RFP 2504-001 - Exhibit B - Cost Proposal.xlsx
XLSX spreadsheet 20 KB Posted
- Attached to
- Dental Equipment and Services
- Solicitation number
- 2504-001
- Issued by
- Travis County, Texas
About this file
This document is a Cost Proposal Exhibit (RFP 2504-001) for Central Health, a Texas-based healthcare organization seeking dental equipment and services proposals for Austin and Travis County. The Request for Proposals aims to secure competitive pricing discounts from manufacturers, distributors, consultants, and installers for dental equipment and services, with the intent to award multiple Delivery Order Contracts. The contract term is three years, covering the periods of 2025-2026, 2026-2027, and 2027-2028, focusing on general, pediatric, and specialty dentistry services.
The cost proposal requires vendors to submit detailed pricing information, including specific product names, manufacturer details, product descriptions, warranty information, and percentage discounts off catalog pricelists. Bidders must complete two primary sections: Equipment Products and Supplies, and Services, with comprehensive rate submissions for each contract year. The proposal emphasizes transparency in pricing, requiring vendors to clearly identify all products, services, rates, and any additional inclusions such as installation or warranty. Fully-burdened rates for services, training, service requests, and troubleshooting must be explicitly stated, with the understanding that any products or pricing not identified in the cost proposal will not be considered for evaluation.
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| File | Type | Posted |
|---|---|---|
| RFP 2504-001- Dental Equipment and Services.pdf |
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Instructions Exhibit B: Cost Proposal
The proposed rates submitted should be for the course of a three (3) year term. The tabs below are set for each year. Insert your rates for all three years.
The purpose of this Request for Proposals of catalog rates is to secure competitive pricing discounts off the list price from various manufacturers, distributors, consultants and installers who can provide dental equipment and services in the Austin and Travis County area.
See details below in for completing Section 1: Equipment Products and Supplies & For Section 2: Services of the spreadsheet.
| A. For Section 1: Equipment Products and Supplies: Clearly identify the product linked to the discounted percentage rate or price being proposed. |
| a. Insert Product Name - In the “insert product name” column, fill in the product. |
If your group offers multiple versions of a product or similar product, list Product Version #. List all versions that you would like considered.
| b. Manufactuer & Product Number - Indicate the manufacturer and the product number linked. |
| c. Product Description - Website links to the exact products can be provided as additional information in each column. |
(Please ensure all products and their proposed discounted rates/rates are still clearly listed and identified).
| d. Manufacturer or Distributor Warranty - Indicate whether the product is a manufacturer or distributor warranty. |
| e. Discount (%) off catalog pricelist or/Price for product - Insert your group’s (%) off catalog pricelist or rate in the last column. |
| f. Additional Column - If equipment includes installation or a product warranty, be sure to clearly indicate this here. |
If additional information is being provided on warranty and/or service manuals in the narrative proposal, note this as 'See Proposal.'
B. For Section 2: Services
| a. Identify the measure for the rate, if not already indicated. - For example: If your proposed rate is per hour, state 'cost per hour' or if it is cost per request, state 'cost per request' or cost for installation, 'cost for installation.' |
| b. If the measure is already indicated, provide your rate for the measure. (If request is per hour, provide us with a per hour rate). |
| c. If the service is included with equipment, re-iterate this in the service section (for example: installation included in equipment rate. See above). |
*Note: If products and pricing your group offers are not identified on the Cost Proposal they will not be considered.
2025-2026 Exhibit B: Cost Proposal
See tab 1: Instructions, for details on completing this spreadsheet.
*Note: If products and pricing your group offers are not identified on the “Proposed Equipment Product and Services Percentage Off/Rate Chart,” they will not be considered.
| Section 1: Equipment Products and Supplies | ||||
| a. Insert Product Name | b. Manufactuer & Product Number | c. Product Description | d. Indicate whether this is a manufacturer or distributor warranty. | e. Discount (%) off catalog pricelist or/ |
Price for product
f. Additional - In this column, indicate if anything else is included with the equipment purhcase, such as installation.
