RFP 25_008 LMIG Paving.pdf

RFP 25-008

SUBJECT: Request for Proposal for 2025 LMIG Street Paving

The City of Commerce is soliciting competitive sealed bids from qualified professional service providers to provide experienced labor for 2025 LMIG Street in the City of Commerce.

The Contractor shall provide the necessary labor, construction equipment, fuel, materials, and etc.

required for the successful completion of the project. All Work shall conform to the Project Specifications and all applicable local, state and federal codes and regulations. The contract time shall be 180 consecutive calendar days from the date of the Notice to Proceed.

Attached hereto are the general conditions, technical specifications, and submittal format:

The written requirements contained in this Request for Proposal (RFP) shall not be changed or superseded except by a written addendum from The City of Commerce. Failure to comply with the written requirements for this RFP may result in disqualification of the submittal by The City of Commerce.

Sealed Bids will be received no later than 2:00 P.M. local time at the Commerce City Hall, 27 Sycamore Street, Commerce, GA 30529, on Monday, March 24, 2025. Bids received after the stated time will not be accepted. Proposals will be opened publicly and read aloud on Monday, March 24, 2025, at 2:00 P.M. local time. The City of Commerce reserves the right to reject any and all submittals, to waive any technicalities or irregularities and to award contracts based on the highest and best interest of the city.

The City of Commerce does not discriminate on the basis of disability in the admission or access to its programs or activities. Any requests for reasonable accommodation required to fully participate in any open meeting, program or activity should be directed to City Hall at 706-335-3164.

The City of Commerce will select the bid that, in its sole discretion, is the most responsive and responsible to the City. The City is not liable for any cost incurred by vendors in the preparation of this bid.

We look forward to your bid and appreciate your interest in the City of Commerce.

City of Commerce P.O. Box 348

27 Sycamore Street Commerce, GA 30529 Phone: (706) 335-3164

Email: ccase@commercega.gov

CITY OF COMMERCE, GEORGIA

REQUEST FOR QUALIFICATION

FOR

2025 LMIG Street Paving

SECTION I - REQUEST FOR PROPOSAL OVERVIEW

1.0 PURPOSE

The City of Commerce is accepting sealed proposals from qualified vendors for the LMIG STREET

RESURFACING PROJECT 2025.

1.1 RFP TIMETABLE

1.1.1 RFP Available February 20, 2025

1.1.2 Deadline for questions March 3, 2025

1.1.3 Submittal deadline March 24, 2025 @ 2:00 pm EST

1.2 RFP SUBMISSION

One (1) original, one (1) copy, and one (1) fully executable electronic copy (PDF) of the complete signed submittal must be received by submittal deadline (see 1.1). Proposals must be submitted in a sealed envelope stating on the outside, the vendor's name, address, the RFP # and title to:

City of Commerce P.O. Box 348

27 Sycamore Street Commerce, GA 30529

Attention: Finance Director

Hand delivered copies may be delivered to the above address ONLY between the hours of 8:30 a.m. and 4:30 p.m. ET, Monday through Friday, excluding holidays observed by the City of Commerce.

Vendors are responsible for informing any commercial delivery service, if used, of all delivery requirements and for ensuring that the required address information appears on the outer wrapper or envelope used by such service. The Submittal must be signed by a company officer who is legally authorized to enter into a contractual relationship in the name of the vendor.

1.3 CONTACT PERSON & INQUIRES:

1.3.1 Vendors are encouraged to contact Christy Case at ccase@commercega.gov to clarify any part of the RFP requirements, or any questions regarding submittals. All questions that arise must be submitted prior to the submittal due date (see 1.1) and shall be directed to the contact person via email.

1.3.2 Any unauthorized contact shall not be used as a basis for responding to this RFP and may result in the disqualification of the vendor's submittal. Vendors may not contact any elected official or other City of Commerce employee to discuss the proposal process or proposal opportunities. Contact of this nature will result in immediate disqualification of the vendor.

1.4 ADDITIONAL INFORMATION/ADDENDA

The City of Commerce will issue responses to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the due date. Vendors should not rely on any representations, statements or explanations other than those made in this RFP or in any addendum to this RFP. Where there appears to be a conflict between the RFP and any addenda issued, the last addendum issued will prevail.

Addenda will be published at www.commercega.gov under the “Doing Business Here” tab. Vendors are encouraged to check this site regularly for immediate access to issued addenda. RFP information can also be requested as stated above (1.3).

