RFP 24_FD02_ Fire Uniforms.pdf

CITY OF MILTON REQUEST FOR PROPOSALS

(THIS IS NOT AN ORDER)

RFP Number:

24-FD02

RFP Title:

Uniforms – Milton Fire Department

Due Date and Time: August 14, 2024, by 2:00 pm EST

*Link for virtual announcement of proposals received in response to this RFP will be posted as a “Communication” under this solicitation listing on the City’s procurement portal, BidNet Direct

Number of Pages: 38

ISSUING DEPARTMENT INFORMATION

Issue Date: July 25, 2024 City of Milton Fire Department 2006 Heritage Walk Milton, GA 30004

Phone: 678-242-2500

Website: www.miltonga.gov

INSTRUCTIONS TO OFFERORS

Electronic Submittal: **Proposals must be submitted electronically via Milton’s BidNet procurement portal/platform at https://www.miltonga.gov/government/finance/bids-rfps

If you have not registered as a vendor via BidNet we encourage you to register. There is no cost to join, and you will be notified of any potential bid opportunities with the City of Milton as well as other agencies who are part of the Georgia Purchasing Group.

Mark Envelope/Package:

RFP Number: 24-FD02 Name of Company or Firm Special Instructions:

Deadline for Written Questions August 5, 2024, by 5:00 PM EST

Submit questions online via the BidNet Direct procurement portal at www.miltonga.gov/government/finance/bids-rfps

IMPORTANT: SEE STANDARD TERMS AND CONDITIONS

OFFERORS MUST COMPLETE THE FOLLOWING

Offeror Name/Address:

Authorized Offeror Signatory:

(Please print name and sign in ink)

Offeror Phone Number: Offeror FAX Number:

Offeror Federal I.D. Number: Offeror E-mail Address:

OFFERORS MUST RETURN THIS COVER SHEET WITH RFP RESPONSE

http://www.miltonga.gov/ https://www.miltonga.gov/government/finance/bids-rfps https://www.miltonga.gov/government/finance/bids-rfps http://www.miltonga.gov/government/finance/bids-rfps http://www.miltonga.gov/government/finance/bids-rfps

2 | RFP 24-FD02

TABLE OF CONTENTS

Offeror’s RFP Checklist

Disclosure Form

Proposal Letter

Contractor Affidavit and Agreement (E-Verify)

Schedule of Events

Section 1: Project Overview and Instructions

Section 2: RFP Standard Information

Section 3: Scope of Services

Section 4: Offeror Qualifications

Section 5: Cost Proposal

Section 6: Evaluation Criteria

Section 7: Standard Contract Information

Sample Standard Contract

3 | RFP 24-FD02

OFFEROR’S RFP CHECKLIST

The 10 Most Critical Things to Keep in Mind When Responding to an RFP for the City of Milton

1._______Read the entire document. Note critical items such as: mandatory requirements; supplies/services required; submittal dates; number of copies required for submittal; funding amount and source; contract requirements (i.e., contract performance security, insurance requirements, performance and/or reporting requirements, etc.).

2._______Note the procurement officer's name, address, phone numbers and e-mail address. This is the only person you are allowed to communicate with regarding the RFP and is an excellent source of information for any questions you may have.

3._______Attend the pre-qualifications conference if one is offered. These conferences provide an opportunity to ask clarifying questions, obtain a better understanding of the project, or to notify the City of any ambiguities, inconsistencies, or errors in the RFP.

4._______Take advantage of the “question and answer” period. Submit your questions to the procurement officer by the due date listed in the Schedule of Events and view the answers given in the formal “addenda” issued for the RFP. All addenda issued for an RFP are posted on the City’s website at https://www.miltonga.gov/government/finance/bids-rfps will include all questions asked and answered concerning the RFP.

5._______Follow the format required in the RFP when preparing your response. Provide point-by-point responses to all sections in a clear and concise manner.

6._______ Provide complete answers/descriptions. Read and answer all questions and requirements. Don’t assume the City or evaluation committee will know what your company capabilities are or what items/services you can provide, even if you have previously contracted with the City. The submittals are evaluated based solely on the information and materials provided in your response.

7._______Use the forms provided, i.e., cover page, sample budget form, certification forms, etc.

8. _______Check the website for RFP addenda. Before submitting your response, check the City’s website at https://www.miltonga.gov/government/finance/bids-rfps to see whether any addenda were issued for the RFP. If so, you must submit a signed cover sheet for each addendum issued along with your RFP response.

9. _______Review and read the RFP document again to make sure that you have addressed all requirements. Your original response and the requested copies must be identical and be complete. The copies are provided to the evaluation committee members and will be used to score your response.

10. _______Submit your response on time. Note all the dates and times listed in the Schedule of Events and within the document and be sure to submit all required items on time. Late submittal responses are never accepted.

This checklist is provided for assistance only and should not be submitted with Offeror’s response.

4 | RFP 24-FD02

CITY OF MILTON DISCLOSURE FORM

MUST BE RETURNED WITH PROPOSAL

This form is for disclosure of campaign contributions and family member relations with City of Milton officials/employees.

Please complete this form and return it as part of your RFP package when it is submitted.

Name of Offeror _____________________________________________________

Name and the official position of the Milton Official to whom the campaign contribution was made (Please use a separate form for each official to whom a contribution has been made in the past two (2) years.)

List the dollar amount/value and description of each campaign contribution made over the past two (2) years by the Applicant/Opponent to the named Milton Official.

Amount/Value Description

Please list any family member that is currently (or has been employed within the last 12 months) by the City of Milton and your relation:

5 | RFP 24-FD02

RFP# 24-FD02

PROPOSAL LETTER

We propose to furnish and deliver all the deliverables and services named in the Request for Proposal (24-FD02), Uniforms – Milton Fire Department.

