RFP 25-09 Waterless Car Wash Services.pdf

MIAMI PARKING AUTHORITY

REQUEST FOR PROPOSAL

RFP NO. 25-09

WATERLESS CAR WASH SERVICES

SOLICITATION ADVERTISEMENT DATE

SEPTEMBER 22, 2025

MANDATORY PRE-PROPOSAL MEETING

OCTOBER 9, 2025, at 10:00 am EST

QUESTIONS AND REQUESTS FOR CLARIFICATIONS DUE

OCTOBER 17, 2025, at 10:00 am EST

PROPOSAL SUBMISSION DUE

OCTOBER 31, 2025, by 10:00 am EST

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO

www.BidNetDirect.com

All Proposers must be registered with www.bidnetdirect.com/florida/miamiparking in order to participate in this solicitation. BidNetDirect is a free service. The RFP document and all additional related information published as part of the RFP document may be obtained at: www.BidNetDirect.com BidNetDirect will not allow offers to be submitted after the closing date and time.

http://www.bidnetdirect.com/ http://www.bidnetdirect.com/florida/miamiparking http://www.bidnetdirect.com/

INTRODUCTION

The Department of Off-Street Parking for the City of Miami d/b/a Miami Parking Authority, (“MPA” or the “Authority”) exercises supervisory control over the operations of the off-street and on-street parking facilities of the City of Miami and manages various parking locations throughout Miami- Dade County, providing safe and affordable parking to customers.

The MPA is seeking proposals from qualified and insured concessionaires, authorized to do business in the State of Florida, for waterless car wash services at designated public parking garages described herein.

This Request for Proposal (“RFP") contains specific information about the scope of services, Proposers’ minimum mandatory submission requirements and selection procedures.

Proposals are due at 10:00 am EST on October 31, 2025, via www.BidNetDirect.com. Only proposals submitted via BidNetDirect will be considered. MPA’s anticipated schedule for this

Solicitation is as follows:

Event Date

Issue Date

September 22, 2025

Mandatory Pre-Proposal Meeting Miami Parking Authority 40 NW 3rd Street, Suite 1103 Miami, FL 33128

October 9, 2025, at 10:00 am EST

Deadline for Receipt of Written Questions

October 17, 2025, at 10:00 am EST

Proposals Due

October 31, 2025, at 10:00 am EST

All prospective Proposers to this RFP are required to attend the Mandatory Virtual Pre- Proposal Meeting as outlined above to participate in an overview of the RFP’s Scope of Services, Minimum Requirements, Mandatory Submittal Requirements, and Proposal Format. Failure to attend this mandatory pre-proposal meeting shall render Proposer to be deemed not responsive to this Solicitation.

Prospective Proposers are urged to independently inspect the Facilities where Services are to be performed and to satisfy themselves regarding all conditions that may affect their performance of the Scope of Services. In no event shall failure to attend the Mandatory Pre-

Proposal Meeting or failure to inspect the Facilities constitute grounds for a claim after

Contract Award.

Any and all questions regarding this Solicitation must be submitted in writing via www.BidNetDirect.com by 10:00 am EST on October 17, 25, 2025. Only questions received via www.BidNetDirect.com by the time and date specified will be answered by addendum and posted on BidNetDirect. All questions submitted are subject to Public Records Laws.

http://www.bidnetdirect.com/

Submissions received past such deadline and/or submitted to any other location or office shall be deemed not responsive and rejected. MPA’s Chief Executive Officer (“CEO”) and/or the MPA’s Board of Directors (“Board”) reserves the right to accept any timely submission deemed to be in the best interest of the MPA, to waive any minor (e.g., not material) technicalities, omissions, or irregularities in any submission and/or reject any or all submissions, and re-advertise, at MPA’s option, for new submissions.

MIAMI PARKING AUTHORITY

Anna Parekh

Procurement Administrator 40 NW 3rd Street, Suite 1103

Miami, Florida 33128

(305) 373-6789 x297

TABLE OF CONTENTS

1.0 GENERAL TERMS AND CONDITIONS

2.0 SPECIAL TERMS AND CONDITIONS

2.1 PURPOSE

2.2 ELECTRONIC REPONSES

2.3 DEADLINE FOR REQUEST FOR ADDITIONAL INFORMATION

2.4 PROCEDURE FOR RESPONSE EVALUATION AND SELECTION

2.5 AWARD AND AGREEMENT

2.6 TERM OF AGREEMENT

2.7 COMMENCEMENT OF SERVICES

2.8 COMPLIANCE WITH REGULATIONS

2.9 IDENTIFICATION

2.10 FINANCIAL CAPACITY

2.11 LIVING WAGE

2.12 DEVIATIONS

2.13 PERMITS AND OCCUPATIONAL LICENSE

2.14 Intentionally deleted

2.15 UNAUTHORIZED WORK

2.16 ADDITIONAL SERVICES, FACILITIES, OR ZONES

2.17 CLEAN-UP

2.18 INSPECTIONS

3.0 CONE OF SILENCE

4.0 SCOPE OF SERVICES

5.0 MINIMUM MANDATORY SUBMITTAL AND PROPOSAL REQUIREMENTS

6.0 EVALUATION CRITERIA

REQUIRED FORMS TO BE RETURNED WITH RESPONSE:

