RFP 24-25-072 Consulting Services to Prepare Phase II of the River District Redevelopment Plan.pdf

REQUESTS FOR PROPOSALS

Proposal No RFP 24-25-072

Title: “Consulting Services to Prepare Phase II of the River District Redevelopment

Plan”

Pre-Bid Meeting:

Last Day for Questions:

Proposal Closing

Date:

Direct Bidding

Procedures

Inquiries to:

Project Owner:

An optional Pre-Bid Meeting will be held, February 7, 2025, at 1:00 PM EST via

Zoom, to answer any questions. If interested parties feel a tour of the proposed location is necessary, these will be scheduled by appointment only via email to

Samantha Bagbey before February 13, 2025.

Zoom Information:

https://zoom.us/j/91903200226?pwd=ULZX07jzojbFjI5VQ7zhs9G7Ja0uWN.1

Meeting ID: 919 0320 0226

Passcode: 350443

Email questions to purchasing@danvilleva.gov no later than 5:00 PM, February 14, 2025.

Sealed proposals shall be accepted no later than March 3, 2025 by 4:00PM.

Mail or Hand-Deliver to:

Purchasing Department

427 Patton Street, Room 304

Danville, VA 24541

Electronic bids will be accepted on eVA (www.eva.virginia.gov)

Carol Henley, Director of Purchasing

(434) 799-6528 purchasing@danvilleva.gov

Samantha Bagbey, Samantha.bagbey@discoverdanville.com https://zoom.us/j/91903200226?pwd=ULZX07jzojbFjI5VQ7zhs9G7Ja0uWN.1 mailto:purchasing@danvilleva.gov http://www.eva.virginia.gov/ mailto:purchasing@danvilleva.gov

RFP 24-25-072 “Consulting Services to Prepare Phase II of the River District Redevelopment Plan”

1.0 SCOPE OF WORK

It is the intent of this Request For Proposal to secure an experienced and dynamic Consultant to develop a Master Plan to continue the transformation of Danville’s River District as a thriving business and residential hub. This second phase of master planning will focus on the historic Mechanicsville area of the district, located in the southwestern corner of the district and adjacent to the exciting riverfront development taking place. Responding firms should have experience in creating masterplans, facilitation public meetings and successfully communicating with a variety of audiences, performing needs assessments, analyzing market conditions and economic feasibility, land use planning, generating budget projections, marketing and branding, transportation planning, maximizing economic development opportunities, and developing work plans that include short-range and long-range activities that produce the desired outcomes.

1.1 Submit invoice(s) to:

City of Danville Accounts Payable PO Box 3300 Danville, VA 24543 Attention : Samantha Bagbey, Economic Development

1.2 Deadline

Sealed Proposals shall be submitted no later than March 3, 2025 at 4:00 PM to:

City of Danville Purchasing Department Attn.: Carol Henley 427 Patton Street, Room 304 Danville, VA 24541

Bids will not be accepted both electronically and on paper. The bid with the latest time stamp received prior to the due date and time will be evaluated for each Bidder.

TABLE OF CONTENTS

1.0

2.0

3.0

4.0

5.0

6.0

7.0

8.0

SCOPE OF WORK

SUPPLEMENTAL GENERAL CONDITIONS

SCOPE OF SERVICES

PROJECT DELIVERABLES

EVALUATION INFORMATION

PROPOSAL REQUIREMENTS

TIMEFRAME

EXHIBTS

RFP 24-25-072 “Consulting Services to Prepare Phase II of the

2.0 SUPPLEMENTAL GENERAL CONDITIONS

2.1 Award Criteria

2.1.1 The award will be made to the proposal conforming to the RFP and will be most advantageous to the Industrial Development Authority (IDA) and City. A selection committee shall review the proposals submitted. After each proposal has been evaluated based on the Consultant’s approach to meeting the City and IDA's needs, short-listing procedures will narrow the list of candidates to the two or more best qualified firms. These firms will then be invited to an interview at which time each will be expected to conduct a presentation on its proposal and to answer the questions of the selection committee. Non-binding fee estimates may be requested at the interview stage.