Vendors must acknowledge any issued addenda by including the Addenda Acknowledgement Form with the submittal. Proposals which fail to acknowledge the vendor’s receipt of any addendum will result in the rejection of the offer if the addendum contains information which substantively changes the Owner’s requirements

1.5 LATE SUBMITTAL, LATE MODIFICATIONS AND LATE WITHDRAWALS

Submittals received after the due date and time will not be considered. Modifications received after the due date will not be considered. The City of Commerce assumes no responsibility for the premature opening of a proposal not properly addressed and identified, and/or delivered to the proper designation.

1.6 REJECTION OF PROPOSALS

The City of Commerce may reject any and all submittals and reserves the right to waive any irregularities or informalities in any submittal or in the submittal procedure. Submittals received after said time or at any place other than the time and place will not be considered.

1.7 MINIMUM RFP ACCEPTANCE PERIOD

Valid submittals shall not be withdrawn for a period of 90 days from the date specified for receipt of submittals.

1.8 NON-COLLUSION AFFIDAVIT

By submitting a response to this RFP, the vendor represents and warrants that such proposal is genuine and not a sham or collusive or made in the interest or in behalf of any person not therein named and that the vendor has not directly or indirectly induced or solicited any other vendor to put in a sham proposal, or any other person, firm or corporation to refrain from submitting and that the vendor has not in any manner sought by collusion to secure to that vendor any advantage over any other vendor. By submitting a proposal, the vendor represents and warrants that no official or employee of the City of Commerce has, in any manner, an interest, directly or indirectly in the proposal or in the contract which may be made under it, or in any expected profits to arise there from.

1.9 COST INCURRED BY VENDORS

All expenses involved with the preparation and submission of the RFP to the City of Commerce, or any work performed in connection therewith is the responsibility of the vendor(s).

http://www.commercega.gov/

1.10 RFP OPENING

At the time and place fixed for opening the bids, the total bid amount of all bids will be made public for the information of all bidders and other interested parties, who may be present in person or by a representative. After the RFP due date and time stated herein, a tally sheet will be available on the City’s website.

1.11 TAXES

The selected vendor will be provided with The City of Commerce Sales and Use Tax Certificate of Exemption number upon request.

1.12 VENDOR INFORMATION

All submissions shall include a completed vendor master form and current W-9. Vendors whose place of business is other than the State of Georgia may be required to provide the Purchasing Agent with copies of your state’s regulations and/or laws concerning the application of certain vendor preference requirements to vendors whose place of business is in the applicable state. Failure to provide this information will result in the disqualification of the vendor from submitting a proposal.

1.13 INSURANCE

A selected vendor will be required to provide proof of liability and workman’s compensation insurance before work can begin on this City’s project. Workman’s Compensation Insurance should be as required by the State of Georgia. General Liability should cover $1,000,000 per incident. The vendor, if awarded a contract, shall maintain insurance coverage reflecting the minimum amounts and conditions specified by the City. In the event the vendor is a government entity or a self-insured organization, different insurance requirements may apply.

The vendor shall procure and maintain for the life of the Contract/Agreement. Worker’s Compensation Insurance covering all employees with limits meeting all applicable state and federal laws. This coverage shall include Employer’s Liability with limits meeting all applicable state and federal laws. This coverage shall extend to any subcontractor that does not have their own Worker’s Compensation and Employer’s Liability Insurance. A thirty (30) day notice of cancellation is required and must be provided to the City of Commerce via Certified Mail.

1.14 TERMINATION

Federal, State, and other Local government agencies may terminate this agreement in the event funds are not appropriated for it in future periods; provided, however, that funds are also not appropriate for equipment or services that replace those contracted for under this agreement. Customer shall be obligated for any future annual period if the Company is not notified in writing at least thirty (30) days prior to the beginning for the annual period for which non-appropriation is being claimed.

1.15 ANTI-DISCRIMINATION

By submitting a response to this RFP, all perspective contractors certify to The City of Commerce they will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, in every contract of over $10,000 the provisions in 1.15.1 and 1.15.2 below apply:

1.15.1 During the performance of this contract, the contractor agrees as follows:

1.15.1.1 The contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex or national origin, except where religion, sex or national origin is a bona fide occupational qualification reasonably neces-sary to the normal operation of the contractor. The contractor agrees to post in conspicuous places available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

1.15.1.2 The contractor, in all solicitations or advertisements for employees placed by or on behalf of the contractor, will state that such a contractor is an equal opportunity employer.