FORM 7.0 PRICE PROPOSAL

FORM 8.0 RFP INFORMATION FORM

FORM 9-A or FORM 9-B CERTIFICATE OF AUTHORITY

FORM 10.0 PROPOSER’S QUALIFICATION STATEMENT

FORM 11.0 DEBARMENT AND SUSPENSION

FORM 12.0 CERTIFICATIONS OF NON-COLLUSION AND NO CONFLICT OF

INTEREST

FORM 13.0 INDEMNIFICATION AND INSURANCE

FORM 14.0 LIVING WAGE CERTIFICATION

FORM 15.0 ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM

FORM 16.0 ANTI-HUMAN TRAFFICKING AFFIDAVIT

2.0 SPECIAL TERMS AND CONDITIONS

2.1 PURPOSE

The MPA intends to issue a multi-year agreement, subject to prior approval by its Board of Directors (“Board” or “BOD”). An award recommendation will be made on behalf of the Responsive and Responsible Proposer whose Proposal is examined and judged to be most beneficial to the MPA, based on the evaluation factors established in Section 6.0. Unless otherwise required by the City of Miami (“City”) Procurement Code (“City Code”), the MPA intends to recommend an award of an agreement to its BOD based on the ranking of the evaluation committee, which will be formed to review and evaluate responsive proposals received pursuant to this RFP (“Evaluation Committee”). If needed, negotiations may be held in good faith with the highest-ranked Proposer. If the MPA and the highest ranked Proposer fail to finalize a mutually acceptable agreement, the MPA may terminate discussions and either initiate negotiations with the next highest ranked Proposer or reject all responses and cancel the solicitation. No Proposer shall have any rights in the subject Services or against MPA arising from such negotiations. The MPA and the awardee will enter into a mutually binding agreement governed by the terms and conditions set forth in this RFP. By submitting a complete Proposal, the Proposer certifies acceptance and agreement to all terms and conditions, procedures, evaluation criteria, and instructions stated in this RFP and the subsequent agreement. All Proposers are encouraged to carefully read and pay attention to all information provided in this RFP, and to submit a Proposal accordingly. Proposers must make the necessary entry in all blanks provided for responses. All documents attached to this RFP constitute the entire RFP. All Proposers must complete/submit/return the RFP package with all information relevant for proper review, in the same order in which it was issued. Notes and comments by Proposer may be rendered as attachments, provided the same format of this RFP is followed.

2.2 ELECTRONIC RESPONSES

The Miami Parking Authority uses an eProcurement system that provides web-based services to the vendor community. The “BidNetDirect” eProcurement system makes it easier to view and respond to solicitations from the Miami Parking Authority. All potential proposers must register online with www.bidnetdirect.com/florida/miamiparking to register in order to receive notifications and complete the solicitation process.

All Proposals shall be submitted via www.BidNetDirect. Proposers must address and respond to each requirement in the RFP. All Proposals and the required documentation must be concise, complete, and clear and must comply with Section 5.0 Minimum Mandatory Submittal Requirements, and Proposal Format.

2.3 DEADLINE FOR REQUEST FOR ADDITIONAL INFORMATION

All questions concerning the Request for Proposal shall be submitted via www.BidNetDirect.com by the date and time specified and will be answered by addendum. All questions submitted shall be held until such time as they are compiled and answered in the form of an addendum, which will be released through www.BidNetDirect.com

The MPA will issue responses to inquiries, and any other corrections or addendum it deems necessary, prior to the Proposal Submission Due Date. Proposers should not rely on any representations, statements, or explanations other than those made in this RFP, or in any written addendum to this RFP. Where there appears to be conflict between the RFP and any Addenda issued, the last addendum issued shall prevail.

http://www.bidnetdirect.com/florida/miamiparking http://www.bidnetdirect/ http://www.bidsync.com/

2.4 PROCEDURE FOR RESPONSE EVALUATION AND SELECTION:

a. Request for Proposal issued.

b. Receipt of responses.

c. Opening and listing of all responses received.

d. An Evaluation Committee (“Committee”) appointed by the CEO, shall meet to evaluate each proposal that has satisfied the minimum requirements in accordance with this RFP and is responsive and responsible. The Evaluation Committee may, prior to deliberating and scoring the proposals, make site visits to the Proposers’ place of business. The Evaluation Committee may choose to invite Proposers to make a presentation and respond to questions from the Committee as part of the evaluation process. Notice of the assigned times of any presentations will be communicated in advance to the Proposers. Proposers may be given a short notice for appearance. If a Proposer is invited to make a presentation, Proposer will be required to attend. Failure to appear at the scheduled presentation time will render the corresponding proposal nonresponsive and no further consideration will be given to the Proposer’s proposal. The Proposer’s presentation may clarify and summarize the content of its Proposal but may not modify or add to the prior written submission. Any communication between the Committee members and the Proposer made during the course of the presentation, are intended primarily for the purposes of providing clarification of the content of the Proposal and are not to be construed as a negotiation of terms by either party.

e. The Evaluation Committee shall forward its recommendation to the CEO who will make a recommendation to the Board, if required to do so by the City Code.

2.5 AWARD AND AGREEMENT

An agreement will be awarded to the selected Proposer by the BOD and executed by the MPA CEO, based upon the qualification requirements stated herein. MPA reserves the right to execute or not execute, as applicable, an agreement with the selected Proposer, as may be deemed in the MPA’s best interest.

