RFP_25_005_Low_Voltage Wiring for New Elem Sc.pdf

Request for Proposal (RFP-25-005)

Request for Proposal (RFP) to provide

Low Voltage Wiring Services

NIGP: 28029, 91082, 91429

For

Union County School District

For the Purpose of:

Construction of a New Elementary School

Copies of the RFP, related questions, and associated addendums are available at https://www.ucschools.org/district/request-for-quotesproposalsbids or by e-mailing a request for the RFP to:

CM RFP-25-005

Attn: Bill Driskell Technology Director Union County Schools 124 Hughes Street Blairville GA 30512 bdriskell@ucschools.org 706-745-2322 ext 1504

OWNER:

Union County School District

124 Hughes Street Blairsville, Georgia 30512

The Union County Board of Education reserves the right to reject any and all proposals and to waive technicalities

Solicitation Issue Date: Tuesday, June 25, 2024 Proposal Packages Due: Wednesday, July 24, 2024, by 12:00:00 PM

An Equal Opportunity Educational Provider and Employer https://www.ucschools.org/district/request-for-quotesproposalsbids mailto:bdriskell@ucschools.org

TABLE OF CONTENTS

Solicitation Issue Date: Tuesday, June 25, 2024

Proposal Packages Due: Wednesday, July 24, 2024, by 12:00:00 PM

REQUEST FOR PROPOSAL

1. GENERAL PROJECT INFORMATION

Project Description/Scope of Work:

Project Budget

Project Schedule

3. CONTRACT INFORMATION

4. SELECTION PROCESS

5. SCHEDULE OF EVENTS

RFP Estimated Time Line:

6. SUBMITTAL OF QUESTIONS AND REQUESTS FOR CLARIFICATION

7. STEP 1: SUBMITTAL REVIEW PROCESS

Proposal Review

Minimum Qualifications Required (evaluated on a pass/fail basis by the selection committee)

8. INSTRUCTIONS FOR PREPARING SUBMITTAL

9. ADDITIONAL TERMS AND CONDITIONS

Confidentiality

Award Conditions

Joint-Venture Proposals

E-Verify: Affidavit under O.C.G.A. § 13-10-91(b)(1)

Statement of Agreement

Notice of Reserved Rights

An Equal Opportunity Educational Provider and Employer

REQUEST FOR PROPOSAL

Low-Voltage Wiring Services

Blairsville, Georgia 30512

The Union County Board of Education (UCBOE) (Owner) is soliciting proposals from certified Panduit low-voltage wiring contractors for “turn-key” low-voltage wiring of the new Union County Elementary School located in Union County, Blairsville, Georgia. This Request for Proposals (RFP) seeks to identify potential Panduit-certified providers of the above-mentioned services. All respondents to this RFP are subject to instructions communicated in this document and are cautioned to thoroughly review the entire RFP and follow instructions carefully. The Owner reserves the right to reject any proposals and to waive technicalities and informalities at their discretion.

1. GENERAL PROJECT INFORMATION

Project Description/Scope of Work:

UCES is a single-story elementary school with 68 classrooms. There are three (3) data closets. The MDF is located in the middle section of the building and will need 12 strands of single-mode fiber connecting it with each of the two

(2) IDFs. Also, from the MDF, there will be a 6-strand single-mode fiber to a guard shack at the entrance to the campus, and four (4) single-mode fibers will run to external cameras. (terminate all strands)

As stated below, the awarded provider is expected to provide all materials and labor needed to complete this project.

Classroom, typical (68 classrooms)

Each of the 68 classrooms will have four (4) Cat6 drops terminated above the drop ceiling and two (2) in a wall outlet.

Offices, typical (18 offices)

The offices will have four (4) Cat6 drops in the walls and one (1) above the ceiling.

Station Drops

The standard connector for all data outlet connections is a Category 6 RJ45 jack (keystone style). Category 6 balanced twisted-pair horizontal and backbone cables, whose length does not exceed 90m (295 ft) for basic link, and 100m (328 ft) for the channel shall be 100 percent tested according to ANSI/TIA/EIA-568-B.1.

The estimated number of network drops is 750, which may change as the project progresses.

Station Drop Installation Expectations

• Install pathway, cable hangers, j-hooks, etc. in the hallway, AND classroom, AND MUST be supported every five (5) feet.