2.1.2 Negotiations shall then be conducted beginning with the firm ranked first. If a contract satisfactory and advantageous to the City and IDA can be negotiated at a price considered fair and reasonable, the award shall be made to that offeror.

2.1.3 The Consultant will be expected to initiate work on the project within ten (10) days of the execution of the contract.

2.1.4 The City and IDA reserve the right to reject any or all proposals submitted, and to waive any informality in the proposals. The right is also reserved to award the contract where it appears to be in the best interest of the City of Danville and Industrial Development Authority of Danville, VA.

2.2 Authority

2.2.1 The Director of Purchasing as the designee of the City Manager has the sole responsibility and authority for negotiating, placing, and when necessary, modifying each and every invitation to bid, purchase order or other award issued by the City of Danville. In the discharge of these responsibilities, the Director of Purchasing may be assisted by assigned buyers. No other City officer or employee is authorized to order supplies or services, enter into purchase negotiations, or in any way obligate the government of the City of Danville for an indebtedness. Any purchases contrary to these provisions and authorities shall be void and the City shall not be bound thereby.

2.2.2 This procurement process, including withdrawal of proposals and appeals or protests, is governed by the "PROCUREMENT CODE OF THE CITY OF DANVILLE, VIRGINIA".

Copies of the Procurement Code may be obtained by writing the City of Danville Purchasing Department, PO Box 3300, Danville, VA 24543.

2.3 Method of Bid Submission

2.3.1 Proposals will not be accepted both electronically and on paper. Each supplier must choose only one method of submission to avoid any confusion or duplication of entries. The latest dated and time stamped proposal will be the only proposal accepted and evaluated. No proposal may be considered if received after the time shown on the title page. The allowable methods for submitting are electronic and paper submission.

2.3.2 Paper Submission: Proposals must be written in ink or typewritten. Unsigned or qualified bids will not be accepted. Envelopes must be sealed and marked in the lower left-hand corner RFP 24-25-072 “Consulting Services to Prepare Phase II of the River District Redevelopment Plan” and submitted to the office indicated on the title page.

RFP 24-25-072 “Consulting Services to Prepare Phase II of the

2.3.3 Electronic Submission: Suppliers who choose to submit their proposals electronically must ensure that they are registered on eVA at www.eva.virginia.gov. Solicitations can be found under the Business Opportunities Tab > Virginia Business Opportunities (VBO). Search RFP 24-25-072. When addenda are issued, suppliers that have submitted an electronic response will have to RESUBMIT their response to the latest version of the solicitation.

2.3.4 Suppliers are expected to examine all instructions, specifications, drawings, sites, installations, etc. Failure to do so will be at the Supplier’s risk. Erasures or other changes must be initialed by the person signing the bid.

2.3.5 Suppliers must be registered in eVA if the local public body is:

A. Accepting electronic AND paper responses B. Awarding to a supplier that has submitted a paper response C. Posting award actions in eVA

There is no cost for eVA registration

2.4 Proposals Binding 90 Days

Unless otherwise specified all formal Proposals submitted shall be binding for ninety

(90) calendar days following submission date.

2.5 Enforcement

This Agreement and the performance hereof shall be governed by and enforced under the laws of the Commonwealth of Virginia, and if legal action by either party is necessary for or with respect to the enforcement of any or all of the terms and conditions hereof, then exclusive venue therefore shall lie in the City of Danville, Virginia.

2.6 Interpretation

2.6.1 If any person contemplating the submission of a proposal on this invitation is in doubt as to the true meaning of any part of the plans, specification, or other document, he should submit a written request for an interpretation thereof to the Director of Purchasing. An interpretation of the proposal invitation document will be made only by written addendum issued to each potential Offeror.

