE

RESPONSIBILITY OF THE OFFEROR.

3 RFP 26-015

CITY OF COMMERCE, GEORGIA

REQUEST FOR QUALIFICATION

FOR

SECTION I - REQUEST FOR PROPOSAL OVERVIEW

1.0 PURPOSE

The City of Commerce is accepting sealed proposals from qualified vendors for the 2026 Stormwater Project for various locations

1.1 INFORMATION TO VENDORS

RFP TIMETABLE

The anticipated schedule for the RFP is as follows:

RFP Available April 14, 2026

Deadline for questions May 15, 2026, 2:00 pm, local time prevailing

Submittal deadline May 28, 2026, 3:00 pm, local time prevailing

1.2 RFP SUBMISSION:

One (1) original, one (1) copy, and one (1) fully executable electronic copy (PDF) of the complete signed submittal must be received by submittal deadline (see 1.1). Proposals must be submitted in a sealed envelope stating on the outside, the vendor's name, address, the RFP Number and title to:

City of Commerce P.O. Box 348

27 Sycamore Street

Attention: Finance Director

Hand delivered copies may be delivered to the above address ONLY between the hours of 8:30 a.m. and 3:30 p.m. ET, Monday through Friday, excluding holidays observed by the City of Commerce.

Vendors are responsible for informing any commercial delivery service, if used, of all delivery requirements and for ensuring that the required address information appears on the outer wrapper or envelope used by such service. The Submittal must be signed by a company officer who is legally authorized to enter into a contractual relationship in the name of the vendor.

4 RFP 26-015

1.3 CONTACT PERSON & INQUIRES:

Vendors are encouraged to contact the Finance Director by email at ccase@commercega.gov to clarify any part of the SCOPE or purpose of this RFP, or for questions pertaining to submittal requirements. All questions that arise must be submitted prior to four (4) business days before the submittal due date (see 1.1) and shall be directed to the contact person in writing via email. Any unauthorized contact shall not be used as a basis for responding to this RFP and also may result in the disqualification of the vendor's submittal. Vendors may not contact any elected official or other City of Commerce employee to discuss the proposal process or proposal opportunities. Contact of this nature will result in immediate disqualification of the vendor.

1.4 ADDITIONAL INFORMATION/ADDENDA

The City of Commerce will issue responses to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the due date. Vendors should not rely on any representations, statements or explanations other than those made in this RFP or in any addendum to this RFP. Where there appears to be a conflict between the RFP and any addenda issued, the last addendum issued will prevail.

Addenda will be published at www.commercega.gov under the “Doing Business Here” tab.

Vendors are encouraged to check this site regularly for immediate access to issued addenda. RFP information can also be requested as stated above (1.3).

Vendors must acknowledge any issued addenda by including the Addenda Acknowledgement Form with the submittal. Proposals which fail to acknowledge the vendor’s receipt of any addendum will result in the rejection of the offer if the addendum contains information which substantively changes the Owner’s requirements

1.5 LATE SUBMITTAL, LATE MODIFICATIONS AND LATE WITHDRAWALS

Submittals received after the due date and time will not be considered. Modifications received after the due date will not be considered. The City of Commerce assumes no responsibility for the premature opening of a proposal not properly addressed and identified, and/or delivered to the proper designation.

1.6 REJECTION OF PROPOSALS

The City of Commerce may reject any and all submittals and reserves the right to waive any irregularities or informalities in any submittal or in the submittal procedure. Submittals received after said time or at any place other than the time and place will not be considered.

1.7 MIMINUM RFP ACCEPTANCE PERIOD

Valid submittals shall not be withdrawn for a period of 60 days from the date specified for receipt of submittals.

