RFP 25-00004 Cowlitz Chum 30may25.docx

STATE OF WASHINGTON DEPARTMENT OF FISH AND WILDLIFE REQUEST FOR PROPOSAL

25-00004

PROJECT TITLE: Cowlitz Chum Assessment EXPECTED TIME PERIOD FOR CONTRACT: July 21, 2025, through June 30, 2026

ESTIMATED PROCUREMENT SCHEDULE (all times given are for Pacific Time, schedule may be adjusted if necessary):

RFP Release: May 30, 2025 Pre-Bid Conference: June 16, 2025, from 11:00 am to noon Questions from Bidders Due (email only): June 16, 2025, by 4:00 p.m. PST Responses to Bidder questions (email only): Not later than noon on June 24, 2025 Bidder Proposals Due (email only): July 16, 2025, by 4:00 p.m. local time for Olympia WA Apparent Successful Bidder(s) announced: On or about July 18, 2025 BIDDER ELIGIBILITY: This procurement is open to those bidders who satisfy the minimum qualifications stated herein and are available for work in Washington State. Disadvantaged, Minority and Women Owned Business Enterprises are encouraged to apply.

CONTENTS OF THE REQUEST FOR QUALIFICATIONS

1. Scope of Work

2. Mandatory Requirements

3. RFP Coordinator

4. Instructions to Bidders

5. Evaluations and Award Procedures

6. General Provisions

7. Debriefing and Protest Procedures Exhibits:

If any bidder does not comply with any part of this RFP their entire quote and qualifications may be rejected as non-responsive.

1. SCOPE OF WORK

Description of all Project Requirements Assess chum salmon spawning ground habitat and potential spawning channel sites in the lower Cowlitz River. Typically, this work would start with a review of either LiDAR and/or topographical maps to identify likely locations for an improved chum salmon spawning channel (disconnected oxbows, abandoned/ disconnected channel scars, and side channels). Identify and contact landowners of likely areas to gauge interest. If there's landowner interest, conduct site visits to collect preliminary survey data and document habitat types. Participate in stakeholder meetings, including coordination with WDFW, tribal, local agencies, and public to share findings and gather feedback. Review all available sites and chose up to four (4) sites with the highest likelihood of success to conduct more intense evaluation, geo-referenced elevation surveys, pit pump tests to estimate available groundwater, install piezometers and data loggers to collect information on water temperatures and ground water depths over the course of one or more spawning and incubation seasons. Generate a report summarizing this work and site potential for a spawning channel.

WDFW has $155,000 budgeted for this work through June 30, 2026.

Primary Objectives Perform field reconnaissance to determine the top four (4) sites in the study reaches of the Cowlitz and Toutle Rivers with the greatest potential for chum spawning habitat creation. Perform site investigations for each of four (4) potential sites to support the feasibility assessment and conceptual designs.

Collections to Analyze Aerial photos, LiDAR, GPS, and (flow, sediment, water quality conditions) known to support chum salmon.

Methods and Analyses Field reconnaissance will identify locations for potential chum channels. A total of four (4) to six (6) sites will be initially visited on the Cowlitz and Toutle River study reaches. The initial four (4) to six (6) sites will be selected based on existing knowledge of site potential, landowner permissions, any known feasibility issues, past or on-going investigations, and review of aerial photos and LiDAR. Potential sites will be reviewed and approved by WDFW prior to initial site visits. During field visits, the locations of potential chum channels and relevant features will be mapped in the field using GPS. Each potential site will be characterized qualitatively for its potential to provide flow, sediment, and water quality conditions to support chum spawning. Sites will also be evaluated for machinery access for the follow-up field investigations (Task 2) as well as future access and logistics for eventual project implementation. Locations for pump tests, piezometers, and topographical surveys will be identified in support of Task 2 activities. Following the site visits, and in conjunction with WDFW staff, the top four (4) sites will be identified that appear to provide the most suitable conditions (biological and otherwise) with respect to chum channel potential.

