RFP-25-CRACKSEAL.pdf

Mesa County 2025 Crack Sealing Project Request For Proposal

RFP-25-CRACKSEAL

Table of Contents

Section I Proposal Information

1.1 Pre-proposal Conference

1.2 Submission of Proposal

1.3 Number of Copies

1.4 Proposal Information

1.5 Offeror Due Diligence

1.6 Confidential or Proprietary Information

1.7 Addenda

1.8 Withdrawal or Modification of Offers

1.9 Acceptance

1.10 Proposal Preparation Cost

1.11 Award

1.12 Contract Administration.

1.13 Substantive Proposals

1.14 Governing Law

1.15 Schedule of Events

1.16 Inquiries

Section II Minimum Specifications

2.0 Summary of Intent

2.1 Project Description

2.2 General Information

2.3 Required Compliance

2.4 Scope of Work

2.5 Measurement and Payment

2.6 Miscellaneous Requirements

2.7 Insurance Requirements

2.8 Bonding Requirements

Section III Proposal Content

3.0 Summary

3.1 Proposal Format

3.2 Information Technology Access to Persons with Disabilities

3.3 Proposal Requirements

3.4 Company Background, Team Personnel and Technical Expertise

3.5 Ability to Meet Project Schedule

3.6 Project Approach and Proposed Schedule

3.7 Previous Experience on Projects Similar in Scope

3.8 Quality Assurance Methods and Performance

3.9 Familiarity with Project and Area

3.10 Cost Proposal

3.11 References

3.12 Exceptions

3.13 Insurance Clarification

Section IV Evaluation Criteria

4.0 Evaluation Criteria

4.1 Selection Committee

4.2 Evaluation Process

4.3 Award of Contract

Section V Contract Terms and Conditions Attachment A – Cost Proposal Attachment B – Financial and Exception Statement Attachment C – Insurance Clarification Agreement

SECTION I

PROPOSAL INFORMATION

Section I provides general information to potential Offerors on subjects such as where to submit proposals, number of copies, addenda, proprietary information designation, and other similar administrative elements.

1.1 PRE-PROPOSAL CONFERENCE

A pre-proposal meeting will not be held for this project.

1.2 SUBMISSION OF PROPOSAL

All proposals must be submitted via BidNet (https://RockyMountainBidSystem.com), and received prior to the submission deadline. The County will NOT accept electronic submittal via email or hard copies.

**************NO LATE OFFERS WILL BE ACCEPTED***********

FACSIMILE OR TELEGRAPHIC PROPOSALS WILL NOT BE ACCEPTED

Submission Deadline: 5:00 pm (MT) on November 19th, 2025

The opening will not be public. Offerors will be notified if their proposal is not accepted. The proposal shall remain the property of Mesa County Public Works.

1.3 NUMBER OF COPIES

Consultant shall submit one (1) copy of requested documents. The submittal shall remain the property of Mesa County Public Works. The following materials shall be part of the requested documents:

Financial and Exception Statement (Attachment A) Hourly Rate Schedule (Attachment B) Letter of Intent Items required by Section III Signed Addenda, if applicable Electronic copies must include signatures where applicable.

1.4 PROPOSAL INFORMATION

All questions regarding the proposal preparation, the selection process, or specifications and interpretations of the terms and conditions of the RFP, shall be submitted in writing no later than five (5) calendar days prior to the deadline for submission of offers. Send all questions to Josh Springer or KC Selleck (See 1.16 below).

https://rockymountainbidsystem.com/

Following the award of a contract, responses to this solicitation may be subject to release as public information unless the response or specific parts of the response can be shown to be exempt from public information. Offerors are advised to consult with their legal counsel regarding disclosure issues and take the appropriate precautions to safeguard trade secrets or any other proprietary information. Mesa County Public Works assumes no obligation or responsibility for asserting legal arguments on behalf of potential Offerors.

This is not a public bid opening; therefore, Mesa County will not release any information pertaining to the number of offers received, names of Offerors, or pricing until an award is made. Mesa County will confirm receipt of your proposal if requested.

1.5 OFFEROR DUE DILIGENCE

Each Offeror shall judge for themselves as to all conditions and circumstances having relationships to the proposal, and become informed about the unique challenges posed by this project. Failure on the part of any Offeror to make such examination and become informed shall not constitute ground for declaration of not understanding the conditions with respect to making its proposal.

If the Offeror has obtained this RFP from any source other than directly from Mesa County, and does not check the web site for any addenda, Mesa County is not responsible for errors in the submittal which may result in submitting a non-responsive proposal.

1.6 CONFIDENTIAL OR PROPRIETARY INFORMATION

If an Offeror believes that parts of an offer are confidential, then the Offeror must so specify. The Offeror must stamp in bold letters the term CONFIDENTIAL on that part of the offer which the Offeror believes to be confidential. The Offeror must submit in writing specific detailed reasons, including any relevant legal authority, stating why the Offeror believes the material to be confidential. Vague and general claims as to confidentiality will not be accepted. Mesa County will be the sole judge as to whether a claim is general and/or vague in nature. All offers and parts of offers which are not marked as confidential will be automatically considered public information after the contract is awarded. Other offers or parts of offers may be considered public information pursuant to Colorado Law.