It is understood and agreed that we have read the City’s specifications shown or referenced in the RFP and that this proposal is made in accordance with the provisions of such specifications.

By our written signature on this proposal, we guarantee and certify that all items included meet or exceed any and all such City specifications. We further agree, if awarded a contract, to deliver goods and services which meet or exceed the specifications. The City reserves the right to reject any or all proposals, waive technicalities, and informalities, and to make an award in the best interest of the City.

PROPOSAL SIGNATURE AND CERTIFICATION

I understand collusive bidding is a violation of State and Federal Law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of the proposal and certify that I am authorized to sign for my company. I further certify that the provisions of the Official Code of Georgia Annotated, Sections 45-10-20 et. seq. have not been violated and will not be violated in any respect.

Authorized Signature______________________________Date_______________________

Print/Type Name______________________________________________________________

Print/Type Company Name Here_______________________________________________

6 | RFP 24-FD02

CONTRACTOR AFFIDAVIT AND AGREEMENT

STATE OF GEORGIA

CITY OF MILTON

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of the City of Milton has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.

Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b).

Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

E-Verify Number

Date of Authorization

Name of Contractor

Uniforms – Milton Fire Department Name of Project

City of Milton, Georgia Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _______________, ______, 20___ in _____________________(city), ______(state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON

THIS THE ______ DAY OF ______________,20___.

NOTARY PUBLIC

[NOTARY SEAL]

My Commission Expires:

SCHEDULE OF EVENTS

Task Date

Issue RFP July 25, 2024

Site Visit (recommended, but not mandatory) n/a

Deadline for Questions August 5, 2024, by 5:00 p.m. EST

Answers Posted by the City (Addendum) On or about, August 8, 2024

Proposals Due By 2:00 p.m. EST on August 14, 2024

Award Contract September 4, 2024 (proposed)

NOTE: PLEASE CHECK THE CITY WEBSITE (https://www.miltonga.gov/government/finance/bids-rfps)

FOR ADDENDA AND SCHEDULE UPDATES.

SECTION 1: PROJECT OVERVIEW AND INSTRUCTIONS

1.0 BACKGROUND AND STATEMENT OF INTENT

The City of Milton is requesting sealed proposals from qualified Offerors with demonstrated professional competence and experience to provide uniforms for the City of Milton Fire Department, including embroidery, alteration, and screen-printing services. It is the intent of the City to award contract to a “Full Service Provider”. The selection will be based on overall price, services, performance, reliability, availability, and location convenience of the Offeror. The City’s needs are outlined in the following Request for Proposal (RFP). All offerors must comply with all general and special requirements of the RFP information and instructions enclosed herein. It is the intent of the City to issue a multi-year contract consisting of an initial one-year term beginning October 1, 2024 with the potential for three (3) one-year renewals.

1.1 SINGLE POINT OF CONTACT

From the date this Request for Proposals (RFP) is issued until a Contractor is selected, Offerors are not allowed to communicate with any City staff or elected officials regarding this procurement except at the direction of Honor Motes, Procurement Manager. Any unauthorized contact may disqualify the Offeror from further consideration. Contact information for the single point of contact is:

Procurement Office: Honor Motes, Procurement Manager Address: 2006 Heritage Walk, Milton, GA 30004 Telephone Number: 678-242-2507 E-mail Address: honor.motes@miltonga.gov

1.2 REQUIRED REVIEW

A. Review RFP.

Offerors should carefully review the instructions; mandatory requirements, specifications, standard terms and conditions, and standard contract set out in this RFP and promptly notify the procurement office identified above via e-mail of any ambiguity, inconsistency, unduly restrictive specifications, or error which they discover upon examination of this RFP.

B. Form of Questions.

Offerors with questions or requiring clarification or interpretation of any section within this RFP must submit their questions via the solicitation link on BidNet Direct, the procurement portal on the City’s website, on or before 5 PM (EST) on August 5, 2024. Each question must provide clear reference to the section, page, and item in question. Questions received after the deadline may not be considered.

C. City’s Answers.

The City will provide an official written answer to all questions on or about August 8, 2024. The City's response will be by formal written addendum. Any other form of interpretation, correction, or change to this RFP will not be binding upon the City. Any formal written addendum will be posted alongside the posting of the RFP at https://www.miltonga.gov/government/finance/bids-rfps .Offerors must sign and return any addendum with their RFP response.

D. Standard Contract.

By submitting a response to this RFP, Offeror agrees to acceptance of the City’s standard contract.

Much of the language included in the standard contract reflects the requirements of state law.

Requests for exceptions to the standard contract terms, or any added provisions must be submitted to the procurement office referenced above by the date for receipt of written/e-mailed questions or with the Offeror’s RFP response and must be accompanied by an mailto:honor.motes@ explanation of why the exception is being taken and what specific effect it will have on the Offeror’s ability to respond to the RFP or perform the contract. The City reserves the right to address non-material, minor, insubstantial requests for exceptions with the highest scoring Offeror during contract negotiation. Any material, substantive, important exceptions requested and granted to the standard terms and conditions and standard contract language will be addressed in any formal written addendum issued for this RFP and will apply to all Professionals submitting a response to this RFP.

E. Mandatory Requirements.

To be eligible for consideration, an Offeror must meet the intent of all mandatory requirements.

The City will determine whether an Offeror’s RFP response complies with the intent of the requirements. RFP responses that do not meet the full intent of all requirements listed in this RFP may be subject to point reductions during the evaluation process or may be deemed non-responsive.

1.3 NON-DISCRIMINATION

All qualified applicants will receive consideration without regard to age, handicap, religion, creed or belief, political affiliation, race, color, sex, or national origin.

