RFP #2526H08 Whittier Tunnel Operations Maintenance-Federally Funded -Part 2 of 2.pdf

STATE OF ALASKA – REQUEST FOR PROPOSALS RFP 2526H08

WHITTIER TUNNEL OPERATIONS & MAINTENANCE-

FEDERALLY FUNDED

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APPENDIX 4: PROJECT SITE GUIDELINES

* NOTE: this is not a stand-alone document; it is an appendix to the AAMT Tunnel Operations & Emergency Response Manual and the Webber Employee Handbook.

The Anton Anderson Memorial Tunnel (AAMT) operations and maintenance contract is a unique project for Webber. The location, the operational responsibilities, and the distinct characteristics of the facility require operational elements that are non-standard when compared to the rest of the company. Accordingly, this AAMT Project Site Guidelines document identifies additional provisions to accompany the Webber Employee Handbook.

If there are any inconsistencies between the Employee Handbook and the Project Site Guidelines, notify your supervisor or the Project Manager for clarification.

The goal of this document is to provide clarity to employees so that we may all continue to provide the highest quality service to our client, the State of Alaska Department of Transportation and Public Facilities (DOT&PF).

The guidelines in this document are subject to change at any time; however, changes will be announced and made public in a timely manner.

1. SITE-SPECIFIC SAFETY, PERSONAL PROTECTIVE EQUIPMENT (PPE), AND DRESS CODE GUIDELINES

Personnel will adhere to the following guidelines when working outside the Tunnel Control Center:

• A company-issued Class III high-visibility vest or coat with the AAMT Fire Department logo is required.

• Safety toe boots (steel or composite) are encouraged for toll collectors and administrative personnel, but they are not required. If toll and administrative personnel would like to have safety toe boots, they will be reimbursed in accordance with company policy.

• Ice cleats are available and will be issued to you; use them during periods of inclement weather.

Personnel will adhere to the following when performing maintenance activities:

• Class III high-visibility vests and safety toe boots are required. Boots shall also have laces and extend over the ankle. Hardhats, gloves, eye protection, and hearing protection are also available; please ask your supervisor for these items, if needed.

• During periods of inclement weather, employees may wear safety toe (steel or composite) rubber or neoprene boots.

• Class III vests and safety toe boots are the minimum PPE requirements when working inside the tunnel near the AAMT Portal Buildings with corrugated steel overhead. Hardhats are required in the areas of the AAMT with rock or drip pans overhead.

Any other required PPE may be requested through the Local Purchasing Procedure mentioned within these Project Site Guidelines.

All-terrain vehicle (ATV) helmets (not hardhats) are required when operating the ATVs that are owned by the

DOT&PF.

Shorts are not authorized while working; shorts may be worn while using the fitness equipment on site. Capri-style pants are allowed for individuals that are not working in a maintenance role.

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Facial hair and long hair that interferes with the seal of self-contained breathing apparatus (SCBA) equipment is not allowed for personnel that are designated as firefighters.

All firefighting PPE that is issued to employees is property of the State of Alaska. It shall be returned in serviceable condition prior to an employee’s last day. Failure to return this equipment may result in withholding of an employee’s final paycheck or legal/criminal prosecution.

2. TOBACCO USE

Webber does not allow the use of tobacco inside its facilities or company vehicles at any time. This policy also applies to all AAMT buildings. Smoking, vaping, and the use of chewing tobacco are allowed in the designated smoking area only; these areas are located behind the public restroom in the Bear Valley Staging Area or in your personal vehicle. The area behind the restroom provides some shelter from the weather and is 20 feet from the nearest building entrance in accordance with State of Alaska law. Time spent using tobacco will be counted as a portion of your break.

3. SITE GUIDELINES FOR DRIVING COMPANY VEHICLES OR FACILITY VEHICLES AND EQUIPMENT

All personnel need to be trained before operating company vehicles or vehicles and equipment owned by the DOT&PF except half-ton trucks. Employees are not allowed to operate a vehicle or piece of equipment without having completed training and have a completed training checklist on file for that vehicle or piece of equipment.

The only exception to this is training. An employee may operate vehicles and equipment without having a completed training and have a completed training checklist if they are in training and if a supervisor is present.

All company and DOT&PF vehicles are for business use only. Many of our half-ton trucks have an assigned driver who may bring the company vehicle to their residence with the Project Manager’s approval to prevent theft, vandalism, or damage to their assigned vehicle. Vehicle drivers are responsible for paying citations from law enforcement personnel that are issued against their driver’s license

Employees may not operate the bucket truck unless they have a valid Department of Transportation physical on file.