THE CITY WILL NOT BE RESPONSIBLE FOR EXPLANATIONS OR INTERPRETATIONS OF

PROPOSAL INVITATION DOCUMENTS EXCEPT AS ISSUED IN ACCORDANCE HEREWITH.

2.6.2 All notices, demands, requests, instructions, approvals, proposals and claims must be in writing.

2.7 Patents

The Vendor agrees to indemnify and save harmless the City, and all personnel from all suits and actions of every nature and description brought against them or any of them, for or on account of the use of patented appliances, products, or processes, and he shall pay all royalties and charges which are legal and equitable. Evidence of such payment or satisfaction shall be submitted upon request of the City as a necessary requirement in connection with the final execution of any contract in which such patented appliances, products, or processes are used.

http://www.eva.virginia.gov/

RFP 24-25-072 “Consulting Services to Prepare Phase II of the

2.8 Prices

2.8.1 All prices are based on delivery to the destination designated in the RFP including packing charges. Any discounts for payment (Invoicing Terms) should be entered on the proposal page and will be considered in the evaluation.

2.8.2 Unless lump sum is specifically requested, unit and extended prices should be given. Failure to do so may cause proposal to be rejected. In all cases, the unit price shall govern.

2.9 Performance

In case of default by the Vendor, the City may procure the commodity or services from other sources and hold the Vendor responsible for any excess costs occasioned thereby.

2.10 Specifications and Product Description

Any available printed material or literature which describes the product being offered for sale shall be included with the proposal.

2.11 Taxes

The City is exempt from payment of State Sales and Use Tax on all tangible personal property purchased or leased for its use or consumption. Certificate of Exemption will be furnished upon request.

2.12 Vendor’s Relationship to the City

2.12.1 Independent Contractor

It is expressly agreed and understood that the Vendor is in all respects an independent Contractor as to work and is in no respect any agent, servant, or employee of the City. The contract specifies the work to be done by the Vendor, but the method to be employed to accomplish the work shall be the responsibility of the Vendor.

2.12.2 Subcontracting

Vendor may subcontract services to be performed hereunder with the prior approval of the City, which approval shall not be unreasonably withheld. No such approval will be construed as making the City a part of, or to, such subcontract, or subjecting the City to liability of any kind to any subcontractor. No subcontract shall, under any circumstances, relieve the Vendor of its liability and obligation under this contract; and despite any such subcontracting the City shall deal through the Vendor, and subcontractors will be dealt with as representatives of the Vendor.

2.12.3 Payments to Subcontractors

a. The contractor shall take one of the two following actions within seven days after receipt of amounts paid to the contractor by the City of Danville for work performed by the subcontractor.

RFP 24-25-072 “Consulting Services to Prepare Phase II of the

1. Pay the subcontractor for the proportionate share of the total payment received from the agency attributed to the work performed by the subcontractor under that contract; or

2. Notify the agency and subcontractor, in writing, of his intention to withhold all or a part of the subcontractor’s payment with the reason for nonpayment.

b. Individual Contractors shall provide their social security numbers and proprietorships, partnerships, and corporations to provide their federal identification numbers.

c. The contractor shall pay interest to the subcontractor on all amounts owed by the contractor that remain unpaid after seven days following receipt by the contractor of payment from the City of Danville for work performed by the subcontractor, except for amounts withheld as allowed in subdivision 1.

d. Unless otherwise provided under the terms of this contract, interest shall accrue at the rate of one percent per month.

The contractor shall include in each of its subcontracts a provision requiring each subcontractor to include or otherwise be subject to the same payment and interest requirements with respect to each lower-tier subcontractor.

A contractor’s obligation to pay an interest charge to a subcontractor pursuant to the payment clause in this section shall not be construed to be an obligation of the City of Danville. A contract modification shall not be made for the purpose of providing reimbursement for the interest charge. A cost reimbursement claim shall not include any amount for reimbursement for the interest charge.

