RFP 24-104 Online Tutoring - Addendum No 1.pdf

Addendum No. 1 RFP On‐line Tutoring Services

RFP No. 24‐104

Date: January 26, 2024 To: All Document Holders

The following changes, additions, and/or deletions are made a part of the Request for Proposals as fully and completely as if same were included in the original:

1. Project Overview/Scope of Work/Specifications, page 3 Replace “Synergy” with “Classlink” in item 7.

2. Proposer Contents ‐ page 8

a. Subsection 3, Project Understanding and Approach

Add to end of first paragraph “Provide details on screening and background checks conducted for tutors.”

b. Add an additional Subsection, with no page limit, as follows:

“10. Contract Exceptions. Proposers shall include exceptions to Attachment A – Sample Contract or any additional proposed contract terms for consideration during contract negotiations."

3. ATTACHMENT A – SAMPLE CONTRACT, Page 12 Add the following to end of page 12: “18. Section 508 Compliance ‐ Vendor has reviewed the requirements under Section 508 of the United States Rehabilitation Act of 1973, as amended, and agrees that its software will deliver data and screen to screen navigation in a manner to be utilized by third party screen readers to materially comply with the requirements of Section 508 by the time of its implementation with no additional cost to the District.”

4. ATTACHMENT B — PROPOSER INFORMATION AND CERTIFICATIONS, Page 14 Replace with revised page 14, included in this addendum. Revision adds the following to item one of the certifications: “Due to nature of work, district shall consider contract modifications, including software licensing terms, as part of contract negotiations.”

Questions The following information does not change the details of the Request for Proposal and is provided for informational purposes only.

Question 1: If we have proposed changes to the sample contract, should we submit those changes with the proposal or after you have made your selection?

Answer 1: See changes to RFP made above.

Question 2: Attachment A (Sample Contract) ‐ Could the District please advise if it will consider inclusion of a vendor’s customized services contract as part of the overall agreement?

Answer 2: Yes. See changes to RFP made above.

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Question 3: Attachment A (Sample Contract), Section 11 (Sensitive Information) ‐ Could the District please confirm that, to the extent disclosures are required as a part of the provision of services and are in compliance with applicable laws, that such disclosures are exempted from the requirement not to disclose in this paragraph?

Answer 3: The last sentence of Section 11 addresses employees and subcontractors. Any additional exceptions would need to be negotiated.

Question 4: Attachment A (Sample Contract), Section 11 (Sensitive Information) ‐ Could the District please confirm that it will be providing the necessary student data through Clever or Classlink data integration, and that the District will have obtained all consents as may be necessary for such disclosures under applicable privacy laws?

Answer 4: Student data will be provided via Classlink data integration and consent for data provided by the district via Classlink shall be obtained by the district.

Question 5: Attachment A (Sample Contract), Section 16 (Background Checks) ‐ In order to best respect our employees’ privacy, would the District accept certification of completed background checks of its tutors in satisfaction of the requirements of this clause?

Answer 5: The district must comply with adopted background check laws, rules, and policies. The district is willing to discuss the process for background checks as part of contract negotiations but the state of Oregon requirements must be met.

Question 6: The RFP contains the language “Accessible to all students (culturally relevant and multilingual). The district serves students who speak a variety of languages. Tutoring support in their first language for students who speak English, Spanish, Vietnamese, Russian and Chinese is highly desired.” Can an Arabic/English Contractor/Speaker participate in this Solicitation?

Answer 6: The languages listed is the RFP are the most commonly spoken languages by students and families in North Clackamas School District. All interested entities able to provide the full range of services requested in the RFP for the estimated 9,500 students are encouraged to submit a Proposal.

Proposers that provide tutoring in a wide variety of languages will receive a higher score.

Question 7: In items 7 and 8, high‐dosage tutoring is requested as an optional service. Please indicate or estimate the subject areas you are seeking to provide, grade levels, and approximate number of students who might be included in receiving high‐dosage tutoring services.

Answer 7: The district is interested in understanding what is available and associated pricing for high‐ dosage tutoring for the grades included in the RFP (6‐12). The interest is to address learning loss especially in math, science and other core subjects.

Question 8: In the Project Overview/Scope of Work/Expectations #7, you mention Synergy and Google Classrooms. Can you tell us a little more about which applications you envision integrating online tutoring with Synergy?

Answer 8: This reference has been corrected with this addendum.

The date and time for submission remain the same.

Single Point of Contact:

Megan Jelley jelleym@@nclack.k12.or.us

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ATTACHMENT B — PROPOSER INFORMATION AND CERTIFICATIONS

Proposer’s Name (printed):

Address: City, State, Zip:

Proposer Clarification Contact Person: ___________________________ Telephone: _______________

Email:

Any individual signing below hereby certifies they are an authorized representative of Proposer and that:

1. Proposer understands and accepts the requirements of this RFP. By submitting a Proposal, Proposer agrees to be bound by the Contract terms and conditions in Attachment A, as modified by Addenda, if any. Due to nature of work, district shall consider contract modifications, including software licensing terms, as part of contract negotiations.

2. Proposer acknowledges receipt of any and all Addenda to this RFP.

3. If awarded a Contract, Proposer agrees to comply with all provisions of the RFP and meet the performance standards set forth in the Contract.

4. Proposer has no undisclosed liquidated and delinquent debt owed to the State or any department or agency of the State.

5. Proposer has knowledge regarding Proposer’s payment of taxes and by signing below hereby certify, to the best of their knowledge, Proposer is not in violation of any tax laws of the state or a political subdivision of the state, including, without limitation, ORS 305.620 and ORS chapters 316, 317 and 318.

6. Proposer does not and shall not discriminate in its employment practices with regard to race, creed, age, religious affiliation, gender, disability, sexual orientation, national origin. Proposer shall comply with Title Vi of the Civil Rights Act of 1964, with Section V of the Rehabilitation Act of 1973, and with all applicable requirements of federal and state civil rights and rehabilitation statutes, rules and regulations. Proposer shall comply with the Americans with Disabilities Act of 1990, as amended by the ADA Amendments Act (ADAAA) of 2008 and any subsequent amendments, ORS 659A, and all regulations and administrative rules established pursuant to those laws.

7. Proposer has not and shall not discriminate against a subcontractor in awarding a subcontract because the subcontractor is a minority-owned business, a woman-owned business, emerging small business, or a veteran owned business.

8. Proposer and Proposer’s employees, agents, and subcontractors are not included on the “Specially Designated Nationals and Blocked Persons” list maintained by the Office of Foreign Assets Control of the United States Department of the Treasury found at: https://www.treasury.gov/ofac/downloads/sdnlist.pdf, or the government wide exclusions lists in the System for Award Management found at: https://sam.gov/content/home.

9. Proposer certifies all contents of the Proposal (including any other forms or documentation, if required under this RFP), and this Proposer Information and Certifications are truthful and accurate and have been prepared independently from all other Proposers, and without collusion, fraud, or other dishonesty.

10. Proposer understands any statement or representation made in response to this RFP, if determined to be false or fraudulent, a misrepresentation, or inaccurate because of the omission of material information could result in a "claim" {as defined by the Oregon False Claims Act, ORS 180.750(1)}, made under Contract being a "false claim" {ORS 180.750(2)} subject to the Oregon False Claims Act, ORS 180.750 to 180.785, and to any liabilities or penalties associated with the making of a false claim under that Act.

11. Proposer acknowledges these certifications are in addition to any certifications required in the Contract at the time of execution.

Authorized Signature Date

(Printed Name and Title) Email Address

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