1.15.1.3 Notices, advertisements, and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

1.15.1.4 The contractor will include the provisions of 1.15.1 above in every subcontract or purchase order of over $10,000 so that the provisions will be binding upon each subcontractor or vendor.

1.16 ILLEGAL IMMIGRATION REFORM AND ENFORCEMENT ACT OF 2011

Vendors submitting a response to this RFP must complete the Contractor Affidavit under O.C.G.A.

§13-10-91(b) (1) which is provided with the RFP package to verify compliance with the Illegal Immigration Reform and Enforcement Act of 2011.

1.16.1 The form must be signed by an authorized officer of the contractor or their authorized agent.

1.16.2 The form must be notarized.

1.16.3 The contractor will be required to have all subcontractors and subcontractors who are engaged to complete physical performance of services under the final contract executed between the City of Commerce and the contractor complete the appropriate subcontractor and sub-subcontractor affidavits and return them to the City of Commerce a minimum of five (5) days prior to any work being accomplished by said subcontractor or sub-subcontractor. A format for this affidavit can be provided to the contractor if necessary.

1.17 SUBMISSION REQUIREMENTS

To facilitate evaluation of Proposals please submit the following:

1.17.1 One (1) fully executable electronic copy of the response (in Word or .pdf format) and any Technical Requirements (in Excel format).

1.17.2 Two (2) paper versions of the bid. The original shall be clearly marked “original”.

1.17.3 The proposals shall be prepared with a straightforward, concise delineation of the vendor’s capabilities to satisfy the requirements of this RFP.

1.18 ACCEPTANCE

Submission of any proposal indicates acceptance of the conditions contained in the RFP unless clearly and specifically noted otherwise in the Bid.

1.19 CITY GOVERNMENT

The City of Commerce operates under a council-manager form of government. This system of local government utilizes the strong political leadership of elected officials in the form of the City Council.

The City Manager is hired to serve the council and the community and to bring the local government the benefits of training and experience in administering local projects and programs on behalf of the governing body. It is anticipated that the vendor may be required to make one or more appearances at City Council meetings to answer questions and present results. The documentation provided in this request for proposal is intended to provide a common methodology of development and basic technical skills for proposal purposes.

1.20 BONDING

1.20.1 A performance bond in the amount equal to 100% of the contract amount will be required upon contract.

1.20.2 Each bid must be accompanied with a bid bond in an amount equal to 5% of the base bid, payable to the City of Commerce and issued by a Corporate Surety authorized to do business in the State of Georgia, in order to guarantee that the bidder will enter into a contract to construct the project strictly within the terms and conditions stated in this bid and in the bidding and Contract Documents, should the construction contract be awarded to him.

SECTION II - GENERAL CONDITIONS

2.0 PURPOSE

The City of Commerce is issuing this Request for Proposal (RFP) for qualified professionals from respondents capable of completing and providing professional contractual services for the Public Works Department for 2025 LMIG Street Paving.

2.1 CONTRACT PERIOD

Any contract resulting from this RFP shall not exceed a period of 180 days from the time the notice to proceed is provided, until completion of the project; unless agreed to in writing by both parties. The awarded contractor will be required to provide an 18 (eighteen) month warranty on all work performed.

To that end it requests proposals from qualified firms that meet the specifications listed herein.

2.2 CONTRACT LABOR COST DETAILS

Project labor costs shall be submitted for the following street projects. These costs are in totality as a lump sum submitted.

2.3 CERTIFICATIONS REQUIRED

The successful contractor shall provide details of operator qualifications for all employees that will be part of the installation or construction. The operator qualifications reports are required before any construction can begin. A copy of the successful contractor’s drug and alcohol testing plan is also required along with the latest PHMSA Drug and Alcohol Testing Data. While under contract with the City of Commerce this PHMSA Drug and Alcohol Testing Data shall be submitted to the City quarterly throughout the life of the contract.

2.4 ADMINISTRATION

The project will be administered by the City of Commerce through the Finance Director, being the main point of contact for all questions during the proposal period. The Public Works Superintendent, or designee, will be the main point of contact once the project is initiated.

2.5 PROCEDURES & MISC. ITEMS

2.5.1 All questions shall be submitted in writing (e-mail is acceptable) and will be communicated to all firms responding to this RFP.

2.5.2 All materials submitted in connection with this RFP will be public documents and subject to the Open Records Act and all other laws of the State of Georgia, the United States of America and the open records policies of the City of Commerce. All such materials shall remain the property of the City of Commerce and will not be returned to the respondent.