It is assumed that site investigations will include a combination of the following activities at each site:

(1) Select topographic survey: Conceptual design level survey will be performed to assist in determining feasibility of chum channel creation. Survey will include sufficient detail of relevant site topography to serve a basis for conceptual level design, elevations of water surfaces where observed, existing stream channel alignment and major grade breaks such as terraces and valley walls. Water level monitoring stations will also be surveyed in as part of this task. Surveys will be conducted using a Total Station and/or Survey-Grade GPS equipment.

(2) Groundwater pump tests: Groundwater pump tests will be performed in order to assess availability and transmissivity of groundwater which will inform suitability of potential chum spawning channel creation. Pump tests will require heavy equipment access to perform temporary excavations required for completing pump tests. An estimate of machinery costs for this task has been included in the task budget. Pump test procedure will be conducted based on established protocols and prior Contractor experience. Groundwater flow at a number of different drawdown elevations will be determined.

(3) Water level monitoring stations: Groundwater level monitoring (piezometers) and surface water stage recorders will be installed as necessary at each site to map the groundwater table and the relationship with surface water (river) stage throughout the year. Continuously recording data loggers (e.g., HOBO U20 loggers) will be installed at each monitoring station. Piezometer data will help determine the potential for upwelling conditions and will also provide valuable design information for future potential design and implementation of these projects.

a. Anticipated timeline.

Work can begin by approximately July 21, 2025. The report identified in the first task/deliverable is expected by approximately May 2026. The maximum duration of work is not expected to exceed two (2) years.

NOTE:

The successful bidder will be expected to begin working on the tasks outlined in this RFP on or around July 21, 2025. The contract will extend until September 14, 2026, by which time all charges must have been incurred and after which no further costs will be reimbursed.

Project Schedule/Deliverables for Conduct of Work, Timeline for Accomplishing the Work, and Contract Billing Schedule Project Start 7/21/2025 Data Gathering Started 9/4/2025 Data Gathering Complete 03/15/2026 Draft Project Report 5/14/2026 Final Report Due 7/14/2026 Final Billing Due 9/14/2026

2. MANDATORY AND DESIRABLE QUALIFICATIONS

a. Mandatory Experience/Qualifications We seek a specialist, or team of specialists with academic and professional experience in conservation biology, including knowledge of recreation ecology and policy, to work with and provide participating Tribes with expertise in developing a strategic approach and geospatial methodology to address recreation’s ecological and cultural impacts in our region.

· Master’s degree in relevant field, including conservation biology/conservation science/recreation ecology/correlated field

· Demonstrated understanding and experience with geospatial analysis, data management, and natural resource planning

· Demonstrated understanding of recreation ecology/impacts science/recreation management

· Demonstrated understanding of traditional ecological knowledge, integration of tribal communities and knowledge in land management

b. Highly Desirable Experience and Qualifications for Bidder Personnel Assigned to Work

· Experience working with Tribes, tribal individuals, or tribal organizations

· Familiarity with Washington state’s ecosystems and land management practices

· Expertise in environmental modeling

· Supplier Diversity WDFW is issuing this Solicitation pursuant to RCW 39.26. Pursuant to this Solicitation, WDFW intends to conduct a competitive procurement to award a contract estimated to be valued at $150,000 or more. Because it is estimated to be $150,000 or more, a preference of 5% will be given to any responsive and responsible bid from a Small Business or Veteran-Owned Business. This preference will be applied as a 5% addition to the overall score of the bid. The following definitions apply:

· SMALL BUSINESS – A Washington State business, including a sole proprietorship, corporation, partnership or other legal entity, that (a) self-certifies in WEBS that it is owned and operated independently from all other businesses and has either: (i) fifty or fewer employees; or (ii) a gross revenue of less than seven million dollars annually as reported on its federal income tax return or its return filed with the Washington State Department of Revenue over the previous three consecutive years; or (b) is certified with the Washington State Office of Women and Minority Business Enterprises under chapter 39.19 RCW.