1.4 SUBMITTING PROPOSALS

Offerors must organize their proposal into sections that follow the following format. This RFP is for one proposal that includes all potential phases of this project.

A. Submittal Requirements.

Proposals shall include the following:

1. City of Milton request for proposal cover page (information entered and signed: first page of this document)

2. City of Milton Disclosure form (signed)

3. City of Milton Proposal letter (information entered)

4. Contractor Affidavit and Agreement (eVerify)

5. Technical Proposal: No more than six (6) pages – cover page(s), table of contents, tabs, and required forms do not count toward the page limit. It shall have a minimum of 11-point font.

Each Technical Proposal Shall Contain:

a. Company History: Provide a brief overview of your company, including the number of years in business, background, and history

c. Services Offered (2 pages) – provide list of services, order times, locations, etc. as well as, any anticipated challenges, and any innovative approaches

d. Experience and References: Include the firm’s experience in providing services such as those described in this RFP. Provide a summary of at least three (3) projects with services of a similar nature within the last three (3) years with contact name and email address

d. Pricing (See Section 5.0)

6. Applicable Addenda Acknowledgement Forms (if necessary)

B. Failure to Comply with Instructions.

Offerors failing to comply with these instructions may be subject to point deductions. The City may also choose to not evaluate, may deem non-responsive, and/or may disqualify from further consideration any qualifications that do not follow this RFP format, are difficult to understand, are difficult to read, or are missing any requested information.

C. Electronic Submittal Required and Deadline for Receipt of Proposals.

Proposals must be submitted electronically via Milton’s BidNet procurement portal/platform at https://www.miltonga.gov/government/finance/bids-rfps by 2:00 PM on August 14, 2024. Proposals will be opened at approximately 2:30 p.m. and names of Firms will be announced. *Link for virtual announcement of proposals received in response to this RFP will be posted as a “Communication” under this solicitation listing on the City’s procurement portal, BidNet Direct.

D. Late Proposals.

Regardless of cause, late proposals will not be accepted and will automatically be disqualified from further consideration. It shall be the Offeror’s sole risk to assure proposals are submitted via the BidNet Direct procurement portal by the designated time. Late proposals will not be accepted.

1.5 OFFEROR'S CERTIFICATION

A. Understanding of Specifications and Requirements

By submitting a response to this RFP, Offeror agrees to an understanding of and compliance with the specifications and requirements described in this RFP.

Offer in Effect for 120 Days A proposal may not be modified, withdrawn, or canceled by the Offeror for a 120-day period following the deadline for proposal submission as defined in the Schedule of Events, or receipt of best and final offer, if required, and Offeror so agrees in submitting the proposal.

The City of Milton may, in the event the selected Offeror fails to perform and/or the contract is terminated within forty-five (45) days of its initiation, request the Offeror submitting the next acceptable proposal to honor its proposal.

1.6 COST OF PREPARING PROPOSALS

A. City Not Responsible for Preparation Costs.

The costs for developing and delivering responses to this RFP and any subsequent presentations of the proposal as requested by the City are entirely the responsibility of the Offeror. The City is not liable for any expense incurred by the Offeror in the preparation and presentation of their proposals.

B. All Timely Submitted Materials Become City Property.

All materials submitted in response to this RFP become the property of the City of Milton and are to be appended to any formal documentation, which would further define or expand any contractual relationship between the City and Offeror resulting from this RFP process.

SECTION 2: RFP STANDARD INFORMATION

2.0 AUTHORITY

This RFP is issued under the authority of the City of Milton. The RFP process is a procurement option allowing the award to be based on stated evaluation criteria. The RFP states the relative importance of all evaluation criteria. No other evaluation criteria, other than as outlined in the RFP, will be used.

2.1 OFFEROR COMPETITION

The City encourages free and open competition among Offerors. Whenever possible, the City will design specifications, proposal requests, and conditions to accomplish this objective, consistent with the necessity to satisfy the City’s need to procure technically sound, cost-effective services and supplies.

2.2 RECEIPT OF PROPOSALS AND PUBLIC INSPECTION

A. Public Information.

All information received in response to this RFP, including copyrighted material, is deemed public information and will be made available for public viewing and copying after the time for receipt of qualifications has passed, and the award has been made, with the following four exceptions:

(1) bona fide trade secrets meeting confidentiality requirements that have been properly marked, separated, and documented; (2) matters involving individual safety as determined by the City of Milton; (3) any company financial information requested by the City of Milton to determine vendor responsibility, unless prior written consent has been given by the Offeror; and (4) other constitutional protections.

B. Procurement Officer Review of Proposals.

Upon opening the submittals received in response to this RFP, the procurement office will review the proposals and separate out any information that meets the referenced exceptions in Section 2.2(A) above, providing the following conditions have been met:

1. Confidential information is clearly marked and separated from the rest of the submittal.

2. An affidavit from an Offeror’s legal counsel attesting to and explaining the validity of the trade secret claim is attached to each submittal containing trade secrets. Please contact Honor Motes, Procurement Manager, for additional information.

Information separated out under this process will be available for review only by the procurement office, the evaluation committee members, and limited other designees. Offerors must be prepared to pay all legal costs and fees associated with defending a claim for confidentiality in the event of a “right to know” (open records) request from another party.

2.3 CLASSIFICATION AND EVALUATION OF PROPOSALS

A. Initial Classification of Proposals as Responsive or Nonresponsive.

Proposals may be found nonresponsive at any time during the evaluation process or contract negotiation, if any of the required information is not provided; the submitted price is found to be excessive or inadequate as measured by criteria stated in the RFP; or the qualification is not within the specifications described and required in the RFP. If a qualification is found to be nonresponsive, it will not be considered further.