2.5.3 All respondents to this RFP shall hold harmless the City of Commerce, and any of their officers and employees from all suits and claims alleged to be a result of this RFP. The issuance of this RFP constitutes only an invitation to present a proposal. The City of Commerce reserves the right to determine, at its sole discretion, whether any aspect of a respondent's submittal meets the criteria in this RFP. The City of Commerce also reserves the right to seek clarifications, to negotiate with any vendor submitting a response, to reject any or all responses with or without cause, and to modify the procurement process and schedule. In the event that this RFP is withdrawn or the project canceled for any reason, the City of Commerce shall have no liability to any respondent for any costs or expenses incurred in connection with this RFP or otherwise.

2.5.4 Failure to submit all the mandatory forms from this RFP package shall be just cause for the rejection of the qualification package. However, the City of Commerce reserves the right to decide, on a case-by-case basis, in its sole discretion, whether or not to reject such a proposal as non-responsive.

2.5.5 Any payment terms requiring payment in less than 30 days will be regarded as requiring payment 30 days after invoice or delivery, whichever occurs last. This shall not affect offers of discounts for payment of less than 30 days, however. Payment will be processed after completion of all construction and the successful testing of all installed products.

2.5.6 In case of failure to deliver goods in accordance with the contact terms and conditions, The City of Commerce, after due oral or written notice, may procure substitute goods or services from other sources and hold the contractor responsible for any resulting additional purchasing and administrative costs. This remedy shall be in addition to any other remedies which the City of Commerce may have.

2.5.7 By submitting a qualification package, the vendor is certifying that they are not currently debarred from bidding on contracts by any agency of the State of Georgia, nor are they an agent of any person or entity that is currently debarred from submitting proposals on contacts by any agency of the State of Georgia.

2.5.8 Any contract resulting from this RFP shall be governed in all respects by the laws of the State of Georgia and any litigation with respect thereto shall be brought in the courts of the State of Georgia. The contractor shall comply with applicable federal, state, and local laws and regulations.

2.5.9 It is understood and agreed between the parties herein that the City of Commerce shall be bound hereunder only to the extent of the funds available, or which may hereafter become available for the purpose of this agreement.

2.5.10 It is understood and agreed that all necessary paving equipment, asphaltic concrete, painting equipment, stencils, paint products, and all other materials, equipment, and supplies, may be needed to complete the project. The work shall be executed in the best and most workmanlike manner by qualified and efficient workers, in strict conformity with the best standard practice.

3.0 PROJECT SCOPE

3.1.1 Asphalt paving, striping, and associated work on various City streets within 180 consecutive calendar days from NTP (notice to proceed) and shall include all labor, materials and incidentals necessary to construct the project.

3.1.2 A preliminary list of streets will be included in the bid packet. The amount of work may increase or decrease, and the preliminary list of streets is subject to change. This project includes some GDOT LMIG funding. The latest GDOT Standard Specifications for Road and Bridge Construction of the Georgia Department of Transportation as amended herein, shall govern the construction of this project.

3.1.3 For resurfacing, clean, tack and overlay each listed street with 1.5” thick layer of pave topping material, per each individual as identified street specification at a total lump sum cost.

3.1.4 All warning and advance signs are to be in place alerting motorist of street resurfacing activities at all times. Temporary reflective tape shall be used on each individual listed street.

3.1.5 Have designated certify flagging personnel present on site at all times actively directing traffic.

3.1.6 Contractors must provide a 24-hour clean-up service when each project is completed.

3.1.7 All drainage structures within the limits of each project listed will be maintained throughout the duration of the project. Any debris that goes in drainage structures as a result of resurfacing or milling operation will be cleaned out at no additional cost to the City of Commerce.

3.1.8 The City will locate and identify all water valves and manholes and raise those that are justified as needed.

3.1.9 An inspection will be completed by the City of Commerce Public Works Department.

3.2 SITE INSPECTIONS

3.2.1 The Bidder is advised to examine all the locations of the work and to inform himself fully as to its conditions, the conformation of the ground, the character, quality and quantity of the products needed preliminary to and during the execution of the work; the general and local conditions and all other matters which can in any way affect the work to be done under the Contract.

3.2.2 Project cost shall include all material costs, travel, shipping, additional materials, etc.

SECTION THREE – PROPOSAL FORMAT

4.0 PROPOSAL FORMAT

In order to facilitate the analysis of responses to this RFP, vendors are required to prepare their proposals in accordance with the instructions outlined in this section. Each vendor is required to submit the proposal in a sealed package. Vendors whose proposals deviate from these instructions may be considered non-responsive and may be disqualified at the discretion of the City of Commerce.