· VETERAN-OWNED BUSINESS – A veteran-owned business certified as such by the Washington State Department of Veteran Affairs.

· WEBS - the Washington Electronic Business Solution (WEBS) system; the procurement announcement system for Washington State government.

3. RFP COORDINATOR

The RFP Coordinator is the sole point of contact in the WDFW for this procurement. All communication between bidders and WDFW upon receipt of this RFP shall be with the RFP Coordinator, as follows:

Contracts and purchasing

4. INSTRUCTIONS TO BIDDERS

All required documents must be submitted to the RFP Coordinator by e-mail by the times and dates in this RFP. Bidders are responsible for the means of delivery of all documents to ensure receipt by the RFP Coordinator by the required dates and times.

4.1 Quote and Qualifications Contents

See Exhibit A, Checklist for Responsiveness, for a list of all documents that must be submitted as a part of a bidder’s quote and qualifications. All bids submitted in response to this RFP shall consist of the following documents:

a. A cover letter of no more than 400 words, signed by a person authorized to bind the proposing organization to a contract, summarizing the most important elements of the quote and qualifications.

b. Exhibit B, Certification and Assurances, signed by a person authorized to bind you or your organization to a contract.

c. Exhibit C, Vendor Certification Executive Order 18-03, signed by a person authorized to bind you or your organization to a contract.

d. Exhibit D, Bidder Questionnaire, completed by your organization; and

e. Exhibit E, Bidder Profile, completed by your organization

RFP 25-00004

4.2 Proposal Format

One copy of the complete proposal must be submitted by the Bidder to the RFP Coordinator electronically using Microsoft Word, Excel or portable document format (pdf). Any documents which require an official signature should be submitted in pdf.

4.3 Proprietary Information

Clearly mark any portion(s) of your quote and qualifications which contains proprietary information. You may not mark the entire quote and qualifications as proprietary. If your quote and qualifications is successful, and WDFW receives a request to view or copy your quote and qualifications, WDFW shall respond according to public disclosure procedures described in this RFP. However, if any information in your quote and qualifications is marked as proprietary, WDFW shall not make that portion available without giving you an opportunity to seek a court order preventing disclosure.

4.4 Pre-Bid Conference and Vendor Questions

Bidders wishing to submit a proposal for this procurement may attend an optional Pre-Bid Conference on June 16, 2025, from 11:00 am to noon, local Olympia WA time. This conference will be held virtually via a Microsoft Teams meeting; the link to this meeting is below:

Meeting ID: 279 288 731 892 9 Passcode: 4Xo6pF7o Dial in by phone +1 564-999-2000,,267189261# United States, Olympia

(833) 322-1218,,267189261# United States (Toll-free) Find a local number Phone conference ID: 267 189 261#

Specific questions concerning the procurement should be submitted in writing to the Procurement Coordinator by 12:00, noon on June 16, 2025, so that representatives of WDFW may prepare preliminary answers in advance of the conference. Additional questions will be entertained at the conference; however, responses may be deferred and provided later. Any oral answer given at the conference is to be considered as tentative. All questions submitted prior to or discussed during the conference will be researched and the official answers published to the WEBS as an amendment to this procurement by noon on June 24, 2025. This will assure accurate and consistent responses to all Bidders. Only the written answers will be considered official.

4.5 Delivery of Proposals

Send complete quote and qualifications to the RFP Coordinator at the email address specified in Section 3 of this RFP. Email transmission is required.

Proposals must be received by the RFP Coordinator no later than 4:00 p.m. local time for Olympia WA on July 16, 2025. Late quotes and qualifications will not be accepted and shall automatically be disqualified from further consideration.

WDFW assumes no responsibility for delay in transmission of quotes and qualifications. WDFW will use the “time stamp” on the email as the official time of receipt. Time extensions will not be granted.