1.8 NON-COLLUSION AFFIDAVIT

By submitting a response to this RFP, the vendor represents and warrants that such proposal is genuine and not a sham or collusive or made in the interest or in behalf of any person not therein named and that the vendor has not directly or indirectly induced or solicited any other vendor to mailto:ccase@commercega.gov http://www.commercega.org/ http://www.commercega.org/

5 RFP 26-015

put in a sham proposal, or any other person, firm or corporation to refrain from submitting and that the vendor has not in any manner sought by collusion to secure to that vendor any advantage over any other vendor. By submitting a proposal, the vendor represents and warrants that no official or employee of the City of Commerce has, in any manner, an interest, directly or indirectly in the proposal or in the contract which may be made under it, or in any expected profits to arise there from.

1.9 COST INCURRED BY VENDORS

All expenses involved with the preparation and submission of the RFP to the City of Commerce, or any work performed in connection therewith is the responsibility of the vendor(s).

1.10 RFP OPENING

RFP submittal prices will be opened and reviewed by a selected committee. A list of names of firms responding to the RFP may be obtained from the Finance Director, after the RFP due date and time stated herein. There will not be a public opening, and a Tally Sheet will be available on the City’s website or upon request following the deadline.

1.11 TAXES

Selected vendor will be provided with The City of Commerce Sales and Use Tax Certificate of Exemption number upon request.

1.12 VENDOR INFORMATION

All submissions shall include a completed vendor master form and current W-9. Vendors whose place of business is other than the State of Georgia may be required to provide the Purchasing Agent with copies of your state’s regulations and/or laws concerning the application of certain vendor preference requirements to vendors whose place of business is in the applicable state.

Failure to provide this information will result in the disqualification of the vendor from submitting a proposal.

1.13 INSURANCE

Selected vendor will be required to provide proof of liability and workman’s compensation insurance before work can begin on this City’s project. Workman’s Compensation Insurance should be as required by the State of Georgia. General Liability should cover $1,000,000 per incident. The vendor, if awarded a contract, shall maintain insurance coverage reflecting the minimum amounts and conditions specified by the City. In the event the vendor is a government entity or a self-insured organization, different insurance requirements may apply.

The vendor shall procure and maintain for the life of the Contract/Agreement Worker’s Compensation Insurance covering all employees with limits meeting all applicable state and federal laws. This coverage shall include Employer’s Liability with limits meeting all applicable state and federal laws. This coverage shall extend to any subcontractor that does not have their own Worker’s Compensation and Employer’s Liability Insurance. A thirty (30) day notice of cancellation is required and must be provided to the City of Commerce via Certified Mail.

6 RFP 26-015

1.14 TERMINATION

Federal, State, and other Local government agencies may terminate this agreement in the event funds are not appropriated for it in future periods; provided, however, that funds are also not appropriated for equipment or services that replace those contracted for under this agreement.

Customer shall be obligated for any future annual period if Company is not notified in writing at least thirty (30) days prior to the beginning of the annual period for which non-appropriation is being claimed.

1.15 ANTI-DISCRIMINATION

By submitting a response to this RFP, all perspective contractors certify to The City of Commerce they will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, in every contract of over $10,000 the provisions in 1.15.1 and 1.15.2 below apply:

1.15.1 During the performance of this contract, the contractor agrees as follows:

1.15.1.1 The contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex or national origin, except where religion, sex or national origin is a bona fide occupational qualification reasonably necessary to the normal operation of the contractor. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

1.15.1.2. The contractor, in all solicitations or advertisements for employees placed by or on behalf of the contractor, will state that such contractor is an equal opportunity employer.

1.15.1.3. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

1.15.1.2 The contractor will include the provisions of 1.15.1 above in every subcontract or purchase order of over $10,000 so that the provisions will be binding upon each subcontractor or vendor.

1.16 ILLEGAL IMMIGRATION REFORM AND ENFORCEMENT ACT OF 2011

Vendors submitting a response to this RFP must complete the Contractor Affidavit under O.C.G.A.

§13-10-91(b) (1) which is provided with the RFP package to verify compliance with the Illegal Immigration Reform and Enforcement Act of 2011.

