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Bidder Question & Answer RFP No. 240000002204 Prisoner Funeral Services
| Q # |
| Document and Section |
| Page # |
| Bidder Question |
| State’s Response |
1.
| Who was the incumbent and what was the award amount? |
| Sherwood Funeral Home. $940,000.00 |
2.
| Is subcontracting allowed? |
| Yes, see Statement of Work Section 1.1 General Requirements letter D and letter AA. |
Also see Statement of Work Section 4.7 Disclosure of Subcontractors.
3.
| What is the average funeral needed in the last year? |
| MDOC averaged around 100 prisoner deaths for each of the last two years. |
| 4. |
| Evaluation Process |
| 6 |
| What are track changes and when should they be submitted? |
| Track Changes is a function of Microsoft Word where you are able to make edits to a document and other users are visually able to see the changes made. Under the header menu there is a Review tab. Under that tab is the Track Changes option. When using this tool you can delete and revise documents and it will keep a visual record of those changes so other users can see what was changed and how. All proposed track changes should be included in your proposal/bid response. |
| 42 |
| How long is the MDOC training and how is it delivered? |
It is delivered via an email Training link after contract award. The annual training that is required averages 6 hours per individual.
| 6. |
| Data Privacy & Information Security |
| 91 |
| What are the IT policies and Standards? Will there be assistance available for meeting the requirements? |
Applicable IT policies and Standards will be provided to the awarded vendor as needed.
7.
Was there an incumbent providing this service? What is the existing award # and dollar value?
Yes, the contract number is 190000001166. The contract dollar value is $940,000.00.
| 8. |
| Mandatory Requirements/Scope |
| 27 |
| Does the cold storage have to be on-site at the funeral home? |
No, but it needs to be within the State of Michigan and meet local, State, and Federal laws.
| 17 |
| Where do I go to file an EEO 1 report? |
This is an internal business decision for the bidder, and you should consult your own business resources to see if you need to comply.
| 21 |
| If the pick up location exceeds 50 miles, can the arrival time be adjusted past 4 hours from notification? |
No, all pick up times need to be within the 4 hours timeframe. State may consider extenuating circumstances when determining if a pickup time frame is not met.
| 11. |
| General Requirements, letter R |
| 25 |
| If no family is able to be found, is the funeral home solely responsible for the disposition of the remains? |
| If the body is not claimed, the funeral home will be solely responsible for the disposition of the remains including burial of the remains at Cherry Hill Cemetery in Jackson Michigan. The State will be responsible for all associated costs as based on Schedule B- Pricing. |
| 21 |
| If the family chooses not to take custody of the body after it is released to the funeral home, what if any, assistance will be provided from the State for the disposition of the body. |
| Financial responsibility will rest on the State. |
| 26 |
| Is there any monetary assistance from the State available to offset the disposition costs if the body is abandoned or unclaimed, besides the DHS State Emergency Relief Fund? |
| Yes, if a body is not claimed by the next of kin, the State is financially responsible for the costs of the disposition of the body. |