2.12.4 Novation

The Vendor shall not assign or transfer, whether by as Assignment or Novation, any of its rights, duties, benefits, obligations, liabilities, or responsibilities under this Contract without the written consent of the City; provided, however, that assignments to banks, trust companies, or other financial institutions for the purpose of securing bond may be made without the consent of the City.

Assignment or Novation of this Contract shall not be valid unless the Assignment or Novation expressly provides that the assignment of any of the Vendor’s rights or benefits under the Contract is subject to a prior lien for labor performed, services rendered, and materials, tools, and equipment supplied for the performance of the work under this Contract in favor of all persons, firms, or corporations rendering such labor or services or supplying such materials, tools, and equipment.

2.13 Drug Free Workplace

During the performance of this contract, the vendor agrees to:

a. Provide a drug-free workplace for the vendor’s employees.

b. Post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in

RFP 24-25-072 “Consulting Services to Prepare Phase II of the the vendor’s workplace and specifying the actions that will be taken against employees for violations of such prohibition.

c. State in all solicitations or advertisements for employees placed by or on behalf of the vendor that the vendor maintains a drug-free workplace.

d. Include the provisions of the foregoing clauses in every subcontract or purchase order of or over $10,000, so that the provisions will be binding upon each subcontractor or vendor.

“Drug-free workplace” means a site for the performance of work done in connection with a specific contract awarded to a vendor in accordance with this chapter, the employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance or marijuana during the performance of the contract.

2.14 Indemnification

The Vendor shall indemnify the City, its agents, officers, and employees, against any damages to property or injuries to or death of any person or persons, including property and employees or agents of the City, and shall defend and indemnify the City, its agents, officers, and employees, from any claims, demands, suits, actions, or proceedings of any kind, including workers’ compensation claims, of or by anyone, in any way resulting from or arising out of the operations in connection with the work described in the contract, including operations of subcontractors and acts or omissions of employees or agents of Vendor or Vendor’s subcontractors. Vendor shall procure and maintain, at Vendor’s own cost and expense, any additional kinds and amount of insurance that, in Vendor’s own judgment, may be necessary for Vendor’s proper protection in the prosecution of the work.

b. The Vendor shall, at his own expense, appear, defend, and pay all charges of attorney and other expenses arising there from or incurred in connection therewith, and, if any judgment shall be rendered against the City, and/or its officers, agents, and employees, in any such action, the Vendor shall, at his own expense, satisfy and discharge the same. The Vendor expressly understands and agrees that any performance bond or insurance protection required by this contract, or otherwise provided by the Vendor, shall in no way limit the responsibility to indemnify, keep, and save harmless and defend the City, its agents, officers, and employees as herein provided.

c. The Vendor shall assume all risks and responsibilities for casualties of every description in connection with the work, except that he shall not be held liable or responsible for delays or damage to the work caused by acts of God, acts of Public Enemy, acts of Government, quarantine restrictions, general strikes through the trade, or by freight embargoes not caused or participated in by the Vendor.

The Vendor shall have charge and control of the entire work until completion and acceptance of the same by the City.

d. The Vendor shall alone be liable and responsible for, and shall pay, any and all loss or damage sustained by any person or party either during the performance or subsequent to the completion of the work under this agreement, by reason of injuries to persons and damage to property, buildings, and adjacent work, that may occur either during the performance of the work covered by this contract or that may be sustained as a result of or in consequence thereof, irrespective of whether or not such injury or damage be due to negligence or the inherent nature of the work.

RFP 24-25-072 “Consulting Services to Prepare Phase II of the

e. The Vendor, however, will not be obligated to indemnify the City, its officers, agents, or employees against liability for damage arising out of bodily injury to persons or damage to property caused by or resulting solely from the negligence of the City or its officers, agents, and employees.