B. Determination of Responsibility.

The procurement office will determine if an Offeror has met the standards of responsibility. Such a determination may be made at any time during the evaluation process and through contract negotiation if information surfaces that would result in a determination of nonresponsive.

C. Evaluation of Proposals.

The evaluation committee will evaluate the remaining proposals and recommend whether to award the contract to the highest scoring Offeror or, if necessary, to seek discussion/negotiation to determine the highest scoring Offeror. All responsive proposals will be evaluated based on stated evaluation criteria. In scoring against stated criteria, the City may consider such factors as accepted industry standards and a comparative evaluation of all other qualified RFP responses. These scores will be used to determine the most advantageous offering to the City.

D. Completeness of Proposals.

Selection and award will be based on the Offeror’s proposals and other items outlined in this RFP.

Submitted responses may not include references to information located elsewhere, such as Internet websites or libraries, unless specifically requested. Information or materials presented by Offerors outside the formal response or subsequent discussion/negotiation, if requested, will not be considered, will have no bearing on any award, and may result in the Offeror being disqualified from further consideration.

E. Opportunity for Discussion/Negotiation and/or Oral Presentation/Product Demonstration.

After receipt of all proposals and prior to the determination of the award, the City may initiate discussions with one or more Offerors should clarification or negotiation be necessary.

Offerors may also be required to make an oral presentation and/or product demonstration to clarify their RFP response or to further define their offer. In either case, Offerors should be prepared to send qualified personnel to Milton, Georgia to discuss technical and contractual aspects of the submittal. Oral presentations and product demonstrations, if requested, shall be at the Offeror’s expense.

F. Best and Final Offer

The “Best and Final Offer” is an option available to the City under the RFP process which permits the City to request a “best and final offer” from one or more offerors if additional information is required to make a final decision. Offerors may be contacted asking that they submit their “best and final offer,” which must include any and all discussed and/or negotiated changes. The City reserves the right to request a “best and final offer” for this RFP, if any, based on price/cost alone.

G. Evaluation Committee Recommendation for Contract Award.

The evaluation committee will provide a written recommendation for contract award.

H. Request for Documents Notice.

Upon concurrence with the evaluation committee’s recommendation for contract award, the procurement officer may issue a “Request for Documents Notice” to the highest scoring Offeror to obtain the required insurance documents, contract performance security, and any other necessary documents. Receipt of the “Request for Documents Notice” does not constitute a contract and no work may begin until a contract signed by all parties is in place.

I. Contract Negotiation.

The procurement officer and/or city department representatives may begin contract negotiation with the responsive and responsible Offeror whose submittal achieves the highest score and is, therefore, the most advantageous to the City. If contract negotiation is unsuccessful or the highest scoring Offeror fails to provide necessary documents or information in a timely manner, or fails to negotiate in good faith, the City may terminate negotiations and begin negotiations with the next highest scoring Offeror.

J. Contract Award.

Contract award, if any, will be made to the highest scoring Offeror who provides all required documents and successfully completes contract negotiation.

2.4 RIGHTS RESERVED

While the City has every intention to award a contract as a result of this RFP, issuance of the RFP in no way constitutes a commitment by the City of Milton to award and execute a contract. Upon a determination such actions would be in its best interest, the City, in its sole discretion, reserves the right to:

1. Modify, cancel, or terminate this RFP,

2. Reject any or all proposals received in response to this RFP,

3. Select an Offeror without holding interviews,

4. Waive any undesirable, inconsequential, or inconsistent provisions of this RFP which would not have significant impact on any submittal,

5. To request further documentation or information, and to discuss an RFP submittal for any purpose to answer questions or to provide clarification,

6. Award a portion of this RFP or not award any portion of this RFP if it is in the best interest of the City not to proceed with contract execution; or

7. If awarded, terminate any contract in accordance with the terms and conditions of the contract if the City determines adequate funds are not available.

SECTION 3: SCOPE OF SERVICES

3.0 STATEMENT OF INTENT

The City is soliciting proposals from firms/individuals interested in providing uniforms for its Fire Department, including embroidery, alteration, and screen-printing services. It is the intent of the City to award contract to a “Full Service Provider”. Offeror must maintain a local store within the metro-Atlanta area with inventory accessible for city staff to be measured and fitted in the same day. The selected Vendor must be able to deliver within ten (10) calendar days after award. Items listed in the Cost Proposal are approximated to the best of the City’s ability and current needs; however, the City reserves the right to make necessary apparel/uniform changes should such need be determined by the City.

3.1 UNIT PRICES ~ Must return completed spreadsheet (provided in Section 5) The Offeror agrees to be reimbursed on a price per unit basis with the understanding that the City guarantees no maximum or minimum purchase or work. Please fill-in the “price per unit” column on the Cost Proposal spreadsheet. The prices listed must be valid for at least one year. A 2.5% inflation escalator may be added after year one. Offeror must notify the City of Milton in writing thirty (30) days prior of any increase in price.

3.2 REFERENCES/EXPERIENCE ~ Please supply minimum of two (2) references and their contact information Full consideration will be given to the reputation of the submitter, City of Milton experience, financial responsibility, and work of this type successfully completed. Regarding vendors who have performed services for the City previously, this evaluation will include consideration of the quality of the work previously provided by any such vendor. In conducting such evaluation, the City may also consider credible evidence provided to or obtained by the City from any source regarding any vendor’s quality of performance on other projects for entities other than the City.

3.3 24/7 ONLINE ORDERING SYSTEM EXPERIENCE ~ Must submit three (3) references and information for online ordering system The Offeror agrees to provide the Fire Department a customized online ordering system, available 24/7 to the members of the Department as well as three (3) references of other entities that use their online order system.