If MPA and the selected Proposer cannot negotiate a mutually acceptable agreement, MPA may terminate the negotiations and begin negotiations with the second-ranked Proposer, cancel the RFP, or reject all proposals and re-issue the RFP. No Proposer shall have any rights to the Services, or against the MPA arising from such negotiations, or failure thereof. The agreement will be furnished by the MPA and shall contain certain terms as may be deemed in the MPA’s best interest.

2.6 TERM OF AGREEMENT

An agreement shall be negotiated and executed following approval by the Board of Directors or its designee, unless otherwise stipulated in a Notice of Award Letter, which may be distributed by the MPA’s Procurement Administrator; and is contingent upon the completion and submittal of all required RFP documents. The initial Term of agreement may be for a period of three (3) years plus two (2) subsequent one-year extension options subject to MPA’s review and upon mutually agreed upon renegotiated annual fees.

2.7 COMMENCEMENT OF SERVICES

An accurate and timely completion schedule for the Services, as further described in Section 4.0 shall be provided and followed. Selected Proposer shall begin Services as described in Section

4.0 within ninety (90) days of the execution date of the agreement, which must be signed by all relevant parties.

2.8 COMPLIANCE WITH REGULATIONS

Precautions shall be exercised at all times for the protection of persons and property. Contract or performing Services under the agreement shall conform to all relevant Federal, State, County, and City regulations during the course of such effort. Any fines levied by the abovementioned authorities for failure to comply with these requirements shall be borne solely by the successful Proposer.

2.9 IDENTIFICATION

All personnel performing Waterless Car Wash Services under this agreement must carry valid government issued photo identification such as a driver’s license. All personnel shall wear a uniform shirt (or T-shirt) clearly displaying the awarded Proposer’s company name/logo.

2.10 FINANCIAL CAPACITY

Proposers are required to submit documentation demonstrating sufficient financial capacity and assets in order to provide the Scope of Services. Therefore, the following must be submitted with responses to this RFP:

Proposer’s last two (2) years’ annual reviewed/audited financial statements with the auditor’s notes and signatures. Such statements must include, at a minimum, balance sheets of financial positions and statements of profits and loss of net income, together with a statement in writing, signed by a duly authorized representative, that the present financial condition is materially the same as shown on the most recent balance sheet and income statement submitted, or with an explanation of a material change in the financial condition. A copy of the last two (2) years’ business income tax returns will be accepted if certified financial statements are unavailable.

2.11 LIVING WAGE

In accordance with Section 18-557 of the City Code, Contractors shall pay to all its employees who provide Services a living wage of no less than $15.00 per hour without health benefits; or a wage of no less than $13.19 an hour with health benefits, as may be amended from time to time, as defined in the City Code, unless otherwise excluded.

For more information on the Living Wage or a copy of the Ordinance, refer to the City of Miami Code of Ordinances. Any and all agreements for the Services described in this RFP are subject to this Code Section and prior to entering into any agreement with the City and/or the MPA, the Services provider must certify to the City and/or the MPA that it will pay each of its covered employees no less than the living wage.

Every covered employee shall be paid without subsequent deduction or rebate on any account (except as such payroll deductions are directed or permitted by law or a collective bargaining agreement). The selected Proposer shall pay covered employees wage rates in accordance with federal and all other applicable laws such as overtime and similar wage laws.

A copy of the living wage rate shall be kept posted by the selected Proposer subject to this Code Section, at the site of work in a prominent place where it can easily be seen and read by the covered employees and shall be supplied to such employees within a reasonable time after a request to do so. Additionally, the selected Proposer subject to this Code shall furnish a copy of the requirements of this Code Section to any entity submitting a bid/proposal for a subcontractor on any service contract subject to this article.

2.12 DEVIATIONS

Deviations from the described Scope of Services in this RFP are not accepted, unless otherwise stated. Oral discussions, questions, etc., that may arise before, during or after the site visit/pre-proposal meeting, do not change the Scope of Services or this RFP. Any changes or corrections must be made by written addendum and publicly available. In the case of apparent or evident conflict between the base RFP and any Addenda issued, the last addendum document issued shall prevail.

2.13 PERMITS AND OCCUPATIONAL LICENSE

Without additional cost to the MPA, the selected Proposer must have or timely obtain all permits, licenses, and appointments required to perform Services. All Proposers with a business location in the City of Miami, who submits a Proposal under this RFP, must meet the City's Occupational License Tax (Business Tax) requirements in accordance with Chapter 31, Article II of the City of Miami Code. Proposer with a business location outside the City must meet their local Occupational License Tax requirements.

2.14 Intentionally deleted.

2.15 UNAUTHORIZED WORK

The selected Proposer nor any of his/her employees shall perform any work unless authorized in writing by the MPA. Unauthorized work may not be compensated. Only the MPA CEO or his or her designee are authorized to change, by written Amendment, any of the terms and conditions of the agreement.

2.16 ADDITIONAL SERVICES, FACILITIES, OR ZONES

Although this RFP identifies locations where Services are to be rendered, it is hereby agreed and understood that the MPA, at its sole discretion, may add any additional MPA facilities to be serviced thereafter the commencement of an agreement.

2.17 CLEAN-UP

All materials and debris shall be removed from the premises at the end of each Service and disposed of in an appropriate manner.

2.18 INSPECTIONS

Concessionaire is responsible for the supervision of its employees and for establishing a quality control program that will ensure Services are completed according to the specifications specified herein. Any delays or rejected Services resulting from the Concessionaire’s incomplete or unsatisfactory performance will be the sole responsibility of the Concessionaire. The MPA shall perform inspections to ensure that the work has been completed conforming to the requirements specified herein.

