RFP #251-26-130_Addendum #2 - Questions&Answers.pdf

RFP #251-26-130 - ADDENDUM #2 Page 1 of 8

Questions for RFP #251-26-130 – Bi-Directional Antenna Systems Installation, Annual

Maintenance, Remote Monitoring, and Required Recertification of Emergency Responder

# Reference Vendor Question Answers

1 Can we get a list of schools with addresses with BDA solutions?

List is at the end of this Addendum.

2 Can we get iBwave or As-Builts for all 72 schools that have BDAs?

https://drive.google.com/drive/folders/1H4sAH4MaoLzpICVli7Gn2DVPr tsbGjxS?usp=sharing

3 Can we get the latest inspection report for each of the

72 schools?

https://drive.google.com/drive/folders/1H4sAH4MaoLzpICVli7Gn2DVPr tsbGjxS?usp=sharing

4 Can we get square feet per building? https://drive.google.com/drive/folders/1H4sAH4MaoLzpICVli7Gn2DVPr tsbGjxS?usp=sharing

5 Does Wake County Schools plan to add more schools to the list for monitoring?

Yes, as new schools are built or existing schools are remodeled, they will need to be monitored.

6 Will there be any security or badging required by the winning company?

Yes, WCPSS creates contractor badges for vendors.

7 Will site visits or walkthroughs be allowed or scheduled prior to the proposal deadline?

Due to time constraints, we don’t believe this can be done. Note in your bid any implications this has on your offer.

8 Can you provide square footage or floor plans for any of the 72 existing school sites requiring BDAS/DAS support?

https://drive.google.com/drive/folders/1H4sAH4MaoLzpICVli7Gn2DVPr tsbGjxS?usp=sharing

9 Are there any specific schools prioritized for installation?

All sites are installed, but there is remediation that needs to be performed in a prioritized list.

10 Are existing BDAS systems currently used? If so, can you provide details on current platforms?

https://drive.google.com/drive/folders/1H4sAH4MaoLzpICVli7Gn2DVPr tsbGjxS?usp=sharing

11 RFP Section, GeneralPage

Number 2

Is this RFP intended to cover the entire Wake County

Public School System (WCPSS), or is it focused solely the existing 73 BDS systems areas currently installed in the schools?

BDAs are not installed in every school. This RFP is for the existing systems and any new systems that come online. Currently, there are four new schools under construction and two renovations.

https://drive.google.com/drive/folders/1H4sAH4MaoLzpICVli7Gn2DVPrtsbGjxS?usp=sharing https://drive.google.com/drive/folders/1H4sAH4MaoLzpICVli7Gn2DVPrtsbGjxS?usp=sharing https://drive.google.com/drive/folders/1H4sAH4MaoLzpICVli7Gn2DVPrtsbGjxS?usp=sharing https://drive.google.com/drive/folders/1H4sAH4MaoLzpICVli7Gn2DVPrtsbGjxS?usp=sharing https://drive.google.com/drive/folders/1H4sAH4MaoLzpICVli7Gn2DVPrtsbGjxS?usp=sharing https://drive.google.com/drive/folders/1H4sAH4MaoLzpICVli7Gn2DVPrtsbGjxS?usp=sharing https://drive.google.com/drive/folders/1H4sAH4MaoLzpICVli7Gn2DVPrtsbGjxS?usp=sharing https://drive.google.com/drive/folders/1H4sAH4MaoLzpICVli7Gn2DVPrtsbGjxS?usp=sharing https://drive.google.com/drive/folders/1H4sAH4MaoLzpICVli7Gn2DVPrtsbGjxS?usp=sharing

RFP #251-26-130 - ADDENDUM #2 Page 2 of 8

12 RFP Section, GeneralPage

Number 3

Are there any distinct service requirements or specifications tailored specifically for Elementary, Middle, or High schools that need to be addressed?

No.

13 RFP Section, SCOPE

OF WORK

Page Number 4

Are there any existing Emergency Responder

Communication Coverage systems at these sites

ERCC is synonymous with BDAs for this RFP.

14 RFP Section, SCOPE

OF WORK

Page Number 4

Are there any structural or electrical constraints that need to be considered during installation of Bi-

Directional Antenna Systems (BDAS) or Distributed

Antenna Systems (DAS))

Yes. These are specified in https://www.wcpss.net/cms/lib/NC01911451/Centricity/Domain/91/De sign%20Guidelines_24_25.pdf BDA details on page 219, “28 40 00 BI-

DIRECTIONAL AMPLIFIER SYSTEM”

15 RFP Section, SCOPE

OF WORK

Page Number 4

What are the specific school sites included in this project. Additionally, if available, please share the design or layout for any of the schools, or for all 72 locations

The school list is below.