1.16.1 The form must be signed by an authorized officer of the contractor or their authorized agent.

1.16.2 The form must be notarized.

1.16.3 The contractor will be required to have all subcontractors and sub-subcontractors who are engaged to complete physical performance of services under the final contract executed between the City of Commerce and the contractor complete the appropriate subcontractor and sub-subcontractor affidavits and return them to the City of Commerce a minimum of five (5) days prior to any work being accomplished by said subcontractor or sub-subcontractor. Format for this affidavit can be provided to the contractor if necessary.

1.17 SUBMISSION REQUIREMENTS

To facilitate evaluation of Proposals please submit the following:

7 RFP 26-015

1.17.1 One (1) fully executable electronic copy of the response (in Word or .pdf format) and any Technical Requirements (in Excel format).

1.17.2 Two (2) paper versions of the bid. The original shall be clearly marked “original”.

1.17.3 The proposals shall be prepared with a straightforward, concise delineation of the vendor’s capabilities to satisfy the requirements of this RFP.

1.18 ACCEPTANCE

Submission of any proposal indicates acceptance of the conditions contained in the RFP unless clearly and specifically noted otherwise in the Bid.

1.19 CITY GOVERNMENT

The City of Commerce operates under a council-manager form of government. This system of local government utilizes the strong political leadership of elected officials in the form of the City Council. The City Manager is hired to serve the council and the community and to bring the local government the benefits of training and experience in administering local projects and programs on behalf of the governing body. It is anticipated that the vendor may be required to make one or more appearances at City Council meetings to answer questions and present results. The documentation provided in this request for proposal is intended to provide a common methodology of development and basic technical skills for proposal purposes.

1.20 BONDING

1.20.1 A performance bond in the amount equal to 100% of the contract amount will be required upon contract.

1.20.2 Each bid must be accompanied with a bid bond in an amount equal to 5% of the base bid, payable to the City of Commerce and issued by a Corporate Surety authorized to do business in the State of Georgia, in order to guarantee that the bidder will enter into a contract to construct the project strictly within the terms and conditions stated in this bid and in the bidding and Contract Documents, should the construction contract be awarded to him.

1.21 FUNDING

Because this project may be funded as a whole or in part with State and Local Fiscal Recovery Funds (SLFRF), all applicable provisions of Appendix II to 2 CFR Part 200 are incorporated into this Agreement. The Contractor agrees to comply with all mandatory federal requirements, including procurement, labor standards (as applicable), termination, environmental compliance, and anti-lobbying provisions.

SECTION II - GENERAL CONDITIONS

2.0 PURPOSE

The City of Commerce is issuing this Request for Proposal (RFP) for qualified professionals from respondents capable of completing and providing professional contractual services for the Commerce 2026 Stormwater Project.

2.1 CONTRACT PERIOD

Any contract resulting from this RFP shall not exceed a period of 120 days from the time the notice to proceed is provided until completion of the project unless agreed to in writing by both parties.

8 RFP 26-015

The sample contract provided with this RFP will be used to engage the vendor selected as a result of this RFP process. To that end it requests proposals from qualified firms that meet the specifications listed herein.

2.2 CONTRACT COST DETAILS

Project cost shall be submitted for the totality of the project as a lump amount. An itemized breakdown of all associated costs, labor, and material totals for the project may also be submitted to justify said cost if deemed fit for a more competitive bid.

2.3 CERTIFICATIONS REQUIRED

The successful contractor shall provide details of operator qualifications for all employees that will be part of the installation or construction. The operator qualifications reports are required before any construction can begin. A copy of the successful contractor’s drug and alcohol testing plan is also required along with the latest PHMSA Drug and Alcohol Testing Data. While under contract with the City of Commerce this PHMSA Drug and Alcohol Testing Data shall be submitted to the City quarterly throughout the life of the contract.

2.4 ADMINISTRATION

The project will be administered by the City of Commerce through the Finance Director, being the main point of contact for all questions during the proposal period. The DDA Director will be the main point of contact once the project is initiated.

2.5 PROCEDURES & MISC. ITEMS

2.5.1 All questions shall be submitted in writing (e-mail is preferred) and will be communicated to all firms responding to this RFP.

