RFP 25_024_Addendum_1.pdf

_____________________________FINANCE___________________________________

P.O. BOX 447 ALBANY, GA 31702 | PHONE: 229.431.3211 | FAX: 229.431.2184 | www.albanyga.gov

12/02/2024

TO: All Potential Proposers

SUBJECT: RFP #25-024 Debris Monitoring/Financial Recovery

Proposal closing date and time: December 04, 2024, 5:00 p.m.

ADDENDUM NO. 1

The items contained in this addendum are added to and/or deleted from and become part of the specifications and proposal documents for the above-referenced Request for Proposals. Proposers must acknowledge receipt of the Addendum using the Addendum Acknowledgment Form, attached to this Addendum (see last page) when the proposals are submitted.

ADD/DELETE:

DELETE: Buyer email address: tmartin@albanyqa.com ADD: Buyer email address: tmartin@albanyga.com

QUESTIONS/ANSWERS:

1. Question 1: Is the City currently working with a consultant? If so, who is the incumbent. Answer: this request for proposal belongs to the County. Previously, the County has worked with Tetra Tech. That contract will be expiring soon.

2. Question 2: Has the City already submitted their Request for Public Assistance? Answer:

this request for proposal belongs to the County. The County has not had a declared emergency. This would be for potential disasters that may come in the future.

3. Question 3: Has the City had their exploratory call/meeting with FEMA and GEMA? Answer: No.

Please see the response to question #2.

4. Question 4: Can a consultant bid on specific areas of the solicitation? Answer: the County is in search of a consultant that can provide all services indicated in the RFP. A consultant can submit a proposal on specific areas; however, it will still be evaluated based on the required criteria.

5. Question 5: Please explain this statement: "Selection and permitting of OMS locations and any other permitting/regulatory issues as necessary" on page 5 under DISASTER DEBRIS MONITORING SERVICES. Answer: the consultant would provide the County assistance with locating and determining suitable properties to be used as Debris Management http://www.albanyga.gov/ mailto:tmartin@albanyqa.com

Sites (DMS). Once these sites are selected, the consultant will assist with any necessary permitting required to operate these sites as DMS, such as site approval from the GA EPD.

6. Question 6: Please confirm if the city is looking for a consultant to develop a database as stated in item 1, page 7, under FEMA Public Assistance Advisory Services. Answer: Yes, if the County was to activate Financial Recovery Services, the consultant would need to have a system or database to which all these items could be identified and tracked in an organized way. This would be crucial during auditing.

7. Question 7: Please clarify this statement on page 7, item 5: "Technical assistance may involve engineering and architectural support, among other types of assistance." Based on this statement, is the city seeking an engineer and architect who provides FEMA Public Assistance Services? Answer: Items #5 and #6 compliment one another. In order to do damage assessment and repair cost estimates to provide to FEMA, certain infrastructure and public structures may require the technical assistance of an engineering or architectural nature. The consultant does not have to “be” an engineer or architect, but does have to have the ability to provide that service.

8. Question 8: Is there a MBE or DBE requirement for this project? No requirement.

9. Question 9: The manual process of filling out load tickets can jeopardize proper FEMA reimbursement if human error occurs. Utilizing electronic load tickets, computer tablets, and systems employing electronic contractor IDs with an Automated Debris Management System (ADMS) has become the industry standard and is critical for any successful debris operation.

Because of the factors listed, we would like to confirm that any charges for the use of an ADMS are to be fully burdened in the proposed debris monitoring positions hourly rates provided and not as a separate hourly rate or separate position, separate flat rate, or substitutional charge for any listed position. Answer: Correct. It was the intent to use an ADMS and it should be included in the monitors’ hourly rates.

10. Question 10: Will the City please consider waiving the Indemnity Agreement form requirement?

For the type of professional consulting services contemplated by this RFP, it is not standard for firms to indemnify clients for client negligence as this is out of the contractor's control and performance. Answer: yes, the City can waive the Indemnity Agreement form requirement.

End of Addendum 1 (See attachment)

Takeshia Martin Takeshia Martin, Buyer

Cc: (Dept. Heads), Fellow constituents, Vendors

* COMPLETE AND SUBMIT *

CITY OF ALBANY DOCO

PROCUREMENT

RFP #25-024

Debris Monitoring/Financial Recovery

ADDENDUM ACKNOWLEDGEMENT FORM

Instructions: Please acknowledge receipt of addenda received by completing this addendum acknowledgement form. Check the box next to each addendum received and sign below. This addendum acknowledgement form should be submitted with your proposal to expedite document processing.

Acknowledgement: I, the undersigned, acknowledge receipt of the following addenda to the above referenced Invitation To Bid and have made any necessary revisions to my response or submittal. I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid.

Addendum No. 1 ⃣ Addendum No. 3 ⃣

Addendum No. 2 ⃣ Addendum No. 4 ⃣

⃣ No Addenda received for RFP Reference NO. 25-024.

Print Name and Title of Authorized Signer

Authorized Signature

Date