3.0 CONE OF SILENCE

Pursuant to Section 18-74 of the City Code, all Solicitations, once advertised and until an award recommendation has been forwarded to the appropriate authority, are under the “Cone of

Silence.”

4.0 SCOPE OF SERVICES

MPA intends to receive Proposals for waterless car wash services as described herein. Prices offered shall include all labor, supervision, equipment, and materials necessary to complete the work in this Proposal.

4.1 Concession Area or Facility or Site –Concessionaire shall initially provide the Scope of Services in the two following parking garages:

Garage 1 – Courthouse Center Garage, 40 NW 3rd Street

Garage 5 – Regatta Harbour Garage, 3351 Pan American Drive

4.2 Additional Concession Area(s) - The following Concession Areas may be added to the Scope of Services during the term of the agreement, depending on the progress and completion of ongoing construction or planned redevelopment projects:

Garage 3 – College Station Garage, 190 NE 3rd Street Garage 4 – James L. Knight Center Garage, 100 SE 2nd Street

Other areas may be subsequently added by mutual amendment to the Agreement between the MPA and Concessionaire. If the property is not owned by the MPA, then consent of the property owner is required prior to the execution of the Agreement.

4.3 RESPONSIBLITIES OF MIAMI PARKING AUTHORITY - The MPA shall provide the Concessionaire with designated areas for Concession Services, including employee parking, garage access, electrical service, and up to ten (10) parking spaces in each Concession Area.

4.4 RESPONSIBILITIES OF CONCESSIONAIRE:

a) Concessionaire shall provide, at its own expense, waterless car wash services in the Concession Areas to Patrons/Customers.

b) Provide Concession Services during operating hours approved by MPA;

c) Use only biodegradable chemicals;

d) Provide, at its own expense, signage, supplies, equipment as needed;

e) Maintain any and all Concession structures, facilities, improvements, and equipment on the Site in good operating order and repair at its own cost and expense;

f) Operate the Concession Areas in a clean, safe, wholesome, and sanitary condition free of trash, garbage, or obstructions of any kind and in compliance with any and all present and future laws, rules, or regulations of any government authority now or in the future having jurisdiction over the Concessions;

g) Maintain and operate the Concessions in a clean, safe, wholesome, and sanitary condition free of trash, garbage, or obstructions of any kind and in compliance with any and all present and future laws, rules, or regulations of any governmental authority now or in the future having jurisdiction over the Concession;

h) Remedy without delay any defective, dangerous, or unsanitary conditions;

i) Submit monthly reports of gross receipts in a format approved by the MPA;

j) Submit annual detailed Gross Receipts report for the past year’s operations;

k) Conduct marketing of the waterless car wash services to reach the broadest audience and achieve the best results. [added – new]

5.0 MINIMUM MANDATORY SUBMITTAL AND PROPOSAL REQUIREMENTS

Each Proposer interested in responding to this Request for Proposals must demonstrate its organizational capacity, experience, past performance, and staffing resources to provide the Scope of Services. Therefore, each proposal must meet the following Minimum Requirements and provide legible copies of all the information and documentation listed below. Failure to establish the Minimum Requirement shall be grounds for the MPA to establish that Proposer in non-responsive and no further consideration will be given.

5.1 Attendance at Site-Visits

Each Proposer must have attended the Mandatory Pre-Proposal Meeting.

5.2 Cover and Table of Contents

Proposers must create and include a cover page and a Table of Contents. The Table of Contents must outline, in sequential order, each required submittal and the supporting documents, as labeled below.

5.3 Qualifications, Experience, References, and Finances

a) Qualifications and Corporate Entity Information - Proposer must be an entity which has been established for a minimum of three (3) years and is authorized to do business in the State of Florida. Proposals must include the full corporate name and evidence of incorporation in the State of Florida, such as a certification from the Secretary of State, of a copy of the entity’s Articles of Incorporation;

b) Experience - Proposing entities must have been in existence for a minimum of three

(3) years providing waterless car wash services to the public. The response to this RFP must include a narrative explanation of the years the Proposer has been providing relevant services, general history, and experience providing comparable services;

c) Local business tax receipts and/or Occupational Licenses – copies must be included in your proposal;

d) Reference letters - Three (3) reference letters must be provided from clients to which Proposer is providing or has provided Waterless Car Wash Services. Such references should be representative of services performed within the last three (3) years and be written within the past six (6) months. The three letters must contain:

• The date the letter was written

• Company name and logo

• Contact person’s name, address, and phone number

• Description of services or work performed

• Dates the services were performed

• Signature by a company representative

e) Financial Capacity - Submit the following information to demonstrate financial capacity: Your company’s last two years’ annual reviewed/audited financial statements with the auditor’s notes and signatures. Such statements must include, at a minimum, balance sheets of financial positions and statements of profits and loss of net income, together with a statement in writing, signed by a duly authorized representative, that the present financial condition is materially the same as shown on the most recent balance sheet and income statement submitted, or with an explanation of a material change in the financial condition. A copy of the last two years’ business income tax returns will be accepted if certified financial statements are unavailable.

5.4 Price Proposal – provide list of prices on FORM 7.0. The complete signed Price Schedule, including Part 1 and Part 2 must be returned with your proposal.