If additional space is needed for descriptions of warranty and service manuals, include the additional description(s) in the narrative proposal, and note "see narrative proposal."
| Section 2: Services | Insert Proposed Rate in this column |
| Services - Rate for service(s) your group is able to provide. |
Fill in Column E with the titles and experience for the team members that would service Central Health's account.
Fill in Column F with the fully-burdened rates.
Example Titles: Dental Design Consultant/Installation Technician/ Maintenance Technician Example Experience: I, II, III, Senior Add row lines as necessary
Training - Fill in Column E with the type. Fill in Column F with the fully-burdened rates.
Specify training type (in-person or virtual) and rates for each type (If per bundle indicate how many sessions are included in bundle).
Service Request - related costs for service requests.
(i.e. parts, labor, travel, annual fees) Fill in Column E with the type of service request.
Fill in Column F with the fully-burdened rates.
*Add row lines as necessary
Troubleshooting by phone.
If included with equipment/part, state that this is included and rate at 0
If applicable, Other Services - Fill in Column F with other services your group is able to provide and how it is charged.
Example: Construction plan review, rate($) per document
2026-2027 Exhibit B: Cost Proposal
See tab 1: Instructions, for details on completing this spreadsheet.
*Note: If products and pricing your group offers are not identified on the “Proposed Equipment Product and Services Percentage Off/Rate Chart,” they will not be considered.
| Section 1: Equipment Products and Supplies | ||||
| a. Insert Product Name | b. Manufactuer & Product Number | c. Product Description | d. Indicate whether this is a manufacturer or distributor warranty. | e. Discount (%) off catalog pricelist or/ |
Price for product
f. Additional - In this column, indicate if anything else is included with the equipment purhcase, such as installation.
If additional space is needed for descriptions of warranty and service manuals, include the additional description(s) in the narrative proposal, and note "see narrative proposal."
| Section 2: Services | Insert Proposed Rate in this column |
| Services - Rate for service(s) your group is able to provide. |
Fill in Column E with the titles and experience for the team members that would service Central Health's account.
Fill in Column F with the fully-burdened rates.
Example Titles: Dental Design Consultant/Installation Technician/ Maintenance Technician
Training - Fill in Column E with the type. Fill in Column F with the fully-burdened rates.
Service Request - related costs for service requests.
Fill in Column E with the type of service request.
Troubleshooting by phone.
If applicable, Other Services - Fill in Column F with other services your group is able to provide and how it is charged.
2027-2028 Exhibit B: Cost Proposal
See tab 1: Instructions, for details on completing this spreadsheet.
*Note: If products and pricing your group offers are not identified on the “Proposed Equipment Product and Services Percentage Off/Rate Chart,” they will not be considered.
| Section 1: Equipment Products and Supplies | ||||
| a. Insert Product Name | b. Manufactuer & Product Number | c. Product Description | d. Indicate whether this is a manufacturer or distributor warranty. | e. Discount (%) off catalog pricelist or/ |
Price for product
f. Additional - In this column, indicate if anything else is included with the equipment purhcase, such as installation.
If additional space is needed for descriptions of warranty and service manuals, include the additional description(s) in the narrative proposal, and note "see narrative proposal."
| Section 2: Services | Insert Proposed Rate in this column |
| Services - Rate for service(s) your group is able to provide. |
Fill in Column E with the titles and experience for the team members that would service Central Health's account.
Fill in Column F with the fully-burdened rates.
Example Titles: Dental Design Consultant/Installation Technician/ Maintenance Technician
Training - Fill in Column E with the type. Fill in Column F with the fully-burdened rates.
Service Request - related costs for service requests.
Fill in Column E with the type of service request.
Troubleshooting by phone.
If applicable, Other Services - Fill in Column F with other services your group is able to provide and how it is charged.
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