4.6 Procurement Complaint Process

Bidders considering submitting a bid or quote and qualifications in response to any request for bids, request for qualifications, Request for Quotes and Qualifications or any solicitation for goods and services under RCW 39.26 may submit complaints regarding a particular solicitation to the WDFW solicitation point of contact. Bidders may submit a complaint on the following for any solicitation:

· The solicitation unnecessarily restricts competition.

· The solicitation evaluation or scoring process is unfair or flawed; or

· The solicitation requirements are inadequate or insufficient to prepare a response.

All complaints submitted under this process must:

· Be in writing;

· Be received by the WDFW solicitation point of contact by e-mail not later than five business days before the Bidder’s response to a solicitation is required to be submitted to WDFW.

· Clearly articulate the basis for the complaint; and

· Include a proposed remedy.

WDFW will respond to complaints in writing and post the response (and any changes to the solicitation required by the response) on WEBS. Bidders may not appeal the response or raise the same complaint during any protest period.

4.7 Washington’s Electronic Business Solution (WEBS)

Bidders are solely responsible for:

· Properly registering with Washington’s Electronic Business Solution (WEBS) at www.des.wa.gov , and maintaining an accurate Bidder profile in WEBS.

· Downloading the RFP packet consisting of the RFP, all Appendices, and incorporated documents related to the RFP for which you are interested in Bidding.

· Downloading all current and subsequent Amendments to the RFP to ensure receipt of all RFP documents.

Notification of Amendments to the RFP will only be provided to those Bidders who have registered with WEBS and have downloaded the RFP from WEBS. Failure to do so may result in a Bidder having incomplete, inaccurate, or otherwise inadequate information and Bid.

5. EVALUATION AND AWARD PROCEDURES

5.1 Evaluation Team

A team will be formed to evaluate quotes and qualifications. The team will be composed of individuals with technical and/or financial backgrounds. WDFW will evaluate the quotes and qualifications for compliance with procedural requirements.

5.2 Information Used For Evaluation

The evaluation team will use the information in the Bidder Questionnaire, information gathered from Bidder’s references and cost proposal. No other information will be supplied to or used by the evaluation team. The following weighting and points will be assigned to the bid for evaluation purposes:

5.3 Evaluation Process

WDFW will evaluate the bidders’ quotes and qualifications through the following process:

a. Preliminary screening. WDFW contract management staff will review proposers’ submissions and determine whether they are responsive to the procedural instructions in this RFP and meet criteria specified. Non-responsive quotes and qualifications will be eliminated from further consideration.

b. Evaluations of Quotes and Qualifications. An evaluation team will be formed to review responsive quotes and qualifications. The team will use the information provided by the proposer as described in Section 4.1 above; sample work products; and information gathered from reference checks. No other information will be supplied to or used by the evaluation team.

The following weighting will be used to evaluate the Quotes and Qualifications:

c. Reference checks. The WDFW may check references for the top bidder(s) only. In addition to contacting the references provided by bidders, WDFW may contact additional professional references to determine the bidders’ experience and past performance. Bidders whose references cannot be verified will be contacted and allowed one (1) business day to arrange for reference verification.

d. At the conclusion of the process described above, the evaluation team will compile the scores for all responsive quotes and qualifications and name the Apparent Successful Proposer. WDFW reserves the right to interview the top scoring Proposer(s) prior to making the apparent successful proposer determination.

5.4 Notice of Apparent Successful Bidder

WDFW will notify all bidders via WEBS and e-mail of the selection of Apparently Successful Bidder.

6. GENERAL PROVISIONS

6.1 Public Disclosure

Quotes and qualifications shall become the property of WDFW. All public records of the WDFW are available for disclosure except: “Competitive procurement instruments, such as a Request for Quotes and Qualifications or an invitation for bids, prior to the release to potential respondents/bidders; quotes, qualifications, and bids received in response to competitive contract procurement instruments until either the public response to the competitive contract procurement instruments until either the opening of bids or, for quotes and qualifications, the Contractor and the department have signed the contract.”

