RFP 25_14 ADDENDUM 2.pdf

Purchasing Department I 4715 Frederick Dr. SW, Atlanta, GA 30336

ADDENDUM NO. 2

Solicitation No. RFP 25-14

Solicitation Title: ADA-Compliant Playground Equipment Replacements

ATTENTION ALL POTENTIAL BIDDERS:

Must Read Addendum Carefully and Follow All Instructions.

This addendum forms part of the contract documents, modifies the original bidding documents, and is as binding as if contained therein.

Return Addendum with Bid Submittal. Failure to do so may subject the Bidder to disqualification.

TO ALL PROSPECTIVE BIDDERS, PLEASE NOTE THE FOLLOWING CHANGES AND

CLARIFICATIONS:

This Addendum modifies and becomes part of the Request for Proposals (RFP) issued on September 4, 2025. Except as specifically modified by this Addendum, all other terms and conditions of the RFP remain unchanged.

1. Clarifications

• Proposals must be submitted electronically via BidNet. The City will not accept late or incomplete uploads, even if caused by system delays. Proposers are strongly encouraged to allow sufficient time for submission.

• Attendance at the Pre-Bid Conference (September 10, 2025) remains non-mandatory;

however, attendance will be considered favorably in evaluation scoring.

2. Scope of Work Revisions

• Surfacing Options: Vendors may propose more than one surfacing option (e.g., poured-in-place rubber, engineered wood fiber, or equivalent). Each option must be priced separately for comparison.

• Sustainability Requirements: Proposals must include details on the use of environmentally friendly materials, recycled content, or low-impact construction practices.

• Maintenance Plan: Proposers must submit a post-installation maintenance plan outlining preventive care, warranty servicing, and part replacement schedules.

x x https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.cityofsouthfultonga.gov%2F&data=05%7C01%7Clindell.miller%40cityofsouthfultonga.gov%7C23e2f9a62e8045020c5008dbc35be357%7Ce0f3e0436e7c4572aff6030339aec112%7C0%7C0%7C638318571653010433%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=EE3TiZKbgf3REdOICfVNp47m9ng2gHm8amBu3oyfUq4%3D&reserved=0

3. Evaluation Criteria Modification

• The Evaluation Criteria have been revised as follows (maximum 100 points):

• Compliance with Scope of Work – 10 pts

• Quality & Inclusivity of Proposed Design – 25 pts

• Experience & Qualifications – 25 pts

• Project Timeline – 10 pts

• Innovation & Sustainability – 10 pts (new)

• Cost – 20 pts

• Note: Cost weighting has been adjusted from 30 to 20 points to allow consideration of innovation and sustainability.

4. Diversity & Local Preference

• Proposers must attach proof of physical office/business license in the City of South Fulton at the time of submission to qualify for local vendor preference.

• Minority-Owned, Women-Owned, and DBE participation will be considered as part of the evaluation under “Experience & Qualifications.”

5. Contractual Modifications

• Performance Bond Replacement: If a surety is downgraded below the A.M. Best rating of A-

10 during contract performance, the Contractor must provide a replacement surety within 10 calendar days.

• Termination for Convenience: The City reserves the right to terminate the contract, in whole or in part, without penalty, if federal or state funding for the project is reduced or withdrawn.

• Price Escalation: No price increases will be allowed unless directly caused by documented federal or state regulatory changes.

6. Additional Requirements

• A Certified Playground Safety Inspector (CPSI) audit is required during and after installation.

Deficiencies must be corrected within five (5) days of notification.

• All warranties must be assignable to the City and specify maximum service response times

(no more than 10 business days).

CLARIFICATIONS / MODIFICATIONS / QUESTIONS AND ANSWERS

The City of South Fulton website is the official location for posting all solicitation addenda and contract award results. Prospective Providers are required to frequently monitor the City’s website to obtain complete and timely information. The City’s website is at https://www.cityofsouthfultonga.gov, and the Georgia Procurement Registry website is at https://ssl.doas.state.ga.us/PRSapp/PR_index.jsp. All other terms, conditions, and specifications of the solicitation remain unchanged.

Name of Company / Firm / Organization

Printed Name of Authorized Rep. / Title Signature of Authorized Representative