In the event of an accident, regardless of fault, the employee that was operating the vehicle must undergo a post-accident drug screening. The employee shall notify supervisory personnel immediately, and they shall immediately cease operating the vehicle unless the incident occurred in a hazardous location (i.e., Seward Highway areas with no shoulders; avalanche zones on Portage Glacier Road during winter; other seasonally hazardous areas). In this situation, the employee shall move to the nearest safe location, and then wait for supervisor instructions. Use the radio if cell service is unavailable. The employee must call the Shift Supervisor and/or Superintendent and/or Project Manager.

An employee may not be allowed to return to work until the post-accident screening results are received. In this situation, and if the employee receives a clear test result, the employee will be paid for scheduled time away from work. If not cleared through the drug screening test, then the employee may not be paid and may be subject to other disciplinary actions up to and including termination.

4. WORK HOURS, OVERTIME, AND HOLIDAYS

Work hours: All AAMT staff work Flex Schedules (in accordance with 8 AAC 15.102) due to the Tunnel’s extended operation hours. Current shifts are 10 hours with half-hour unpaid lunch. Our work week runs from Saturday to

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Friday with pay day every Friday. Please note that the pay period workweek is different from the schedule workweek. From a schedule perspective, an employee’s workday includes three 10-hour workdays and one 5-hour workday per workweek (minimum) with the week starting/ending at 10:15AM from May through September and at 11:15AM from October through April for day shifts. The week starts/ends at 7:15PM for night shifts.

Overtime (OT): For information about when OT applies, refer to the State of Alaska Flexible Work Hour Plan Forms that are on file with the Project Administrator. Shift coverage OT must be approved by the Shift Supervisor, Superintendent, or Project Manager.

Paid Time Off (PTO): Employees who intend to use PTO due to illness shall notify the Superintendent or Shift Supervisor on duty, who will find coverage as needed and complete a Tardy/Absentee Form. On the third day of PTO due to illness (or as directed by a supervisor), a doctor’s note is required to remain on leave. A doctor’s note may be required in some situations to release the employee from light duty.

Holidays: Employees are expected to work during holidays that occur during their usual recurring shift unless approved for personal time off (PTO).

Unused Holiday Hours: Currently, a few exempt/salaried employees help complete the firefighter coverage required for a specific shift. Consequently, when holidays occur, these individuals are unable to take that day off.

For these few individuals only, the Project Manager will track this unused holiday time. For each holiday, 8 hours of unused holiday time will accrue if an exempt/salaried employee works the holiday; balances may not exceed 32 hours, and all hours shall be expended by the end of the calendar year. Negative balances may not occur.

Unused holiday hours shall be expended prior to using PTO unless approved by the Project Manager. This unused holiday time will not be paid out if an employee with a balance of unused holiday hours departs the Company.

Road Closures: This is a slight deviation from section 2-5 Inclement Weather in the Webber Employee Handbook.

If an employee is making a good faith attempt to arrive at work but is not able to do so, and if the employee is not at home, the employee is eligible at the discretion of project supervisory staff to be paid up to the full day’s wages.

However, despite eligibility for payment, an employee in this situation is commuting, not at work. Examples of this situation include: (1) an employee that is driving from Anchorage to the site during the winter, only to find that the roadway has been closed at Girdwood by the DOT&PF due to heavy snowfall—in this case, the individual is 40 miles from home, but they are also not at work; (2) an individual departs their home in Kenai in the summer only to find that the road is closed due to wildfires or a major automobile accident—in this case, the individual is 40 miles from home, and they are also not at work. Heavy snowfall, avalanches, automobile accidents, moose/automobile collisions, rockslides, wildfires, etc., can all shut down roadways in Alaska. Individuals should not expect to receive overtime or payment that exceeds one day’s wages. Individuals should attempt to contact their supervisor in these situations. If an employee is directed to return home, the employee shall not be paid for the remainder of the day, but the employee may use PTO.

5. TIMESHEETS

Each week employees shall log time worked using Survey 123 not later than Friday. Superintendents and Shift Supervisors are to review Survey 123 timesheets for accuracy; standby hours may be verified using Manpower Reports. Once approved, the Project Administrator, will use Survey 123. If any corrections are needed, the Project Administrator will contact the Shift Supervisor, who will then make the correction or reach out to the employee to correct if available. An email will be sent with the Project Administrator, Supervisor and employee about the

202 Rev. 8/24 correction made. Shift supervisors shall have verified time in Survey 123 for the review of the Project Administrator prior to 6:00 AM Monday.