2.15 Insurance

a. Worker’s Compensation including Occupational Disease and Employer’s Liability Insurance:

The Vendor shall take out and maintain during the life of the Contract, Workers’ Compensation and Employer’s Liability Insurance for all of his employees to be engaged in work on the project under this Contract in an amount no less than the minimum allowed by the State Corporation Commission, and in case any such work is sublet, the Vendor shall require the Subcontractor similarly to provide Workers’ Compensation and Employers’ Liability Insurance for all of the latter’s employees to be engaged in such work.

b. Comprehensive General Liability Insurance: The Vendor shall maintain during the life of the Contract comprehensive general liability insurance as shall protect him and the City of Danville and its officers, agents and employees from claims for damages for personal injury, including death, as well as from claims for property damage, which may arise from operations under the Contract, whether such operations be by himself or by any Subcontractor, or by anyone directly or indirectly employed by either of them. The amount of such insurance shall be not less than a combined single limit of $1,000,000.00 per occurrence on bodily injury and property damage and $1,000,000.00 aggregate on completed operations. The comprehensive general liability insurance shall provide the following coverage:

Comprehensive Premises – Operation Products/Completed Operations Hazard Contractual Insurance Independent Contractor and Subcontractor Broad Form Property Damage Personal Injury

c. Automobile liability insurance with minimum combined single limits of $500,000.00 per occurrence. This insurance shall include bodily injury and property damage for the following vehicles:

Owned Vehicles Non-owned Vehicles Hired Vehicles

d. Umbrella Policy: At the option of the Vendor, primary limits may be less than required, with an umbrella policy providing the additional limits needed. This form of insurance will be acceptable provided that the primary and umbrella policies both provide the insurance coverage herein required.

However, any such umbrella policy must have minimum coverage limits of $2,000,000.00.

2.16 Equal Employment:

During the performance of the contract, the vendor agrees as follows:

a. The Vendor will not discriminate against any employee or applicant for employment because of race, religion, color, sex, or national origin, except where religion, sex, or national

RFP 24-25-072 “Consulting Services to Prepare Phase II of the origin is a bona fide occupational qualification reasonably necessary to the normal operation of the Vendor. The Vendor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions for this nondiscrimination clause.

b. The Vendor also shall not discriminate against any handicapped person in violation of any state or federal law or regulation and shall also post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this additional nondiscrimination clause.

c. The Vendor, in solicitations or advertisements for employees placed by or on behalf of the Vendor, will state that such vendor is an equal opportunity employer.

d. Notices, advertisements, and solicitations placed in accordance with Federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section

e. The Vendor will include the provisions of the foregoing paragraphs in every subcontract or purchase order over $10,000 so that the provisions will be binding upon each subcontractor or vendor.

f. The Vendor will otherwise comply with all other applicable provisions of local, State, and Federal law.

g. The contractor does not and shall not during the performance of the contract for goods and services in the Commonwealth, knowingly employ and unauthorized alien as defined in the Federal Immigration Reform and Control Act of 1986.

h. Contractors organized as a stock or nonstick corporation, limited liability company, business trust, or limited partnership or as a registered limited liability partnership shall be authorized to transact business in the Commonwealth as a domestic or foreign business entity if so, required by Virginia Title 13.1 or Title 50 or as otherwise required by law.

A contractor organized or authorized to transact business in the Commonwealth pursuant to Virginia Title 13.1 or Title 50 shall include in its bid or proposal the identification number issued to it by the State Corporation Commission. Any bidder of offeror that is not required to be authorized to transact business in the Commonwealth as a foreign business entity under Title 13.1 or Title 50 or as otherwise required by law shall include in its bid or proposal a statement describing why the bidder or offeror is not required to be so authorized.