Vendors should be sure they have included an electronic copy of the response as part of their proposal. Instructions relating to each part of the response to this RFP are defined in the remainder of this section.

4.1 COVER LETTER

A one-page letter that summarizes the key elements of the proposal. The letter must include the consultant’s company name, the address where the business resides, website, and contact information of the primary proposing person. The letter should state why the contractor feels they should be selected. The letter is required to be signed by an authorized officer and must provide a statement that they understand the contents of the Request for Proposal and the proposal will be valid for ninety

(90) days from the opening date.

4.2 PROJECT SUMMARY

A summary of the project, displaying the consultant’s understanding of the proposed project and the impacts it may have on the City of Commerce. The summary shall include the consultant’s understanding of the scope of work and the purpose of the proposal.

4.3 METHODOLOGY

Description of the overall approach the consultant will take to complete the scope of work within this Request for Proposal, including any innovative efforts that may occur Include all the tools or applications that will be used to complete the project. Include details on how the project team will ensure the City’s satisfaction and what task is required by the city to assist.

4.4 PROJECT STAFF

Provide the anticipated list of individuals who will be tasked to work on this project and indicate the functions that each will perform. Include each personnel’s experience that demonstrates their capability to successfully complete this project.

4.5 SIMILAR EXPERIENCE

Provide no less than three (3) project references completed in the last five years similar in size and scope to the proposed project that prove that the consultant and corresponding project staff have the experience capable of completing this proposed project. Each reference shall include project name, project description, key personnel, location, cost, status, and client contact Information

4.6 DISADVANTAGE BUSINESS ENTERPRISE INVOLVEMENT

The City encourages all Vendors to promote opportunities for Diverse Business Enterprises (DBEs) to compete for business as vendors, subconsultants and/or suppliers. Goals are based on the Scope of Services and general availability of firms with the necessary experience and capacity to perform the services. Vendors are encouraged to involve DBEs in all aspects of the work. All vendors responding to the proposal shall specify information regarding DBE participation, if any.

Information should include the name and addresses of DBE firm committed to participating in the Scope, description of the work each DBE will perform, as well as written confirmation from the DBE committed to participate.

4.7 BID SHEET

The vendor shall supply and submit a bid sheet or contract to be signed with the overall lump sum cost of the project for all streets listed in totality. This format is a minimum requirement; vendors should add additional information to give a full picture of itemized service expenses. The vendor will present, in detail, the features and capabilities of the proposed products. Please reference the “Project Scope” to gain insight on what applications will be needed.

4.8 ADDENDA

If revisions become necessary, the City will provide a written addenda to all vendors who have received the RFP. Said addenda will be posted on the City’s website. All addenda issued by the City must be noted on any bids that are submitted to the City. Vendors shall contact the City to ascertain whether any addenda have been issued. Failure to do so could result in an unresponsive bid.

SECTION IV - SELECTION

5.0 FINAL SELECTION

Following review of all qualified proposals, selection of a suitable vendor, and preliminary contract negotiations, the project representative will make a recommendation to the City Council of Commerce. Following approval, the City will complete contract negotiations. The City of Commerce reserves the right to accept the response that is determined to be in the best interest of the City. The City reserves the right to reject any and or all proposals. Every vendor submitting a proposal must complete the form showing compliance with the Illegal Immigration Reform and Enforcement Act of 2011, OCGA §13-10-90(b)(1). The form is provided with this RFP.

5.1 Evaluation Method

The City will evaluate all proposals deemed responsive to this request by a committee selected by the City of Commerce. One vendor will be awarded all streets listed.

5.2 Proposal Evaluation Process

Responses to this RFP will be scored according to the following criteria:

Criteria Points Methodology 15 Schedule 20 Project Staff 15 Similar Experience 20 Disadvantaged Business Enterprise 10 Price 20 Total 100