SECTION 4: OFFEROR PROPOSALS

4.0 CITY’S RIGHT TO INVESTIGATE

The City may make such investigations as deemed necessary to determine the ability of the Offeror to provide the supplies and/or perform the services specified.

4.1 OFFEROR INFORMATIONAL REQUIREMENTS

Firms interested in providing the services described in this RFP should be able to demonstrate experience in the areas described in Section 3.

SECTION 5: COST PROPOSAL: 5 Pages ~ (Page 1 of 7)

MUST BE RETURNED WITH PROPOSAL ~ IN A SEPARATE FILE

RFP 24-FD02, Uniforms – Fire Department

The Offeror’s cost proposal shall be signed by an authorized agent of the company. All pages of the Cost Proposal must be returned with the proposal.

The undersigned Offeror, having familiarized themselves with the work required by the RFP, the bid documents, the site where the work is to be performed, all laws, regulations, and other factors affecting performance of the work, and having satisfied itself/himself/herself of the expense and difficulties attending performance of the work; Hereby proposes and agrees, if this bid for the above named project is accepted to enter into a contract to perform all work necessary to the successful completion of the contract; and to supply all required submittals as indicated or specified in the RFP and the bid documents to be performed or furnished by bidder for the total contract price of:

Print/Type Company Name Here: __________________________________________________

Authorized Signature___________________________________Date_______________________

Print/Type Name___________________________________________________________________

Print/Type Title_____________________________________________________________________

*See Cost Proposal Sheet Below*

Please complete the “Fixed Cost Per Unit” column below and return with proposal.

SECTION 5: COST PROPOSAL continued – Page 2 of 7

Name Order Date

Admin or Officer or Firefighter PO:

MFG# BRAND DESCRIPTION UNIT PRICE Size LINE TOTAL

SHIRTS:

35W54 Flying Cross Men's Polyester Cotton Long Sleeve Shirt-White

85R54 Flying Cross Men's Polyester Cotton Short Sleeve Shirt-White $

92R78Z Flying Cross Men's Power Stretch Polyester Short Sleeve Duty Shirt-White $

Elbeco TexTrop2 Men's Zippered Short Sleeve Shirt $

31300 Elbeco TexTrop2 Men's Long Sleeved Zippered Shirt $

31300 Elbeco TexTrop2 Women's Zippered Long Sleeve Shirt $

0401B Mocean Tach Solid Color Reflective Bike Polo/ white w/ dept Screen Printing $

ST350 Spot-Tek Posicharge Competitor Tee $

5.11

Tactical Polo-Dark Navy sizes Small-2XL-with Dept embroidery $

SH3291 5.11

5.11 TACTICAL STRYKE PDU TWILL RAPID

SHORT SLEEVE SHIRT W/ DEPT PATCH ON

LEFT SLEEVE, AMERICAN FLAG ON RIGHT

SLEEVE, BADGE, NAME STRIP, COLLAR

INSIGNIA. $

72547 5.11

5.11 TACTICAL STRYKE PDU TWILL RAPID LONG

SLEEVE SHIRT W/ DEPT PATCH ON LEFT

SLEEVE, AMERICAN FLAG ON RIGHT SLEEVE,

BADGE, NAME STRIP, COLLAR INSIGNIA. $

61166-724 5.11

Tactical Women's Professional Polo -Dark Navy sizes Small-2XL-with Dept embroidery/ or dept patches

72818-720 5.11 Tactical Professional Long Sleeve T-Shirt-Dark Navy Sizes Smaal-2XL W/ Dept Screen Printing

71309-720 5.11 Tactical Professional T-Shirt- T-Shirt-Dark Navy Sizes Smaal-2XL W/ Dept Screen Printing $

72515 5.11 Tactical Long Sleeve Company Shirt-White $

Milton Order Form

71391 5.11 Tactical Short Sleeve Company Shirt-White $

40016 5.11 Tactical Utili T-Shirts (3-Pack)-White $

5.11 Tactical Snag-free Performance Short Sleeve Polo Men's-Navy Blue Sizes Small-2XL W/Dept Patches $

5.11

Tactical Snag-free Performance Short Sleeve Polo Women's- Navy Blue Sizes Small-2XL W/Dept Patches $

5.11 $

PANTS: $

CHAMPION

Eco Fleece Double Dry Non Pocket Sweat Pants- Navy Blue $

LAWPRO Zip off Bike Patrol Pants-Black $

PROPPER

Regular Uniform BDU Trouser 65P/35C Twill Pants- Black $

MARLOW

WHITE Black Dress Pants (Class A Uniform)-Black $

ANCHOR

TJ040 BLK Mens Class A 55/45 Poly Wool Trouser- Black $

F13900 Flying Cross Men's Polster Garbardine Pants-Black $

E320RN Elbeco Textrop 4-pocket Trousers-Black $

E9314LC Elbeco Pants Elbeco Textrop 4-pocket Trousers Women's TU611 E9314LC Class B Black