2.17 Termination

If the Contractor fails to begin the work under this contract within the time specified, or fails to perform the work with sufficient workmen and equipment or with sufficient materials to insure the completion of said work within the specified time, or shall perform the work in an unsatisfactory manner, or shall neglect or refuse to remove materials or perform anew such work as shall discontinue the prosecution of the work, or if the Contractor shall become insolvent or be declared bankrupt, or shall commit any act of bankruptcy or insolvency, or shall make an assignment for the benefit of creditors, or from any other cause whatsoever shall not carry out the work in an acceptable manner, the City shall give notice in writing to the Contractor and his surety of such failure, delay, neglect, refusal, or default, specifying the same and if the contractor, within a period of seven days after such notice, shall not proceed in accordance therewith, then the City Manager acting for and on behalf of the City shall, upon receipt of a written certificate from the Engineer of the

RFP 24-25-072 “Consulting Services to Prepare Phase II of the fact of such failure, delay, neglect, refusal, or default and of failure of the Contractor to comply with such notice, have full power and authority to declare the forfeiture of this contract, and to forfeit the rights of the Contractor in this contract, and the City Manager at this option may call upon the surety to complete the work in accordance with the terms of this contract or may have the City take over the terms of this contract or may have the City take over the work, including any or all materials and equipment on the ground as may be suitable and acceptable to the City and may complete the work by or on its own employees, or may enter into a new contract for the completion of the work, or may use such other methods as in the opinion of the City Manager shall be required for the completion of the work in an acceptable manner. All costs and charges incurred by the City, together with the cost of completing the work, shall be deducted from any monies due or which may become due on this contract.

In case the expense so incurred by the City shall be less than the sum which would have been payable under this contract if it had been completed by the Contractor and had not been forfeited by the City, then the Contractor shall be entitled to receive the difference, subject to any claims of liens thereon which may have been filed with the City or any prior assignment filed with it. In case such expense shall exceed the sum which would have been payable under this contract, the Contractor and the surety shall be liable and shall pay the City the amount of such excess.

RFP 24-25-072 “Consulting Services to Prepare Phase II of the

The undersigned Proposer acknowledges receipt of the following Addenda, which have been considered in the preparation of this Bid:

No. Dated

No. Dated

CONTRACTOR: DATE:

ADDRESS: PHONE:

FAX #: ____________________________ Email

Signature:

(Signed)

Signature:

(Printed or Typed)

Title:

City of Danville Business License # ________________________________

Federal Tax # _________________________

Registered as a contractor under Chapter 175E, Section 4539(117), Code of Virginia as amended by Chapter 404, Act of Assembly, 1944, Certificate No. __________________________________.

Virginia SCC registration No. _____________________________________________

RFP 24-25-072 “Consulting Services to Prepare Phase II of the

3.0 SCOPE OF SERVICES

The selected consultant will need to develop a Master Plan that will reinvigorate and transform the Mechanicsville neighborhood and enable the city to continue its legacy as a regional economic driver.

This project involves combining professional expertise with community input to produce a document that provides clear vision and direction to the Industrial Development Authority and the City of Danville as it strives to transform the last Danville designated historic district and continue the growth of the River District.

In order to meet these goals, the Master Plan should address the following:

Research and Recommendations

• Review past master plans, background data, community goals and values, existing codes and policies that relate to the Mechanicsville neighborhood and River District.

• Examine issues and make recommendations concerning the physical environment.

• Evaluate existing zoning and campus boundaries for any changes and expansion opportunities.

• Examine pedestrian connectivity within the neighborhood, to Dan River Falls, and the downtown area.

• Analyze the adequacy of existing infrastructure including utilities, storm water, sanitary sewer, and roads.

• Make recommendations on the ultimate look, feel, functionality, and public image of this neighborhood.

• Develop a strategy for coordinating service deliveries and trash receptacles for commercial development and prepare the strategy adoption.

• Recommend future design standards for parking and streetscapes as they relate to parking to achieve a balance between all modes of mobility and public space.

• Identify opportunity sites for mixed-use developments and historic redevelopment opportunities, ensuring their connectivity.