2.5.2 All materials submitted in connection with this RFP will be public documents and subject to the Open Records Act and all other laws of the State of Georgia, the United States of America and the open records policies of the City of Commerce. All such materials shall remain the property of the City of Commerce and will not be returned to the respondent.

2.5.3 All respondents to this RFP shall hold harmless the City of Commerce, and any of their officers and employees from all suits and claims alleged to be a result of this RFP.

The issuance of this RFP constitutes only an invitation to present a proposal. The City of Commerce reserves the right to determine, at its sole discretion, whether any aspect of a respondent's submittal meets the criteria in this RFP. The City of Commerce also reserves the right to seek clarifications, to negotiate with any vendor submitting a response, to reject any or all responses with or without cause, and to modify the procurement process and schedule. In the event that this RFP is withdrawn or the project canceled for any reason, the City of Commerce shall have no liability to any respondent for any costs or expenses incurred in connection with this RFP or otherwise.

2.5.4 Failure to submit all the mandatory forms from this RFP package shall be just cause for the rejection of the qualification package. However, the City of Commerce reserves the right to decide, on a case-by-case basis, in its sole discretion, whether or not to reject such a proposal as non-responsive.

2.5.5 Any payment terms requiring payment in less than 30 days will be regarded as requiring payment 30 days after invoice or delivery, whichever occurs last. This shall not affect offers of discounts for payment of less than 30 days, however. Payment will be

9 RFP 26-015

processed after completion of all construction and the successful testing of all installed products.

2.5.6 In case of failure to deliver goods in accordance with the contact terms and conditions, The City of Commerce, after due oral or written notice, may procure substitute goods or services from other sources and hold the contractor responsible for any resulting additional purchasing and administrative costs. This remedy shall be in addition to any other remedies which the City of Commerce may have.

2.5.7 By submitting a qualification package, the vendor is certifying that they are not currently debarred from bidding on contracts by any agency of the State of Georgia, nor are they an agent of any person or entity that is currently debarred from submitting proposals on contacts by any agency of the State of Georgia.

2.5.8 Any contract resulting from this RFP shall be governed in all respects by the laws of the State of Georgia and any litigation with respect thereto shall be brought in the courts of the State of Georgia. The contractor shall comply with applicable federal, state, and local laws and regulations.

2.5.9 It is understood and agreed between the parties herein that the City of Commerce shall be bound hereunder only to the extent of the funds available or which may hereafter become available for the purpose of this agreement.

3.0 PROJECT SCOPE

The City of Commerce seeks to engage a qualified contractor to address critical stormwater drainage deficiencies across multiple roadways within the city. The scope of work encompasses the upgrade, replacement, and ongoing maintenance of existing stormwater infrastructure to mitigate flooding, reduce erosion, and prevent pipe failure—ensuring long-term system reliability and the continued safety of residents.

3.0.1 General Requirements

The Contractor shall perform all work necessary for the repair, replacement, and rehabilitation of stormwater drainage infrastructure at the project locations identified in Section 3 of this Statement of Work. All work shall be performed in accordance with the specifications and standards set forth by the Georgia Department of Transportation (GDOT) and as further described herein.

3.0.2 Traffic Control

The Contractor shall maintain access to residential properties at all times during the course of work.

Access should be provided by means of detours or by covering the work area when not actively mobilized. The Contractor shall furnish, install, maintain, and remove all necessary traffic signs, barricades, lights, signals, cones, and other traffic control devices, and shall provide all flagging and other means of traffic protection and guidance as required by Special Provision 150 of the Georgia Department of Transportation. Such work shall be considered incidental to the overall contract, and no additional compensation will be made therefor.

3.0.3 Utility Coordination

The Contractor shall be responsible for calling in and identifying all utility locations within the project area prior to the commencement of work. The City shall be notified immediately of any potential utility conflicts.

3.0.4 Right-of-Way and Easements

All work is intended to be conducted within the city right-of-way and established drainage easements. If necessary, the City will obtain all easements and rights of entry which may be required to execute the repairs described herein.

3.0.5 Standards and Specifications

All repair and replacement activities shall be performed in accordance with the current specifications and standard details of the Georgia Department of Transportation.