1.7 ADDENDA

In the event that it becomes necessary to revise any part of this RFP, or if additional information is necessary to enable the Offeror to make an adequate interpretation of this RFP, an addendum to the RFP will be posted to BidNet. Addenda to this RFP may be issued at any time prior to the time set for receipt of the proposals. The Offerors are required to acknowledge receipt of any addenda by submitting a signed copy of each addendum issued. Signed copies must be submitted as part of the signed proposal submittal.

1.8 WITHDRAWAL OR MODIFICATION OF OFFERS

Any Offeror may modify or withdraw an offer in writing at any time prior to the deadline for submission of an offer (see 1.2 above) unless otherwise required in the RFP. Any request for withdrawal of an offer must be signed by the individual who signed the initial proposal submittal.

1.9 ACCEPTANCE

Any offer received shall be considered an offer, which may be accepted by Mesa County based on initial submission without discussions or negotiations.

By submitting an offer in response to this solicitation the Offeror agrees that any offer it submits may be accepted by Mesa County at any time within 90 days from the closing (see

1.2 above).

Mesa County reserves the right to reject any portion or the entire offer and to waive informalities and minor irregularities in offers received, and/or to accept any portion of the offer if deemed in the best interest of Mesa County. Failure of the Offeror to provide in its offer any information requested in the RFP may result in rejection for non-responsiveness.

1.10 PROPOSAL PREPARATION COST

The cost of proposal preparation is not a reimbursable cost. Proposal preparation costs shall be at the Offeror’s expense and are the Offeror’s sole responsibility.

1.11 AWARD

It is the intent of Mesa County to select the firm that is considered to be the highest qualified, most responsive, responsible, and best value, and technically able to provide the required services within the project’s proposed schedule. Selection of a firm will be made on the proposals received as set forth in Section IV.

1.12 CONTRACT ADMINISTRATION

Mesa County Public Works shall be responsible for administration of the contract for compliance and performance with the interpretation of terms and obligations, scope, schedule, and budget.

1.13 SUBSTANTIATIVE PROPOSALS

The Offeror shall certify (a) that his/her proposal is genuine and is not made in the interest of, or on behalf of, any undisclosed person, firm, or corporation; (b) that he/she has not directly or indirectly induced or solicited any other Offeror to put in a false or sham bid;

(c) that he/she has not solicited or induced any other person, firm, or corporation from proposing; and (d) that he/she has not sought by collusion to obtain for himself/herself any advantage over any other Offerors or over Mesa County.

1.14 GOVERNING LAW

The laws of the State of Colorado shall govern any contract executed between the successful consultant and Mesa County. Further, the place of performance and transaction of business shall be deemed to be in the County of Mesa, State of Colorado, and in the event of litigation, the exclusive venue and place of jurisdiction shall be the District Court of the Twenty-First Judicial District, Mesa County, Colorado.

1.15 SCHEDULE OF EVENTS

The schedules of events are as follows:

Advertise Request for Proposal Document Available Pre-proposal Conference Written Questions Due Date Proposal Submittal Due Date Award of Contract (estimate) Contract Presented in Public Hearing to the Board of County Commissioners (estimate) Kick-Off Meeting (estimate)

10/25, 10/29/25 10/26/25 N/A 11/11/25 11/19/25 11/26/25 12/16/25

12/16/25 Final Construction Plans and Contract Documents Due N/A

1.16 INQUIRIES

Technical questions about the scope of services, budget and finance, or other project specific question regarding this RFP shall be in writing and directed to Josh Springer. All procurement questions concerning the proposal process or any contractual questions shall be directed to KC Selleck. A written response to any inquiry will be provided in the form of an Addendum to the solicitation to each Offeror. All questions shall be submitted in writing no later than seven (7) calendar days prior to the deadline for submission of offers.

Verbal inquiries will not be accepted.

Josh Springer KC Selleck Construction Group Manager Operations Manager 200 South Spruce Street 200 South Spruce Street P.O. Box 20,000 P.O. Box 20,000 Grand Junction, CO 81502-5013 Grand Junction, CO 81502-5013

970.244.1653 970.244.1812 josh.springer@mesacounty.us kc.selleck@mesacounty.us

WRITTEN QUESTIONS RELATED TO THIS RFP SHOULD ONLY BE

DIRECTED TO THE MESA COUNTY PUBLIC WORKS DEPARTMENT. ANY

mailto:josh.springer@mesacounty.us mailto:kc.selleck@mesacounty.us

CONTACT WITH OTHER MESA COUNTY DEPARTMENTS BY YOUR FIRM

WILL BE CONSIDERED GROUNDS TO DISQUALIFY YOUR FIRM’S

RESPONSE TO THIS RFP.

SECTION II

MINIMUM SPECIFICATIONS

2. SUMMARY OF INTENT

It is the intent of this Request for Proposals (RFP) to award a contract to a contractor for Crack

Sealing Construction services, as detailed below, associated with the successful completion of the

2025 Crack Sealing Project. The successful Offeror, hereinafter referred to as Contractor, must be prepared to perform services as outlined in Section II and III. The award of the contract will be based on the evaluation criteria outlined in Section IV of this RFP.