Employees are responsible to ensure that timesheets accurately reflect the actual hours worked; any change to hours will require Supervisor or Administrator correction in Survey123 .

The Project Manager will approve timesheets for the Superintendents, Fire Chief, and Project Administrator.

6. SCHEDULING

The operations and standby schedules will be posted on the 15th of the month for the following month. If you are not able to perform your shift, submit a leave request form (with supervisor approval) prior to the 15th of the month for the subsequent month. After the 15th of the month, if an individual cannot perform one of their normally scheduled shifts in the subsequent month, the individual must find their own replacement and annotate this on a leave request form. This applies to both the operations schedule and the standby schedule.

Note: You will not be charged PTO if you forego a standby shift.

7. STANDBY FIREFIGHTER GUIDELINES

The role of standby firefighters is to respond: (1) in the event of a potentially life-threatening emergency onsite, or (2) if critical systems are nonoperational during periods of high traffic and platooning operations are required.

This is an obligation to our client, our company, and our community. All standby firefighters must remain in Whittier during their shift, and they must be able to report to the Whittier Portal building in their firefighting gear within 15 minutes. Standby personnel must arrange for transportation to meet this requirement. Personnel may not be under the influence of any substance while on standby duty. Standby personnel need to check-in with the Tunnel Operator at least 15 minutes prior to the first opening using ALMR Channel 16 (Tunnel Control Dispatch);

after checking in, switch to Channel 15 (AAMT Ops). Telephone calls may be used only if the Tunnel Operator is not available via radio.

Transition time between shifts may be altered to accommodate minor differences between toll collection and maintenance schedules. These changes must be documented on the posted schedule. Standby personnel may work a standby shift before or after their normal on-duty shift. Standby personnel may also work two consecutive shifts in the same day. If the standby shift overlaps with an employee’s normal shift, the normal rate of pay will supersede the standby rate through the completion of the normal shift, but employees shall minimize the occurrence of this situation.

Standby shifts will be:

a. Summer: 5:30AM to 2:30PM and from 2:30PM to 11:30PM

b. Winter: 7:00AM to 3:00PMm and from 3:00PM to 11:00PM

Being included on the standby firefighter roster is optional. All personnel may choose whether they are included or excluded from the roster. The intent is to establish an indefinite roster (individuals may not continually change their participation status from month to month). If an employee wishes to relinquish a recurring shift on the standby roster, they shall coordinate this with the Project Manager.

Personnel that are not full-time employees of Webber may also serve as standby firefighters. These personnel will be paid the same standby rate as full-time employees. In the event of an emergency, they will be paid at their established company rate. They will also receive non-revenue cards, which will enable them to travel through the

203 Rev. 8/24 tunnel for non-commercial purposes free of charge. All firefighting gear will be provided by the State of Alaska through Webber. Personnel that are not full-time employees are required to perform a minimum of two half-day shifts per week to maintain the use of their non-revenue cards. If this requirement is not met over a two-month period, an individual’s non-revenue card may be revoked.

If personnel on stand-by fail to check-in, cannot be reached by radio, and cannot be reached by phone, they will receive a verbal warning (documented) on the first offense, a written warning on the second offense, and on the third offense, they will receive a written warning with 30-day suspension from standby and a 90-day standby probation.

If an individual fails to respond to a standby call-out test or an emergency, attempts will be made to contact the individual via radio and phone. If the Tunnel Operator is unable to make contact, the individual will be immediately replaced and will not be paid for standby time that day. On the first offense, the individual will receive a written warning. On the second offense, the individual will receive a written warning with 30-day suspension from standby and a 90-day standby probation. Please note that the disciplinary measures noted above are baseline measures.

These measures may be escalated to include termination at the discretion of project supervisory staff.

Any standby failures during a probationary period (either check-in, call-out test, or an emergency) will result in the following minimum disciplinary action: written warning and removal from standby program for six months.

Reinstatement into the standby program is at the discretion of the Project Manager and Fire Chief.

8. LOCAL PURCHASING PROCEDURE

If a vendor is not established in the Webber system, the Purchase Order (PO) requestor shall provide a point of contact at the vendor to the Project Administrator, who will work with the vendor and our corporate procurement staff to establish the vendor in the company’s procurement system.