WDFW will not disclose RFP records until the announcement of the apparent successful bidder. At that time, all information about the competitive procurement is disclosable with the exception of the portion(s) of the any quotes and qualifications designated proprietary until the respondent/bidder has an adequate opportunity to seek a court order preventing disclosure.

WDFW may charge for copying and shipping any copies of material requested – contact WDFW for estimate of cost. WDFW will not charge a fee for inspection of RFP or contract files.

Address requests for copying or inspecting materials to the RFP Coordinator.

6.2 Costs for Quote and Qualifications Preparation

WDFW will not be liable for any costs or liabilities incurred by the Bidder associated with the preparation of the quote and qualifications in response to this RFP.

6.3 Waiver of Minor Irregularities

WDFW reserves the right to waive minor irregularities contained in any quotes and qualifications submitted in response to this RFP.

6.4 Right to Reject All Quotes and Qualifications

WDFW may, at any time at its sole discretion and without penalty, reject any and all quotes and qualifications and issue no contract as a result of this RFP.

6.5 Authority to Bind WDFW

Only the Director of WDFW and his/her designated representatives may legally commit WDFW to contracts. The Bidder shall not incur, and WDFW shall not pay, any costs incurred before a contract is fully executed.

6.6 Contract Terms

The Apparently Successful Bidder will be required to sign a contract which contains general terms and conditions substantially the same as those included with this RFP as Exhibit E. The contract will also incorporate this RFP and the successful quote and qualifications.

7. DEBRIEFING AND PROTEST PROCEDURES

7.1 Debriefing of Unsuccessful Proposers

Bidders that have submitted a quote and qualifications that was not selected will be given the opportunity for a debriefing conference. The request for a debriefing conference must be received by the RFP Coordinator within three (3) business days after the Notification of Unsuccessful Bidder award letter is sent electronically to the Bidder. The debriefing must be held within three (3) business days of the request.

Discussion will be limited to a critique of the requesting Bidder’s quote and qualifications. Comparisons between quotes and qualifications or evaluations of the other quotes and qualifications will not be allowed. Debriefing conferences may be conducted in person or on the telephone and will be scheduled for a maximum of one hour.

7.2 Protest Procedures

RCW 39.26.170 requires WDFW to have a clear and transparent complaint process that allows bidders to submit protests after the announcement of the apparent successful bidder (ASB). The purpose of this process is to allow WDFW to correct evaluation process errors and problems before a contract is executed. After the announcement of the ASB, the WDFW solicitation point of contact must offer a debriefing conference to any bidder upon request.

Bidders must request a debriefing conference within three (3) business days after the ASB is announced. In order to submit a protest for a solicitation:

· The bidder must have submitted a response for that solicitation;

· The bidder must have participated in a debriefing conference for that solicitation;

· The protest must be received by the WDFW solicitation point of contact by e-mail or letter within (5) business days after the bidder’s debriefing conference; and

· The protest must be in writing and clearly articulate the basis for the protest.

Bidders may submit a protest on the following issues for a solicitation:

· A matter of bias, discrimination, or conflict of interest on the part of an evaluator;

· Errors in computing the scores; or

· Non-compliance with procedures described in the procurement document or agency protest process.

The WDFW Chief Financial Officer is responsible for investigating and responding to the protest in writing within 10 business days from receipt of the protest, unless additional time is needed. If additional time is needed the WDFW Chief Financial Officer will notify the protesting bidder within 10 business days from receipt of the protest. The WDFW Chief Financial Officer’s decision regarding a protest is final.

8. RFP EXHIBITS

Exhibit A

CHECKLIST FOR RESPONSIVENESS

Exhibit B

CERTIFICATIONS AND ASSURANCES

We make the following certifications and assurances as a required element of submitting this Quote and Qualifications, affirming the truthfulness of the facts declared here and acknowledging that the continuing compliance with these statements and all requirements of the solicitation are conditions precedent to the award or continuation of the resulting contract.

