RFP 25-2544 Award Recommendation and Evaluation Synopsis.docx
DOCX document 74 KB Posted
- Attached to
- Contract for WIC Div Undercover Compliance Buys
- Solicitation number
- NIA1-491-250000000855-1
- Issued by
- Michigan
About this file
This document is an Award Recommendation and Evaluation Synopsis from the Michigan Department of Health and Human Services (MDHHS), Bureau of Grants and Purchasing (BGP) for Request for Proposal 250000002544. The solicitation seeks a contractor to provide Fraud and Abuse Investigations for the Special Supplemental Nutrition Program for Women, Infants and Children (WIC) Compliance Buys Investigative Services. The RFP was posted on SIGMA VSS on June 4, 2025, with proposals due by July 2, 2025. Two bidders submitted proposals: Miles Investigations, Inc. and Viable Federal Solutions. The contract term is one year, with up to four one-year renewal options.
Miles Investigations, Inc. was recommended for award at $303,810.00, pending State Administrative Board approval. Their pricing includes 250 compliance buys at $380.00 each, 18 hours of in-person hearings at $190.00 per hour, and 30 hours of virtual hearings at $95.00 per hour, totaling an annual price of $101,270.00. The evaluation process involved a Joint Evaluation Committee that scored proposals on technical criteria, with Miles Investigations receiving a 97 out of 100 points. Viable Federal Solutions was disqualified for submitting an incomplete proposal. Miles Investigations is not identified as a Service-Disabled Veteran Owned Business (SDVOB).
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Michigan.gov/MiProcurement
Michigan.gov/MiProcurement
AWARD RECOMMENDATION
| Notice of Intent to Award Number: NIA1 250000000855 |
| Notice of Intent to Award Date: 8/15/2025 |
The Department of Health and Human Services (MDHHS), Bureau of Grants and Purchasing (BGP) has completed the evaluation of Request for Proposal 250000002544 Special Supplemental Nutrition Program for Women, Infants and Children (WIC) Compliance Buys Investigative Services and has recommended an award to Miles Investigations, Inc. in the amount of $303,810.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.
Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:
Nathaniel Oliver, Solicitation Manager.
OliverN@michigan.gov 517-241-0084 Background Information:
This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide Fraud and abuse investigations of the Special Supplemental Nutrition Program for Women, Infants and Children (WIC). The term of this contract is one year, with up to four, one-year renewal options.
Bidders:
The RFP was posted on SIGMA VSS on Wednesday, June 4, 2025, for twenty-eight days. The following bidders submitted proposals by the published due date of July 2, 2025.
| Bidder |
| Address, City, State, Zip Code |
| SDVOB* |
| Miles Investigations, Inc. |
| PO Box 1729 Beaverton, OR 97005 |
| No |
| Viable Federal Solutions |
| 5814 Guilford Street, Detroit MI 48224-3817 |
| No |
*SDVOB: Service-Disabled Veteran Owned Business
EVALUATION SYNOPSIS
I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.
Proposal Instructions: Evaluation Process
| Technical Evaluation Criteria |
| Weight |
| 1. |
| Product Quality – Schedule A, Statement of Work, Sections 1-4 |
| 50 |
| 2. |
| Service Capabilities – Schedule A, Statement of Work, Sections 5-9 |
| 20 |
| 3. |
| Vendor Questions Worksheet |
| 30 |
| Total |
| 100 |
Proposals receiving 80 or more technical evaluation points will have pricing evaluated and considered for award.
The full evaluation process is stated in the RFP Proposal Instructions.
II. Evaluation Method Responses to this solicitation were reviewed by a Joint Evaluation Committee, which consisted of the following individuals:
| Voting |
| Advisory |
Bill Dokianos, Manager, Program Integrity Unit MDHHS/WIC Division Nathaniel Oliver, Contract Analyst MDHHS/BGP Purchasing Division
Dawn Pline, Section Manager, Vendor Relations & Program Integrity MDHHS/WIC Division
III. Evaluation Results A. Miles Investigations, Inc.
The Evaluation Team determined that Miles Investigations, Inc., based on a score of 97, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.
1. Schedule A Statement of Work, Sections 1-4. The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiency was noted: 49/50
a. Section 1.1 General Requirements, A. The Bidder’s response included exceptions to the requirement that the Contractor must use at least three staff. Bidder indicated they currently have one investigator available to conduct compliance buys but will bring in additional staff if needed.
2. Schedule A Statement of Work, Sections 5-9. The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiency was noted: 18/20
a. Section 5.3 Reporting C. The Bidder did not explain reporting capabilities nor did the proposal include samples of required reports.
3. Vendor Questions Worksheet. The Evaluation Team determined that overall, the responses were satisfactory. 30/30 Total Score: 97/100 B. Viable Federal Solutions Viable Federal Solutions did not meet the requirements of this RFP as they did not submit a complete proposal. The Bidder's Solicitation Response Transaction did not contain any attachments.
Total Score: N/A IV. Technical Evaluation Summary
| Selection Criteria |
| Miles Investigations Inc. |
| Viable Federal Solutions |
| 1 |
| Schedule A Statement of Work Sections 1-4 |
| 49 |
| N/A |
| 2 |
| Schedule A Statement of Work, Sections 5-9 |
| 18 |
| N/A |
| 3 |
| Vendor Questions Work Sheet |
| 30 |
| N/A |
| Total |
| 97 |
| N/A |
V. Pricing Summary
| Unit |
| Estimated Number of Units per Year |
Unit Rate
Annual Subtotal
| One Compliance Buy |
| 250 |
| X |
| $380.00 |
| = |
| $95,000.00 |
| One hour of In-person Hearings |
| 18 hours |
| X |
| $190.00 |
| = |
| $3,420.00 |
| One hour of Virtual Hearings |
| 30 hours |
| X |
| $95.00 |
| = |
| $2,850.00 |
| Annual Price Total: |
| $101,270.00 |
| Three Year Not to Exceed Total Price Amount: |
| $303,810.00 |
Pricing was evaluated for the bidders who passed technical evaluation. The following is a summary of the price proposal:
VI. Award Recommendation Award recommendation is made to the responsive and responsible Bidder who offers the lowest price to the State of Michigan. Low price is determined by the Bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal.
Award Recommendation is made to Miles Investigations, Inc. in the amount of $303,810.00.
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