Be advised that this is a not-to-exceed contract of $600,000.00.

All work shall be covered under a twelve (12) month warranty. Warranty periods begin on the date of acceptance for each individual project.

2.1 PROJECT DESCRIPTION

The Mesa County 2025 Crack Sealing Project is intended to complete crack sealing on designated paved roads, as identified in the project plans and specifications. This project targets roads in the Clifton/Fruitvale area of Mesa County.

2.2 GENERAL INFORMATION

Schedule

The Contractor shall commence work under the Contract on or before the 10th day following the issuance of the “Notice to Proceed”, unless such time for beginning the work is changed by the

Construction Manager. The Contractor shall complete all work with 45 working days in accordance with the “Notice to Proceed.” The Contractor shall phase all work to minimize impacts to traffic and neighboring properties. The Contractor shall complete all work which affects any mode of traffic in a timely manner, and maintain access to the adjacent residences. The Contractor shall work diligently from the time an existing area is first disturbed to completion. It is intended for this project to be completed prior to June 2026.

Contractor Responsibility and Duties

The Contractor shall designate a Project Manager, hereinafter referred to as Contractor PM, who shall be responsible for all construction of the improvements and for all services during the contract term.

2.3 REQUIRED COMPLIANCE

The Mesa County General Contract Conditions, and the Mesa County Standard Construction

Specifications, December 2023, which supplement and modify the 2025 Colorado Department of

Transportation Standard Specifications for Road and Bridge Construction, control construction of this project.

Mesa County General Contract Conditions and the Standard Construction Specifications have not been printed but are available online at:

https://www.mesacounty.us/publicworks/engineering/

CDOT Standard Specifications have not been printed but are available on line https://www.codot.gov/business/designsupport/cdot-construction-specifications/2025-construction-specifications

2.4 SCOPE OF WORK

The contractor is responsible for furnishing and installing a pre-approved, rubberized crack sealant conforming to applicable specifications. Properly clean and prepare all cracks to ensure adequate adhesion and performance of the sealant. Preparation includes weed removal, cleaning, and drying of cracks prior to application. Apply the crack sealant using approved methods and equipment to ensure uniform placement, full crack penetration, and a clean finish. All work shall comply with the latest Mesa County Public Works standards and shall be subject to inspection and approval by the County. The contractor is responsible for providing all necessary labor, equipment, materials, and traffic control required to complete the work in a safe and efficient manner.

Work shall be completed in accordance to CDOT Standard Specifications section 408, dated 2025.

Limitations

Crack sealing shall not be performed on areas exhibiting high severity block or alligator cracking greater than 10 SY.

Crack sealing shall not be performed on the joint between the roadway and the curb & gutter.

Materials

All crack sealant material must meet ASTM D6690 Type II specifications, and be identified on the approved products list for CDOT.

Traffic Control and Pedestrian Protection

Traffic control and barricades for all on-call projects shall be provided by the Contractor. It is the contractor’s responsibility to effectively barricade and secure the work area in order to preclude pedestrian access and protect pedestrians from work-site hazards as appropriate.

All traffic control shall be accomplished by individuals which have completed a CDOT-approved two-day Traffic Control Supervisor training as offered by Colorado Contractor Association

(CCA). Whenever traffic control is revised or flagging operations are conducted, a certified worksite traffic supervisor (ATSSA or CCA), with a current CDOT flaggers certificate, will be required. Copies of the certifications shall be included in the Proposal.

Contractor shall submit for approval a TCP prepared by an American Traffic Safety Services

Association (ATSSA) certified individual or a professional traffic engineer, consistent with the

M.U.T.C.D. The proposed TCP shall be approved in writing by the Engineer or County before the

Contractor begins the corresponding phase of construction.

The Contractor shall phase all work to minimize impacts to traffic and neighboring properties. The

Contractor shall complete all work which affects any mode of traffic in a timely manner, and maintain access to the adjacent residences. The Contractor shall work diligently from the time an existing area is first disturbed to completion.

Spill Prevention & Clean Up

The Contractor shall be solely responsible for implementing all necessary measures to prevent spills during the course of their work. In the event of any spill, the Contractor must promptly contain, clean up, and properly dispose of all materials in accordance with all applicable

Colorado state and local laws and regulations.

Coordination with Private Owners

The Contractor shall also notify property owners at least forty-eight (48) hours in advance of proposed Work that may affect them. Contractor shall coordinate all operations with adjoining property owners to provide satisfactory access at all times during construction.

Final Clean-up

Before acceptance of the project, the Contractor shall repair, replace, or clean all streets and other areas affected by construction, and remove all loose surface materials. All piles of excess excavation, rocks, rubbish, or other debris throughout the site shall be cleaned up and disposed of.

This clean-up shall include maintaining access to all manholes, isolation valves, and utility accesses. Damage to any areas caused by the Contractor will be repaired or replaced by the

Contractor at no expense to the County. This includes damages to utilities, pavement, sidewalks, structures, etc. Incidental landscaping repair, backfill around concrete, and sprinkler repair associated with concrete construction shall also be completed before acceptance and payment.