10 RFP 26-015

3.0.6 Site Restoration

All areas disturbed during the course of work should be restored to conditions equal to or better than those existing prior to disturbance.

SECTION 3.1 — PROJECT LOCATIONS AND SPECIFIC WORK

3.1.1 Project Site No. 1 — 95 Bill Anderson Boulevard

The Contractor shall perform the following work at 95 Bill Anderson Boulevard:

(a) Install one (1) 60-inch by 48-inch drainage box with a double wing lid.

(b) Remove and replace approximately twenty (20) linear feet of existing concrete pipe with 20-inch High-Density Polyethylene (HDPE) pipe.

3.1.2 Project Site No. 2 — Andrew Jackson Street

The Contractor shall perform the following work on Andrew Jackson Street, beginning at 190 Wilson Drive and crossing Wilson Drive:

(a) Remove and replace approximately three hundred fifty (350) linear feet of existing 36-inch pipe.

(b) Replacement pipe shall be 36-inch High-Density Polyethylene (HDPE) pipe in all locations where a minimum of one (1) foot of cover is maintained over the pipe.

(c) At the crossing under Wilson Drive, the replacement pipe shall be 36-inch Reinforced Concrete Pipe (RCP) to accommodate the reduced cover depth and vehicular loading.

3.1.3 Project Site No. 3 — Cedar Drive

The Contractor shall perform the following work on Cedar Drive, beginning at Homer Road and extending to 481 Cedar Drive:

(a) Rehabilitate the existing storm drain system along the project corridor to restore proper function and improve long‑term performance.

(b) Install a Type A concrete flume to improve water conveyance and eliminate erosion that is threatening to undermine Cedar Drive.

(c) The flume installation shall begin at Homer Road and extend approximately 100 linear feet.

The flume shall be thirty (30) inches wide, with the center depth twelve (12) inches lower than the edges to ensure proper channeling of stormwater.

(d) To regulate water velocity within the flume, the Contractor shall install baffles every ten (10) feet, each set at a 45‑degree angle with a twelve (12) inch offset.

(e) Beginning on the downhill side of Coles Court, the Contractor shall install a new junction box to tie in the existing culvert that conveys stormwater from beneath the subdivision entrance.

(f) From this junction box, the Contractor shall install 120 linear feet of 20‑inch HDPE pipe, terminating at a second junction box that will connect to the existing cross drain.

(g) From the second junction box, the Contractor shall install an additional 90 linear feet of 20-inch HDPE pipe, ending at a new headwall, which will serve as the project terminus.

SECTION 3.2 — SITE INSPECTION AND BID REQUIREMENTS

3.2.1 Pre-Bid Site Inspection

The Contractor is responsible for inspecting all job sites identified in Section 3 prior to submitting a bid and is strongly encouraged to do so. Familiarity with existing site conditions, access constraints, and utility locations is the sole responsibility of the Contractor.

3.2.2 Differing Site Conditions

No change orders will be issued for differing site conditions. By submission of a bid, the Contractor acknowledges full understanding of the existing conditions at each project location.

SECTION 3.3 — FINAL INSPECTION AND DOCUMENTATION

3.3.1 Jetting and Inspection

11 RFP 26-015

All stormwater lines and drainage boxes shall be jetted and inspected prior to project completion and final acceptance by the City.

3.3.2 Video Documentation

The Contractor shall provide video documentation of all completed work prior to final acceptance. Video shall clearly demonstrate the condition and functionality of all installed infrastructure.

SECTION 3.4 — COMPENSATION AND PAYMENT

Payment shall be made based on actual quantities installed at the unit prices established in the Contractor's bid. All traffic control measures, utility coordination, site restoration, jetting, inspection, and video documentation shall be considered incidental to the contract and included in the unit prices bid. No separate or additional compensation will be made for these items.