For established Webber vendors, superintendents and supervisors are responsible for initiating POs by obtaining quotes from vendors. Quotes must contain a description of the services and/or products being purchased, including price and model number(s), if applicable. All POs shall be requested via email to the Project Administrator with the quote attached or in the body of the email. Once the quote has been obtained, the Project Administrator will create a PO into Webber procurement system, SAP, which automatically notifies the Project Manager and Project Administrator via email that the PO is awaiting approval. The Project Administrator will send a notification via email to the Project Manager regarding the contents of the PO. The Project Manager will then approve the PO in SAP. When this approval process is complete, the Project Administrator will reply to the PO request email with the PO number in the body of the email. The PO requestor shall then give the vendor the PO number when the quote/order is confirmed.

After services or purchases have been completed, the PO requestor shall provide the Project Administrator with an invoice. The Project Administrator will complete the goods receipt process in SAP and process the invoice for payment.

In the event of changes between the initial quote and the final receipt from the vendor (i.e., price changes, returns, discounts applied at time of purchase, additional items purchased, items backordered, etc.), the PO requestor shall provide the Project Administrator with the original receipt, plus a copy of both the receipt and the quote with any changes between the two highlighted.

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Due to frequent price changes with two specific vendors (NAPA Auto Parts and Lowes), the Project Administrator will automatically add a 10-percent contingency line with a generic description item to each PO. This will prevent triggering re-approval of the PO and any remaining balance will be rectified by the Project Administrator during the goods receipt process. If the PO requestor is shopping with another vendor for an indefinite quantity of supplies, the 10-percent contingency may be applied, but only with Project Manager approval.

9. PROGRAMMABLE DOOR CODE GUIDELINES

Programmable door locks have been installed on most buildings/doors at our project site so that employees can use a code (rather than a key) to gain access. These codes are unique to each individual and shall not be shared with others. The locks retain a historical record of the codes used for entry. Only the client, Project Manager, or project superintendents may authorize an outside entity to have their own code.

10. NON-REVENUE CARD GUIDELINES

Non-revenue cards are issued to employees as a courtesy of the DOT&PF. These cards allow employees to pass through the tunnel free-of-charge. Non-revenue access is limited to Class A and Class B1 vehicles that are not being used for commercial purposes. The use of the vehicle will be determined by the usage at the time the vehicle passes through the toll booth. Other vehicle classes may be allowed non-revenue passage at the Project Manager’s or Superintendents’ discretion.

11. CONDOMINIUM 309 USE GUIDELINES

The company condominium (condo) is a privilege and a shared living space. Treat it better than you treat your own home. Clean up after yourself and wipe down counters if you make coffee or prepare food. Remove your shoes at the door. Do not dispose of grease, oil, or hazardous materials in the drains. Do not make any alterations (to include installing new locks). No smoking (includes vaping). Do not leave windows open while the condo is unoccupied. No pets without Project Manager’s permission (Project Manager will obtain written permission from the landlord).

The condo is for use by personnel that are at work. You may occupy the condo immediately prior to your first workday, between workdays, and immediately following your last workday. Priority for condo usage will be on a first-come, first-served basis. Any additional occupancy must be approved by the Project Manager or Superintendent. No guests or non-employees allowed unless approved by the Project Manager.

Report all maintenance issues to the Project Manager. In addition, report major maintenance items that require immediate repair to avoid damage to the condo directly to the landlord. Major items include problems with heat, frozen pipes, broken windows, water spots in ceiling, etc. Landlord contact information: Mike Murphy, 907-244- 4732, or Marla Murphy, 907-980-1369.

We do not have renter’s insurance, so any personal belongings lost from fire, theft, burglary, breakage, flooding, etc., are not the responsibility of Webber or the landlord. You may leave limited amounts of food and toiletries at the condo. Please label them with your name. Bring your own linens and be prepared to remove your linens from beds nightly.

If you use the condo, spend 5 minutes each day doing at least one of the tasks shown on the condo maintenance list. Remove trash weekly. Trash can be taken to the second-floor trash room (near room 207) for disposal.

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12. FIRE DEPARTMENT FITNESS CENTER

The AAMT project site is one of the few projects within Webber to have fitness equipment available to its employees. Having this equipment onsite is a privilege; the company has agreed to this due to the lack of commercial gyms near the project area.

Our fitness equipment is for employee use only. Employees are not allowed to use this equipment without a signed waiver on file. Employees may change into gym clothes using the Tunnel Control Center restroom. Use of this equipment is also at the Superintendent or Shift Supervisor’s discretion.