These items shall be included in the work and will not be paid for separately.

2.5 MEASUREMENT AND PAYMENT

The Contractor shall make all measurements, and determine all quantities and amounts of work done under the Contract and in accordance with the bid form. At the time of measurements are made for quantity determinations, the County’s Construction Manager shall be present to verify such measurements.

No measurement and payment will be made for:

1. Work performed or materials placed outside of lines indicated in the plans or outside the scope of work as established by the County, the plans, and the bid documents.

2. Materials wasted, used, or disposed of in a manner not called for under the Contract.

3. Rejected materials (including material rejected after it is placed, if the rejection is due to the Contractor’s failure to comply with provisions of the Contract.

4. Hauling and disposing of rejected materials (as referenced in 3 above).

5. Materials on hand after completion of Work.

6. Materials, labor, appurtenances, and other items incidental to the work and required to complete the work and render it operational.

7. Any other work or material when payment is contrary to any provision of the Contract.

8. Any work not included in the Bid Form unless approved through the change order process.

Payment shall be for work actually completed and accepted by the County. Payments for unit price items will be paid in accordance with the bid form and specifications. Payment shall be full compensation for all labor, equipment and material incidental to the construction of various types of work.

All required materials, labor, equipment, administrative costs, submittals (where applicable), temporary controls, temporary buildings, site maintenance, clean-up and incidental items necessary to complete the work and render it operational shall be included within the pay items included in the bid form. All items involving removal shall include costs for storage, hauling, and disposal of items within the project limits. Contractor shall dispose of all removed materials in compliance with all applicable regulations at an off-site facility to be secured by the Contractor.

Payment will not be made for any items not included on the bid form unless approved in writing by the County through the change order process.

2.6 MISCELLANEOUS REQUIREMENTS

1. Safety, Health, and Sanitation Provisions.

Contractor is required to have a company Safety Management Plan meeting the requirements below. A copy of the plan shall be provided when requested by the Engineer. The Project Special

Provisions may require a specific safety plan to be submitted for elements of the project.

(a) Contractor Responsibilities. Contractor shall ensure compliance with applicable Federal, State, and local laws, rules, regulations, orders and guidelines governing safety, health and sanitation.

Contractor shall provide all safeguards, safety devices, and protective equipment, and shall take all other actions necessary to protect the life, safety, and health of persons working at or visiting the project site, and of the public and property in connection with the performance of the Work covered by the Contract. In the case of conflicting requirements, the more stringent of the requirements shall apply. Contractor shall require that all operations and work practices by Contractor, subcontractor, supplier, and County personnel and consultants shall comply with the provisions of the Plan. Contractor shall respond in writing to all safety issues raised by the Engineer.

(b) Competent Persons. Prior to the start of construction, Contractor shall designate at least one competent person for each of the construction activities being completed. A competent person is an individual who, by way of training, experience, or combination thereof, is knowledgeable of applicable standards, is capable of identifying existing and predictable workplace hazards relating to a specific construction activity, is designated by the employer, and has authority to take prompt, appropriate actions. The appropriate competent persons shall be present on the project site at all times during the specific construction activities that require those competent persons.

(c) Project Safety & Health Requirements. All personnel on the project site shall wear the required, appropriate personal protective equipment (PPE) at all time when on the project site, except when in their vehicles or in job trailers. All work vehicles and mobile equipment shall be equipped with one or more functioning flashing, oscillating, or rotating warning lights for warning workers and traffic.

(d) Safety Stand-Down. The Engineer may immediately suspend all or part of any Work in the case of an accident (including property damage), or catastrophe (one or more persons hospitalized in a single incident), or other situation presenting an imminent danger to life or health, such as a near miss, violation of the Plan, or presence of a hazardous situation. In the case of a worksite fatality directly related to Contractor’s or any subcontractor’s work operations, the safety stand-down shall be mandatory.

(e) Regulatory Enforcement Actions. Contractor shall provide written notifications of all

Regulatory agency actions relating to safety to the Engineer.

(f) Failure to Comply. Failure to comply with the requirements of this section shall be grounds for withholding of progress payments, project suspension, or both.

(g) Costs. All costs associated with the preparation and implementation of the Plan and compliance with all safety, health, and sanitation provisions and requirements will not be measured and paid for separately, but shall be included in the Work.

2. Maintaining Traffic.

Contractor shall conduct the Work to minimize obstruction to traffic. The safety and convenience of the general public and the residents along the roadway and the protection of persons and property shall be provided for by Contractor.

No street, alley, sidewalk, trail or other public way shall be closed, blocked or obstructed without first obtaining permission from County. In addition to other Project required notices, at least twenty-four (24) hours prior to closing any street or roadway, Contractor shall verbally notify

Engineer, County, emergency services, mail delivery, school bus dispatch, and trash collection services of the planned closure and timeframe. Contractor shall also notify all adjacent property owners or residents of Work which will affect access to their property. This notification shall be made one full business day prior to when the Work is scheduled to take place. Notification may be either written or verbal, but should clearly indicate the work schedule and anticipated traffic restrictions and should provide names and phone numbers where a Contractor’s Representative and County Representative will be readily available to answer questions.