3.4 CONTRACTOR QUALIFICATIONS

(a) Contractor must be licensed and insured

(b) Experience with historic buildings or performing arts facilities is preferred

(c) Subcontractors are allowed but must meet all requirements

3.5 SITE INSPECTIONS

The Bidder is advised to examine the location of the work and to inform himself fully as to its conditions, the conformation of the ground, the character, quality and quantity of the products needed preliminary to and during the execution of the work; the general and local conditions and all other matters which can in any way affect the work to be done under the Contract.

3.6 PROJECT COST

The cost shall include all material costs, travel, shipping, additional materials, etc.

3.7 PROJECT SCHEDULE

(a) Commerce City Council awards the Proposal

(b) Contract will be signed

(c) Notice to proceed will be issued to vendor by the Finance Director

(d) Vendor to provide a project schedule with start dates

SECTION FOUR – PROPOSAL FORMAT

4.0 PROPOSAL FORMAT

In order to facilitate the analysis of responses to this RFP, vendors are required to prepare their proposals in accordance with the instructions outlined in this section. Each vendor is required to submit the proposal in a sealed package. Vendors whose proposals deviate from these instructions may be considered non-responsive and may be disqualified at the discretion of the City of Commerce. Vendors should be sure they have included an electronic copy of the response as part of their proposal. Instructions relating to each part of the response to this RFP are defined in the remainder of this section.

4.1 EXECUTIVE SUMMARY AND MANDATORY SUBMITTALS

The Executive Summary portion of the response to the RFP should be limited to a brief narrative highlighting the vendor’s proposal. The summary should contain as little technical jargon as possible and should be oriented toward non-technical personnel.

12 RFP 26-015

4.2 COMPANY BACKGROUND

Vendors must provide the following information about their company so that the City can evaluate the vendor’s stability and ability to support the commitments set forth in response to the RFP. The City, at its option, may require a vendor to provide additional support and/or clarify requested information. The vendor should outline the company’s background, including:

4.2.1 How long the company has been in business.

4.2.2 A brief description of the company size and organization.

4.2.3 The number of and history of other government buildings constructed.

4.3 CLIENT REFERENCES

Vendors should provide at least three (3) client references that are similar in size or complexity to the City of Commerce, located in the state of Georgia. Information should include at the minimum:

name of client reference, name of agency, address, telephone, and e-mail.

4.4 BID SHEET

Vendor shall supply their own bid sheet and submit bid sheet or contract to be signed with the overall lump sum cost of the project for the scope of work listed above in totality. This format is a minimum requirement; vendors should add additional information to give a full picture of itemized service expenses. The vendor can present, in detail, features and capabilities of the proposed products. Please reference the “Project Scope” to gain further insight.

4.5 ADDENDA

If revisions become necessary, the City will provide written addenda to all vendors who have received the RFP. Said addenda will be posted on the City’s website (see section 1.4 above). All addenda issued by the City must be noted on any bids that are submitted to the City. Vendors shall contact the City to ascertain whether any addenda have been issued. Failure to do so could result in an unresponsive bid.

SECTION IV - SELECTION

5.0 FINAL SELECTION

Following review of all qualified proposals, selection of a suitable vendor, and preliminary contract negotiations, the project representative will make a recommendation to the City Council of Commerce. Following approval, the City will complete contract negotiations. The City of Commerce reserves the right to accept the response that is determined to be in the best interest of the City. The City reserves the right to reject any and or all proposals. Every vendor submitting a proposal must complete the form showing compliance with the Illegal Immigration Reform and Enforcement Act of 2011, OCGA §13-10-90(b)(1). The form is provided with this RFP.

5.1 Evaluation Method

The City will evaluate all proposals deemed responsive to this request by a committee selected by the City of Commerce. One vendor will be awarded the overall construction project and can subcontract specific tasks if needed.

13 RFP 26-015

5.2 Selection Criteria

Responses to this RFP will be scored according to the following criteria:

5.2.1 Complete proposal - overall presentation

5.2.2 Applicant must show complete understanding of the entire project

5.2.3 The ability to complete the project within the timeline provided

5.2.4 Quality of previous projects of a similar nature reflected in resume

5.2.5 Cost

14 RFP 26-015

Required Forms for Submission

15 RFP 26-015

EXECUTION OF PROPOSAL

DATE: ___________

The potential vendor certifies the following by placing an "X" in all blank spaces:

___ That this proposal was signed by an authorized representative of the firm.

___ That the potential Contractor has determined the cost and availability of all materials and supplies associated with performing the services outlined herein.