Equipment users need to be aware of two other concerns:

• Equipment: Wipe down after each use.

• Hygiene: If riding home to Anchorage in one of the company vehicles after a workout, be courteous of the other passengers in the vehicle.

• Image: We need to provide a professional image to the public. Returning to work after a workout while still sweating profusely also does not provide a positive image to the public. Use your judgement.

Again, this equipment is a privilege. Please do not abuse it.

13. PERSONAL VEHICLE WASHING AND MAINTENANCE

We recognize that most Whittier residents do not have garages in which they can perform vehicle maintenance.

Therefore, employees may wash personal vehicles and perform minor maintenance at the Warm Storage building on their own time with permission from the Superintendent or Shift Supervisor prior to beginning work. This work must occur at no cost to the company, which means that employees shall obtain and dispose of their own oil, other fluids, and trash. All work shall be performed in compliance with environmental laws and regulations. Also, employees need to avoid negative perception issues from the public by working on the south side of the building (i.e., not in plain view of the public in the Bear Valley Staging Area). Lastly, cleanup after yourself, and do not leave excessive dirt in the vehicle washing area. The company is not liable or responsible for any incorrectly performed maintenance or injuries that occur while performing maintenance on private vehicles.

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SECTION 8. APPENDIX 5: BLOODBORNE PATHOGEN CONTROL PLAN

* NOTE: this is not a stand-alone document; it is an appendix to the AAMT Tunnel Operations & Emergency Response Manual.

1. SCOPE / OVERVIEW

This plan shall minimize the occupational exposure to communicable bloodborne pathogens by providing minimum procedures to be followed when conducting first responder responsibilities.

2. ROLES AND RESPONSIBILITIES

• Site Management – Responsible for implementing the requirements found in this procedure and notifying the Corporate HSE Department immediately after any employee exposure incident.

• Supervisor – Notify Site Management immediately after any employee exposure incident.

• First Responders – Follow Universal Precautions and to report report exposure incidents immediately to the exposed employee’s Supervisor.

• Corporate Health, Safety, and Environment (HSE) Department – Coordinate follow-up actions and an exposure incident investigation upon notification. Assist Site Management in the implementation and monitoring of this procedure.

3. UNIVERSAL PRECAUTIONS

All human blood and other body fluids, possibly contaminated with blood, will be considered potentially infectious for Hepatitis B Virus (HBV) and Human Immunodeficiency Virus (HIV).

PROCEDURE PRECAUTION

Wash Hands

Use Gloves

Protective Clothing

Face Guard

Wear Eye Protection

Talking to patients NO NO NO NO NO

Examining patient without touching YES YES NO NO NO

Examining patient including contact with blood, body fluids, mucous membranes

YES YES NO NO YES

Handling soiled materials YES YES YES* YES* NO

Emergency situations with trauma YES YES YES NO YES

Potential of spurting blood YES YES YES YES YES

* Use protective clothing, mask, and eye wear if waste is very contaminated and splattering is likely.

4. HEPATITIS VACCINATIONS AND IMMUNIZATIONS

Employees that are first responders are highly encouraged to receive Hepatitis A and B vaccinations. If an employee pays out-of-pocket for either vaccination, the employee is eligible for reimbursement with proof of purchase.

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All employees are encouraged to remain current on immunizations for non-bloodborne infectious diseases potentially communicable in the workplace, to include tetanus-diphtheria, influenza, measles, and rubella.

5. EXPOSURE DETERMINATION

AAMT First Responders are considered to have occupational exposure and shall be included in the Company's Bloodborne Pathogens Exposure Control Plan. Personal protective equipment (PPE) shall be provided by the Company and worn by all employees that are considered at risk; however, exposure determination shall be made without regard to the use of PPE.

6. INCIDENT INVESTIGATION

Minimum requirements for an exposure incident investigation include:

• The circumstance surrounding the exposure incident.

• The likely route(s) of entry.

• Engineering controls in place at the time of the incident.

• Work practice controls in place at the time of the incident.

• Personal protective equipment or clothing in use at the time of the incident.

• Any failures of the above controls at the time of the incident.

• Identification of the source individual.

• The exposed employee’s training records.

• Vaccination records shall be provided by the employee at the employee’s discretion.