Unless otherwise provided, Contractor shall keep the road open to all traffic in accordance with the Traffic Control Plan during the progress of the Work. Unless otherwise allowed by the

Contract, Contractor shall schedule construction operations so that only one side of the existing roadbed is denied to traffic at any time. Contractor shall also provide and maintain in a safe condition temporary approaches or crossing and intersections with trails, roads, streets, businesses, parking lots, residences, garages, and farms. The road and the intersections of the access points shall be maintained in a manner that will safely and adequately accommodate traffic.

Contractor shall not store materials or equipment, nor park vehicles, on the roadway except in areas approved by the Engineer. Contractor shall not have materials or equipment in the traffic lanes open to traffic at any time unless directed.

3. Traffic Control, Street Closures and Detours

All road closures, lane closures, and other traffic controls shall be set up and maintained in accordance with an approved traffic control plan (TCP) per Mesa County Standard. Construction

Specification Section 630. Contractor shall provide all traffic controls as needed for the safe movement of vehicular traffic, pedestrians, and bicyclists through or around the construction work zone and for the protection and safety of all persons and property in and around the work zone. All traffic control devices used shall be in accordance with the latest revision of the “Manual on

Uniform Traffic Control Devices” (MUTCD) and the approved TCP.

At least three (3) working days before commencing the work, Contractor shall submit to the Project

Manager or Traffic Engineer a detailed TCP for review. During progress of the Work, if significant adjustments on the TCP are necessary or desirable, Contractor shall submit pertinent proposed revisions in writing to the Project Manager or Traffic Engineer for approval at least three (3) working days prior to proposed implementation of the changed plan.

No Work shall be done until all traffic control devices and barricades are in place. The Project

Manager or Traffic Engineer shall have the authority to require Contractor to provide additional signs or barricades for those locations it deems to be inadequate.

At times, it may be necessary for Contractor to provide flaggers to direct traffic. All flaggers provided by Contractor shall be certified by the Colorado Department of Transportation or ATSSA and shall be wearing the proper safety attire and using the proper flagging equipment while performing their duties.

4. Public Information Services

The Contractor shall provide the following public information services on an ongoing basis throughout the duration of the project:

Prior to the preconstruction conference the Contractor shall designate a Public Information

Manager (PIM) for the project. The PIM shall be available on every working day, on call at all times, and available upon the Construction Manager’s request at other than normal working hours.

The Contractor shall establish a local Public Information Office equipped with a telephone and an answering machine. The public information office may be located within the Contractor’s regular office provided that the telephone line is a local call line. A cellular phone line is acceptable. The answering machine shall provide an updated message each week concerning the forthcoming activities on the project and shall give the public information office hours and allow the recording of a message from the caller. The PIM shall check the answering machine at least twice a day. The

PIM shall respond to questions concerning project activities and schedules, participate in and document meetings held with affected individuals, and maintain ongoing communication with businesses directly impacted by construction.

In coordination with Mesa County Engineering, the PIM shall notify media outlets via a press release as well as prepare and distribute fliers to Mesa County, Grand Valley School District #51, Mesa County Sheriff, Grand Junction Police (if within city limits), applicable Fire District, trash collection services, U.S. Postal Service and the residents adjacent to the streets being worked on or those having to use those streets to access their area (or as directed by the Construction Manager) two weeks prior to beginning construction and for each major project activity or traffic restriction change. The flier shall be printed on brightly colored paper and shall discuss the following:

1. Description of the project’s ongoing work,

2. The anticipated completion date and the schedule for the forthcoming month,

3. Information about any road closures, detours, parking restrictions and other activities that may cause on inconvenience to the public or residents,

4. Scheduled or planned interruption changes in any utility services, trash pickup, mail delivery or other services.

The flier shall provide the name of the Contractor’s contact person and the telephone number and office hours of the Public Information Office. Fliers, and media releases, shall be provided to

Mesa County for review 7 calendar days prior to distribution.

In accordance with subsection Maintaining Traffic of the General Contract Conditions, the

Contractor shall also notify residents at least forty-eight (48) hours in advance of proposed. Work that may block entrances or otherwise cause undue difficulty to occupants of property affected and shall restore such entrances to usable condition as soon as possible. Notices may be verbal or in written form.

The Contractor shall maintain a logbook of citizen and business contacts, including names, addresses, phone numbers, and subsequent action taken during construction and shall provide the

Construction Manager a copy each week. All inquiries and complaints shall be followed up with either a return phone call, or a meeting, as warranted.

The Construction Manager will monitor the PIM and all public information services. When the

Contractor provides acceptable public information services in accordance with these specifications, partial payments for the pay item Public Information Services will be made as the work progresses. Failure to provide acceptable public information services will result in withholding of payment for this item. These partial payments will be made at the same ratio as partial payments for mobilization.

Payment for Public Information Services will be full compensation for all fliers, public information office, telephone lines, and all other labor and materials required to complete the item, except signs. Signs will be measured and paid for in accordance with Section 630.