Percentage Payments - the minimum acceptable Monthly Concession Fee is Fifteen Percent (15%) of Gross Sales, payable to the Miami Parking Authority. Proposals which offer below Fifteen Percent (15%) of Gross Sales will be deemed non-responsive and therefore rejected.

5.5 Marketing Plan – Provide details regarding the Proposer’s approach to marketing of Concession Services to reach the broadest audience and achieve the best results;

5.6 Staffing and Operational Plan - Provide the following information:

a) Identify the staff person who will serve as the key contact or liaison to the MPA on the Agreement;

b) Outline responsibilities of management and staff that will perform the services;

c) Explain if your company has policies and procedures that will be utilized to ensure safety, prompt service, and excellent customer service;

d) Explain Proposer’s policy and procedures for recruiting personnel, including conducting background investigations, verification of criminal and civil background checks;

5.7 Required Forms

The following blank forms are contained in this RFP and must all be completed, signed, dated, and returned with responses to this RFP:

FORM 7.0 PRICE PROPOSAL

FORM 8.0 RFP INFORMATION FORM

FORM 9-A or FORM 9-B CERTIFICATE OF AUTHORITY

FORM 10.0 PROPOSER’S QUALIFICATION STATEMENT

FORM 11.0 DEBARMENT AND SUSPENSION

FORM 12.0 CERTIFICATIONS OF NON-COLLUSION AND NO CONFLICT OF

INTEREST

FORM 13.0 INDEMNIFICATION AND INSURANCE

FORM 14.0 LIVING WAGE CERTIFICATION

FORM 15.0 ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM

FORM 16.0 ANTI-HUMAN TRAFFICKING AFFIDAVIT

6.0 EVALUATION CRITERIA

The Evaluation Committee will review Proposals which have complied with the Minimum Requirements to determine compliance with the terms of the RFP and rank each Proposal applying the criteria as indicated stated below. The MPA may reject as unacceptable any Proposals that do not conform to the Solicitation requirements. The MPA will Award a Contract resulting from this RFP to a Responsive and Responsible Proposer that meets or exceeds the qualification requirements and is within Competitive Range. The evaluation process allows a total of 100 possible points by assessing the following:

a. Qualifications, Experience, References and Finances – (40 Points) The Evaluation Committee will review the qualifications, corporate information, experience, licenses, reference letters, and financial capacity in the proposal

b. Pricing for Customers - (20 Points)

Proposer’s proposed price to patrons and customers. The MPA reserves the right to decline Proposals that are not within Competitive Range, e.g., unreasonably low or high in price.

c. Percentage Payment to MPA - (20 Points) Proposer’s percentage of gross proceeds payment to MPA.

d. Marketing Plan – (10 Points)

Proposer’s approach to the promotion of proposed Services.

e. Staffing and Operational Plan - (10 Points) Proposer’s approach to the staffing, operation, and management of proposed Services.

FORM 7 PRICE PROPOSAL – page 1

PART 1 – PRICING FOR CUSTOMERS – Concessionaire proposes to charge the following fees for waterless car wash services:

PRICING FOR REGULAR WASH (FIXED/FIRM PRICING)

Garage 1 – Courthouse Center, 40 NW 3rd Street

VEHICLE

TYPE

EXTERIOR ONLY

(including windows, mirrors, and tire shine)

INTERIOR ONLY

(including windows, vacuum all areas including carpets, mats, & trunk)

BOTH EXTERIOR & INTERIOR

Car

SUV

Other

PRICING FOR REGULAR WASH (FIXED/FIRM PRICING)

Garage 5 – Regatta Harbour, 3351 Pan American Dr.

VEHICLE

TYPE

EXTERIOR ONLY

(including windows, mirrors, and tire shine)

INTERIOR ONLY

(including windows, vacuum all areas including carpets, mats, & trunk)

BOTH EXTERIOR & INTERIOR

Car

SUV

Other

FORM 7 PRICE PROPOSAL – page 2

PART 2 - PERCENTAGE OF GROSS RECEIPTS PAYABLE TO MPA: The Successful Concessionaire will pay to MPA, together with a Monthly Report of Gross Sales, a Monthly Concession Fee, representing a percentage of the corresponding month’s Gross Sales.

“Gross Sales” shall mean all receipts on account of sales made, or services rendered, to customers on or from the Concession Sites, regardless of whether the receipts are paid at the Concession Sites or whether the same be in cash, check, or in the form of receivables. The minimum acceptable Monthly Concession Fee is Fifteen Percent (15%) of Gross Sales.

MPA will not accept proposals which offer below Fifteen Percent (15%) of Gross Sales.

The proposed minimum Monthly Percentage of Gross Receipts payable to MPA shall be:

_________________________ percent (__%)

Company Name: _______________________________ Signature: ___________________________________________

Date: _______________________________________ Title: ___________________________________________

FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY YOUR RESPONSE

FORM 8 RFP INFORMATION FORM

I certify that any and all information contained in this RFP is true; and I further certify that this RFP is made without prior understanding, agreement, or connections with any corporation, firm or person submitting an RFP for the same materials, supplies, equipment, or Services and is in all respects fair and without collusion or fraud.

I certify that there are no records of judgments, bankruptcy, pending lawsuits against the City, or pending civil or criminal actions involving moral turpitude such as theft, fraud, embezzlement, conversion, civil theft or the like or that our company has been placed on the debarred vendors list under Section 287.133, Florida Statutes, as amended, or been otherwise debarred or suspended by any public agency and that we have not filed for bankruptcy within the last five (5) years. I also certify that there are no conflicts of interests that have not been waived.