7. POST-EXPOSURE EVALUATION

If an employee has an exposure incident, the source material should be tested for the presence of HIV and HBV after obtaining any necessary informed consent, using an accredited laboratory. The employee shall be counseled by a licensed physician regarding the risk of HIV or HBV infection and shall be advised to report and to seek medical evaluation of any acute exposure. All testing and counseling shall be undertaken with confidentiality and at no cost to the employee.

If the exposure source material is positive for HIV antibody or is not available for examination, the employee shall be re-tested six months and one year after the initial test. If the exposure source material is negative for HIV antibody, the employee may be re-tested three months after the initial test.

If the source material is positive for HBV, a previously immunized employee shall be counseled by a licensed physician regarding the infection. The employee shall be evaluated clinically and tested. If immunity is inadequate, the employee shall be offered one dose each of HBV vaccine and Immune Globulin by the Company physician. If the source material is negative for HBV, a previously immunized employee shall be counseled by a licensed physician regarding the risk of HBV infection and evaluated clinically.

For each post-exposure evaluation, the Company shall obtain and provide to the affected employee a written report concerning the physician's recommendations including the employee’s ability to receive Hepatitis B vaccine and medical conditions resulting from exposure to blood or other potentially infectious materials which require further evaluation or treatment, and specific findings and diagnosis. The Company shall provide the employee this report within (15) days of the completion of the physician's evaluation.

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The Company HSE shall maintain a confidential medical record for each exposed employee. The record shall include the employee’s name and Social Security number, a copy of the employee’s HBV vaccination records, information concerning the employee’s ability to receive HBV vaccine and information and data related to any HBV or HIV exposure. Also, the activity the worker was engaged in at the time of exposure, the extent to which appropriate work practices and protective equipment were used, and a description of the exposure source. All exposure records will be kept in separate individual files in the project HSE Office for the duration of the project.

Upon closeout of the project, all records shall be delivered to the Corporate Safety Manager for a period of 30 years.

8. PERSONAL PROTECTIVE EQUIPMENT (PPE)

The Company shall provide all necessary and appropriate PPE, including disposable nitrile gloves and protective clothing. An employee who needs special equipment should make that need known to his or her Supervisor so that such equipment can be made available.

When there is a potential for exposure to blood or other potentially infectious body fluids, the employee shall use the appropriate protective equipment to include gloves, protective clothing, face shields, masks, eye protection, resuscitation bags, or other ventilatory devices to form a protective barrier.

Masks and eye protection shall be worn whenever splashes, spray, droplets, or aerosols of blood or other potentially infectious materials may be generated and there is a potential for eye, nose, or mouth contamination.

Gloves shall be worn when the potential exists for the employee’s hands to have direct skin contact with blood, other potentially infectious materials, mucous membranes, non-intact skin, and when handling items or surfaces soiled with blood or other potentially infectious materials.

Disposable single use gloves, such as surgical or examination gloves, shall be replaced as soon as possible when visibly soiled, torn, punctured, or when their ability to function as a barrier is compromised. Disposable gloves shall never be washed or disinfected for reuse.

Utility gloves may be disinfected for reuse if the integrity of the glove is not compromised. However, they must be discarded if they are cracked, peeling, discolored, torn, punctured, or exhibiting any sign of deterioration.

Protective clothing may be either reusable or disposable, as long as it effectively prevents the pass-through of potentially contaminated body fluids. The Company shall arrange for the cleaning, laundering, or disposal of required Company provided personal protective equipment as needed. The Company shall also repair or replace required personal protective equipment as needed.

All contaminated personal protective equipment shall be removed immediately upon leaving the work area or as soon as possible and placed in an appropriately designated area for decontamination or disposal.

9. WORK PRACTICES

Employees shall wash their hands immediately or as soon as possible after removal of gloves or other personal protective equipment and after hand contact with blood or other potentially infectious materials.

Used needles and other sharps shall be disposed of intact into properly labeled and designated puncture-proof containers. Used needles shall not be removed from disposable syringes.

Eating, drinking, smoking, applying cosmetics or lip balm, and handling contact lenses are prohibited in any work area where there is a potential for occupational exposure to blood or other potentially infectious materials.

All procedures involving blood or other potentially infectious materials shall be performed in such a manner as to minimize splashing, spraying, and aerosolization of these substances.

Mouth pipetting or suctioning is prohibited.

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10. ENVIRONMENTAL CONTROLS AND HOUSEKEEPING

Equipment, which may become contaminated with blood or other potentially infectious materials, shall be checked routinely and prior to servicing or shipping and shall be decontaminated as necessary.