• Install pathway through firewalls and into classrooms, fire caulk all firewall/classroom penetrations.

• Vendor must provide all materials needed to complete the project for a one-time final payout billed after the completion of the scope of this RFP.

MDF/IDF Equipment

Each IDF(2) and MDF will require 2 8ft 19” racks. All patch panels will be Panduit brand.

Project Budget The preliminary estimated cost is expected to be approximately $125,000. However, the owner may revise the scope of work due to programmatic requirements, funding availability, or other circumstances.

Project Schedule The selection of the services provider is anticipated to be finalized in late July, 2024, and the services rendered under this RFP will commence upon CBCC’s determination and scheduling, expected to begin sometime near the end of August 2024. The installation will commence with the release of specific portions of the building as several phases are underway throughout the construction process. All of the dates herein are estimates which are subject to change.

2. INSTALLATION AND SERVICES REQUIREMENTS

Breaux and Associates (BXA) is the architectural firm, and Charles Black Construction Company (CBCC) is the Construction Professional firm responsible for the design and construction management of the new Union County Elementary School. The awarded provider for this RFP will be expected to work collaboratively with the owner’s consultants, CBCC’s job site foreman, and key school district personnel to provide the services needed to fulfill this RFP, which may include, without limitation, technical review, schedule development, and schedule evaluation, in addition to providing the installation services identified in this RFP.

3. CONTRACT INFORMATION

The contract format will be a Fixed Pricing agreement identified on a per-drop (including all terminations) and per-strand fiber termination basis.

4. SELECTION PROCESS

The provider selection will be done through a committee-scored rubric evaluation process. The rubric evaluation is as follows:

Award Criteria

A. Qualification of respondent: Point Value 0-25

1. Backgrounds and experience of the specific individuals to be assigned to this project.

2. Prior experience of vendors with UCS.

B. References: Point Value 0-5 C. Extent to which the design concept meets the goals noted in this RFP: Point Value 0-40

1. Timeline for completing the work

2. Technical quality in design

3. Product Quality

4. Support and Warranty

D. Cost: Point Value 0-30

5. SCHEDULE OF EVENTS

The following Schedule of Events represents the Owner's best estimate of the schedule that will be followed. All times indicated will be current standard time in Blairsville, Georgia. The Owner reserves the right to adjust the schedule as the Owner deems necessary.

RFP Estimated Time Line:

a. Owner issues public/website advertisement of RFP: Tuesday, June 25, 2024

b. Deadline for written questions/requests for clarification: Friday, July 12, 2024

c. All requests for information will be answered/clarified by: Friday, July 19, 2024

d. Deadline for submission of Proposal: Wednesday, July 24, 2024 by 12:00:00 PM

e. Board approval of Service Provider: [First available meeting opportunity]

6. SUBMITTAL OF QUESTIONS AND REQUESTS FOR CLARIFICATION

It is the responsibility of each respondent to examine the entire RFP, seek clarification in writing, and review its submittal for accuracy before submitting the document. Questions about any aspect of the RFP or the project shall be submitted in writing (e-mail only) to bdriskell@ucschools.org.

The deadlines for submission of questions relating to the RFP are the times and dates shown in the (Schedule of Events - Section 5). All relevant questions and requests for clarification received for this RFP and the corresponding responses will be posted on the Owner's website through a live Google Doc located on the district website as an addendum to the original solicitation for services. From the issue date of this solicitation until a successful proposer is selected and the selection is announced, respondents are not allowed to communicate for any related reason with any members or employees of the Owner except for submission of questions as instructed in the RFP or as provided by any existing work agreement(s). For violation of this provision, the Owner shall reserve the right to reject the proposal of the offending proposer.

7. STEP 1: SUBMITTAL REVIEW PROCESS

Proposal Review This RFP is issued to acquire Proposals from prospective low-voltage installation service providers. A selection will be made by a Selection Committee consisting of the Owner's representatives. The Selection Committee will receive and review Proposals submitted in response to this RFP. To be deemed eligible for evaluation, firms must meet the following minimum qualifications:

Minimum Qualifications Required (evaluated on a pass/fail basis by the selection committee)

• Vendor must be certified Panduit Installation company

• Only Panduit components and General Cable will be acceptable

• Panduit Certification and Warranty will be required at completion of project

The Selection Committee will then evaluate the submittals meeting the minimum qualifications according to the provided scoring criteria identified in Section 4 above.