Payment will be made under:

Pay Item Pay Unit

Public Information Services Lump Sum

2.7 INSURANCE REQUIREMENTS

Insurance requirements are outlined in the attached sample contract. Contractor shall be responsible for submitting proof of insurance prior to performing work under this contract.

2.8 BONDING REQUIREMENTS

Performance, payment and maintenance bonds will be required, but bid bonds will not be required.

SECTION III

PROPOSAL CONTENT

3.0 SUMMARY

Mesa County will be using the evaluation criteria set forth in Section IV of this RFP to make the award of this contract. All submittals to Mesa County Public Works shall be submitted via BidNet.

3.1 PROPOSAL FORMAT

The Statement of Qualifications and Letter of Intent shall include the information in the format outlined in this RFP and be limited to no more than twenty-five (25) pages. The following pages are exempt from this requirement: cover page, Tabs/Divider pages, Financial and Exception, Attachment B (Hourly Rates), signed addenda if issued, table of contents, resumes and references. The text and all supporting information must be provided using 10-point font or larger. The submittal shall be submitted electronically via Bidet.

We recommend that you include concise, but complete information about your firm, emphasizing why you believe your firm to be uniquely qualified for this project. Short listed firms will be required to make a formal, in person presentation to the Selection Committee. Mesa County may make a selection of the successful Offeror based on ranking of the presentations without consideration of rankings from the original submittals.

3.2 INFORMATION TECHNOLOGY ACCESS TO PERSONS WITH

DISABILITIES

The submitting company is responsible for ensuring that all documents provided as part of this submittal comply with the State of Colorado's accessibility requirements, including §§24-85-101, et seq., C.R.S., and the Accessibility Standards for Individuals with a Disability established by the Governor's Office of Information Technology under Section §24-85-103 (2.5), C.R.S.

3.3 PROPOSAL REQUIREMENTS

Proposals shall contain the experience and technical qualifications of the Offeror in relationship to the RFP. The proposal shall contain the following:

Company Background, Team Personnel and Technical Expertise Ability to Meet Project Schedule Project Approach and Proposed Schedule Previous Experience on Projects Similar in Scope Quality Assurance Methods and Performance Familiarity with Project and Are

Cost Proposal References Attachment A – Cost Proposal Attachment B – Financial and Exception Statement Attachment C – Insurance Clarification Signed Addenda, if applicable

3.4 COMPANY BACKGROUND, TEAM PERSONNEL AND TECHNICAL

EXPERTISE

The proposal shall contain a general description of the company’s background and experience. The proposal shall discuss the firm’s knowledge and experience in providing the services required by the scope of this RFP. The proposal should include any other information that the Offeror feels is appropriate to assist the Selection Committee in selecting the firm for the project.

The proposal should contain information that supports the Offeror’s capacity to accomplish the services in the required time frame. Quality personnel are a key component to the successful completion of the project and will be an important factor in the decision for awarding this contract. Information provided shall include but is not limited to:

Organizational chart of company and/or project team Identification of key personnel Professional qualifications, resumes, and functions of personnel who will be assigned to the project Specific related project experience of personnel Personnel availability and time commitment proposed to meet the project schedule

The proposal should also include a description of the personnel’s technical expertise as demonstrated by:

The professional qualifications and experience necessary for the satisfactory performance of the services, to include any necessary licenses and registrations.

The company’s/team’s past performance on other contracts in terms of size, scope, and quality of services and compliance with schedules. The Selection Committee may solicit from previous clients including other government agencies or any available sources any relevant information concerning the consultant’s and key personnel’s records of past performance.

3.5 ABILITY TO MEET PROJECT SCHEDULE

The proposal shall include a description of the staffing availability and the measures your firm proposes to implement in order to meet the project schedule described in this RFP.

The proposal shall include a list of projects that are currently under contract with Mesa County and any other projects that team would be working on in conjunction with this project, if selected. The proposal shall show projected completion dates of those projects and include commitments of key subcontractors.

3.6 PROJECT APPROACH AND PROPOSED SCHEDULE

In order to evaluate the depth of your technical expertise, please provide detailed information regarding each of the following areas:

The team’s understanding of the general project scope Overall philosophy - How does your firm approach projects of this type?

Goals and methodology Challenges and problems anticipated Creative solutions and/or lessons learned Provide a proposed schedule and sample work plan that provides a clear description of the scope of work that will be accomplished within the project timeframe.

The proposal should not reiterate the project scope provided in this RFP, but should instead illustrate the team’s understanding of the tasks that would be required to meet the scope of the project and present the team’s proposed approach to complete these tasks.

3.7 PREVIOUS EXPERIENCE ON PROJECTS SIMILAR IN SCOPE

The proposal shall include a list of at least three projects, with similar goals and challenges as the project described in the RFP, that were successfully completed by your firm and the personnel that will be assigned to this project. The proposal shall include the project name, project type, personnel assigned from your team, your firm’s role in the project, location, estimated construction cost and contact information for the client. The proposal shall describe any innovative methods that were applied to those projects that increased the benefits or decreased costs of the project. If your firm was the prime consultant for the project, include the original design cost, cost of any change orders to the contract, original design schedule time for the contract, and final design time.