All bins, pails, cans, and similar receptacles intended for reuse which have a potential for becoming infectious materials shall be inspected, cleaned, and disinfected periodically and cleaned and disinfected immediately or as soon as possible upon visible contamination.

Broken glassware that may be contaminated shall not be picked up directly with the hands but shall be picked up using mechanical means only.

The Company shall continue to fully implement the policy of safe handling of potentially infectious medical waste, including sharps and needles. Warning labels shall be affixed to all containers used to store or transport potentially infectious waste. An approved medical waste disposal company shall properly dispose of all medical waste.

Contaminated laundry shall be bagged at the location where it was used and shall not be handled in patient-care areas.

11. TRAINING

The Company shall provide bloodborne pathogen training at the time of employment and on an annual basis.

Training materials are provided by Corporate HSE and include all required provisions from 29 CFR 1910.1030.

A record of each training session, including the date and attendees, shall be kept for three years.

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SECTION 9. APPENDIX 6: RESPIRATORY PROTECTION PLAN

SECTION 10.

* NOTE: this is not a stand-alone document; it is an appendix to the AAMT Tunnel Operations & Emergency Response Manual.

12. SCOPE / OVERVIEW

This plan shall provide guidelines to prevent employee exposure to atmospheric contaminants and oxygen deficient atmospheres which are potentially harmful to health. This program applies to all employees assigned to wear respirators (e.g., self-contained breathing apparatus, or SCBA, for firefighting purposes).

13. ROLES AND RESPONSIBILITIES

• Site Management – Determine the need for respiratory protection and provide employees in the program with respirators appropriate to the purpose intended.

• Employees – Wear SCBA when and where required, and in accordance with their training. Care for and maintain SCBAs as instructed and store them in a clean and sanitary location. Inform supervisor if the SCBA no longer fits well and request a new one that fits properly. Inform supervisor of any respiratory hazards that are not adequately addressed in the workplace and of any other concerns regarding the program.

14. SCBA AND PROCEDURES FOR USE IN FIREFIGHTER TRAINING AND INVESTIGATIONS

All personnel expected to respond and function in toxic atmospheres shall be equipped with respiratory protection and trained in its proper use and care. SCBAs shall be used in accordance with the manufacture's recommendations.

SCBAs shall be used by all personnel working in areas where the atmosphere is immediately dangerous to life and health (IDLH), or where the atmosphere is suspected of being IDLH or may become IDLH rapidly. Examples include tunnel fires, interior structural fires, and hazmat response hot zones unless air monitoring proves otherwise.

AAMT FD provides a full-face positive pressure SCBA certified by NIOSH for a minimum service life of thirty minutes.

15. MEDICAL EVALUATIONS OF EMPLOYEES REQUIRED TO USE RESPIRATORS

Each employee must undergo an initial medical evaluation prior to being added to the AAMT firefighter roster.

This evaluation will also determine the employee's ability to use the SCBA.

Site Management shall identify a Physician or other Licensed Health Care Professional to administer a medical questionnaire to each employee. The questionnaire shall be administered confidentially during a time agreed upon by the employer and employee. The questionnaire will determine the need for a follow up physical examination. The employee shall have the opportunity to discuss the questionnaire and examination results with the Physician or Licensed Health Care Professional if requested. All above exams are paid for by the employer.

After an employee has received clearance to wear the SCBA, additional medical evaluations will be provided under the following circumstances:

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• Employee reports signs and/or symptoms related to their ability to use a SCBA, such as shortness of breath, dizziness, chest pains, or wheezing;

• The physician or supervisor informs Site Management that the employee needs to be reevaluated;

• Information from this program, including observations made during fit testing and program evaluation, indicates a need for reevaluation;

• A change occurs in workplace conditions that may result in an increased physiological burden on the employee.

16. FIT TESTING PROCEDURES

All employees wearing respirators must be fit tested with the same make, model, style, and size SCBA that will be used on the job. Fit tests will be conducted on all employees when they are added to the AAMT firefighter roster, and all employees shall be tested annually. Additional fit tests may be warranted if changes in the employee's physical condition affect SCBA fit (such as significant weight change, facial scarring in the area of the facepiece seal, significant dental changes, reconstructive/cosmetic facial surgery, or any other condition), or the employee states that the fit of the SCBA is unacceptable.

Fit tests will be administered using an OSHA accepted qualitative or quantitative test in the negative pressure mode. Fit test records will be maintained for each employee.