I certify that neither Proposer nor any principal, officer, owner, or stockholder is in arrears or in default of any debt or agreement involving the City, (as a party to an agreement, or otherwise);

nor has failed to perform faithfully on any previous agreement with the City.

I agree to abide by all terms and conditions of the RFP and certify that I am authorized to sign for the Proposer firm.

I acknowledge that the MPA shall have the sole right to reject any or all Submittals submitted in response to this RFP; to cancel this solicitation; to request clarification or additional information pertaining to any submittals; and to award an agreement to any party (or to award no agreement at all) solely in the MPA’s best interest and in the MPA’s sole discretion.

Company Name: _____________________________________________________________

Principal Business Address: _____________________________________________________

Office Phone Number: _____________________________ Fax: _______________________

Authorized Signature: __________________________________________________________

Print Name: __________________________________ Title: __________________________

E-mail address: _______________________@______________

Mobile Phone Number: _________________________________

Date: ____________________________

FORM 9–A CERTIFICATE OF AUTHORITY FOR INDIVIDUAL

IF PROPOSER IS AN INDIVIDUAL, THIS FORM 8-A MUST

BE COMPLETED, SIGNED, NOTARIZED, AND SUBMITTED WITH PROPOSAL

OR

IF PROPOSER IS A CORPORATION OR PARTNERSHIP, SKIP THIS PAGE

AND COMPLETE AND SUBMIT 8-B CERTIFICATE OF AUTHORITY FOR

CORPORATION OR PARTNERSHIP

STATE OF )

) SS:

COUNTY OF )

I _____________________________________________ (name of individual) hereby certify that as a d/b/a (doing business as) _________________________________(name of business if applicable), exist under the laws of the State of Florida.

Be it resolved that, I as an individual and/or d/b/a (if applicable), am hereby authorized to execute the Proposal dated, ______________________________, 20_____, to the Miami

Parking Authority as an individual and/or d/b/a (if applicable) and that my execution thereof, attested by a Notary Public of the State, shall be the official act and deed of this attestation."

I further certify that said resolution is now in full force and effect.

Signature of Proposer

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of Notary Public this _______, day of ______________, 20____.

NOTARY PUBLIC: ______________________

Commission No.:_______________________

FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY YOUR

RESPONSE

FORM 9–B CERTIFICATE OF AUTHORITY FOR CORPORATION OR PARTNERSHIP

STATE OF )

) SS:

COUNTY OF )

I HEREBY CERTIFY that a meeting of the Board of Directors of the following entity:

_____________________________________________________________, a corporation or partnership existing under the laws of the State of ___________________ , was held on

________________, 20____ , and the following resolution was duly passed and adopted:

"RESOLVED, that __________________________________________________, as

President of __________________________________________, Corporation/Partnership, be and is hereby authorized to execute the Proposal dated, _________________, 20___, to the Miami Parking Authority, and this corporation/partnership and its execution thereof, attested by the Secretary of the Corporation/Partnership, and with the Corporate Seal affixed, shall be the official act and deed of this Corporation/Partnership."

I further certify that said resolution is now in full force and effect.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the corporation this _______ , day of ______________ , 20____

Secretary: _____________________________________

(SEAL)

FORM 10 PROPOSER’S QUALIFICATION STATEMENT

Do not leave any questions unanswered. When the question does not apply, write the word(s) “None”, or “Not Applicable”, as appropriate.

COMPANY NAME: ______________________________________________________

COMPANY OFFICERS:

President: ____________________________________________

Vice President: ________________________________________

Secretary: ____________________________________________

Treasurer: ____________________________________________

PERCENTAGES OF OWNERSHIP, BY OFFICERS OR INDIVIDUALS:

________________________________________________ ________% of ownership

________________________________________________ ________% of ownership

Company Name: _______________________________ Signature: ___________________________________________

Date: _______________________________________ Title: ___________________________________________

FORM 11 DEBARMENT AND SUSPENSION

(a) Authority and requirement to debar and suspend:

After reasonable notice to an actual or prospective Proposing party, and after reasonable opportunity to such party to be heard, the CEO, after consultation with the Chief Procurement Officer (“CPO”), and the City Attorney, shall have the authority to debar a Proposing party for the causes listed below from consideration for award of MPA agreements. The debarment shall be for a period of not fewer than three (3) years. The CEO shall also have the authority to suspend a Proposer from consideration for award of MPA agreements if there is probable cause for debarment. Pending the debarment determination, the authority to debar and suspend Proposers shall be exercised in accordance with regulations which shall be issued by the CPO after approval by the Chief Executive Officer, the City Attorney, and the Board.

(b) Causes for debarment or suspension include the following:

1. Conviction for commission of a criminal offense incident to obtain or attempting to obtain a public or private agreement or subcontractor or incident to the performance of such agreement or subcontractor;

2. Conviction under state or federal statutes of embezzlement, theft, forgery, bribery, falsification, or destruction of records, receiving stolen property, or any other offense indicating a lack of business integrity or business honesty;

3. Conviction under state or federal antitrust statutes arising out of the submission of bids or Responses;

4. Violation of agreement provisions, which is regarded by the CPO to be indicative of non-responsibility. Such violation may include failure without good cause to perform in accordance with the terms and conditions of an agreement or to perform within the time limits provided in an agreement, provided that failure to perform caused by acts beyond the control of a party shall not be considered a basis for debarment or suspension;

5. Debarment or suspension of the Proposing party by any federal, state, or other governmental entity;

6. False certification pursuant to paragraph (c) below; or

7. Any other cause judged by the CEO to be so serious and compelling as to affect the responsibility of the Proposing party performing MPA agreements.