3.8 QUALITY ASSURANCE METHODS & PERFORMANCE

Quality of the work product at the time delivered is essential in reducing the time delays caused by extensive and unnecessary County review. It is the duty of the Project Team to ensure that deliverables have been thoroughly reviewed and any errors are corrected prior to delivery. It shall not be the duty of the County Project Manager to perform quality assurance during the County review period.

The Offeror should include a detailed description of the methods proposed for quality assurance of project deliverables. This discussion should include a description and examples of how your firm successfully handled quality assurance on a previous similar project.

The County Project Manager reserves the right to require certification in writing from the consultant at the time of product delivery that the quality assurance methods fulfilled according to the methods described in the proposal.

3.9 FAMILIARITY WITH PROJECT AND AREA

The proposal shall discuss the project team’s knowledge and experience as it relates to this project and/or the project location. This discussion should highlight your team’s knowledge as it relates to this project specifically, rather than describing relevant knowledge gained from similar projects. The proposal should include any experience with previous designs, reports, involved agencies and locations associated directly with this project and the project scope.

3.10 COST PROPOSAL

Mesa County strives to receive the highest quality product for the best value. In that regard, the proposal shall include a cost proposal (Attachment C) detailing the total cost of services to perform the tasks included in Section 2.0 of this RFP. The cost proposal will be evaluated on completeness, accuracy, and best value for the County.

3.11 REFERENCES

Provide a list of clients and references, including name, address and telephone number.

3.12 EXCEPTIONS

See Attachment B – Financial and Exception Statement in Section V and indicate that there are no exceptions taken to any of the terms, conditions, or specifications of these RFP documents. Exceptions taken to these proposal documents or contracts must be clearly stated on a separate document and returned with your proposal. Note that the County will consider questions and requested changes to the proposal documents during the pre-proposal period and reserves the right to reject any and all requested changes or exceptions contained in any proposal.

Note: All potential Offerors are advised that the exceptions taken may be considered during the evaluation phase which may affect the final scoring of proposals. Offerors stipulating that the County must use their contract or agreement may be determined non-responsive and their proposal determined unacceptable.

3.13 INSURANCE CLARIFICATION

The selected Offeror shall require all subcontractors and sub-subcontractors to maintain during the term of this agreement Commercial General Liability insurance, Comprehensive

Automobile Liability insurance, and Workers' Compensation and Employers' Liability insurance in the same manner as specified for the Offeror. The Offeror shall furnish subcontractors' certificates of insurance to the County, with a copy to the County’s Contract Administrator, immediately upon request. Please refer to Attachment C.

SECTION IV

EVALUATION CRITERIA

4.0 EVALUATION CRITERIA

The following criteria will be used in the evaluation of proposals:

Company Background, Team Personnel, and Technical Expertise Ability to Meet Project Schedule Project Approach and Proposed Schedule Previous Experience on Projects Similar in Scope Quality Assurance Methods and Performance Familiarity with Project and Area Cost Proposal

Proposals will be evaluated on the criteria listed above, with the Cost Proposal being weighted at 80% of the score and all other criteria weighted at 20% combined. Any proposals with costs that are extremely high or extremely low relative to the rest of the cost proposals may be rejected without further evaluation.

The County reserves the right to reject any and all proposals and to waive any formality in proposals received, to accept or reject any or all of the items in the proposal, and award the job in whole or in part, if it is in the best interest of the County.

4.1 SELECTION COMMITTEE

A Selection Committee will screen all submissions. Proposals will be evaluated by the Selection Committee based on completeness and the evaluation criteria as outlined in this Request for Proposal. Through this process the Selection Committee will determine which proposals will continue for further evaluation.

The Selection Committee may determine it necessary to require oral presentation/interviews with the firms to ascertain acceptability of an offer. The Committee may request clarifications to the proposal from any of the Offerors at any time.

4.2 EVALUATION PROCESS

Those firms offering proposals selected for further evaluation by the County will be considered for award by the Selection Committee. Consideration for award by the Selection Committee will be based on the evaluation criteria, including the proposed fee, as outlined in this Request for Proposal.

The firm which is selected to perform the required services will be notified by telephone and in writing. Those firms whose proposals are not accepted will be notified in writing.

Questions regarding the proposals received and the evaluation of the proposals will be permitted only after the Contract for award has been fully executed.

4.3 AWARD OF CONTRACT

The County plans to make an award to the highest qualified, most responsive, responsible, and best value bidder. The firm will be selected for an award through a process of consideration from all the evaluation criteria, as listed in section 4.0, on a weighted basis that would best support the County’s interest in providing a quality finished product.

Prior to award, the County may negotiate with the selected firm for revisions to the proposed cost for any tasks that may not have been included in the RFP or that are determined to not be needed for the project. In the event the selected Consultant and Mesa County can’t agree on a contract price, Mesa County will begin price negotiations with the second highest scoring qualified Consultant. This process will continue until a contract price is successfully negotiated.