• Identify and plan for innovative amenities and remarkable spaces that add distinctiveness to the area while paying ohmage to the Mechanicsville history.

• Conduct a market analysis.

• Evaluate strengths, weaknesses, opportunities, and threats of the proposed area.

• Identify market gaps.

• Perform an analysis of and present a proposal for the appropriate and sustainable mix of office, retail, residential, hospitality, technology, and other uses.

• Provide recommendations for future phase and expansion.

Financial Models and Strategies

• Identify best practices and tools available to implement recommendations and suggest local, State, and Federal programs, incentives, and grants available to encourage and implement development on this site.

• Identify construction, management, and other costs associated with any new future infrastructure or public improvements such as a new parking garage, surface lots, streetscapes, etc.

RFP 24-25-072 “Consulting Services to Prepare Phase II of the

Marketing and Design

• Identify strategies for branding and promoting the area as part of the larger River District.

• Develop PR and marketing strategies to revitalize and reinvigorate the Mechanicsville neighborhood.

• Examine the City’s existing wayfinding signage and make recommendations on how to extend it throughout the campus using the existing River District brand standards.

• Provide conceptual design and requisite public infrastructure for key redevelopment sites.

Project Management and Coordination

• Communicate regularly with City of Danville staff on updates, milestones, and deliverables.

• Prepare and facilitate all presentations and meetings including public meetings, one-on-one meetings with stakeholders, open houses, and steering committee meetings.

• Prepare all advertisement and informational materials necessary for social media and educating and updating agency representatives, stakeholders, elected officials, and the general public about the plan.

• Summarize discussions, comments, survey results, meeting attendance, and workshop outcomes.

Public and Stakeholder Participation

• Hold regular stakeholder/steering committee meetings.

• Provide periodic updates to City of Danville staff and City Council.

• Hold at least two public informational meetings.

• Conduct one-on-one meetings with agencies, stakeholders, and property owners.

• Conduct a focus group with stakeholders and/or the steering committee to develop a vision for the plan and to discuss critical issues.

• If the consultant finds attendance at public engagement events is inadequate, it may be necessary to reschedule a meeting or use an alternative tool to receive public input.

Implementation Strategy

• Identify specific action items and timing for all recommendations and include in a matrix or reference chart for ease of use.

• Provide master plan files in a variety of formats for public distribution and awareness of plan (i.e. GIS layers, PDF, internet-formatted plan, summary brochures, etc.). Materials produced as part of the strategic master plan shall be the property of the Industrial Development Authority of Danville, VA.

4.0 PROJECT DELIVERABLES

The Phase II River District Master Plan should lay out a comprehensive framework for the Mechanicsville neighborhood. The Plan should look at innovative design strategies for combining commercial, residential, and other determined uses.

The Plan will include the following deliverables:

• Review of existing plans, policies, and management practices

• Supply and demand analysis

• Summary of Stakeholder and Public involvement

• Proposed financial framework and strategies

• Proposed initial parking and streetscape design guidelines

• Proposed initial marketing and PR strategies utilizing the existing River District brand guidelines

• Maps, illustrations, and designs in appropriate Adobe and GIS formats

• Final presentation

RFP 24-25-072 “Consulting Services to Prepare Phase II of the

5.0 EVALUATION INFORMATION

The selection committee will make a recommendation of the top-ranked respondent. The City of Danville and the IDA may elect to make an award without conducting formal interviews if one firm is determined to be the most qualified.

Review Criteria Description Weight Score (0-10)

Total (280 Max)

Planning Process Demonstrated ability of consultant to develop and implement a comprehensive and innovative master plan. Such a process will foster consensus building between various stakeholders involved in the plan.

Proposal Quality Readability, design, completeness, brevity, and organization of the proposal.

Qualifications and Experience of Proposed Staff

Demonstrated technical expertise, experience, and ability of consultant.