Elbeco Classic TexTrop Polyester Gabardine Pants Lady's

74251 5.11 Tactical Pants-Navy Blue $

74509-720-28 5.11 Tactical Pants Company Cargo 2.0-Navy Blue $

74508 5.11 Tactical Company Pants 2.0-Navy Blue $

64436 5.11 Tactical Women's Company Pant 2.0-Navy Blue

5.11

Tactical Women's Company Cargo Pants 2.0-Navy Blue

5.11 Tactical Women's Shella Pants-Navy Blue and Tan

5.11 Tactical Women's Shella Pants- Navy Blue and Tan $

64358-720 5.11 Tactical Women's Tactical Pants $

73285 5.11 Tactical Shorts-Navy Blue

5.11 Tactical Men's Class A Stryke PDU Pants-Navy Blue $

115005 First Tactical Men's Cotton Station Shorts-Navy Blue

125005 First Tactical/ Or Compatible Women's Cotton Station Shorts-Navy Blue

258-4311

Russell Athletic/ Or Compatable 100% CTW Short with Pockets-Navy Blue

UNK/Or Compatable Open Bottom Pants with PC612 L Leg-Navy Blue

Jackets/Sweatshirts: $

Game workwear

The Bravest Jacket-NAVY BLUE WITH DEPT

PATCHES

100615-472 Carhart Rain Defender Loose Fit Heavyweight Sweatshirt

WITH DEPT SCREEN PRINTING

72534ABR 5.11

Tactical 1/4 Zip Job Shirt 2.0-NAVY BLUE WITH

DEPT PATCHES

48033 5.11 Tactical 3 in 1 Ansi Class 3 Reversible Parka WITH

DEPT SCREEN PRINTING

48167 5.11 Tactical Valiant Softshell Jacket-NAVY BLUE WITH

DEPT PATCHES

5.11 Quarter Zip Job Shirt 2.0-NAVY BLUE WITH DEPT

PATCHES

78026-724 5.11 Tactical Fleece 2.0-NAVY BLUE WITH DEPT

PATCHES $

5.11 Tactical FR Polartec Fleece Jacket moisture wicking NFPA 2112 and ATSM F1506/NFPA 70E Compliant $

Champion-Or Comparable

Crew W/ OC413 LC and PC415-NAVY BLUE WITH

DEPT SCREEN PRINTING $

Champion-Or

Tactical Power Blend Eco Fleece Crew Sweatshirt-

NAVY BLUE WITH DEPT SCREEN PRINTING $

UNK

#JC623 Blk 55/45 DBLmBreasted Dress Coat w 2,3,4,5 Sleeve Stripes-Black $

BOOTS/SHOES:

Bates/or comparable Highshine Patrol Oxford

Bates/or comparable Lites Leather Dress Shoe

Rocky Mens Polo Cell Hi Gloss Oxford

Rocky 6” TMC Chukka Boot-Black

Code Blue 5” Knit Public Service Boo-Black t

Women’s Code Blue 5” Knit Public Service Boot- Black

Ariat Mens Sierra Steel Toe work Boot-Black

Thorogood 6” Black Quick release Station Boot Safety Toe with Translucent Bottom-Black

Thorogood 8” Side Zip Waterproof Composite Toe Boo-Black t

Danner Lookout 8” EMS Side Zip Composite Toe Boot-Black

Under Armour Mens Charged Asset 9 Running Shoes- Black

Under Armour Women’s Charged Asset 9 Running Shoes-Black

Nike Mens Downshifter 12 Running Shoe-Black

Redback USBBK Slip-on Steel Toe Boot-Black

Merrell Mens Moab 3 Tactical Shoes Black

Galls/or

8” Waterproof Side Zip Composite Toe Boots-Black

HEADWEAR:

5.11 Tactical Tactile Hat- NAVY BLUE w/ embroidery

Bayly Class A Bell Crown Cap- NAVY BLUE w/ embroidery

5.11 Flexible Ballcap- NAVY BLUE w/ embroidery

Port Authority/ Or Comparable Snapback Trucker Cap- NAVY BLUE w/ embroidery

Tru-Spec Gen 2 P/C R/S Adjustable Boonie- NAVY BLUE w/ embroidery

Port Authority/ Or Comparable

Port and Company Fleece Lined Knit Cap- NAVY BLUE w/ embroidery or department Patch.

DUTY GEAR:

G80192 Galls/ Or Comparable SCBA Mask Bag with Protective Liner

56878 5.11 Red 8100 Turnout Gear Bag

BG088 5.11 5.11 Tactical Rapid Excursion Pack

BELTS:

Garrison/ Or Comparable Boston Leather 1 1/2

Garrison/ Or Comparable Premier Emblems 1 1.5”

41CQO

Blackhawk/ Or Comparable CQB/Riggers Belt

Parade Belt/ Or Comparable White Parade Belt No eyelets-Keepers

ACCESSIORIES:

Samuel Broome-or comparable 3 in 1 Clip on Tie with Button Hole-BLACK

90072 LawPro-or comparable 100% Polyester 4 in Hand Tie

J51 GL-J55 GL

Blankinton-or comparable

5-Crossed, 4-Crossed, 3-Crossed, 2-Crossed, Double Bugles Pin

Blankinton-or comparable

A875 Captain 2 Parallel Bugles, 3-Crossed, 2- Crossed 15/16 IN Collar Disk, Maltese Cross

Blankinton-or comparable RH Collar Insignia_FAO Single Pumper

UNK Red Gold Citation Cord. Red With Gold

UNK Scar Bibs Scarfs Red

WG100 UNK Large White Cotton Dress Gloves

TAC08 UNK FD Buttons Six Buttons to Set

UNK Collar Extenders 10MM 2 Pack

UNK 1x7 Workrite Nomex Name Blanks Non applied

NT017 UNK Standard Name Plate 1 Line

J63 UNK J63 Metal Magnet Backs for Name Plate

B15 Burlane-or comparable

Replacement Cluthchbacks B15-100 Johnson Plastics

C990 Klench-or comparable Name Tag Fasteners

M1738

UNK M1738 Fire Marshall Disc with Center Seal Insignia

Reeves-or comparable

Gold and Silver Name Plate-First Intial and Last Name

Eisman or

Epaulets/ Navy Blue w gold 5 bugle, 4 bugle, 3 bugle, 2 bugle crossed, 2 bugle parallel.