(c) Certification:

All agreements for goods and services, sales, and leases by the MPA shall contain a certification that neither the Proposing party nor any of its principal owners or personnel have been convicted of any of the violations set forth above or debarred or suspended as set forth in paragraph (b) (5).

The undersigned hereby certifies that neither the Proposing party nor any of its principal owners or personnel have been convicted of any of the violations set forth above or debarred or suspended as set forth in paragraph (b) (5).

Company Name: _______________________________ Signature: ___________________________________________

Date: _______________________________________ Title: ___________________________________________

FORM 12 CERTIFICATIONS OF NON-COLLUSION AND NO CONFLICT OF INTEREST

CERTIFICATION OF NON-COLLUSION

Please sign and return a signed original and retain a copy of this form for your files. Prices quoted in your response to th is sol ic itat ion should include all costs, including transportation to the destination. The MPA reserves the right to accept or reject all or any part of this submission. Prices should be firm for a minimum of 180 days following the time set for closing of the submissions. In the event of error(s) in extension of totals, the unit prices shall govern in determining the quoted prices.

We (I) certify that we have read your solicitation, completed the necessary documents, and propose to furnish/deliver, FOB DESTINATION, when applicable, the items or services specified herein. The undersigned hereby certifies that neither the Proposing party nor any of its principal owners o r personnel have been convicted of any of the violations, debarred or suspended as set in Section 18- 107, City of Miami Code. All exceptions to this submission have been documented in the section below.

EXCEPTIONS:_____________________________________________________________________________________

We (I) certify that any and all information contained in this submission is true and we (I) further certify that it is made without prior understanding, agreement or connection with any corporation, firm, or person submitting a proposal for the same materials, supplies, equipment, or services and is in all respects fair and without collusion or fraud. We (I) agree to abide by all terms and conditions of this solicitation and certify that I am authorized to sign this offer on behalf of the submitter. Please print the following and sign your name.

Company Name: _______________________________ Signature: _________________________________________

Telephone No.: _______________________________ Title: _________________________________________

Email Address: _______________________________ Date: ________________________________________

CERTIFICATION OF NO CONFLICT OF INTEREST

The undersigned, as Proposer, declares that the only persons interested in this RFP are named herein; that no other person has any interest in this RFP or in the agreement to which this RFP pertains; that this response is made without connection or arrangement with any other person; and that this response is in every respect fair and made in good faith, without collusion or fraud. The Proposer agrees if this response/submission is accepted, to execute an appropriate MPA document for the purpose of establishing a formal contractual relationship between the Proposer and the MPA, for the performance of all requirements to which the Response/submission pertains. The full names and residences of persons and firms interested in the foregoing bid/proposal, as principals, are as follows:

Name Street Address City State Zip

The Proposer further certifies that this response/submission complies with Chapter 2 of the Code, that, to the best of its knowledge and belief, no Commissioner, Mayor, or other officer or employee of the MPA has an interest directly or indirectly in the profits or emoluments of the agreement, job, work, or service to which the response/submission pertains.

Company Name: _______________________________ Signature: ___________________________________________

Date: _______________________________________ Title: ___________________________________________

FORM 13 INDEMNIFICATION AND INSURANCE

INDEMNIFICATION

The selected Proposer shall bear the risk of loss in connection with the provision of RFP 25-09 Waterless Car Wash.

Selected Proposer shall indemnify, defend, save and hold harmless the MPA, the City, and their respective officials, employees and agents (collectively referred to as “Indemnitees”) and each of them from and against all loss, costs, penalties, fines, damages, judgments or decrees, actions, debts, claims, expenses (including attorney’s fees) or liabilities (collectively referred to as “Liabilities”) by reason of any injury to or death of any person or damage to or destruction or loss of any property, business relations, proprietary or business interests arising out of, resulting from, or in connection with (i) the performance or non-performance of the Services contemplated by the agreement which is or is alleged to be directly or indirectly caused, in whole or in part, by any act, omission, default or negligence (whether active or passive) of selected Proposer or its employees, agents, or subcontractors (collectively referred to as “Proposer”), regardless of whether it is, or is alleged to be, caused in whole or part (whether joint, concurrent, or contributing) by any act, omission, default or negligence (whether active or passive) of the Indemnitees, or any of them; or (ii) the failure of the Proposer to conform to statutes, ordinances, resolutions, rules, or other regulations or requirements of any governmental authority, local, federal or state, conditions or requirements; or currently prevailing standards of care, normal protocols, and best practices in connection with the performance of the agreement; or (iii) Proposer further expressly agrees to indemnify and hold harmless the Indemnities, or any of them, from and against all liabilities which may be asserted by an employee or former employee of Proposer, or any of its subcontractors, as provided above, for which the Proposer’s liability to such employee or former employee would otherwise be limited to payments under State Workers’ Compensation or similar laws; or (iv) a breach or a failure to comply with any terms and conditions of this agreement, as amended, by the Proposer, including actions or omissions of Proposer, its representatives and assigns; or (v) any and all claims, and/or suits for labor and materials furnished by the Proposer or utilized in the performance of the agreement or otherwise. The foregoing indemnity shall also include liability imposed by any doctrine of strict liability; and the Proposer shall hold harmless and indemnify the MPA and the City for any errors in the provision of Services and for any fines which may result from the fault of the Proposer.

