RFP 24_45 Addendum 1.pdf
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- Solicitation number
- PE-62600-NONST-2024-000000035
- Issued by
- Chatham County, Georgia
About this file
This document is an Addendum to Request for Proposal (RFP) 24-45 issued by the Savannah-Chatham County Public School System Purchasing Department for Ethics Hotline Monitoring Service (Annual Contract). The addendum provides clarifications in response to questions received, including information about average annual call volume, the ability for companies outside the USA to apply, meeting requirements, and payment terms. The RFP seeks a vendor to monitor the District's ethics hotline and report communications to designated staff. The solicitation covers the jurisdictions of Chatham County and the City of Savannah in Georgia. The bid closing date is March 21, 2024, at 11:00 a.m. EST.
The addendum notes that payment terms will be negotiated with the selected vendor, and provides flexibility on certain insurance requirements such as auto and cyber liability coverage. All other terms and conditions remain unchanged from the original RFP.
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Savannah-Chatham County Public School System
Purchasing Department
208 Bull Street / Savannah, Georgia 31401 / (912) 395-5572 Email Address: purchasing@sccpss.com
Ethics Hotline Monitoring Service (Annual Contract) Number: RFP 24-45 Addendum # 1 Addendum Posting Date: March 5, 2024 Bid Closing Date: March 21, 2024, at 11:00 a.m. (EST)
The information contained in this document shall become an official part of the original document and shall be acknowledged as noted on the Proposal Certification Form (Form 2) of solicitation document in the space provided. Failure to acknowledge receipt of an addendum may result in a status of non-responsive. Firms are encouraged to review the contents of this document and to respond accordingly.
Addendum 1 is issued to respond to the following request for clarification received:
Question: Response:
1. Can you provide annual call volumes, call length, and call handling requirements for the RFP request?
Average annual call number is 100. Length of call is unknown. Handling is defined in the RFP.
2. Can companies from outside USA apply for this? (like from India or Canada)
The company does not need to be in the USA.
The company will need to be able to provide the services as requested in the solicitation.
3. Do we need to come over there for meetings? No.
4. Can we perform the tasks related to RFP outside USA? (like from India or Canada)
The company can perform the task from outside the USA. The company will need to be able to provide the services as requested in the solicitation.
5. Can we submit the proposals via email? Please refer to Page 4, Section F. of the solicitation document.
6. In the sample contract Section 7. Invoice Procedures and Time and Manner of Payment, the language references monthly invoices. Our organization bills annually for Ethics Hotline Services at the start of each yearly term. Please confirm if this change is acceptable.
Payment terms will be negotiated with the selected vendor.
7. In the sample contract Section 17. Insurance, $2 million in owned, non-owned, leased and hired auto coverage is listed. Our insurance carrier will cover a maximum of $1 million in auto insurance and includes an Umbrella Policy that has an additional $1 million that applies to claims, including auto insurance, if needed, for an aggregate $2 million total. The auto insurance covered in non-owned auto only. Is this acceptable?
Yes.
8. We do not carry $2 million in cyber liability insurance. Is there flexibility with this provision and if so, is there a minimum required to be considered responsive?
The district is requiring $2 million per claim, $2 million aggregate in cyber liability for this solicitation.
***ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED***
End of Addendum #1 to RFP 24-45 Ethics Hotline Monitoring Service (Annual Contract) mailto:purchasing@sccpss.com
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