1. We have read, understand, and agree to abide by all information contained in the solicitation, all Exhibits, and incorporated documents.

2. The attached Quote and Qualifications is a firm offer for a period of 90 days following the Quote and Qualifications Due Date specified in the solicitation, and it may be accepted by WDFW without further negotiation (except where obviously required by lack of certainty in key terms) at any time within this period. In the case of a protest, our Quote and Qualifications will remain valid for 90 days or until the protest and any related court action is resolved, whichever is later.

3. In preparing this Quote and Qualifications, we have not been assisted by any current or former employee of the state of Washington whose duties relate (or did relate) to the state's solicitation, or prospective Contract, and who was assisting in other than his or her official, public capacity. Neither does such a person nor any member of his or her immediate family have any financial interest in the outcome of this Quote and Qualifications. (Any exceptions to these assurances are described in full detail on a separate page and attached to this document.)

4. We understand that the state of Washington will not reimburse us for any costs incurred in the preparation of this Quote and Qualifications. All Quotes and Qualifications become the property of the state, and we claim no proprietary right to the ideas, writings, items or samples unless so stated in the Quote and Qualifications. Submittal of the attached Quote and Qualifications constitutes an acceptance of the evaluation criteria and an agreement to abide by the procedures and all other administrative requirements described in the solicitation.

5. We understand that any Contract awarded as a result of this Quote and Qualifications will incorporate all solicitation requirements. Submittal of a Quote and Qualifications and execution of this Certifications and Assurances document certify our willingness to comply with the Contract terms and conditions appearing in the solicitation, all Exhibits, and incorporated documents if selected as a Contractor. It is further understood that our standard Contract will not be allowed as a replacement for the terms and conditions appearing in the solicitation, all Appendices, and incorporated documents of this solicitation.

6. By submitting this Quote and Qualifications, we hereby offer to furnish materials, supplies, services and/or equipment in compliance with all terms, conditions, and specifications contained in this solicitation.

7. We are not submitting any exceptions.

8. That neither we nor our “principals” (as defined in 49 CFR 29.105) are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency, or the state of Washington.

9. That we have NOT been determined by a final and binding citation and notice of assessment issued by the Washington Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of RCW chapters 49.46, 49.48, or 49.52 within three (3) years prior to the date of the solicitation date.

I certify (or declare) under penalty of perjury under the laws of the State of Washington that the foregoing is true and correct.

Signature of Proposer

Place of Signature

Title Date

Exhibit C VENDOR CERTIFICATION EXECUTIVE ORDER 18-03 – WORKERS’ RIGHTS WASHINGTON STATE GOODS & SERVICES CONTRACTS Pursuant to RCW 39.26.160(3) (best value criteria) and consistent with Executive Order 1803 – Supporting Workers’ Rights to Effectively Address Workplace Violations (dated June 12, 2018), the Washington Department of Fish and Wildlife will evaluate bids for best value and provide a bid preference in the amount of 3% to any bidder who certifies, pursuant to the certification below that its firm does NOT require its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waiver.

I hereby certify, on behalf of the firm identified below, as follows (check one):

NO MANDATORY INDIVIDUAL ARBITRATION CLAUSES AND CLASS OR COLLECTIVE ACTION WAIVERS FOR EMPLOYEES. This firm does NOT require its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waivers.

OR

MANDATORY INDIVIDUAL ARBITRATION CLAUSES AND CLASS OR COLLECTIVE ACTION WAIVERS FOR EMPLOYEES. This firm requires its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waivers.

I HEREBY CERTIFY, UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF WASHINGTON, THAT THE CERTIFICATIONS HEREIN ARE TRUE AND CORRECT AND THAT I AM AUTHORIZED TO MAKE THESE CERTIFICATIONS ON BEHALF OF THE FIRM LISTED HEREIN.