17. PROCEDURES FOR PROPER SCBA USE

• Employees will use SCBAs under conditions specified by this program, and in accordance with the training received. SCBAs shall not be used in a manner for which it is not certified by NIOSH or by its manufacturer.

• All employees shall conduct user seal checks each time that they wear their SCBA.

• Employees are not permitted to wear respirators if they have any condition that prevents them from achieving an acceptable seal. Employees are not permitted to wear headphones, jewelry, glasses, or other articles that may interfere with the facepiece to face seal.

18. CLEANING DISINFECTING, STORING, INSPECTING, REPAIRING, AND MAINTAINING RESPIRATORS

Site management shall ensure that respirators are cleaned and disinfected using the procedures recommended by the SCBA manufacturer. SCBAs issued to more than one individual shall be cleaned and disinfected after each use. SCBA face pieces assigned to personnel (personal facepieces) shall be cleaned and disinfected as required by the user of the facepiece. The face piece shall be placed in a clean, dry container and stored in a manner which prevents deformation of the face seal, other damage, or contamination. The cleaning and disinfecting procedure from the manufacturer of the SCBA shall be used by the department.

19. MAINTENANCE

AAMT FD shall ensure that respirators that fail an inspection or are otherwise found to be defective are removed from service and are discarded or repaired. Repairs or adjustments to respirators are to be made only by persons appropriately trained to perform such operations and shall use only the SCBA manufacturer's NIOSH-approved parts designed for the SCBA. Repairs shall be made according to the manufacturer's recommendations and specifications for the type and extent of repairs to be performed. SCBA repairs including but not limited to reducing and admission valves, regulators, and alarms shall be adjusted or repaired only by the manufacturer, or a technician/qualified employee trained by the manufacturer or vendor supplying the equipment. Preventative maintenance performed by AAMT personnel shall include visual inspection for

214 Rev. 8/24 cleanliness, defects, and determining whether the regulator and warning devices are functioning. Issues identified during preventative maintenance inspections shall include the date, inspector, location, SCBA serial number, and the nature of the discrepancy.

Air cylinders shall be maintained in a fully charged state and shall be recharged when the pressure falls below 4050psi. Cylinders with low pressure will be reported to the Fire Chief.

20. QUALITY AND QUANTITY OF BREATHING AIR

Breathing air in the SCBA cylinder shall meet the requirements of the Compressed Gas Association G 7.1 l989, COMMODITY SPECIFICATION FOR AIR, with a minimum air quality of Grade D. Air samples shall be sent to a third-party testing laboratory on a quarterly basis. Air cylinders for SCBA shall be filled by qualified personnel.

21. HYDROSTATIC TESTING FOR SCBA CYLINDERS

All SCBA cylinders will be hydrostatically tested as needed (every 5 years) or sooner if damaged. The bottles are tracked by serial number through the Preventive Maintenance program.

22. RESPIRATORY HAZARDS AND TRAINING ON SCBA USE

The AAMT FD shall ensure that each firefighter can demonstrate knowledge of the following:

• Importance of the SCBA

• How improper fit, usage, or maintenance can compromise the protective effect of the SCBA

• Limitations and capabilities of the SCBA

• Use of the SCBA in emergency situations, including situations in which the SCBA malfunctions

• How to inspect, put on and remove, use, and check the seals of the SCBA

• What the procedures are for maintenance and storage of the SCBA

• How to recognize medical signs and symptoms that may limit or prevent the effective use of respirators

• The general requirements of the respiratory program.

Respiratory training shall be conducted annually in a manner that is understandable to personnel. Retraining shall be administered when changes in the workplace or the type of SCBA render previous training obsolete;

when an employee’s knowledge of the SCBA appears to be inadequate; or when any other situations arise in which retraining appears necessary to ensure safe SCBA use.

23. PROCEDURES FOR EVALUATING THE SCBA PROGRAM

The AAMT FD Fire Chief shall review these program procedures annually. All employees who wear, conduct service, or supervise employees wearing respirators shall periodically be asked to provide information regarding the adequacy of the SCBA(s) being used; accidents and incidents in which the SCBA failed to provide adequate protection; and the adequacy of training and maintenance on SCBA use.

24. RECORDKEEPING

Medical Fit-for-Duty evaluations will be maintained with confidential employee records. Fit testing and mask flow testing documentation will be maintained with maintenance records. Hydrostatic testing records of SCBA bottles and all training records will be maintained by the Fire Chief.

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ATTACHMENT #17 WHITTIER MAP