___ That all labor costs associated with this project have been determined, including all direct and indirect costs.

___ That the potential Contractor agrees to the conditions as set forth in this Request for Proposal with no exceptions.

Therefore, in compliance with the foregoing Request for Proposal, and subject to all terms and conditions thereof, the undersigned offers and agrees, if this proposal is accepted within sixty (60) days from the date of the opening, to furnish the services/products for the prices quoted within the time frame required. The undersigned offers and agrees to furnish any or all of the items upon which prices are quoted at the price set opposite each item, in the quantities described, delivered to the point(s) specified, in accordance with the terms and conditions set forth herein. The laws of the State of Georgia shall prevail concerning all purchases and services under this contract.

I certify that I have read and understand the terms and conditions herein except as stated below. I further state that I am and/or my company is capable, able to, and will provide the requested products and/or service described herein. I am the owner or agent of the company stated below and am authorized and empowered to contract. By my signature on this RFP, I/we guarantee and certify that all items included in my bid meet or exceed specifications.

I certify that this quotation is made without prior understanding, agreement, or connection with any corporation, firm or person submitting a quotation for the same materials, supplies, equipment, or services and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of State and Federal Law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of the quotation and certify that I am authorized to sign this quotation for the Contractor.

16 RFP 26-015

Business Contact Representative

Operational Contact Representative

Vendor’s Name Federal ID #

Address

Phone Fax

Email

Authorized Signature Date

Typed Name & Title

Subscribed and sworn to before me this ______ day of _______________, 20____.

Notary Public

17 RFP 26-015

ADDENDA ACKNOWLEDGEMENT

The vendor has examined and carefully studied the Request for Proposals and the following

Addenda, receipt of all of which is hereby acknowledged:

Addendum No. ______________

Addendum No ______________

Authorized Representative/Title Authorized Representative (Date) (Print or Type) (Signature)

Vendors must acknowledge any issued addenda. Proposals which fail to acknowledge the vendor’s receipt of any addendum will result in the rejection of the offer if the addendum contained information which substantively changes the Owner’s requirements.

18 RFP 26-015

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT

Name of Contracting Entity: _______________________________________ Contract No. and Name: _______________________________________ Contract Date: _______________________________________

By executing this affidavit, the undersigned person or entity verifies its compliance with O.C.G.A. § 13‐10‐91, stating affirmatively that the individual, firm, or corporation which is contracting with the City of Commerce has registered with, is authorized to participate in, and is participating in the federal work authorization program commonly known as E‐Verify,* in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13‐10‐91.

The undersigned person or entity further agrees that it will continue to use the federal work authorization program throughout the contract period, and it will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the undersigned with the information required by O.C.GA. § 13‐10‐91(b).

The undersigned person or entity further agrees to maintain records of such compliance and provide a copy of each such verification to the City of Commerce at the time the subcontractor(s) is retained to perform such service.

EEV / E‐Verify User Identification Number Date of Authorization

Signed by: Authorized Officer or Agent Date (Name of Person or Entity)

Title of Authorized Officer or Agent

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE

_____ DAY OF ______________________, 20__

________________________________________ [NOTARY SEAL]

Notary Public

My Commission Expires: ___________________

* or any subsequent replacement operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99‐603

ST-5 (Rev. 07/ /22)

STATE OF GEORGIA

DEPARTMENT OF REVENUE

SALES TAX CERTIFICATE OF EXEMPTION

GEORGIA PURCHASER

To:

SUPPLIER DATE

SUPPLIER’S ADDRESS CITY STATE ZIP CODE

THE UNDERSIGNED HEREBY CERTIFIES that all purchases* made after this date will qualify for the tax-free or tax-exempt treatment indicated below. (Check the Applicable Box) (*The terms “purchase” and “sale” include leases and rentals.)