16 RFP Section, SCOPE

OF WORK

Page Number 4

Will there be a Service Level Agreement (SLA) for uptime and performance

Service Level needs to meet State Fire Code.

17 RFP Section, SCOPE

OF WORK

Page Number 4

Could you please share the existing details of the remote monitoring system, including the current monitoring specifications, tools in use, and the key metrics being tracked

The current monitoring system is owned, maintained, and operated by the incumbent vendor.

18 RFP Section, SCOPE

OF WORK

Page Number 4

Could you please elaborate on the scope of this proposal in terms of the Emergency Responder

Communication Coverage systems. Specifically, Fire

Responder (FNET) would like more details on the following aspects: The integration process on how the

Fire Responder/Public Safety Radio Signal Boosters

(BDAS/DAS systems) will be integrated into existing infrastructure.

https://www.wcpss.net/cms/lib/NC01911451/Centricity/Domain/91/De sign%20Guidelines_24_25.pdf BDA details on page 219, “28 40 00 BI-

DIRECTIONAL AMPLIFIER SYSTEM”

19 RFP Section, DELIVERABLES

Page Number 5

What is the timeline for deploying the BDAS/DAS system across all applicable school sites.

Systems are already installed at the specified sites.

https://www.wcpss.net/cms/lib/NC01911451/Centricity/Domain/91/Design%20Guidelines_24_25.pdf https://www.wcpss.net/cms/lib/NC01911451/Centricity/Domain/91/Design%20Guidelines_24_25.pdf https://www.wcpss.net/cms/lib/NC01911451/Centricity/Domain/91/Design%20Guidelines_24_25.pdf

RFP #251-26-130 - ADDENDUM #2 Page 3 of 8

20 RFP Section, DELIVERABLES

Page Number 5

Can we get the rough outline process for verifying compliance with fire safety regulations throughout the installation phase

Systems are already installed and certified.

21 RFP Section, DELIVERABLES

Page Number 5

Should the drawings include both schematic and layout views of all components.

Yes.

22 RFP Section, SCOPE

OF WORK

Page Number 4

Is this RFP intended to cover the entire Wake County

Public School System (WCPSS), or is it focused solely on the existing 73 BDS systems areas currently installed in the schools?

This is for maintenance of existing installed systems.

23 The Proposal Instructions on page 5 reference system design, propagation maps, installation schedules, and other elements typically associated with a DAS design/build proposal. Can you confirm whether there is a DAS design/build component to this project, or should the proposal focus solely on monitoring and maintenance?

Focus solely on monitoring, maintenance, and certification.

24 What is the make and model of the current BDAs installed at each of the schools?

https://drive.google.com/drive/folders/1H4sAH4MaoLzpICVli7Gn2DVPr tsbGjxS?usp=sharing

25 What are the names and physical addresses of the locations to be monitored and maintained?

See list below

26 Is there a badging requirement for technicians accessing any of the WCPSS sites?

Yes, with badges provided by WCPSS

27 Will technicians performing site inspections need vehicle identification signage or special access for on-site parking?

No.

28 Are there specific hours during which on-site inspections may be conducted?

Normal working hours are acceptable, and after-hours is also an option.

29 How should technicians gain access to telecom rooms or areas where BDAs and related equipment are installed?

We will provide access.

30 Are the current systems fully updated with the latest

OEM firmware/software and maintenance releases?

We are not sure.

RFP #251-26-130 - ADDENDUM #2 Page 4 of 8

31 Are the systems currently under a maintenance agreement and in good working condition?

There is no maintenance agreement and there are known faults that are to be addressed.

32 Does the County currently maintain a full complement of spare parts for the systems in case of failure?

No

33 Are there any after-hours service requirements for addressing system faults? If so, how is after-hours building access coordinated?

No after-hours requirements unless they would disrupt the instructional day. We can coordinate any extraordinary needs.

34 In order to ensure a thorough and accurate response to the Scope of Work and these questions, we respectfully request a two-week extension to the proposal submission deadline.

Bid Due Date has been extended to April 9, 2025.

35 Scope of Work, There is a reference to installation, will there be any new BDAs installed under this RFP? Is so, how many and what location and will plans be provided prior to bidding?