This list would also include embroidery, alteration, and screen-printing services.

SUBTOTAL $ -

SALES

TAX N/A – CITY IS TAX EXEMPT

TOTAL $ -

Annual Escalator Percentage, if any: ___________________________________

*End Cost Proposal ~ page 7 of 7*

SECTION 6: EVALUATION CRITERIA

6.0 EVALUATION CRITERIA

The evaluation committee will review and evaluate the proposals according to the criteria listed below.

Proposals not meeting the minimum technical requirements and those who are non-responsive will not be considered. Positive or negative City of Milton experiences are part of the evaluation. Lack of service experience with the City is not a detriment to the evaluation as long as positive references and experiences can be produced. Location evaluation is determined by proximity to Milton City Hall (2006 Heritage Walk, Milton, GA 30004) and Milton Fire Station 44 (13690-B Highway 9, Milton, GA 30004). The City may request short-listed proposers to meet with the City’s Evaluation Committee for evaluation purposes.

Proposal Evaluation Criteria:

References/Experience/Service/Location, and 24/7 Online Ordering

70 pts

Price 30 pts

Total Possible Points Available are 100 points.

1. Interviews and Product Demonstration If applicable, short-listed Offerors will be invited to make a presentation to the City of Milton.

2. Final Ranking Upon completion of the interviews and demonstrations, the evaluation committee will rank the short-listed proposals based on secondary presentation scores. The top-ranked proposal will be recommended for contract award, pending successful negotiations.

SECTION 7: STANDARD CONTRACT INFORMATION

7.0 STANDARD CONTRACT

The City’s standard contract is attached to this document as Appendix A. Offeror should notify the City of any terms within the standard contract that preclude them from responding to the RFP. This notification must be made by the deadline for receipt of written/e-mailed questions or with the Offeror’s RFP response. Any requests for material, substantive, important exceptions to the standard contract will be addressed in any formal written addendum issued by the procurement officer in charge of the solicitation. The City reserves the right to address any non-material, minor, insubstantial exceptions to the standard contract with the highest scoring Offeror at the time of contract negotiation.

7.1 ADDITIONAL CONTRACT PROVISIONS AND TERMS

This RFP and any addenda, the Offeror’s RFP response, including any amendments, a best and final offer, any clarification question responses, and any negotiations shall be included in any resulting contract. The City’s standard contract, attached as Appendix A, contains the contract terms and conditions which will form the basis of any contract negotiated between the City and the highest scoring Offeror. The contract language contained in Appendix A does not define the total extent of the contract language that may be negotiated.

In the event of a dispute as to the duties and responsibilities of the parties under this contract, the contract, along with any attachments prepared by the City, will govern in the same order of precedence as listed in the contract.

7.2 SUBCONTRACTOR

The highest scoring Offeror will be the prime contractor if a contract is awarded and shall be responsible, in total, for all work of any subcontractors. All subcontractors, if any, must be listed in the proposals. The City reserves the right to approve all sub-contractors. The Contractor shall be responsible to the City for the acts and omissions of all sub-contractor or agents and of persons directly or indirectly employed by such sub-contractor, and for the acts and omissions of persons employed directly by the Contractor. Further, nothing contained within this document, or any contract documents created as a result of any contract awards derived from this RFP shall create any contractual relationships between any subcontractor and the City.

7.3 GENERAL INSURANCE REQUIREMENTS

See sample contract.

7.4 COMPLIANCE WITH WORKERS’ COMPENSATION ACT

The Contractor is required to supply the City of Milton with proof of compliance with the Workers’ Compensation Act while performing work for the City. Neither the Contractor nor its employees are employees of the City. The proof of insurance/exemption must be received by the City of Milton within ten

(10) working days of the Request for Documents Notice and must be kept current for the entire term of the contract.

CONTRACTS WILL NOT BE ISSUED TO OFFERORS WHO FAIL TO PROVIDE THE REQUIRED DOCUMENTATION WITHIN

THE ALLOTTED TIME FRAME.

7.5 COMPLIANCE WITH LAWS

The Contractor must, in performance of work under this contract, fully comply with all applicable federal, state, or local laws, rules and regulations, including the Civil Rights Act of 1964, the Age Discrimination Act of 1975, the Americans with Disabilities Act of 1990, and Section 504 of the Rehabilitation Act of 1973. Any subletting or subcontracting by the Contractor subjects subcontractors to the same provision. The Contractor agrees that the hiring of persons to perform the contract will be made based on merit and qualifications and there will be no discrimination based upon race, color, religion, creed, political ideas, sex, age, marital status, physical or mental disability, or national origin by the persons performing the contract.

7.6 CONTRACT TERMINATION

See sample contract.

GOODS AND SERVICES PURCHASE CONTRACT – SAMPLE ONLY, DO NOT RETURN WITH PROPOSAL

[PROJECT NAME]

This Goods and Services Purchase Agreement (“Agreement”) is made and entered into this_____ day of _____________, 20___ (the “Effective Date”), by and between the City of Milton, Georgia, a municipal corporation of the State of Georgia, acting by and through its governing authority, the Mayor and City Council, located at 2006 Heritage Walk, Milton, GA 30004 (hereinafter referred to as the “City”), and _____________________ [INSERT FULL LEGAL NAME OF CONTRACTOR], a __________________ [INSERT STATE WHERE CONTRACTOR ENTITY WAS FORMED (E.G., GEORGIA) AND THE TYPE OF ENTITY (E.G., CORPORATION, LIMITED LIABILITY COMPANY, PARTNERSHIP, ETC.)], having its principal place of business at ________________________ [INSERT ADDRESS] (herein after referred to as the “Contractor”), collectively referred to herein as the “Parties.”

