RFP 250000002171- QA.docx
DOCX document 61 KB Posted
- Attached to
- QRTP Independent Assessment
- Solicitation number
- RFP-491-250000002171-2
- Issued by
- Michigan
About this file
This document is a Bidders Questions and Answers (Q&A) file for Request for Proposal (RFP) No. 250000002171 issued by the Michigan government for a Qualified Residential Treatment Program (QRTP) Independent Assessment. The RFP seeks an independent third-party vendor to conduct comprehensive assessments of residential treatment programs for youth, specifically using the CANS (Child and Adolescent Needs and Strengths) assessment tool. The assessment requires interviews with specific individuals, documentation of contact attempts, and various reporting requirements, including weekly project activity reports, monthly CANS analysis reports, and comprehensive overview reports.
The RFP indicates that current Child Care Institution (CCI) contractors are explicitly disqualified from bidding on this proposal to ensure independence. The pricing schedule includes anticipated unit volumes per contract year, though specific dollar amounts are not detailed in this Q&A document. Vendors are permitted to use their own document templates for responses and can include project-specific headers and footers. The state will provide IT policies and standards upon request, and has confirmed continued use of the existing CANS version developed for the Michigan QRTP program. Notably, onsite evaluations are not a mandatory requirement for the assessment, which provides flexibility in assessment methodology.
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| File | Type | Posted |
|---|---|---|
| RFP 250000002171 V2 .docx | DOCX document | |
| RFP 250000002171.docx | DOCX document |
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Text version
Michigan.gov/MiProcurement
BIDDER QUESTIONS & ANSWERS
Request for Proposal No. 250000002171 Qualified Residential Treatment Program (QRTP) Independent Assessment
| Q # |
| Document and Section |
| Page # |
| Bidder Question |
| State Response |
| 1 |
| General |
| N/A |
| We have a CCI contract and provide a crisis stabilization program to youth. Referrals for this program come through the state referral system. In the past this has disqualified us from providing the Qualified Residential Treatment Program Independent Assessment. Would we still not be able to bid on this proposal |
| A current CCI contractor is not able to bid on this proposal. |
See Schedule A, Statement of Work, background, page 44, background. The assessment must be completed by an independent third party.
| 2 |
| Vendor Questions Worksheet, and Requirements section |
| 11-17, 45-60 |
| To accommodate and ease the use of graphics and tables in Offeror’s response, Offerors are allowed to provide their response in their own template instead of directly in the RFP table. |
| See Proposal Instructions, Section 5. Delivery of Proposal and Schedule A, Statement of Work, page 44. |
| 3 |
| Vendor Questions Worksheet, and Requirements section |
| 11-17, 45-60 |
| Are Bidders allowed to modify headers and footers of our proposal response to include project and bidders’ information (i.e., title of RFP, RFP number, bidders’ name, page number, company logo)? |
| See response to Question 2. |
| 4 |
| Proposal Instructions, Section 5, Delivery of Proposal |
| 3 |
| Some requested documents/samples do not comply with the format restrictions, and they are not available in a native MS Office format, such as reports, financials, corporate policies, etc. Please confirm that it is permissible to submit those documents as is. |
| See response to Question 2. |
| 5 |
| N/A |
| N/A |
| Can signed forms be submitted in PDF/electronic format, since they are electronically signed via Adobe Acrobat? |
| See response to Question 2. |
| 6 |
| Standard Contract Terms, Section 1 |
| 18 |
| The RFP states “… (i) comply with all State physical and IT security policies and standards which will be made available upon request”. |
Will the State please distribute these documents/policies for Bidder review.
The State IT policies, standards and procedures can be found here: https://www.michigan.gov/en/dtmb/policies/it-policies.
| 7 |
| Schedule A, Statement of Work, Section 1.1 A. |
| 45 |
| The CANS version approved by MDHHS and currently in use for QRTP assessments differs from the MichiCANS. |
Would the State please confirm that the MDHHS intends to continue using the version of the CANS developed, approved, and currently in use by the Michigan QRTP program.
Yes, the State intends to continue using the version of the CANS developed, approved, and currently in use by the Michigan QRTP program.
See Version 2 of RFP 250000002171 posted with this document.
| 8 |
| Schedule A, Statement of Work, Section 1.1 B. |
| 47 |
| 1. Which individuals must be included in an interview for it to be considered a valid and effective assessment? |
2. How many contact attempts must be made by the vendor to each required or requested interviewee?
3. Please confirm that contact attempts and outcomes of invitations to participate in CANS interviews must be documented by the vendor.
The Bidder’s proposal must demonstrate how they plan to comply with this requirement.
| 9 |
| Schedule A, Statement of Work, Section 1.1 C. |
| 48 |
| Please confirm that the State expects the successful vendor to conduct onsite evaluations with the child for at least 60% of initial cases referred. |
| No, onsite evaluations are not a requirement of the RFP. |
| 10 |
| Schedule A, Statement of Work, Section 3.2 Reporting |
| 57 |
| Please confirm the state will continue to require the successful vendor to routinely provide the following reports: |
i. Weekly: Project Activity, Demographics, and Outcomes Report
ii. Monthly: CANS Analysis Report
iii. Monthly: Narrative Report: QRTP Program Performance
iv. Monthly: Comprehensive Overview Report
v. Monthly: Outcomes Report
Please confirm the state will continue to require the successful vendor to run and provide ad hoc reports within an average of one week from request?
See Schedule A, Statement of Work, Section 3.2 for a list of required reports.
| 11 |
| Schedule B, Pricing |
| 62 |
| Would the State please confirm whether the volumes listed are intended to represent actual usage, estimated projections, or are simply for pricing comparison purposes? |
| Per the pricing table in Schedule B, the volumes listed are the anticipated number of units per Contract year. |
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