No.

36 Scope of Work, For the “BDAs in 72 Schools” can we get a list of each location and the manufacturer of the BDA hardware in place? Do you have the interface password credentials for each unit?

The list is provided below. We do not have a comprehensive inventory of existing systems, and uncertain of passwords.

37 System Monitoring, For the remote monitoring technology, will there be

Internet data access available to utilize or shall we plan on a providing a remote connection via other means?

Yes, an internet interface (ethernet) will be provided.

38 System Monitoring, For Remote diagnostics Reports, what frequency do you want the reports, as needed or what sort of time interval?

We would welcome your suggested periodicity.

39 Recertification and

Fire Code

Compliance, Page 4

For Annual Recertification testing, shall any tests need to be done during the stated working hours M-F 8-6 and what access will be granted during class time to classrooms space that needs to be tested? Will testing personnel be able to work independently or will they be required to be escorted by school personnel? If with personnel, how many personnel at a time will be available at any given time?

Testing will need to be scheduled on an individual basis, typically during school hours. If it is preferred by the vendor, and at no additional cost, work can be performed after instructional hours (typically after 3pm) to provide more flexibility.

40 Training, Page 5 How often will we be required to give training and to approximately how many people?

The training requirement is limited to, and associated with, any access to vendor’s monitoring/alert system, maintenance and inspection

RFP #251-26-130 - ADDENDUM #2 Page 5 of 8 workflow, or other details. It would be limited to a few individuals. It is not intended to be a technical or operational training.

41 Deliverables, Page 5 Does the term “fully operational BDAs and DAS system” mean that we are to deliver new BDA systems or ensure currently installed systems are working? If the requirement to ensure all 72 systems are working, how are repair and hardware of non-working systems to be handled initially?

See note 2 below. Corrective repairs will be performed on a time / materials basis. Vendor will submit a quote to WCPSS staff of corrective actions for approval. WCPSS reserves the right to seek additional quotes for materials more than $1,000.

42 Specific Proposal

Instructions, Section

1.II, Page 5

Do you want us to provide a sample “signal propagation prediction plans, system riser diagram,…” or do you want us to provide this for 72 current BDAs or some number of proposed new BDAs?

This is not a requirement.

43 Specific Proposal

Instructions, Section

1.III, Page 5

Do you want cable testing reports for all cables currently installed on all 72 BDAs?

This is not a requirement.

School Name: School Address:

Alston Ridge ES 11555 Green Level Church Road, Cary, NC 27519

Alston Ridge MS 7833 Fussell Ave, Cary, NC 27519

Apex Friendship ES 7901 Humie Olive Rd, Apex, NC 27502

Apex Friendship HS 7801 Humie Olive Road, Apex NC 27502

Apex Friendship MS 7701 Humie Olive Rd, Apex, NC 27502

Apex HS 1501 Laura Duncan Rd, Apex, NC 27502

Athens Drive HS 1420 Athens Dr, Raleigh, NC 27606

Ballentine ES 1651 McLaurin Ln, Fuquay-Varina, NC 27526

Barton Pond ES 12004 Strickland Rd, Raleigh, NC 27613

Baucom ES (New School) 400 Hunter St, Apex, NC 27502

Beaverdam ES 3591 Tarheel Club Rd, Raleigh, NC 27604

RFP #251-26-130 - ADDENDUM #2 Page 6 of 8

Brassfield ES 2001 Brassfield Rd, Raleigh, NC 27614

Brooks ES 700 Northbrook Dr, Raleigh, NC 27609

Broughton HS 723 St Marys St, Raleigh, NC 27605

Bryan Road ES 8317 Bryan Rd, Garner, NC 27529

Buckhorn Creek ES 5651 Honeycutt Rd, Holly Springs, NC 27540

Cary HS 638 Walnut St, Cary, NC 27511

East Garner MS 6301 Jones Sausage Rd, Garner, NC 27529

East Wake HS 5101 Rolesville Rd, Wendell, NC 27591

Enloe HS 128 Clarendon Crescent, Raleigh, NC 27610

Fuquay Varina HS 201 Bengal Blvd, Fuquay-Varina, NC 27526

Fuquay Varina MS (New School) 1201 Bowling Rd, Fuquay-Varina, NC 27526

Garner HS 2101 Spring Dr, Garner, NC 27529

Green ES 5307 Six Forks Rd, Raleigh, NC 27609

Green Hope HS 2500 Carpenter Upchurch Rd, Cary, NC 27519

Green Level HS 7600 Roberts Rd, Cary, NC 27519

Herbert Akins MS 2275 Herbert Akins Rd, Fuquay-Varina, NC 27526

Heritage HS 1150 Forestville Rd, Wake Forest, NC 27587

Hilburn Drive Academy 7100 Hilburn Dr, Raleigh, NC 27613

Hilltop Needmore ES (New School) 4575 Hilltop Needmore Fuquay-Varina, NC 27526

Holly Grove MS 1401 Avent Ferry Rd, Holly Springs, NC 27540

Holly Ridge MS 950 Holly Springs Rd, Holly Springs, NC 27540

Holly Springs HS 5329 Cass Holt Rd, Holly Springs, NC 27540

Knightdale HS 100 Bryan Chalk Ln, Knightdale, NC 27545

Leesville Road HS 8410 Pride Way, Raleigh, NC 27613

RFP #251-26-130 - ADDENDUM #2 Page 7 of 8

Lincoln Heights ES 307 Bridge St, Fuquay-Varina, NC 27526

Longview HS 318 N King Charles Rd A, Raleigh, NC 27610

Lufkin Road MS 1002 Lufkin Rd, Apex, NC 27539

Middle Creek HS 123 Middle Creek Park Ave, Apex, NC 27539

Millbrook HS 2201 Spring Forest Rd, Raleigh, NC 27615

Mills Park MS 441 Mills Park Dr, Cary, NC 27519

North Garner MS 720 Powell Dr, Garner, NC 27529

North Ridge ES 7120 Harps Mill Rd, Raleigh, NC 27615

Neuse River MS 2700 Old Milburnie Rd, Raleigh, NC 27604

Oakview ES 11500 Holly Springs New Hill Rd, Apex, NC 27539

Parkside ES 332 Parkside Valley Dr, Morrisville, NC 27560

Philips HS 1923 Milburnie Rd, Raleigh, NC 27610

Pine Hollow MS 5365 Bartram Pl, Raleigh, NC 27617

Pleasant Grove ES 3605 Pleasant Grove Church Rd, Morrisville, NC 27560

Rex Road ES (New School) 6125 Rex Rd, Holly Springs, NC 27540

Riverbend MS 5601 Wallace Martin Wy, Raleigh, NC 27616

Rogers Lane ES 201 N Rogers Ln, Raleigh, NC 27610

Rolesville ES 307 S Main St, Rolesville, NC 27571

Rolesville HS 1099 E Young St, Rolesville, NC 27571

Salem MS 6150 Old Jenks Rd, Apex, NC 27523

Sanderson HS 5500 Dixon Dr, Raleigh, NC 27609

South Garner HS 8228 Hebron Church Rd, Garner, NC 27529

South Lakes ES 1449 Old Honeycutt Rd, Fuquay-Varina, NC 27526

Southeast Raleigh ES 1436 Rock Quarry Rd, Raleigh, NC 27610

RFP #251-26-130 - ADDENDUM #2 Page 8 of 8

Stough ES 4210 Edwards Mill Rd, Raleigh, NC 27612

Vandora Springs ES 1300 Vandora Springs Rd, Garner, NC 27529

Wake Forest HS 420 W Stadium Ave, Wake Forest, NC 27587

Wakefield HS 2200 Wakefield Pines Dr, Raleigh, NC 27614

Wake STEM Early College 2205 Walnut St, Cary, NC 27518

West Lake ES 4500 W Lake Rd, Apex, NC 27539

West Lake MS 4600 W Lake Rd, Apex, NC 27539

West Millbrook MS 8115 Strickland Rd, Raleigh, NC 27615

White Oaks ES 1512 White Oak Church Rd, Apex, NC 27523

Willow Springs HS 1704 Old Honeycutt Rd, Fuquay-Varina, NC 27526

Woods Creek ES 7451 Woods Creek Rd, Apex, NC 27539

York ES 5201 Brookhaven Dr, Raleigh, NC 27612

1. WCPSS Construction Design Guidelines:

BDA details on page 219, “28 40 00 BI-DIRECTIONAL AMPLIFIER SYSTEM”

2. Any new systems required by code to be installed due to new construction or renovation will be performed under the General Contractor for each entity. This contract is exclusively for the annual inspection/certification, routine maintenance, monitoring, and repair of existing systems.