These indemnifications shall survive the term or cancellation of this agreement. In the event that any action or proceeding is brought against the City or MPA by reason of any such action, claim or demand, Proposer shall, upon written notice from MPA, or the City Attorney, resist and defend such action or proceeding by counsel satisfactory to MPA and the City Attorney.

The Proposer shall furnish to MPA c/o Procurement Department, 40 N.W. 3rd Street, Suite #1103, Miami, Florida 33128, Certificate(s) of Insurance prior to agreement execution which indicate that insurance coverage has been obtained which meets the requirements as outlined below:

INSURANCE REQUIREMENTS FOR A CERTIFICATE OF INSURANCE -

I. Commercial General Liability

A. Limits of Liability Bodily Injury and Property Damage Liability Each Occurrence $1,000,000 General Aggregate Limit $ 2,000,000 Personal and Advertising Injury $ 1,000,000 Products/Completed Operations $ 1,000,000

B. Endorsements Required

City of Miami listed as additional insured Dept. of Off-Street Parking dba Miami Parking Authority listed as additional insured Contingent & Contractual Liability Primary Insurance Clause Endorsement

II. Business Automobile Liability

Bodily Injury and Property Damage Liability Combined Single Limit Any Auto Including Hired, Borrowed or Non-Owned Autos Any One Accident $ 1,000,000

B. Endorsements Required

City of Miami listed as an additional insured Dept. of Off-Street Parking dba Miami Parking Authority listed as additional insured

III. Worker’s Compensation Limits of Liability Statutory-State of Florida Waiver of Subrogation

Employer’s Liability

$1,000,000 for bodily injury caused by an accident, each accident $1,000,000 for bodily injury caused by disease, each employee $1,000,000 for bodily injury caused by disease, policy limit

The above policies shall provide the City of Miami and the Miami Parking Authority with written notice of cancellation or material change from the insurer in accordance to policy provisions.

Companies authorized to do business in the State of Florida, with the following qualifications, shall issue all insurance policies required above:

The company must be rated no less than “A-” as to management, and no less than “Class V” as to Financial Strength, by the latest edition of Best’s Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent. All policies and /or certificates of insurance are subject to review and verification by Risk Management prior to insurance approval.

Certificates of insurance will indicate no modification or change in insurance without thirty (30) days advance notice to the certificate holder.

The insurance coverage required shall include those classifications, as listed in standard liability insurance manuals, which most nearly reflect the operations of the selected Proposer.

The MPA and the City is required to be named as additional insured. BINDERS ARE

UNACCEPTABLE.

NOTE: MPA RFP NUMBER AND/OR TITLE OF RFP MUST APPEAR ON EACH CERTIFICATE.

Compliance with the foregoing requirements shall not relieve the selected Proposer of liability and obligation under this section or under any other section of this agreement.

The selected Proposer shall be responsible for assuring that the insurance certificates required in conjunction with this Section remain in force for the duration of the agreement period; including any and all option terms that may be granted to the selected Proposer.

If insurance certificates are scheduled to expire during the agreement period, the selected Proposer(s) shall be responsible for submitting new or renewed insurance certificates to the MPA at a minimum of ten (10) calendar days in advance of such expiration.

In the event that expired certificates are not replaced with new or renewed certificates which cover the agreement period, the MPA shall:

A) Suspend the agreement until such time as the new or renewed certificates are received by the

MPA in the manner prescribed in the RFP.

B) The MPA may, at its sole discretion, terminate the agreement for cause and seek re-procurement damages from the selected Proposer in conjunction with the violation of the terms and conditions of the agreement.

The undersigned Proposer acknowledges that they have read the above information and agrees to comply with all the above MPA requirements.

Company Name: _______________________________ Signature: ___________________________________________

Date: _______________________________________ Title: ___________________________________________

FORM 14 LIVING WAGE CERTIFICATION

Pursuant to Section 18-557(c) of the City of Miami Code, as amended, entitled Certification required before payment, any and all service agreements subject to this article shall be void, and no funds may be released, unless prior to entering into any such agreement with the City and or MPA, the selected Proposer certifies to pay each of its covered employees no less than the living wage described in Section 18-557, City of Miami Code. A copy of this certificate must be made available to the public upon request. The certificate at a minimum must include the following:

1. Name, address, and phone number of the covered employer, a local contact person, and the specific project for which the covered services agreement is sought:

Project: ______________________________________________________________ Name of Contractor:____________________________________________________ Contact person:________________________________________________________ Address:______________________________________________________________ Phone number:_________________________________________________________

2. The amount of the covered services contract, a brief description of the project or service provided under the agreement.

Amount of agreement: $________________

Description of service or project: ____________________________________________________________

3. A statement of the wage level for all employees:

4. A commitment to pay all covered employees the living wage as defined by Section 18-557(a), City of Miami Code

Effective January 1, 2017, service contractors shall be required to pay all its employees who provide services for covered service agreements the hourly living wage as stated below

• $15.00 per hour without health benefits

• $13.19 per hour with health benefits

I further understand and agree and acknowledge that failure to comply with the Living Wage Ordinance requirements shall constitute a material breach of the agreement by which the MPA may immediately terminate same.