RFP 25_26 Audio Enhancement (Annual Contract).pdf

This is a Request for Proposals (RFP 25-26) issued by the Savannah-Chatham County Public School System (SCCPSS) for Audio Enhancement services as an annual contract. The RFP seeks proposals for audio enhancement solutions including classroom audio systems, intercom, paging, and bells functionality utilizing VoIP technology. Key requirements include Audio Enhancement Classroom Audio systems with amplifier receiver combos, EduCamPTZ cameras, ceiling speakers, microphones, emergency buttons, and integration with various systems including ViewPath video, S.A.F.E. alert system, and E.P.I.C. communications. Proposals must be submitted electronically in PDF format to purchasing@sccpss.com by Tuesday, March 11, 2025, at 11:00:00 a.m. (ET). The contract term is one year with two optional one-year renewal terms.

The pricing structure includes hourly labor rates for installation and troubleshooting services across different time periods (normal business hours, after hours, weekends, holidays) as well as equipment costs. Vendors must be certified resellers of Audio Enhancement solutions and able to respond within 45 minutes of reported system failures. The evaluation criteria includes experience/references (10 points), project understanding (15 points), approach/methodology (20 points), project plan/timeline (25 points), and cost (30 points) for a total of 100 possible points. The RFP encourages participation of local, minority and women-owned businesses (LMWBE) and includes requirements for good faith efforts to involve LMWBE firms. No bid bonds or performance bonds are required for this solicitation.