RFP 25_01 Addendum 2 082224.pdf
PDF 578 KB Posted
- Solicitation number
- PE-62600-NONST-2025-000000064
- Issued by
- Chatham County, Georgia
About this file
This document is an addendum to RFP 25-01 for Educational Interpreter Services for the Deaf from the Savannah-Chatham County Public School System in Georgia. The RFP is for a annual contract to provide temporary educational interpreter services as needed, with a closing date of August 29, 2024 at 2:00 pm ET. The school district currently works with two vendors, Blazerworks/Vocovison, who charge $73.28 per hour. The district anticipates needing 3-6 interpreters per year based on student enrollment. The contract term and renewal options are outlined in the sample contract posted on the website.
The RFP indicates that the district will consider proposals from companies located outside the USA as long as they can provide the requested services. Pricing should be submitted on the Sealed Fee Proposal Form, and the district will evaluate proposals based on the criteria outlined in the solicitation. The district will notify awarded vendors by email communication. The awarded vendor(s) will be responsible for providing the interpreter services as requested, and interpreters may need to travel between schools as needed.
View the file
Other files
Show all 12
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Savannah-Chatham County Public School System Purchasing Department
208 Bull Street / Savannah, Georgia 31401 / (912) 395-5572 Email Address: purchasing@sccpss.com
Number: RFP 25-01 Educational Interpreter Services for the Deaf (Annual Contract) Addendum #2 RFP Posting Date: 07/21/2024.
Addendum Posting Date: 08/22/2024.
RFP Closing Date and Time: 8/29/2024 at 2:00 p.m. (ET)
The information contained in this document shall become an official part of the original document and shall be acknowledged as noted on the Bid Certification Form (Form 2) of solicitation, in the space provided. Failure to acknowledge receipt of an addendum may result in a status of non-responsive.
Firms are encouraged to review the contents of this document and to respond accordingly.
1. Addendum No. 2 is being issued to respond to the following questions submitted and correct the
Sealed Fee Proposal Form #12.
2. ***Delete extra words: “While the Medical” from form.
Questions: Responses:
1. Can you give us an idea on the volume of vacancies for this proposal?
In a given year we have a need anywhere from 3-6 interpreters based on student needs who are enrolled with us.
2. Whether companies for outside USA can apply for this?
The company does not need to be in the USA.
The company will need to be able to provide the services as requested in the solicitation.
3. Whether we need to come over there for meetings?
No
4. Can we perform the tasks (related to RFP) outside USA?
The company can perform the task from outside the USA. The company will need to be able to provide the services as requested in the solicitation.
5. Can we submit the proposals via email? Please refer to the instructions for submitting responses on Page 1 of solicitation document.
6. Are you currently working with any agencies providing educational interpreter services to your District?
Yes – Blazerworks/Vocovison
7. Who are your current vendors and what prices do they charge?
Blazerworks/Vocovison $ 73.28/hour
8. Will the district accept a range of rates for each discipline?
Please refer to the Sealed Fee Proposal Form #12 for requested rates.
9. Have these vendors been able to meet all your educational interpreters needs?
Yes.
10. Is it acceptable to include additional services our company provides outside of the scope
Please refer to Item 13.3 Section J.
Questions: Responses:
of the RFP in the event that the district needs other services in the future?
11. How many educational interpreters (FTE) did each vendor provide to your District for the current 23/24 school year?
Four (4)
12. How many educational interpreters (FTE) do you anticipate needing for the upcoming 23/24 school year?
Four (4)
13. Do you require that clinician resumes and/or licensure be submitted with the proposal?
Please refer to Item 13.3: - Section E of the solicitation document.
14. How many hours are in a typical school day (i.e., how many hours are therapists allowed to be on-site and billing?)
Seven (7)
15. How many workdays are they assigned for the school year?
16. What is the average caseload by discipline in your District?
Interpreters - 1 or 2 students
17. How will vendors ne notified of award? Offerors will be notified by email communication if selected for award.
18. What is the duration of this contract? How many renewals?
Please refer to the “sample contract” posted to website. (Item 4: Duration (“Term”) of this Agreement.)
19. Do you anticipate awarding to one or multiple vendors? If multiple, how many?
a. If yes, how will utilize and notify awarded vendors for your staffing needs?
(Ranked order, broadcast to all awarded vendors, or use of preferred vendors.)
Please refer to Item 12.0 Basis of Contract Award
20. What are the factors considered in evaluating proposals for award?
a. How are the award criteria weighted?
Are these factors assigned a point value?
b. If yes, please outline.
Please refer to Item 13.3 - Organization of Technical Proposals
21. Will assigned therapists have access to therapy materials, supplies, equipment, evaluation kits, and protocols provided by your school?
Yes, for In-person interpreters.
22. Will assigned therapists have access to computers/laptops and printers provided by your schools?
Yes - for in-person therapists
23. Are we required to provide any technology
(i.e., laptops, printer access to teletherapy platform?)
Yes - for virtual interpreters
24. Is the contracting agency able to bill for both direct and indirect treatment time (paperwork, meeting, teacher consultations, etc.)?
Yes
25. Do contractors have to travel between schools OR are they able to stay clocked in during travel between schools?
There could be travel between schools on an as needed basis.
26. Within the RFP, does “as needed” mean you will reach out for interpreter services as needed or will you use interpreters for temporary positions?
We will reach out when interpreter services are needed.
27. How many schools are typically on a therapist’s caseload?
Please refer to question #16.
28. Do you require vendors to guarantee the provision of therapy services or is it understood that we will begin recruiting on a best effort basis?
Vendors are required and will be responsible for providing services as requested in the solicitation document.
29. Will you be looking to vendors to guarantee the provision of therapy services or is it understood that the national, state, and local shortage of therapists makes it difficult for any agency to guarantee the provision of therapists?
Vendors are required and will be responsible for providing services as requested in the solicitation document.
30. Is it acceptable for us to submit resumes and licensure after it is determined if we are selected as an awarded vendor?
Yes.
31. Does your historical use of contract therapists indicate that they typically remain employed throughout the school year, or that they are replaced during the school year if the district is able to locate a direct hire?
They typically remain employed for the duration of the school year.
32. Can pricing increase during the annual term of the contract?
Please refer to Solicitation Item 11.0 Pricing and Delivery
33. If you currently have agencies working under your contract, would you share the names of those current vendors and what your current hourly cost per discipline?
Please see response to question # 6.
34. Will our therapists bill Medicaid on behalf of
Savannah Chatham Public School System or does our company bill Medicaid directly and receive payment from Medicaid directly?
Interpreters do not currently bill Medicaid for interpreting services.
35. If HUB/MWBE requirement: if we are unable to secure a subcontractor, may we submit a Good Faith Waiver?
Please refer to the Solicitation Form #10
36. Are there any renewals with this contract? If so, are they automatically renewed or are we required to sign a renewal contract?
Please refer to “sample contract posted to website. (Item 4: Duration (“Term”) of this Agreement.)
***ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED***
File details come from the government source that posted it. Updated .