FIRM NAME: NAME OF VENDOR – PRINT FULL LEGAL ENTITY NAME OF FIRM

dba, if applicable

By:

SIGNATURE OF AUTHORIZED PERSON

Title: TITLE OF PERSON SIGNING CERTIFICATE

Date:

PRINT NAME OF PERSON MAKING CERTIFICATIONS FOR FIRM

Place: Print City and State

Exhibit D Bidder Questionnaire

Instructions to Bidders: Please ensure that you have included the following information in your response, as these are the items that will be used to evaluate your response:

Approach and Methodology In 5 or fewer pages, provide a complete description of the Bidder’s proposed approach and methodology for the project. This section should convey the Bidder’s understanding of the proposed project and must address resources proposed for use in the project.

Project Plan and Schedule In 5 or fewer pages, provide a detailed project plan and schedule to complete the Scope of Work. This section must contain sufficient detail to convey to members of the evaluation team the Bidder’s knowledge of the subjects and skills necessary to successfully complete the project. Include any required involvement of WDFW staff. The Bidder may also present any creative approaches that might be appropriate and may provide any pertinent supporting documentation. Fully describe deliverables to be submitted under the proposed contract.

Proposed Staff Experience and Qualifications Identify Contractor staff who will be assigned to the potential contract, indicating the responsibilities and qualifications of such personnel, and include the amount of time each will be assigned to the project. Described the proposed Contractor staff’s experience as it relates to the Mandatory and Desirable section listed above.

Provide a résumé for each staff person submitted for this project. If any staff are currently or previously employed by Washington State during the last 24 months please identify the agency, the position and separation date.

If any staff are currently or previously employed by Washington State during the last 24 months please identify the agency, the position and separation date.

Cost Proposal Provide a cost proposal that identifies all costs by tasks/subtasks identified in the Scope of Work, including expenses to be charged for performing the services necessary to accomplish the objectives of this RFP. The Bidder is to submit a fully detailed budget including staff costs, administrative costs, travel costs, and any other expenses necessary to accomplish the tasks and to produce the deliverables under the proposed contract.

Questions (9):

Please answer the following 9 questions and incorporate your responses into your proposal.

Exhibit E

BIDDER PROFILE

COMPANY INFORMATION (for contract administration purposes)

Phone:

Email:

Federal Tax Identification Number

WA Dept. of Revenue Universal Business Identifier (UBI) Number*

WA Statewide Vendor Payment Number*

*Required for the vendor providing services resulting from this procurement, but not required to submit a quote and qualifications.

REFERENCES

Provide a minimum of three (3) commercial or government references for which Bidder has delivered goods and/or services similar in scope as described in the RFP.

1. Customer:

Contact:

Phone:

Email:

2. Customer:

Contact:

3. Customer:

Contact:

SUBCONTRACTORS

If applicable, on a separate sheet, identify any subcontractors who will perform services in fulfillment of contract requirements; the nature of services to be performed and include federal tax identification (TIN) number for each subcontractor. If a subcontractor is a minority or women owned business, please include their OMWBE Certification Number (if certified). If necessary, attach additional sheets (please stamp or mark each page with a company name, mark, or initial). Do not include any Social Security Numbers.

The Contractor, by including subcontractor(s) as part of your signed Quote and Qualifications is your agreement to take complete responsibility, contract obligations, and liability for all actions of such subcontractors. All subcontractors are subject to DES approval. DES reserves the right to approve or disapprove any subcontractor.