Past Performance on Similar Projects

Success of previous projects in the way of project quality, budget, schedule, and cost control. Also considered are references from past projects.

Public Participation

Demonstrated ability to work with citizens, stakeholders, public agencies and private sector.

Consultant’s ideas, methods, and past experiences that will be utilized to obtain public participation.

Project Innovations

Ideas or suggestions to improve the schedule, goals, limitations, and special considerations.

Familiarity with the Project

Knowledge of project background, needs, goals, limitations, and special considerations.

Adequate Resources

Sufficient available staff and equipment to complete the proposed work within the proposed timeframe.

6.0 PROPOSAL REQUIREMENTS

Three (3) hard copies and one (1) flash drive shall be submitted if the paper submission option is selected.

All proposals shall include the following information:

• Company profile listing: name, address, year established, type of ownership, size of company and staff, and an organization chart. If the company has multiple offices, please list where the work for this project will be performed.

• Information about the overall makeup of the project team, including: the identity of all key personnel, a description of their respective responsibilities and duties, and each team member's experience with master planning projects.

• Information about any consultants to be included on the team. Identify consultant company name, address, telephone number, contact person, and names and job description of key personnel. Identify consultants experience with master planning projects.

• Company’s experience as prime designer on a project team

RFP 24-25-072 “Consulting Services to Prepare Phase II of the

• Summary of at least five (5) similar projects for which the designer was responsible. Each of the project summaries should include the following:

o Description of the project and year completed o Degree of involvement (principal or consultant) o Sub-consulting firms involved and their assigned responsibilities o Project references including names, addresses, and telephone numbers

• Current company workload, and ability to perform work for this project in the proposed timeline

• Proposed design approach by company for this project

• Proposed schedule outline including milestones and deliverables.

• Please provide references of clients for whom the company and consultants have provided master planning services. Include name, title, company or agency, and telephone number for each reference.

• Any additional information the respondent believes to be relevant to the selection efforts of the Industrial Development Authority and the City of Danville.

7.0 TIMEFRAME

• February 7, 2025 at 1:00 PM: Optional virtual pre-bid meeting for inquiries and questions regarding the RFP

• February 17, 2025: Responses to respondents’ questions posted as an addendum on the City’s website and eVA

• March 3, 2025: Proposals due to the Industrial Development Authority and the City

• March 4 – 10, 2025: Review of proposals

• March 13, 2025: Interviews with short list of respondents, if applicable

• April 8, 2025: Respondent(s) selected at Industrial Development Authority Board Meeting

• April 9, 2025: Notice of Intent issued with contract documents to follow the protest period.

• Approximately May 1, 2025: Purchase Order will be issued; beginning of contract period.

• Study Report Due Date: Proposed timeline needs to be included

8.0 EXHIBITS

Danville River District Redevelopment Plan - Final Report.pdf

Estimated Map of Phase II River District.pdf

Mechanicsville-HD_2013_NRHP_final.pdf

RivDistRedevPlan.pdf https://danvilleva-my.sharepoint.com/:b:/g/personal/flanilb_danvilleva_gov/EeUx3uBOhSRNhs5Y5MtvGxsBFskWOXodR4KLkjDwedXT-Q?e=ZA5j5R https://danvilleva-my.sharepoint.com/:b:/g/personal/flanilb_danvilleva_gov/EfmVr3XV7IlLmDJEIwnZsoQBvl5WNhd0QGINuAd1DUu5TQ?e=TKd5B6 https://danvilleva-my.sharepoint.com/:b:/g/personal/flanilb_danvilleva_gov/EcjRKmOP55JOj7eskU7lkjsByxVtvxSiWOx0axjokMVT9Q?e=arFHza https://danvilleva-my.sharepoint.com/:b:/g/personal/flanilb_danvilleva_gov/EfjzdvzHnwBEhmx9zJF-NwgB-V8HFZPAz2zagfLvmQ_8cw?e=O6VJDB