8. INSTRUCTIONS FOR PREPARING SUBMITTAL

All responses must be submitted in a sealed envelope either by mail or hand delivery. No emailed proposals will be accepted. Please submit RFP responses as follows:

Union County Board of Education Attn.: David Murphy 124 Hughes Street Blairsville, GA 30512

Responders must use the “Pricing Sheet” located at the end of this RFP to provide their respective pricing for this project. The pricing needs to include all charges. Price increases throughout the length of the bid contract will not be accepted. The bidder is responsible for the final and accurate count of drops and terminations.

No bids will be accepted after this stated time and date; all such bids will be returned to the sender unopened. All bids must be clearly marked “RFP-25-005, Low-Voltage Wiring” on the envelope's exterior. The Board of Education staff accepts no responsibility for opening envelopes that are not properly marked before the stated bid opening.

9. ADDITIONAL TERMS AND CONDITIONS

Confidentiality Labeling information provided in submittals "proprietary" or "confidential", or any other designation of restricted use will not protect the information from public view. Subject to the provisions of the Open Records Act, the details of the proposal documents will remain confidential until final award.

Award Conditions

• This request is not an offer to contract or a solicitation of bids. This request and any proposal submitted in response, regardless of whether the proposal is determined to be the best proposal, is not binding upon the Owner and does not obligate the Owner to procure or contract for any services. Neither the Owner nor any party submitting a response will be bound unless and until a written notice to proceed is provided.

• Respondents to this RFP agree to waive any claims they have or may have against the Owner, its employees, agents, members, representatives and legal counsel, arising out of or in connection with the:

(1) administration, evaluation, recommendation or selection of any proposal; (2) waiver of any representations under the proposal or documents; (3) approval or rejection of any proposal; and (4) award of a contract.

Joint-Venture Proposals The Owner does not desire to enter into "joint-venture" agreements with multiple firms. In the event two or more firms desire to "team up" it is strongly recommended that one incorporated firm propose and maintain status as the contracted lead firm with the remaining firms participating as major consultants to the lead firm.

E-Verify: Affidavit under O.C.G.A. § 13-10-91(b)(1) The successful Proposer will be required to submit an Affidavit verifying its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the firm or corporation which is engaged in the performance of services on behalf of the Union County Board of Education has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the CP will continue to use the federal work authorization program throughout the contract period and will contract for the physical performance of services in satisfactory of such contract only with subcontractors who present an affidavit to the CP with the information required by O.C.G.A. § 13-10-91(b).

The affidavit shall include the CP's Federal Work Authorization User Identification Number and date of authorization.

Statement of Agreement With submission of a proposal, the Proposer agrees that he/she has carefully examined the Request for Proposal (RFP), and the Proposer agrees that it is the Proposer's responsibility to request clarification on any issues in any section of the RFP with which the Proposer disagrees or needs clarified. The Proposer also understands that failure to mention these items in the proposal will be interpreted to mean that the Proposer is in full agreement with the terms, conditions, specifications and requirements in the therein.

Notice of Reserved Rights The Union County Board of Education reserves the right to accept or reject any bid or portion thereof, to accept any single or combination of items in the proposal/bid, and to waive informalities and minor irregularities in all proposals/bids received. It also reserves the right to cancel the agreement with the successful bidder at any time, regardless of reason.

EXHIBIT A

Union County Board of Education, Blairsville, Georgia 30512

Pricing Sheet

Low-Voltage Wiring Services

TO: UNION COUNTY BOARD OF EDUCATION

FROM: ______________________________________

Best Contact Number: __________________

The contract format will be a Fixed Pricing agreement identified on a per-drop (including all materials and terminations) and per-strand fiber (including all materials and terminations) basis.

Per Station Drop Price $__________________ Per Fiber Strand Price $__________________

By signing below, I verify that I have read and understand the entire RFP and that I have reviewed the Addendum

Printed Name (Company Official) Signature (Company Official)

Date

The Union County Board of Education reserves the right to accept or reject any bid or portion thereof, to accept any single or combination of items in the proposal/bid, and to waive informalities and minor irregularities in all proposals/bids received. It also reserves the right to cancel the agreement with the successful bidder at any time, regardless of reason.