RFP 250000001040 Award Recommendation and Evaluation Synopsis.docx

Michigan.gov/MiProcurement

Michigan.gov/MiProcurement

AWARD RECOMMENDATION

The Michigan Department of Health and Human Services Bureau of Grants & Purchasing office has completed the evaluation of RFP 250000001040 Family Preservation- Parenting Time (Visitation) Support Services in Ingham County and has recommended an award to Youth Advocate Programs, Inc. (YAP) in the amount of $210,000.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Jennifer Williamsen, Solicitation Manager.

Williamsenj1@michigan.gov

Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide Family Preservation- Parenting Time (Visitation) Support Services. The term of this contract is 3 years, with up to two one-year renewal options.

Bidders:

The RFP was posted on SIGMA VSS on January 30, 2025, for four weeks. The following bidders submitted proposals by the published due date of February 27, 2025.

*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise

EVALUATION SYNOPSIS

I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Proposal Instructions: Evaluation Process The State will evaluate each proposal based on the following factors:

Vendor Question Worksheet

Proposals receiving 100 or more technical evaluation points will have pricing evaluated and considered for award.

The State may utilize all bidder information, without regard to a proposal’s technical score, to determine fair market value for goods or services sought. The State is not obligated to accept the lowest price proposal. If applicable, the State’s evaluation will include consideration of a bidder’s qualified disabled veterans/service-disabled veteran owned business(QDV/SDVOB) status under MCL 18.1261(8). Additional information on the SDVOB preference is available at: Michigan.gov/SDVOB.

The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method Responses to this solicitation were reviewed by subject matter experts, which consisted of the following individuals:

Rebecca Meszaros, Community Resource Coordinator Ingham County

Nichole Jackson, Child Welfare Program Manager

III. Evaluation Results A. Bidder #1 Youth Advocate Programs, Inc.

The Evaluation Team determined that Youth Advocate Programs, Inc. based on a score of 116, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Experience and Qualifications- Category A Score 13/15

The evaluation team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:

(-1) There is a lack of details in the outcome data. For the 8 contracts listed, 3 contracts had no outcomes required and 3 contracts had no outcome data due to no participants being discharged. The contracts that are listed were very recent contracts and so outcome data is difficult to show.

(-1) There is a lack of details on what steps Youth Advocate Programs, Inc. (YAP) will specifically take with reluctant parents.

2. Delivery Capability- Category B Score 36/40

The evaluation team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:

(-2) In the proposal there are no details regarding what forms of transportation will be used to ensure visits are completed. Also noted there is nothing mentioned regarding car seats. Clarification was sought in this area and the response indicates that workers will utilize their own vehicles for transportation. Car seat accomodations were mentioned, but no details were provided on how they would be obtained and made available if needed.

(-2) There is a lack of information on where visits will occur. YAP’s office is in Mt Pleasant, so that would not be a feasible option. Visits should occur in the community whenever possible, but no locations are mentioned. Clarification was requested in this area. YAP responded that the intention is to have visits in participant’s homes, however a community location may be designated. There were no specific locations mentioned as potential sites for visits.

3. Service Capability and Understanding – Category C Score 37/40

The evaluation team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:

(-3) The list of agencies is not updated, some of these agencies no longer exist and others have changed names.

4. Instructions for Bidders and Vendor Questions Worksheet (VQW) - Category D (condensed RFP) Score 30/30

The evaluation team determined that overall, the responses were satisfactory.

B. Bidder #2 Rian Ryelee Foundation Rian Ryelee Foundation’s proposal is determined to be unresponsive due to attaching the wrong RFP. The proposal is disqualified and will not be evaluated.

IV. Technical Evaluation Summary

Programs, Inc.

Vendor Question Worksheet

V. Technical Evaluation Summary- Number of Units Proposed

VI. Pricing Summary Pricing was evaluated for the bidders who passed technical. The following is a summary of their price proposals:

VII. Award Recommendation Award recommendation is made to the responsive and responsible Bidder who offers the best value to the State of Michigan. Best value is based on the proposal meeting the minimum point threshold and offering the best combination of the factors stated in the Proposal Instructions Evaluation Process section, and price.

As part of the best value determination, overall economic impact to the State of Michigan was considered and is not a determinative factor in making this award.

Award Recommendation is made to Youth Advocate Programs, Inc. (YAP) in the amount of $210,000.00.

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