WITNESSETH:

WHEREAS, City desires to obtain certain [goods][software licenses] and related [support][training][installation] services; and

WHEREAS, Contractor has represented that it is capable of providing [goods][software licenses] meeting the City’s specifications, and is qualified by training and experience to perform the related services;

NOW, THEREFORE, for and in consideration of the mutual promises, the public purposes, and the acknowledgements and agreements contained herein, and other good and adequate consideration, the sufficiency of which is hereby acknowledged, the Parties do mutually agree as follows:

Section 1. Agreement. The Agreement shall consist of this Agreement, any Order sent by the City under this Agreement, and each of the Exhibits hereto, which are incorporated herein by reference, including:

Exhibit “A” – City’s Request for Proposals Exhibit “B” – Contractor’s Proposal Exhibit “C” – Insurance Certificate Exhibit “D” – Contractor Affidavit Exhibit “E” – Subcontractor Affidavit

In the event of any discrepancy in or among the terms of the Agreement and the Exhibits hereto, the provision most beneficial to the City, as determined by the City in its sole discretion, shall govern.

Section 2. Supply of Goods. The City has requested proposals for provision of __________________________ [describe goods/software licenses], attached hereto as Exhibit “A”, and the Contractor has submitted a proposal to supply these goods (the “Goods”), attached hereto as Exhibit “B”. The Contractor agrees to supply the Goods to the City in accordance with Exhibits “A” and “B”, and the following terms and conditions:

A. Quantity. [Option 1] The Contractor shall supply the Goods in such quantities as the City requires, with quantities to be specified in further purchase orders issued by the City. The City reserves the right to purchase like goods and services from other vendors. The City guarantees no maximum or minimum purchase. [Option 2] The Contractor shall supply the City with the following Goods: ________________.

B. Timing. The Goods shall be delivered [by ________] [within ____ days of _______.]

C. [If Option 1 selected above]Individual Purchase Orders. Each individual purchase of Goods shall begin with a written order (“Order”) on a form provided by the City. Unless otherwise specified by on the Order, the invoicing and shipping addresses will be Attn: Purchasing Department, 2006 Heritage Walk, Milton, GA 30004. The following terms and conditions will govern each Order:

i. Acceptance of each Order shall occur upon Contractor’s acknowledgment of the Order, shipment of any Goods, or commencement of any work on Goods described by the Order. The Order shall be void unless signed by the City in accordance with the City’s purchasing policy. Acceptance of each Order and any attachments constitutes a contract between Contractor and City, and this Agreement is made a part and a condition of the contract.

ii. The Contractor shall affix the Order number on all invoices, packages and documents related to each Order.

iii. A shipping memo showing the Order number must accompany all deliveries.

iv. All Goods required in a single Order shall shipped together unless partial shipments are authorized in writing by the City.

v. Acceptance of each Order is expressly limited to the terms stated in the Order and in this Agreement. If the

Contractor objects to any terms stated in the Order, it shall notify City in writing within ten days of the date of the Order, and withhold shipment of the Good(s) listed therein until the controversy is resolved. Any oral or written acknowledgment or confirmation of any Order, any shipment of the Goods ordered, or the furnishing or any services pursuant to any Order shall, notwithstanding the terms of such acknowledgment or confirmation, constitute acceptance by the Contractor of each and all of the terms and conditions stated herein.

D. Shipping and Delivery. The Goods shall be shipped via _____________[state shipping method and speed]. Packaging and packing of Goods shall insure safe arrival at their destination, secure lowest transportation cost, and conform with requirements of common carriers. The Contractor shall be responsible for any additional charges resulting from deviation from City’s routing instructions. Contractor shall bear risk of loss or damage to Goods from shipment until delivery and inspection at the shipping address, with inspection to occur within seven business days of delivery. Defective or inaccurate shipments will be returned at Contractor’s expense. Notwithstanding Contractor’s delivery of any Goods, Contractor shall also bear risk of loss or damage to Goods beginning from the time that City gives notice of rejection of Goods pursuant to the inspection provisions above.

E. Compensation. [Option 1] The amount paid as compensation for any Order shall be calculated based on the number of units ordered at the per-unit price set forth in Exhibit “B”, [plus Contractor’s actual shipping costs][with shipping provided at no extra charge]. The prices set forth in Exhibit “B” shall be valid for at least one year from the Effective Date. A _____% annual increase may be applied to the prices, provided the Contractor notifies the City in writing at least 30 days prior to any increase in price. [Option 2] The amount paid as compensation for the Goods shall be ____________, [plus shipping costs of _____________][with shipping provided at no extra charge].

F. Terms Added by Contractor. The City will not be bound to any additional or different terms transmitted by Contractor or included in Contractor’s package, invoices, catalogs, brochures, technical data sheets, or other documents. The City will in no event be bound by silence or acceptance of Goods to any terms and conditions other than those stated in this Agreement.

G. Warranty. Contractor warrants that any Goods supplied to City are of merchantable quality, free from defect, conform to all specifications set out in any Order, are fit for the purpose for which such goods are ordinarily employed and for the particular declared City purpose. If the Goods contain any component parts covered by separate warranties not automatically enforceable by the City, Contractor shall assign such warranties to the City.

H. Compliance with Law. The Contractor specifically guarantees that:

i. The Goods will be produced and shipped in compliance with the Federal Fair Labor Standards Act, the Federal Occupational Safety & Health Act, and DOT Hazardous Materials Regulations.

ii. If the Goods are “articles of wearing apparel” “fabrics” “interior furnishings”, or “related material”, covered by the Federal Flammable Fabrics Act, or similar state laws, then unless the Goods are exempted from the provisions of said laws, reasonable and representative tests have been…