O.C.G.A. §§ 37-2-6.1(d), 48-8-3(8), 50-8-44.

O.C.G.A § 48-6-97.

Under penalties of perjury, I declare that I have examined this certificate and, to the best of my knowledge and belief, this certificate is true and correct and made in good faith, pursuant to the sales and use tax laws of the State of Georgia. Further, I understand that any tangible personal property obtained under this certificate is subject to sales and use tax if the purchaser uses or consumes the property in any manner other than indicated above.

Purchaser’s Name:

Purchaser’s Type of Business:

Purchaser’s Address:

Printed Name

Signature

Telephone Number:

Sales Tax Number:

(IF REQUIRED)

Title:

Email:

Supplier must secure and maintain one properly completed certificate of exemption from each purchaser making purchases without the payment of tax.

1. Purchases of tangible personal property or services for RESALE ONLY. O.C.G.A. § 48-8-30. A sales and use tax number is requir ed unless the purchaser is one of the following: church, qualifying tax exempt child caring institution, tax exempt parent-teacher organizati on or association, private school (grades K-12), nonprofit entity raising funds for a public library, member councils of the Boys Scouts of America or Girl Scouts of the U.S.A. TAX-FREE TREATMENT DOES NOT EXTEND TO ANY PURCHASE TO BE USED BY TH E PURCHASER, INCLUDING ITEMS THE PURCHASER WILL DONATE. O.C.G.A. §§ 48-8-3(15), (39), (41), (56), (59), (71).

2. Purchases of tangible personal property or services made by the United States government, the state of Georgia, any county or municipality of this state, fire districts which have elected governing bodies and are supported in whole or in part by ad valorem taxes, or any bona fide department of such governments when paid for directly to the seller by warrant on appropriated government funds. A sal es and use tax number is not required for this exemption. O.C.G.A. § 48-8-3(1)(A).

3. Purchases of tangible personal property or services made by any authority created by local law enacted by the General Assembly or local constitutional amendment, which authority provides public water or sewer service. A sales and use tax number is not required for thi s exemption. O.C.G.A. § 48-8-3(1)(B).

4. Purchases of tangible personal property or services made by the University System of Georgia and its educational units, the Americ an Red Cross, a Community Service Board located in this state, Georgia Department of Community Affairs Regional Commissions, or specifi c qualified authorities provided with a sales tax exemption under Georgia law. A sales and use tax number is not required for this exemption.

5. The sale, use, consumption, or storage of materials, containers, labels, sacks, or bags used for packaging tangible personal property for shipment or sale. Materials purchased at a retail establishment for consumer use are not exempt. A sales and use tax number is not required for this exemption. O.C.G.A. § 48-8-3(94).

6. Aircraft, watercraft, motor vehicles, and other transportation equipment manufactured or assembled in this state when sold by the manufacturer or assembler for use exclusively outside this state and when possession is taken from the manufacturer or assembler by the purchaser within this state for the sole purpose of removing the property from this state under its own power when the equipment does not lend itself more reasonably to removal by other means. A sales and use tax number is not required for this exemption. O.C.G.A. § 48-8- 3(32).

7. The sale of aircraft, watercraft, railroad locomotives and rolling stock, motor vehicles, and major components of each, that will be used principally to cross the borders of this state in the service of transporting passengers or cargo by common carriers and by carriers who hold common carrier and contract carrier authority in interstate or foreign commerce under authority granted by the United States Government.

Replacement parts installed by carriers in such aircraft, watercraft, railroad locomotives and rolling stock, and motor vehicles that become an integral part of the craft, equipment, or vehicle are also exempt. The exemption does not extend to private carriers. O.C.G.A. § 48-8- 3(33)(A).

8. Purchases of tangible personal property or services made by the Federal Reserve Bank, a federally charted credit union, or a credit union organized under the laws of this state. A sales and use tax number is not required for this exemption. 12 U.S.C. §§ 531, 1768 § 1768;

EXECUTION OF PROPOSAL