Attachments

Street Name Start Crossroad Stop Crossroad

Length

(ft) *

Length (Miles) *

Avg Width

(ft) *

Double Yellow

White Edge

Square Yards

Madison St Elm St Ila Rd 1,475.0 0.2794 20 √ √ 3,277.78 Hospital road Hillcrest court Northview Drive 1,450.0 0.2746 24 √ √ 3,866.67 Hospital road Carrington Drive Homer Road 2,359.0 0.4468 24 √ √ 6,290.67 NorthviewDrive Hospital rd Hospital rd 2,189.0 0.4146 20 √ √ 4,864.44 South Harmony Harmony st Madison st 550.0 0.1042 20 1,222.22 Harbor Street Elizabeth st Williford st 550.0 0.1042 20 √ 1,222.22 Brookwood Ave. North Elm St. North Broad St. 200.0 0.0379 20 √ 444.44 Orchard Rd Clayton st 575.0 0.1089 14 894.44 Victoria Way Hospital rd 870.0 0.1648 20 1,933.33 Lindsey Court Victoria Way 365.0 0.0691 20 811.11 Barber St S. Elm Spring St. 580.0 0.1098 15 966.67 Scott St. Clayton st S. Elm 1,100.0 0.2083 20 √ 2,444.44 Quillan St. Homer St. N. Elm 245.0 0.0464 20 n 544.44 Homer St. Homer Rd High St. 1,550.0 0.2936 20 √ √ 3,444.44

Required Forms for Submission

EXECUTION OF PROPOSAL

DATE: ___________

The potential vendor certifies the following by placing an "X" in all blank spaces:

___ That this proposal was signed by an authorized representative of the firm.

___ That the potential Contractor has determined the cost and availability of all materials and supplies associated with performing the services outlined herein.

___ That all labor costs associated with this project have been determined, including all direct and indirect costs.

___ That the potential Contractor agrees to the conditions as set forth in this Request for Proposal with no exceptions.

Therefore, in compliance with the foregoing Request for Proposal, and subject to all terms and conditions thereof, the undersigned offers and agrees, if this proposal is accepted within sixty (60) days from the date of the opening, to furnish the services/products for the prices quoted within the time frame required. The undersigned offers and agrees to furnish any or all of the items upon which prices are quoted at the price set opposite each item, in the quantities described, delivered to the point(s) specified, in accordance with the terms and conditions set forth herein. The laws of the State of Georgia shall prevail concerning all purchases and services under this contract.

I certify that I have read and understand the terms and conditions herein except as stated below. I further state that I am and/or my company is capable, able to, and will provide the requested products and/or service described herein. I am the owner or agent of the company stated below and am authorized and empowered to contract. By my signature on this RFP, I/we guarantee and certify that all items included in my bid meet or exceed specifications.

I certify that this quotation is made without prior understanding, agreement, or connection with any corporation, firm or person submitting a quotation for the same materials, supplies, equipment, or services and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of State and Federal Law and can result in fines, prison sentences, and civil damage awards.

I agree to abide by all conditions of the quotation and certify that I am authorized to sign this quotation for the Contractor.

Business Contact Representative

Operational Contact Representative Vendor’s Name Federal ID #

Address

Phone Fax

Email

Authorized Signature Date

Typed Name & Title

Subscribed and sworn to before me this ______ day of _______________, 20____.

Notary Public

ADDENDA ACKNOWLEDGEMENT

The vendor has examined and carefully studied the Request for Proposals and the following Addenda, receipt of all of which is hereby acknowledged:

Addendum No. ______________

Addendum No ______________

Authorized Representative/Title Authorized Representative (Date) (Print or Type) (Signature)

Vendors must acknowledge any issued addenda. Proposals which fail to acknowledge the vendor’s receipt of any addendum will result in the rejection of the offer if the addendum contained information which substantively changes the Owner’s requirements.

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT

Name of Contracting Entity: _______________________________________ Contract No. and Name: _______________________________________ Contract Date: _______________________________________

By executing this affidavit, the undersigned person or entity verifies its compliance with O.C.G.A. § 13‐10‐ 91, stating affirmatively that the individual, firm, or corporation which is contracting with the City of Commerce has registered with, is authorized to participate in, and is authorized to use and uses the federal work authorization program commonly known as E‐Verify, or any subsequent replacement program*, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13‐10‐91.

The undersigned person or entity further agrees that it will continue to use the federal work authorization program throughout the contract period, and it will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the undersigned with the information required by O.C.GA. § 13‐10‐91(b).

The undersigned person or entity further agrees to maintain records of such compliance and provide a copy of each such verification to the City of Commerce at the time the subcontractor(s) is retained to perform such service.

EEV / E‐Verify User Identification Number Date of Authorization

BY: Authorized Officer or Agent Date (Name of Person or Entity)

Title of Authorized Officer or Agent

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE

_____ DAY OF ______________________, 20__

________________________________________ [NOTARY SEAL]

Notary Public

My Commission Expires: ___________________

* or any subsequent replacement operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99‐603