SALES/CUSTOMER SERVICE

Purchasing Cards Accepted:

Visa Master Card American Express Discover Other:

MINORITY/WOMEN OWNED BUSINESS STATUS

Is your firm a Minority/Women Owned Business? Yes No Office of Minority and Women-Owned Business Enterprises MWBE certification #

VETERAN OWNED BUSINESS STATUS

Is your firm a Veteran Owned Business? Yes No Washington State Department of Veterans Affairs certification #

SMALL BUSINESS STATUS

Is your firm registered as a Small Business in WEBS? Yes No

Exhibit F

GENERAL TERMS AND CONDITIONS

See the inserted document below

Exhibit E - sample terms and condition

Exhibit G

Statement of Work for Cowlitz Chum Assessment

Assess chum salmon spawning ground habitat and potential spawning channel sites in the lower Cowlitz River. Typically, this work would start with a review of either LiDAR and/or topographical maps to identify likely locations for an improved chum salmon spawning channel (disconnected oxbows, abandoned/ disconnected channel scars, and side channels). Identify and contact landowners of likely areas to gauge interest. If there's landowner interest, conduct site visits to collect preliminary survey data and document habitat types. Participate in stakeholder meetings, including coordination with WDFW, tribal, local agencies, and public to share findings and gather feedback. Review all available sites and chose up to four (4) sites with the highest likelihood of success to conduct more intense evaluation, geo-referenced elevation surveys, pit pump tests to estimate available groundwater, install piezometers and data loggers to collect information on water temperatures and ground water depths over the course of one or more spawning and incubation seasons. Generate a report summarizing this work and site potential for a spawning channel.

Primary Objectives Perform field reconnaissance to determine the top four (4) sites in the study reaches of the Cowlitz and Toutle Rivers with the greatest potential for chum spawning habitat creation. Perform site investigations for each of four (4) potential sites to support the feasibility assessment and conceptual designs.

Collections to Analyze Aerial photos, LiDAR, GPS, and (flow, sediment, water quality conditions) known to support chum salmon.

Methods and Analyses Field reconnaissance will identify locations for potential chum channels. A total of four (4) to six (6) sites will be initially visited on the Cowlitz and Toutle River study reaches. The initial four (4) to six (6) sites will be selected based on existing knowledge of site potential, landowner permissions, any known feasibility issues, past or on-going investigations, and review of aerial photos and LiDAR. Potential sites will be reviewed and approved by WDFW prior to initial site visits. During field visits, the locations of potential chum channels and relevant features will be mapped in the field using GPS. Each potential site will be characterized qualitatively for its potential to provide flow, sediment, and water quality conditions to support chum spawning. Sites will also be evaluated for machinery access for the follow-up field investigations (Task 2) as well as future access and logistics for eventual project implementation. Locations for pump tests, piezometers, and topographical surveys will be identified in support of Task 2 activities. Following the site visits, and in conjunction with WDFW staff, the top four (4) sites will be identified that appear to provide the most suitable conditions (biological and otherwise) with respect to chum channel potential.

It is assumed that site investigations will include a combination of the following activities at each site:

(1) Select topographic survey: Conceptual design level survey will be performed to assist in determining feasibility of chum channel creation. Survey will include sufficient detail of relevant site topography to serve a basis for conceptual level design, elevations of water surfaces where observed, existing stream channel alignment and major grade breaks such as terraces and valley walls. Water level monitoring stations will also be surveyed in as part of this task. Surveys will be conducted using a Total Station and/or Survey-Grade GPS equipment.

(2) Groundwater pump tests: Groundwater pump tests will be performed in order to assess availability and transmissivity of groundwater which will inform suitability of potential chum spawning channel creation. Pump tests will require heavy equipment access to perform temporary excavations required for completing pump tests. An estimate of machinery costs for this task has been included in the task budget. Pump test procedure will be conducted based on established protocols and prior Contractor experience. Groundwater flow at a number of different drawdown elevations will be determined.

(3) Water level monitoring stations: Groundwater level monitoring (piezometers) and surface water stage recorders will be installed as necessary at each site to map the groundwater table and the relationship with surface water (river) stage throughout the year. Continuously recording data loggers (e.g., HOBO U20 loggers) will be installed at each monitoring station. Piezometer data will help determine the potential for upwelling conditions and will also provide valuable design information for future potential design and implementation of these projects.

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