SECTION V

CONTRACT TERMS AND CONDITIONS

Item No. Contract Item No. Contract Item Description Unit Estimated Quantity Unit Cost Extended Cost

1 408-01000 Hot Poured Joint and Crack Sealant TON TBD

4 620-00020 Sanitary Facility EACH 1

5 626-00000 Mobilization LS 1

6 626-01000 Public Information Services LS 1

9 630-00012 Traffic Control Management LS 1

Total Cost

MESA COUNTY CRACK SEAL PROJECT

Attachment A *Please use the Excel sheet provided to submit your Cost Proposal*

ATTACHMENT “A” (1 OF 3)

ATTACHMENT B

Respondent is required to submit

Financial and Exception Statement

All questions must be answered and the data given must be clear and comprehensive. This statement must be notarized. If necessary, questions may be answered on separate attached sheets. You may submit any additional information you desire, but the total number of pages for this attachment should not exceed ten (10) pages.

1. Name of Respondent:

2. Permanent main office address and phone number:

3. When Organized:

4. If a corporation, where incorporated:

5. How many years have you been engaged in the business under your present firm or trade name?

6. Give bank references:

7. What type of liability insurance, and what coverage limits do you currently carry for your organization, and give the name of the insurance carrier:

8. Will you, upon request, fill out a detailed financial statement and furnish any other information that may be required by the County?

ATTACHMENT “A” (2 OF 3)

The undersigned Offeror acknowledges the right of the County to reject any and all proposals submitted and to waive informalities therein. All participating Offerors, by their signature hereunder, shall agree to comply with all conditions, requirements, and instructions of this RFQ as stated or implied herein. Print the words “No Exceptions” here ___________________________ if there are no exceptions taken to any of the terms, conditions, or specifications of these qualification documents. If there are exceptions taken to any of these terms, conditions or specifications of these qualification documents, they must be clearly stated on a separate sheet of paper, attached to this submittal sheet and returned with your offer. Should Mesa County omit anything from this RFQ package, which is necessary to a clear understanding of the requirements, or should it appear that various instructions are in conflict, then the Contractor shall secure instruction from Connie Hahn, Assistant to the Director, telephone number (970)244-

1812, prior to the date and time of the deadline for questions shown in the RFQ.

Offeror agrees, if selected, to perform all work described in the RFQ for unit prices or lump sum which will be negotiated as referenced in 1.16 of this RFQ. The Offeror further agrees that no offer may either be changed or withdrawn, without the consent of the County for a period of sixty (60) days after the scheduled time for opening the offers.

The Offeror shall certify (a) that his/her proposal is genuine and is not made in the interest of, or on behalf of, any undisclosed person, firm, or corporation; (b) that he/she has not directly or indirectly induced or solicited any other Offeror to put in a false or sham bid; (c) that he/she has not solicited or induced any other person, firm, or corporation from proposing; and (d) that he/she has not sought by collusion to obtain for himself/herself any advantage over any other Offerors or over Mesa County.

The undersigned hereby authorizes and requests any person, firm or corporation to furnish any information requested by the County in verification of the recitals comprising this Statement of Respondent’s Qualifications:

Dated at:

This __________day of_____________________, 20____.

(Name Of Contractor)

By:_________________________________

Title:________________________________

ATTACHMENT “A” (3 OF 3)

State of ________________________

County of_______________________

Being duly sworn deposes and says that he/she is the ___________________________of

____________________________ and that the answers to the foregoing questions and all statements therein contained are true and correct.

Subscribed and sworn to before me this _________day of ________________,20____.

(Notary Public)

(Address)

My Commission Expires _________________, 20____.

ATTACHMENT C

INSURANCE CLARIFICATION

1. Contractor agrees to procure and maintain, at its own cost, a policy or policies of insurance/bonds sufficient to insure against all obligations assumed by Contractor pursuant to this agreement and shall not start work under this agreement until such insurance coverage has been obtained and approved in writing by the Board’s Contract Administrator.

2. Contractor shall require all subcontractors and sub-subcontractors to maintain during the term of this agreement, Commercial General Liability insurance, Comprehensive Automobile Liability insurance, and Workers' Compensation and Employers' Liability insurance, in the same manner as specified for Contractor. Contractor shall furnish subcontractors' certificates of insurance to the Board, with a copy to the Board’s Contract Administrator, immediately upon request.

3. All insurance policies required hereunder shall include a written thirty (30) day notification of cancellation. In that notice the Board and the Board’s Contract Administrator will be notified of any material changes in the insurance policy(s) such as; cancellation, non-renewal, or reduction in coverage or alteration of coverage.

4. Nothing herein shall be deemed or construed as a waiver of any of the protections to which the Board or

Mesa County shall be entitled pursuant to the Colorado Government Immunity Act, sections 24-10-101, C.R.S., as amended.

5. All required insurance coverages must be acquired from insurers authorized to conduct business in the

State of Colorado and acceptable to the Board and Mesa County. The insurers must also have policyholders' rating of "A-" or better, and financial class size of "Class VII" or better in the latest edition of Best's Insurance Reports, unless the Board grants specific approval for an exception.

6. Contractor shall procure and continuously maintain the minimum insurance coverage listed below, and additional coverage as may apply, with forms and insurers acceptable to the Board.